Carbondale & Rural Fire Protection District Meeting of the Board … · 2018-05-04 · Carbondale &...

Carbondale & Rural Fire Protection District

Meeting of the Board of Directors

May 9, 2018

5:30 p.m.

Agenda

A. Call to order & roll call

B. Consent Agenda

1. Approve Previous Minutes

2. Current Bills & Balances

C. Persons Present Not on the Agenda

D. Oath of Office, Jenny Cutright

E. Election of Officers

F. Staff Reports

1. Chiefs Report, Rob Goodwin

2. LOSAP update, Rob Goodwin

3. Volunteer Recruitment & Management, Rob Goodwin

4. Other

G. Financial Report

1. Other

H. Old Business

1. Marble Fuel Release Update, Rob Goodwin

2. Verizon Site at Aspen Glen Update, Rob Goodwin & Bill Gavette

3. Other

I. New Business

1. Presentation of Updated CPF Schedule, Rob Goodwin

2. Discussion regarding Use of Training Field, Gene Schilling

3. Impact Fee Waiver Request – Lake Springs Ranch, Bill Gavette

4. Other

J. Adjourn

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CARBONDALE & RURAL FIRE PROTECTION DISTRICT MINUTES OF THE WORK SESSION

BOARD OF DIRECTORS MEETING

PAN AND FORK RESTAURANT, RIVER VALLEY RANCH

APRIL 6, 2018

The Board of Directors of the Carbondale & Rural Fire Protection District met for a work session on April 6, 2018 at the Pan and Fork Restaurant, River Valley Ranch. President Gene Schilling called the meeting to order at 11:10 a.m. Directors present were Mike Kennedy, Michael Hassig and Tom Adgate. Also present were Rob Goodwin, Jenny Cutright. Director Gretchen Stock Bell arrived at 11:18 a.m. Discussion topics were: Capital Purchasing Funding- Ambulance Purchases, Capital Replacement Schedule, Funding Options; Aspen Glen Property; Exempt Employee Vacation Policy; Staff Development; Summer Staffing Program 2018; Volunteer Recruitment and Retention Planning; and Apartment Rentals. No actions were taken at this meeting. The Board of Directors work session adjourned at 1:19 p.m. without a motion. Respectfully submitted, ___________________________ Jenny Cutright, Recording Secretary ___________________________ Gene Schilling, President

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CARBONDALE & RURAL FIRE PROTECTION DISTRICT MINUTES OF THE MEETING

BOARD OF DIRECTORS

CARBONDALE FIRE HEADQUARTERS APRIL 11, 2018

The Board of Directors of the Carbondale & Rural Fire Protection District met for their regular meeting on April 11, 2018 at the Carbondale Fire Headquarters/Training Building. President Gene Schilling called the meeting to order at 6:03 p.m. Directors present were Mike Kennedy, Michael Hassig, Tom Adgate and Gretchen Stock Bell. Also present were Rob Goodwin, Jenny Cutright, Bill Gavette and Eric Gross. CONSENT AGENDA The items on the consent agenda were:

Approve the Minutes of March 14, 2018 Regular Meeting Approve Current Bills and Balances

MOTION: made to approve the consent agenda as noted. It carried and passed unanimously. PERSONS PRESENT NOT ON THE AGENDA There were no members of the public in attendance. STAFF REPORTS Chief’s Report Rob Goodwin said that the District’s ladder and tender were purchased in 2012. He said the plan for the tender was to use it as a water hauler and wildfire vehicle. He said that if some boxes and racks are built on the tender it can be sent out as a tactical tender on deployments, in addition to being better equipped for local fires. He added that Bill Gavette did a CAD drawing of the needed equipment and the cost is $6,150. He said the funds are available in the capital projects fund. The Board verbally approved the purchase. FINANCIAL REPORT Capital Projects Funding Plan Rob Goodwin said that he has been working on the capital funding plan spreadsheets. He said that he spreadsheets will be available for review at the May meeting. OLD BUSINESS

