Candidate Information For the appointment of:

Electronic Resources Team Leader University Libraries

Prepared by Kane McCard Manager Permanent Recruitment

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Table of Contents 3 The Un iversit y o f Ad elaid e 4 Cur ren t Vacancy 5 Posit ion Descr ip t ion s

8 Organ isat ional Ch ar t

9 Pro f essional St af f Salar ies

10 In f o rm at ion on Ap p licat ion Process 11 Links o f in t erest 12 Pr ivacy

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About The University of Adelaide The University's three primary areas of focus are:

Learning and Teaching

Learning and teaching encompasses the broad range of undergraduate and postgraduate degrees offered at the University.

Students are provided with a unique and holistic education experience and graduate attributes are aligned to career outcomes. Our degrees are relevant to the changing requirements of employers and the needs of industry and the community.

Research

The University has an international reputation for world-class research across a wide spectrum of areas leading to high impact, tangible outcomes.

We are consistently ranked in the top 1% of universities worldwide and are a member of the Group of Eight; a coalition of Australia's foremost research intensive universities.

Research is conducted at postgraduate level, and by early, mid and late career researchers.

Engagement

As an institution that fosters the production and dissemination of knowledge, sharing information and inspiring through talent has always been central to our philosophy. As such, public lectures have been held since our early beginnings.

This tradition of community engagement continues today through a range of activities including public lectures such as Research Tuesdays and through music concerts, public tours and exhibitions and our radio station, Radio Adelaide.

Our biggest day of the year is Open Day where over 12,000 members of the community explore the North Terrace campus and learn more about our learning, teaching and research.

The University also works with the community in other ways through strategic partnerships and alignments with business and enterprise, government bodies, other research institutions, NGOs and industry groups. This is reflected in an extensive international partnership network.

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Current Vacancy

Executive

Electronic Resources Team Leader University Libraries HE06 Full Time Continuing Role

Based at Adelaide CBD Campus

Manage a small team in the growth area of eContent

The University of Adelaide is one of Australia's leading research-intensive universities and is consistently ranked amongst the top 1% of universities in the world. Established in 1874, it is Australia's third oldest university with a strong reputation for preparing educated leaders and delivering research outcomes that contribute to local, national and global wellbeing. With over 26,000 enrolled students across four campuses, the University has a strategic vision to become no less than Australia’s most distinctive university, set in Australia’s most civilised of cities.

The eContent Services portfolio has responsibility for the provision of licensed electronic resources and datasets to support the research and teaching of the University. The library has a materials budget of over $8 million with 85% of this expended on electronic resources - principally under licensed agreements. Currently the University Libraries is looking to appoint the key role of Electronic Resources Team Leader.

Key areas of responsibility in the role include:

Manage the documentary life cycle of licenses for electronic resources with reference to Library and University systems compliance

Provide expert input to the optimum use of Library systems and their relationships with provider data sources for electronic resources control and discovery

Specify and develop expert reports and analytics for electronic resources to support evidence based management of electronic resources

Undertake specialist investigations, data gathering, analysis, prepare reports and recommendations to support the eContent Services Librarian

Assign and monitor workloads of team members

Provide expert help to assist team members resolve complex problems

Manage a help desk service

Develop and report measures of client satisfaction

Ideally suiting individuals with experience working with systems relating to electronic resource management in a research library setting, it is expected the successful candidate will have strong knowledge of the issues relating to the management of electronic resources, understand the trends and developments in scholarly publishing and the ability to organise and supervise staff in a small team setting. It is expected the successful applicant will hold a tertiary qualification in a relevant field and be eligible for professional membership of Australian Library and Information Association.

Interested applicants can apply to Kane McCard via the McArthur website www.mcarthur.com.au quoting reference number 128982.

Applications close 5pm December 3rd and should consist of a cover letter of no more than 2 pages accompanied by your resume. Telephone enquiries are welcomed during business hours to 08 8100 7000. Confidentiality of all applicants is assured. The University of Adelaide is an Equal Employment Opportunity employer. Aboriginal and Torres Strait Islander people, who meet the requirements of this position, are strongly encouraged to apply.

The University of Adelaide is an Equal Employment Opportunity employer. Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply.

Please contact Kane McCard P 08 8100 7000 E kane.mccard@mcarthur.com.au Reference No 128982

Best People Fit

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Position Description Position Summary:

The University of Adelaide is a leading research intensive university that provides world class education and research across a full range of academic and professional disciplines. The Division of Services and Resources comprises 7 Branches which provide enabling services and the resource capacity to support the University’s teaching and research goals and activities. University Libraries comprise the Barr Smith Library, the Elder Music Library, the Law Library, Waite Library and Roseworthy Library. Library services include selection, acquisition and management of a broad range of physical and electronic resources, and professional staff to support research, teaching and learning. The eContent Services portfolio has responsibility for the provision of, and access to, licensed electronic resources and datasets to support the research and teaching of the University and also, under the management of a Digital Services Librarian, for the University’s institutional repository - and the provision of digital online content required for teaching purposes through the University student learning system within Australian Copyright Law and applicable Licences. Working under general direction the Electronic Resources Team leader provides expert knowledge in the management and control of electronic resources. The position is also responsible for managing the operations and supervision of the staff for the acquisition and maintenance of access to electronic resource and maintaining relationships with internal and external stakeholders in operations and services.