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Verizon Site at Aspen Glen Update Rob Goodwin distributed the draft lease proposal from Verizon. Discussion followed and the Board of Directors directed Eric Gross to move forward with obtaining a deed for the property. Further discussion regarding Verizon’s plans and what the possible uses for the fire district could be followed. Eric Gross said he is working on a lease with Aspen Glen for the property. Rob Goodwin said he and Bill Gavette will talk with the Verizon representative regarding the specifics. The Board of Directors verbally directed the staff to move forward with negotiations with Verizon. Ambulance Purchase Update Rob Goodwin said final demo ambulance will be here next week for review. He said they are forming a small committee to work on the purchase, including the bid specification and making a recommendation to the Board of Directors. Rob Goodwin said that his plan is to order an ambulance by the end of June. Board of Directors Retreat Follow Up Rob Goodwin said that he has been working on paring down the membership list to be accurate. He said that he reviewed the hours and participation over the last several years. He added that there are about 5 members he would like to have on a list of “legacy members”, who are collecting a pension and are somewhat active retirees. He said they will be able to finish their service the way they want. Rob Goodwin said that the membership list will be about 35 active members, once the list is accurate. He added that the inactive members cost the district money, by paying for work comp, pagers, other equipment, etc. General discussion followed. It was decided to send a letter to each member being removed from the list so their status is clear. Rob Goodwin said that there is a meeting at the Redstone Church tomorrow night to talk about wildfire and response. He said that he will be talking to them about the plan for recruitment in the south end of the District. He added that there will be costs for new recruits, including equipment and training. Rob Goodwin said that he and Allan Ingram, who is the new Deputy Chief of Operations, on response in the Redstone area. He added that there are two paid employees who live near Redstone and they are discussing paying them for on-call time when they are not on duty. Rob Goodwin said that he is meeting with one of the Redstone station tenants tomorrow, and the other next week. He said the cleanup process will begin soon. He said that he will be working with Rob Goodwin on the proper process to notify the tenants. General discussion followed. Rob Goodwin said if the tenants clean up the station within 30 days, a tenancy agreement can be made. Rob Goodwin said that he has obtained quotes to replace a utility vehicle. Discussion regarding different quotes followed. He said that he would like to purchase a utility truck now and make it the new battalion vehicle, then use the old battalion truck as the chief officer truck, purchase the ambulance, then if there are still funds left in the budget, purchase a second utility truck.

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MOTION: made to approve the purchase of a utility truck. It carried and passed unanimously. NEW BUSINESS Chief’s Spending Authority Gene Schilling said there has been an unwritten policy that the Fire Chief can spend up to $2,000 without Board of Directors authorization. He said that he would like to increase it to $5,000. MOTION: made to allow the Fire Chief to spend up to $5,000 without Board of Directors approval. It carried and passed unanimously. MOTION: made to adjourn the Board of Directors meeting at 6:37 p.m. It carried and passed unanimously. Respectfully submitted, ___________________________ Jenny Cutright, Recording Secretary ___________________________ Gene Schilling, President

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Carbondale & Rural Fire Protection District 300 Meadowood Drive Carbondale, CO 81623 970-963-2491 Fax 970-963-0569

Board of Directors Report Bill Gavette, Deputy Chief May 2018

Completed Plan/Code Reviews Carbondale Senior Housing, site plan revision, Town of Carbondale 167 Garfield - Administrative Site Plan Review, Town of Carbondale Hoge Activity Envelope, Site Plan Review and Special Review, Pitkin County 379 Euclid, ADU, Town of Carbondale Red Hill Lofts, affordable housing project, Town of Carbondale Betts Minor Subdivision, Garfield County 689 Apartments, fire sprinkler system, Town of Carbondale

Pending/On-going Plan/Code Reviews Gianinetti Ranch, Community Barn and Cabins, Garfield County CMC Spring Valley Facility Expansion, Garfield County Lake Springs Ranch – Filing 2 Final Plat, Garfield County

Inspections Tall Fellow Limoncello, general inspection, Garfield County 4476 County Road 100, wildfire consultation, Garfield County RFSD 3rd Street Housing, fire service main flush, Town of Carbondale Teller Springs Water System, Garfield County 689 Main Street, fires sprinkler rough-in, Town of Carbondale Koru Office, tenant finish, Town of Carbondale 190 Garfield Avenue, fire sprinkler final, Town of Carbondale 48 Callicotte Ranch Road, fire sprinkler rough-in, Garfield County

Other Projects Garfield County Fire Code Adoption Verizon site proposal Narcan training, Carbondale Police Department Heartsaver CPR, CRMS faculty

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Carbondale & Rural Fire Protection District www.carbondalefire.org

300 Meadowood Drive Carbondale, CO 81623 970-963-2491 Fax 970-963-0569

Board of Directors Report

Pablo Herr‐ FF/EMT, Public Fire Educator May 2018

Prevention/outreach/education‐

Valley View Health Fair

Senior Housing Lunch

RFHS Roundtable Safety Meeting

CRES Neighborhood Evacuation Hub Meeting

RFHS Active Shooter Pre‐Plan Meeting

Wildfire Mitigation Consultations

644 Bobcat Sherman Residence

0165 Dakota Robin Residence

Elk Springs Subdivision/ Integrated Property Management

Redstone Community

Inspections

RFSD THIRD STREET‐ FIRE MAIN FLUSH RESPONSE

Support Daily EMS/Fire response, transport, patient care

Other

Registration National Fire Academy ‐Health and Safety Officer

Wildland Refresher 130/190/ Pack Test completed

Schedule & conduct seasonal staff interviews

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April 30, 2018

Interest Rate

General Fund Alpine Checking 718,097.44 0.00%

Alpine Money Market Fund 653,019.59 0.01%

TOTAL 1,371,117.03$

Capital Projects Fund #1 Alpine Checking 49,714.17 0.00%

Alpine Money Market Fund 884,322.13 0.01%

Alpine Impact Fee Fund 62,565.31 0.01%

Alpine Loan Fund Money Market 417,201.23 0.01%

TOTAL 1,413,802.84$

Bond Fund CSafe 123,493.68$ 1.82%

Pension Fund FPPA $2,308,706.63

Ambulance Billing Report - April 2018

Cash Collected on Accounts 13,272.28$

New Accounts Billed 21,426.40$

Medicare Assignments (Write-Offs) 2,122.59$

Medicaid Write-Offs 3,197.15$

Other Write-Offs 3,154.56$

Amount Sent to Collections 7,244.52$

Aging Report 0-30 Days 31-60 Days 61-90 Days >90 Days

$25,405.88 $8,043.75 $11,291.20 $40,276.38

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General FundPayroll $37,710.04 Payroll 4/20/18Internal Revenue Service $7,535.63 Federal Withholding 4/20/18Colorado Department of Revenue $2,234.00 State Withholding 4/20/18Fire & Police Pension Association $17,036.52 Pension/457/Death & Disability 4/20/18Payroll $43,078.23 Payroll 5/4/18Internal Revenue Service $82,044.32 Federal Withholding 5/4/18Colorado Department of Revenue $2,482.00 State Withholding 5/4/18Fire & Police Pension Association $17,753.55 Pension/457/Death & Disability 5/4/18ESI $2,763.50 Marble Fuel Release Consultant 5/4/18Colorado Department of Revenue $390.06 Employee Garnishment 4/20/18Colorado Department of Revenue $396.59 Employee Garnishment 5/4/18Colorado Department of Revenue $1,335.65 Unemployment Insurance Tax 4/14/18

Capital Projects Fundnone

Miscellaneous Income

General Fund$14.00 Record Research

Capital Projects Fund

Checks Issued Between Board Meetings

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Page: 15/4/18 Carbondale & Rural Fire Protection Dist10:15:40 AM

Check Date: 5/9/2018

AP Check Register (Current by Bank)

StatusDate AmountVendor ID Payee NameCheck No.