Scope Library services are provided to a population of over 22,000 students (of which about 28% are international students), and over 1,300 academic staff. Library holdings exceed 2,200,000 items, with 20,000 new monograph volumes catalogued and 3,500 bound volumes of journals accessioned in 2010. The libraries subscribe to approximately 3,000 printed journal titles and 63,000 electronic journals. The Library lends 500,000 items annually, including 12,500 items to other Australian libraries. The Library has a materials budget of $8.3 million (2010) with 85% being expended on electronic resources - principally under licensed agreements

Significant internal/ external relationships

Acquisitions & Metadata Services Staff Research & Branch Librarians Records Management Office staff Library Systems Staff Electronic Resources publishers and providers of associated services

Special conditions

The position is located at the Barr Smith Library (North Terrace Campus) but may require location at any of the University libraries. Some out of normal hours work may be required. Some intrastate and interstate travel may be required. Reasonable workplace adjustments will be made for people with a disability.

Delegations $10,000

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Electronic resource management

Manage the documentary life cycle of licenses for electronic resources with reference to Library and University systems and compliance

Provide expert input to the optimum use of Library systems and their relationships with provider data sources for electronic resource control and discovery

Specify and develop expert reports and analytics for electronic resources to support evidence based management of electronic resources

Undertake specialist investigations, data gathering and analysis, and prepare reports and recommendations as required to support the eContent Services Librarian

Leadership and supervision

Lead the team to achieve planned objectives

Assign and monitor workloads of team members

Ensure competency of team members is maintained and developed through provision of training and development

Ensure that the work of the team is coordinated with functions performed in other areas of the Libraries

Ensure required standards are met in all processes

Provide expert help diagnose and resolve or assist team members to resolve complex problems

Operational management Supervise the operations for the acquisition and maintenance of access to electronic resources

Review, develop and document procedures and practices relating to electronic resource management workflows

Establish, develop, review and report on performance indicators for operations within a framework of continuous improvement

Stakeholder relationships Manage a help desk service by reporting staff for electronic resource access problems

Resolve or engage with providers of resources or systems on advanced and complex problems in access or control

Develop and report measures of client satisfaction

Maintain operational relationships with vendors

Library projects and service points

Lead key projects in area of responsibility

Participate in the development and implementation of change initiatives intended to improve Library Services

May participate in Library service points if required

Capability and Behaviours

Achievement Drive Committed to meeting deadlines even with demanding timeframes.

Negotiates and sets expectations for work commitments.

Continuous Learning Undertakes regular review of work practices to identify areas for improvement.

Identifies possible solutions to solve an issue when raising it to the next level.

Leadership Encourages the team to achieve common goals.

Motivates people by involving them in planning.

Leads projects in areas of responsibility.

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Managing People Recognises and fosters the potential of direct reports.

Makes timely and considered decisions.

Communicates broad level objectives and goals to colleagues.

Ensures a balanced focus on people and results

Service Focus Uses initiative in actively and promptly following up with clients to ensure satisfaction with the service.

Seeks and acts on client feedback.

Agrees expectations with client to ensure client understands service delivery timeframes.

Strategic Thinking Supports others in discriminating between important and essential activities.

Identifies the broader impact of problems in own work area and acts to minimise or address these.

Knowledge and Experience Demonstrated experience working with systems relating to electronic resource management in a research library environment

Specialist knowledge of the issues related to the management of electronic resources

Understanding of trends and developments in scholarly publishing

Demonstrated ability to organise and supervise staff to achieve operational objectives

Demonstrated ability in the development, improvement and documentation of procedures

Advanced spread sheeting and Microsoft Office suite skills

Proven ability for data gathering and analysis

Qualifications University degree with a qualification giving eligibility for professional membership of ALIA with subsequent relevant experience

Occupational Health, Safety and Welfare Requirements

All Supervising staff are required to implement and maintain the University’s OH&S Management System in areas under their control ensuring compliance with legislative requirements and the established Performance Standards. All other staff will assist the Head of School/Branch to create and maintain a safe and healthy work environment by working safely, adhering to instructions and using the equipment provided in accordance with safe operating procedures. Where appropriate, staff will initiate and participate in worksite inspections, accident reporting and investigations, develop safe work procedures and provide appropriate information, instruction, training and supervision. Staff will also inform the Head of School/Branch of any unsafe working practices or hazardous working conditions.

University Expectations All staff are expected to:

Contribute to the efficient and effective functioning of their team or work unit in order to meet University objectives. This includes demonstrating appropriate and professional workplace behaviours in accordance with the Code of Conduct, providing assistance to team members if required and undertaking other key responsibilities or activities as directed by one’s supervisors;

Participate in the Planning, Development Review Process which includes a regular review of their performance against the responsibilities an performance objectives associated with the role and demonstration of appropriate behaviours which reflect a commitment to the University’s values and strategic directions;

Perform their responsibilities in a manner which reflects and responds to continuous improvement; and

Read, understand and comply with all University policies and procedures.