BANK ID: ALPINC - ALPINE BANK - CHECKING 1122

Airgas USA, LLC36823 P05/09/18 $341.28 AIRGAS

Alpine Tire Company, Inc.36824 P05/09/18 $2,332.08 ALPINE

Black Hills Energy36825 P05/09/18 $912.68 BLACKH

Cedar Networks36826 P05/09/18 $700.00 CEDAR

Cenex Fleet Fueling36827 P05/09/18 $1,173.30 CENEX

CenturyLink36828 P05/09/18 $187.16 CENTUR

CenturyLink Business Services36829 P05/09/18 $5.09 CENTUB

Colorado Division of Fire Prev36830 P05/09/18 $20.00 COFIRE

Colorado Mountain College36831 P05/09/18 $75.00 CMC

Comcast Cable36832 P05/09/18 $45.47 COMCAS

Comcast Internet36833 P05/09/18 $111.10 COMCAI

CoPro EFP LLC36834 P05/09/18 $2,089.62 COPRO

Credit Union of Colorado36835 P05/09/18 $4,889.93 CUOFCO

CSAFE Trust 56119436836 P05/09/18 $37,500.00 BOND

FootSteps Marketing36837 P05/09/18 $975.00 FOOTST

Grand Junction Pipe & Supply C36838 P05/09/18 $19.10 GJPIPE

Granite Telecommunications36839 P05/09/18 $787.04 GRANIT

Holy Cross Energy36840 P05/09/18 $290.78 HOLY

Life-Assist, Inc.36841 P05/09/18 $1,403.74 LIFEAS

Marble Water Company36842 P05/09/18 $130.00 MWATER

MetLife - Group Benefits36843 P05/09/18 $3,520.19 METLIF

Michael Gandolfo36844 P05/09/18 $1,028.24 MGANDO

Microplastics, Inc.36845 P05/09/18 $189.75 MICROP

Mountain Pest Control, Inc.36846 P05/09/18 $278.00 MOPEST

Mountain Waste & Recycling36847 P05/09/18 $439.68 MTNWAS

Napa Auto Parts, Inc.36848 P05/09/18 $1,630.48 NAPA

Peppino's Pizza, Inc.36849 P05/09/18 $34.50 PEPPIN

Redstone Water & Sanitation Di36850 P05/09/18 $100.00 REDLEA

Redstone Water & Sanitation Di36851 P05/09/18 $312.00 REDSAN

Roaring Fork Valley Co-Op36852 P05/09/18 $915.78 COOP

Special District Association36853 P05/09/18 $60.00 SDA

Stericycle, Inc.36854 P05/09/18 $731.14 STERIC

The Key People Co, Inc.36855 P05/09/18 $395.00 KEYPEO

TRIAP EAP36856 P05/09/18 $133.98 TRIAD

Verizon Wireless36857 P05/09/18 $485.72 VERIZO

VIP Trash Removal36858 P05/09/18 $135.00 VIP

Western Paper Distributors36859 P05/09/18 $350.52 WESTPA

Western Slope Health Care Grou36860 P05/09/18 $35,280.72 WESTHE

White House Pizza36861 P05/09/18 $70.00 WHITEH

Xcel Energy36862 P05/09/18 $1,137.23 XCEL

BANK ALPINC REGISTER TOTAL: $101,216.30

GRAND TOTAL : $101,216.30

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT

** Denotes broken check sequence.

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Page: 15/4/18 Capital Projects Fund #110:14:06 AM

Check Date: 5/9/2018

AP Check Register (Current by Bank)

StatusDate AmountVendor ID Payee NameCheck No.

BANK ID: ALPINE - ALPINE BANK - CHECKING 1140

Pitkin County Treasurer4737 P05/09/18 $14,535.80 PITKIN

Xerox Corporation4738 P05/09/18 $594.57 XEROX

BANK ALPINE REGISTER TOTAL: $15,130.37

GRAND TOTAL : $15,130.37

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT

** Denotes broken check sequence.

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Carbondale & Rural Fire Protection Dist

Income Statement

(Original Budget to Actual Comparison)

For the period of 5/1/2018 Through 5/31/2018

Year To DateCurrent Period

VarianceVariance % %Actual Actual BudgetBudget

Cost of Goods Sold

$0.00 $0.00 $0.00 0.0 % $(1,308,120.12) $(2,748,839.00) $(1,440,718.88) (52.4)%Property Tax

0.00 0.00 0.00 0.0 (60,871.13) (150,000.00) (89,128.87) (59.4)Specific Ownership Tax

0.00 0.00 0.00 0.0 (67.88) (5,500.00) (5,432.12) (98.8)Interest/Penalties

0.00 0.00 0.00 0.0 59.14 (1,000.00) (1,059.14) (105.9)Delinquent Tax

0.00 0.00 0.00 0.0 (1,912.00) (1,912.00) 0.00 0.0 Abated Tax

(6,281.84) 0.00 6,281.84 0.0 (65,407.27) (225,000.00) (159,592.73) (70.9)Ambulance Revenues

0.00 0.00 0.00 0.0 (6.17) 0.00 6.17 0.0 Interest Income

0.00 0.00 0.00 0.0 0.00 (100.00) (100.00) (100.0)Earnings on Investments

(500.00) 0.00 500.00 0.0 (4,000.00) (12,000.00) (8,000.00) (66.7)Building Rentals

0.00 0.00 0.00 0.0 0.00 0.01 0.01 100.0 Contributions & Grants

0.00 0.00 0.00 0.0 0.00 (500.00) (500.00) (100.0)Training Income

0.00 0.00 0.00 0.0 (12,357.42) (10,000.00) 2,357.42 23.6 Wildfire Contracts

0.00 0.00 0.00 0.0 0.00 (7,000.00) (7,000.00) (100.0)Special Event Contracts

(14.00) 0.00 14.00 0.0 (2,509.00) (4,000.00) (1,491.00) (37.3)Miscellaneous Income

(54.0)% 0.0 %Total Cost of Goods Sold $0.00 $(1,710,659.14)$(3,165,850.99)$(1,455,191.85)$6,795.84 $(6,795.84)

(54.0)%Gross Profit $6,795.84 $6,795.84 $0.00 $1,455,191.85 $3,165,850.99 $(1,710,659.14)

Operating Expenses

$60,085.10 $0.00 $(60,085.10) 0.0 % $539,151.84 $1,609,632.00 $1,070,480.16 66.5 %Wages

5,645.71 0.00 (5,645.71) 0.0 5,645.71 5,000.00 (645.71) (12.9)Wildfire Wages, CRRF

0.00 0.00 0.00 0.0 0.00 65,000.00 65,000.00 100.0 Wages - Seasonal Staffing

0.00 0.00 0.00 0.0 0.00 5,000.00 5,000.00 100.0 Special Event Wages

35,822.88 0.00 (35,822.88) 0.0 176,157.85 431,348.00 255,190.15 59.2 Health Benefits

5,302.81 0.00 (5,302.81) 0.0 47,661.79 145,016.00 97,354.21 67.1 Pension Benefits

537.31 0.00 (537.31) 0.0 4,347.23 12,894.00 8,546.77 66.3 457 Contributions, District portion

0.00 0.00 0.00 0.0 21,745.00 56,528.00 34,783.00 61.5 Workers Comp

0.00 0.00 0.00 0.0 1,234.75 27,000.00 25,765.25 95.4 Volunteer Incentive

936.62 0.00 (936.62) 0.0 9,917.88 28,457.00 18,539.12 65.1 Medicare/FICA Tax

0.00 0.00 0.00 0.0 2,439.86 5,000.00 2,560.14 51.2 Unemployment Insurance

2,026.34 0.00 (2,026.34) 0.0 14,469.61 40,355.00 25,885.39 64.1 Death & Disability Policy - FPPA

0.00 0.00 0.00 0.0 0.00 8,000.00 8,000.00 100.0 Board Members Pay

0.00 0.00 0.00 0.0 23,030.00 55,476.00 32,446.00 58.5 Insurance

0.00 0.00 0.00 0.0 29,652.36 65,457.00 35,804.64 54.7 Treasurer Fees

0.00 0.00 0.00 0.0 2,632.46 2,056.00 (576.46) (28.0)Abated Tax

811.10 0.00 (811.10) 0.0 11,052.30 13,000.00 1,947.70 15.0 Administration Supplies/Expenses

0.00 0.00 0.00 0.0 0.00 13,250.00 13,250.00 100.0 Accounting

0.00 0.00 0.00 0.0 7,469.00 25,000.00 17,531.00 70.1 Legal Fees

0.00 0.00 0.00 0.0 3,550.00 6,673.00 3,123.00 46.8 Dues & Subscriptions

0.00 0.00 0.00 0.0 4,038.70 11,110.00 7,071.30 63.6 Administration Fuel

0.00 0.00 0.00 0.0 1,367.80 1,208.00 (159.80) (13.2)Freight & Postage

0.00 0.00 0.00 0.0 0.00 1,871.00 1,871.00 100.0 Computer Supplies

0.00 0.00 0.00 0.0 20.99 1,028.00 1,007.01 98.0 Fire/EMS Prevention

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Carbondale & Rural Fire Protection Dist

Income Statement

(Original Budget to Actual Comparison)

For the period of 5/1/2018 Through 5/31/2018

Year To DateCurrent Period

VarianceVariance % %Actual Actual BudgetBudget

0.00 0.00 0.00 0.0 806.74 2,056.00 1,249.26 60.8 Meetings

0.00 0.00 0.00 0.0 1,870.65 10,000.00 8,129.35 81.3 Volunteer Dinner Program

0.00 0.00 0.00 0.0 827.01 15,000.00 14,172.99 94.5 Election Expense

0.00 0.00 0.00 0.0 2,000.00 1,028.00 (972.00) (94.6)Emergency Management

0.00 0.00 0.00 0.0 0.00 2,056.00 2,056.00 100.0 Master Plan

0.00 0.00 0.00 0.0 3,909.15 18,508.00 14,598.85 78.9 Public Outreach

0.00 0.00 0.00 0.0 3,541.11 30,840.00 27,298.89 88.5 Firefighting Expenses/Supplies