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Organisational Chart

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Professional Staff Salaries

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Information on Application Process

Than k yo u f o r r egist er ing your in t erest and review ing t he d et ails f o r t he p osit ion o f

Com m un icat ions Of f icer w it h The Un iversit y o f Ad elaid e

The f o llow ing is an out line o f t he recru it m en t p rocess: Your Application

Ap p licat ions f o r t h is p o sit ion should consist o f t w o sect ions:

1. Your CV d et ailing your em p loym en t h ist o r y, ed ucat ional q ualif icat io ns and con t act

d et ails.

2. A cover let t er o f up t o t w o p ages out lin ing your relevan t exp er ience and

ach ievem en t s, r elat ab le t o t he cr it er ia out lined in t h e p rovid ed p osit ion d escr ip t ion The Recruitment Process

Search and Ad ver t ising:

You m ay b e con t act ed f o r f ur t her d iscussion o n your ap p licat ion d ur ing t he search

and ad ver t isin g p hase t hat t akes p lace up un t il t he closing d at e o f ap p licat ions.

Ap p licat ion Review and Shor t list ing:

In co llab o rat ion w it h t h e clien t f o llow ing t he close o f ap p licat ions, M cAr t hur w ill

f inalise review o f all ap p licat ions and agree on a sho r t list b ased on ap p licat ion d at a

and screen in g con t en t . Screen ing m ay invo lve in it ial in t erv iew s w it h a McAr t hur

consult an t t o clar if y d et ail and com p ile a m ore com p rehensive p ro f ile o f your

ap p licat ion .

Panel In t erview s:

Select ion f o r in t erview w ill b e b ased on how w ell you have p rovid ed com p arat iv e

in f o rm at ion com p ared t o o t her ap p lican t s. Yo u w ill b e con t act ed in ad vance t o

ar range a su it ab le t im e t o at t end . If you are no t select ed f o r p an el

in t erview , you w ill b e no t if ied b y em ail.

Psychom et r ic Assessm en t s:

Shor t list ed cand id at es m ay b e asked t o com p let e an on line Psychom et r ic Assessm en t

d ur ing t h is p rocess.

Ref erence Checks:

At t he ap p ro p r iat e t im e, in f o rm at ion m ay b e sough t f rom your nom inat ed ref erees. It

is p ref erab le t hat one o f t hese ref erees is your m ost recen t o r cur ren t sup erviso r .

Your p erm ission w ill b e sough t p r io r t o any co n t act b eing m ad e.

Con f id en t ialit y is assur ed .

Background Checks:

Fo r som e p osit ions it m ay b e necessary t o ver if y in f o rm at ion yo u h ave p rovid ed (e.g .

Ed ucat ional q ualif icat io ns), o r t o und er t ake cer t ain p re-em p loym en t checks (e.g.

cr im inal convict ion check, w ork ing w it h ch ild ren check). These ch ecks w ill b e

cond uct ed on t he p ref er red ap p lican t (s) on ly.

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Links of interest

Adelaide University Website:

http://www.adelaide.edu.au/ Adelaide University History http://www.adelaide.edu.au/about/history/ Barr Smith Library http://www.adelaide.edu.au/library/about/libraries/bsl/ Information for Future Staff http://www.adelaide.edu.au/staff/future/offer/ Living in Adelaide http://www.adelaide.edu.au/staff/future/living/ Moving to Adelaide http://www.adelaide.edu.au/staff/future/moving/ Frequently Asked Questions http://www.adelaide.edu.au/staff/future/faq/

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Privacy

McAr t hur op erat es un d er t he National Privacy Principles set out in t he Privacy Act of

1988. Fur t h er in f o rm at ion regard in g t he Act and how M cAr t hur w ill use and st o re your

p ersonal in f o rm at ion can b e f oun d in t he Pr ivacy sect ion o f our w eb sit e at

w w w .m car t hur .com .au.

As p ar t o f t he recru it m en t p rocess f o r sen io r o r execut ive ap p o in t m en t s, M cAr t hur w ill

com p ile a m at r ix o f all ap p lican t s sum m ar ising t he recen t em p loym en t and relevan t

q ualif icat ions f o r each . Th is m at r ix m ay b e p rovid ed

t o clien t s t o aid in sho r t -list ing d iscussions. Please ad vise us at t h e t im e o f ap p lyin g if

you d o no t w ish your d et ails

t o b e includ ed .

Ap p licat ions clo se: 5p m December 3rd 2014 and m ust b e received (p ref erab ly in Word

f o rm at ) via o ur w eb sit e w w w .m car t hur .com .au. Quo t ing relevan t r ef erence num b er

At t en t ion : Kane McCard . McAr t hur reserves t he r igh t t o accep t ap p licat ions af t er t h is

d at e in con sult at ion w it h The Un iversit y o f Ad elaid e.

If you req uire any assist ance d ur ing t he ap p licat ion p rocess, p lease call Kane McCard

on 08 8100 7000

We loo k f o rw ard t o receiv ing your ap p licat ion and d iscussing t h is p osit ion w it h you in

f ur t her d et ail.