0.00 0.00 0.00 0.0 932.52 3,619.00 2,686.48 74.2 Firefighting Fuel

0.00 0.00 0.00 0.0 0.00 1,028.00 1,028.00 100.0 Incident Resources

0.00 0.00 0.00 0.0 84.77 1,028.00 943.23 91.8 Incident Food

0.00 0.00 0.00 0.0 (878.90) 2,114.00 2,992.90 141.6 Wildfire Expenses, CRRF

731.14 0.00 (731.14) 0.0 12,640.22 39,064.00 26,423.78 67.6 Medical Expenses/Supplies

0.00 0.00 0.00 0.0 421.00 1,028.00 607.00 59.0 Infection Control Program

0.00 0.00 0.00 0.0 1,463.42 4,024.00 2,560.58 63.6 Medical Fuel

0.00 0.00 0.00 0.0 3,500.00 3,500.00 0.00 0.0 Physician Advisor

0.00 0.00 0.00 0.0 4,554.51 13,306.00 8,751.49 65.8 Telephone Service

0.00 0.00 0.00 0.0 840.95 2,876.00 2,035.05 70.8 Cell Phones/Pagers

28.49 0.00 (28.49) 0.0 4,267.21 9,252.00 4,984.79 53.9 Communications Supplies/Expenses

0.00 0.00 0.00 0.0 6,054.39 10,000.00 3,945.61 39.5 Communications Center

0.00 0.00 0.00 0.0 6,153.83 20,000.00 13,846.17 69.2 Training - Firefighting

0.00 0.00 0.00 0.0 4,795.38 1,000.00 (3,795.38) (379.5)Training - Medical

0.00 0.00 0.00 0.0 1,028.24 10,000.00 8,971.76 89.7 Paramedic Program

75.00 0.00 (75.00) 0.0 1,989.00 3,000.00 1,011.00 33.7 EMT Tuitions

60.00 0.00 (60.00) 0.0 4,037.90 5,000.00 962.10 19.2 Training - Administration

0.00 0.00 0.00 0.0 530.45 3,000.00 2,469.55 82.3 Food - Training

0.00 0.00 0.00 0.0 6,320.21 20,000.00 13,679.79 68.4 Vehicle Repairs

0.00 0.00 0.00 0.0 7,461.85 23,588.00 16,126.15 68.4 Vehicle Supplies, Parts, Tires

0.00 0.00 0.00 0.0 0.00 15,420.00 15,420.00 100.0 Equipment Testing

0.00 0.00 0.00 0.0 0.00 2,056.00 2,056.00 100.0 Communications Equipment Repairs

0.00 0.00 0.00 0.0 6,874.59 25,322.00 18,447.41 72.9 Maintenance Contracts

0.00 0.00 0.00 0.0 4,660.90 14,430.00 9,769.10 67.7 Computer Repairs & Service

0.00 0.00 0.00 0.0 0.00 206.00 206.00 100.0 Portable Equipment Repairs

1,198.68 0.00 (1,198.68) 0.0 30,268.91 56,847.00 26,578.09 46.8 Building Utilities

395.00 0.00 (395.00) 0.0 7,172.04 22,666.00 15,493.96 68.4 Building Maintenance & Repairs

0.00 0.00 0.00 0.0 6,428.92 14,683.00 8,254.08 56.2 Building Supplies

0.00 0.00 0.00 0.0 1,051.78 0.00 (1,051.78) 0.0 Janitorial Supplies

0.00 0.00 0.00 0.0 147,390.81 0.00 (147,390.81) 0.0 Miscellaneous Expenses

0.00 0.00 0.00 0.0 0.00 100,000.00 100,000.00 100.0 Transfer to Capital Projects Fund

0.00 0.00 0.00 0.0 0.00 92,000.00 92,000.00 100.0 Emergency Reserves

63.3 % 0.0 %Total Operating Expenses $0.00 $2,046,319.31 $3,234,904.00 $1,188,584.69 $(113,656.18)$113,656.18

$(106,860.34)Net Income (Loss) $(106,860.34) 0.0 % $(69,053.01) $335,660.17 $266,607.16 486.1 %$0.00

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Division of Local Government – Department of Local Affairs SD-1 Revised 10/17/15

BOARD OF DIRECTOR

OATH OF OFFICE

§32-1-901, C.R.S., and Colorado Constitution Article 12, §9

STATE OF COLORADO

GARFIELD, GUNNISON AND PITKIN COUNTIES

CARBONDALE & RURAL FIRE PROTECTION DISTRICT

I, Michael Hassig , will faithfully support the Constitution of the United States and of the State of Colorado, and the

laws made pursuant thereto, and will faithfully perform the duties of the office of Director of Carbondale & Rural Fire

Protection District upon which I am about to enter.

(signature of oath taker) Subscribed and sworn to before me this day of , 20 .

By: . (Person authorized to administer oaths, i.e.

County Clerk and Recorder, Clerk of the Court, Chairman of the

Board of Directors, or any other person authorized to administer oaths)

IF SWORN OR AFFIRMED BEFORE A NOTARY THE FOLLOWING SHOULD BE COMPLETED. STATE OF COLORADO )

) ss. COUNTY OF GARFIELD ) Subscribed and sworn to before me this 9th day of May, 2018.

_________________________________________ (notary signature)

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BOARD OF DIRECTOR

OATH OF OFFICE


STATE OF COLORADO



I, Michael R. Kennedy , will faithfully support the Constitution of the United States and of the State of Colorado,

and the laws made pursuant thereto, and will faithfully perform the duties of the office of Director of Carbondale & Rural

Fire Protection District upon which I am about to enter.








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BOARD OF DIRECTOR

OATH OF OFFICE


STATE OF COLORADO



I, Gene Schilling , will faithfully support the Constitution of the United States and of the State of Colorado, and the

laws made pursuant thereto, and will faithfully perform the duties of the office of Director of Carbondale & Rural Fire

Protection District upon which I am about to enter.








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BOARD OF DIRECTOR

OATH OF OFFICE


STATE OF COLORADO



I, Gretchen Stock Bell , will faithfully support the Constitution of the United States and of the State of Colorado,

and the laws made pursuant thereto, and will faithfully perform the duties of the office of Director of Carbondale & Rural

Fire Protection District upon which I am about to enter.








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1

Jenny Cutright

From: Bill GavetteSent: Tuesday, May 01, 2018 1:58 PMTo: Jenny CutrightSubject: Fw: Lake Springs Ranch Filing 2 Final Plat - Referral RequestAttachments: Lake Springs Ranch Phase 2 Final Plat - Referral Request.pdf

From: David Pesnichak <dpesnichak@garfield‐county.com> Sent: Monday, April 23, 2018 10:05 AM To: Rob Goodwin; Bill Gavette Subject: Lake Springs Ranch Filing 2 Final Plat ‐ Referral Request Hi Rob and Bill, I wanted to make you aware of a request related to Carbondale Fire impact fees for the Lake Springs Filing 2 Final Plat. As you may notice in the application, the applicant is requesting to not pay additional impact fees to Carbondale Fire Protection District with this filing since they paid impacts fees as a part of Filing 1, however those lots are no longer available for development as a conservation easement has been placed over those lots. As a result, they are requesting that the impact fees that were paid as a part of Filing 1 be forwarded to cover the fees for Filing 2 and that no new fees be charged. From the County perspective, since these are impact fees are for the District, we can support the position you take with regard to forwarding the fees to Filing 2 as requested, or requiring that impact fees be paid for this Filing 2even though the lots created in Filing 1 are no longer available for development as a result of the conservation easement. Let me know if you have any questions. Best, Dave David Pesnichak, AICP Senior Planner Garfield County Community Development Department 108 8th St Suite 401 Glenwood Springs, CO 81601 (970) 945‐8212 dpesnichak@garfield‐county.com http://www.garfield‐county.com/community‐development/

From: David Pesnichak Sent: Tuesday, April 17, 2018 4:13 PM

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CARBONDALE & RURAL FIRE PROTECTION DISTRICT BOARD OF DIRECTORS MEETING March 16, 2005 Page 2 Rotary Club Request Malcolm Smith said that the Rotary Club would like to use Station 1 for their annual charity function. He said that their function is normally held at River Valley Ranch. This year they are being charged a lot of money to host it at River Valley Ranch. Malcolm Smith suggested using the fire station for the event. He said that he has spoken with Ron Leach, Mike Kennedy and Gene Schilling about using Station 1 on June 4. Malcolm Smith added that 100% of proceeds stay in the Valley. He noted that since liquor is provided at the function, the Board of Directors need to approve the use so the Rotary Club can apply for a liquor license for the event. Discussion regarding the event followed. He added that Rotary Club will hire a cleaning crew to clean Station 1 after the event. MOTION: to approve the Carbondale Rotary Club use of Station 1 on June 4, 2005 for their function, provided the Rotary Club has insurance for the event.. It carried and passed unanimously. Impact Fee Refund Request Ron Leach introduced Maci Berkeley and noted that she sent a letter to the Board of Directors in February requesting a refund of the impact fees paid by Lake Springs Ranch. Maci Berkeley reviewed the history of the property. She said a law was passed that allowed a subdivision to sell a conservation easement. She said that at final plat she paid fire district, road and school district impact fees. She added that Garfield County did not take her road impact fees since the land was going in to a conservation easement. She said the conservation easement is complete and 40 acres of the land is now in the easement. Maci Berkeley said that she plans to move more land in to a conservation easement each year. She added that they do not plan to build any more homes on the land. Further discussion followed. Bob Emerson reviewed how conservation easements work. He added that the decision the Board of Directors is making should be looked at as a policy decision. He added that the District has had expenses with this subdivision, such as reviewing the subdivision, commenting to the county and legal expense. Bob Emerson suggested taking the expenses in to consideration. He also suggested looking at the issue of refunding impact fees in the larger sense, not just this property, but how to deal with it in the future as it probably will come up again. Bob Emerson said that another issue that needs to be noted is that the impact fees were paid in one budget year and a budget on how to spend the funds has been developed. Discussion followed and Bob Emerson noted that conservation easements can be set up differently, noting that some allow for some building on the land and others do not. Malcolm Smith said that the Board of Directors needs to make a policy regarding refunding impact fees, but a specific decision needs to be made for Maci Berkeley. Further discussion on future development followed. Louis Eller said that he would like to disclose that he knows Maci Berkeley and that HP Geotech is a client of Lake Springs Ranch. He then suggested retaining 15% of the fees collected to cover the District’s costs. Further discussion regarding how much to refund and if a certain percentage of impact fees needs to be set aside and not budgeted to spend for a certain period of time in case of a refund request followed. Malcolm Smith noted that impact fees need to be spent within 6 years. Further discussion regarding percentages and time frames followed. Ron Leach said that he feels the expenses for time spent on Lake Springs Ranch is $2000.

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CARBONDALE & RURAL FIRE PROTECTION DISTRICT BOARD OF DIRECTORS MEETING March 16, 2005 Page 3 MOTION: to retain $2000 for Lake Springs Ranch impact fees to cover District expenses as per the Chief’s request and to review each refund request as they are made. It carried and passed unanimously. There was a recess at 7:53 p.m. without a motion. The Board reconvened to the regular meeting at 8:00 p.m. without a motion. OLD BUSINESS Benefits Committee Update Malcolm Smith said that the goals of the Benefit Committee were retention and recruitment. He said the Committee worked on how to attract people with a benefit package and how to keep employees we have. He said the goal was to put the District’s benefit package in the middle to upper part of the ranges. Malcolm Smith said that a number of fire districts were chosen, then surveyed, about their insurance co-pays, wages and retirement benefits. Carl Smith said that information was obtained from the 2005 edition of the Colorado State Fire Chief’s Association annual survey data and fire district surveys. He added that the Committee tried to pick fire districts that are comparable to us. Carl Smith reviewed the salaries in the survey. He noted that in 2005, Ron Leach made a strong emphasis to bring the firefighter, captain and paramedic salaries up. Carl Smith then reviewed the employer contributions to retirement plans, along with the District’s current plan. He said that the current plan does not allow employees to put in any additional pre-tax contributions. Carl Smith reviewed the FPPA plan, which is the Committee’s proposal. Carl Smith also reviewed the employee co-pays on health insurance. He said that the Committee is proposing an employee co-pay of 40% for new employees hired after 6/1/05. He added that the proposal is that the District will pay an additional 2% of the premium per year of service. Louis Eller said that he has a problem with separating costs for existing employees versus new employees. Carl Smith said that the Board of Directors was concerned about future and currently, the District is in good shape, building new buildings and purchasing fire apparatus. Carl Smith said that the current employees were hired on with full paid health insurance. Louis Eller said that he would propose to reduce the employee co-pay on health insurance to an amount that is more reasonable for everyone, and increase the District contribution to the employee’s retirement account so the District is paying more money to the benefit package then the District is contributing today. He added that he wants every employee to come out ahead. Discussion followed and it was noted to give credit for time already served with relation to health insurance. It was decided to have a special meeting April 13 at noon to discuss the benefit package.

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Carbondale & Rural Fire Protection District Meeting of the Board … · 2018-05-04 · Carbondale &...

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Transcript of Carbondale & Rural Fire Protection District Meeting of the Board … · 2018-05-04 · Carbondale &...