BOARD OF COMMISSIONERS MEETING · BOARD OF COMMISSIONERS MEETING April 23, 2018 Edgewood Homes 5:50...

BOARD OF COMMISSIONERS MEETING April 23, 2018 Edgewood Homes 5:50 p.m. AGENDA Conference Room 1. Call of Roll 2. Approve Minutes of March 26, 2018 Board of Commissioners Meeting 3. Receive Comments from Tenants and Public

NOTE: The Chair will take tenant and public comment on each agenda item following the staff report on the item. Tenants and public wishing to comment on a topic not included on the agenda may do so at this time.

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately

4. CONSENT AGENDA A. Receive March 2018 Public Housing Financial Reports B. Receive March 2018 Clinton Place Financial Reports C. Receive March 2018 Section 8 Financial Reports D. Receive Thirteenth Year Progress Report on the HOPE Building Program and Approve Letter of Intent E. Resolution 2018-10: Approve 2018 Income Guidelines

F. Receive LDCHA Quarterly Demographics Report G. Resolution 2018-11: Approve Disposition of Obsolete & Unusable

Electronics and Office Equipment H. Approve Changes in Board Meeting Schedule for July and August if

Appropriate

5. REGULAR AGENDA A. Executive Director’s Report

B. Receive Final 2017 Financial and Compliance Audit Report

6. EXECUTIVE SESSION Executive Director Evaluation 7. Calendar and Announcements 8. Adjournment

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MINUTES OF A REGULAR MEETING OF LAWRENCE-DOUGLAS COUNTY HOUSING AUTHORITY

BOARD OF COMMISSIONERS MEETING March 26, 2018 Clinton Place 5:30 p.m. Meal Site 1. Call of Roll Chair Powers called the meeting to order at 5:30 pm. Upon call of roll, the following Com-missioners responded present:

Jamie Davison Maria Duran Ellen Paulsen Josh Powers Bronson Star

Also present were James Dunn, Sarah Cauthon, Brad Finkeldei, and LDCHA staff members Beverly Hyatt, Ruth Lichtwardt, and Shannon Oury. 2. Approve Minutes of the January 22, 2018 Board of Commissioners Meeting Commissioner moved to approve the minutes as presented. Commissioner Bronson se-conded. The motion passed unanimously. 3. Receive Comments from Tenants and Public There were no comments. 4. CONSENT AGENDA A. Receive Public Housing 2017 Year End Financial Reports B. Receive Clinton Place 2017 Year End Financial Reports C. Receive Section 8 / VASH 2017 Year End Financial Reports D. Receive Lawrence Expanded Housing 2017 Year End Financial Reports E. Receive Building Independence III 2017 Year End Financial Reports F. Receive Combined Cash & Investment Report as of 12/31/2017 G. Receive February 2018 Public Housing Financial Report H. Receive February 2018 Clinton Place Financial Report I. Receive February 2018 Section 8 / VASH Program Report J. Resolution 2018-08: Approve 2016 Section 8 Management Assessment

Submission (SEMAP) Mr. Dunn requested further discussion on items 4C, 4I and 4J. Executive Director Oury syn-opsized the both the Section 8 report financials and added that there are currently 36 vouch-ers that have been issued with people still looking for a place to rent. There has been an uptick in the amount of time it is taking for participants to find a unit. She gave a summary of the management assessment for Item 4J, some of which cannot be measured because

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LDCHA is an MTW agency. For those items which can be measured, the agency would receive a score of 100% plus 5 bonus points for “Deconcentration,” which indicates that most participant families with children are living in low-poverty areas. 5. REGULAR AGENDA

A. Executive Director’s Report Executive Director Oury provided an overview of the promotions planned for the agency’s 50-year anniversary, and asked the Board members for additional names for the “save the date” postcards which are being mailed out. She also asked if July 12 was a good date for their schedules for the celebration lunch at Babcock Place, 11:30 – 1 pm. It appeared to be a good date to all the commissioners. There was not a government shut-down on Friday, and there is now a budget. Ms. Oury said that the good news is that it appears the budgets will be better than last year, though the actual proration and final budget figures will likely not be announced until April or May. Un-fortunately the president’s 2019 budget is the opposite, and completely defunds capital funds for public housing. That would radically change how the agency takes care of its prop-erty. Since the LDCHA is an MTW agency and has reserve funds, it could use those for capital improvement projects and in that way is better off than traditional housing authorities. However, it would mean that those funds could not be used to expand affordable housing in the community. Commissioner Star is not eligible to serve a second term due to a recent policy that excludes city employees from sitting on the boards of agencies connected to the city. Ms. Oury called the Board’s attention to an email from Mayor Boley, who wants a new selection process to be used where interested applicants fill out a form on the city’s website. In the past, Ms. Oury has contacted possible candidates recommended by the sitting Board members to explain about the agency and duties of the board and to gauge interest. She will no longer follow that process but is concerned that people will not go to the website on their own to apply, and requested the Board to please send anyone that they know who might be inter-ested to the online application. Commissioner Paulsen has been serving the remainder of former commissioner Fleming’s term and has agreed to have her name brought back before the County Commission when her term expires in June. She is eligible to serve two 4-year terms. The 2017 MTW Report is one of the attachments for Board review which has made the packet so large this month. It will be submitted before the March 30 deadline. Ms. Oury pointed out that the next item in her report shows how long it takes to get approval of the MTW reports, as the 2016 report was just approved on March 14th. The GDA finding issue appears to have been resolved, pending final review and approval by HUD. Since the issue was last reported on at the January meeting, the Kansas City Field Office and HUD had denied the LDCHA ‘s request for acceptance of the modified GDAs, so staff spoke with both banks, who agreed to sign the unmodified version. These have been submitted to HUD. The auditors are in the LDCHA offices this week and have the updated information.

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The final two items are just for the Board’s information. HUD’s Regional Administrator, Ja-son Mohr, and the Regional Director of Public Housing paid a visit to discuss the MTW program and to ask the LDCHA to review and consider participating in a new program, En-Vision Centers. The LDCHA is again co-sponsoring the Fair Housing Poster Contest with the City in honor of Fair Housing Month in April. The deadline for entries is April 5th, and the details are on the attached flyer. Mr. Dunn asked who the Regional Administrator was, and Ms. Oury answered that he is the president’s political appointee for HUD Region 7 and that he is based in Iowa.

B. Review Draft of Long-Term Lease for Recovery Campus Project

Executive Director Oury introduced Brad Finkeldei, attorney at Stevens and Brand, who has been working on matters regarding the living units to be built at the proposed Bert Nash Mental Health Recovery campus. Mr. Finkeldei outlined what would normally happen when the LDCHA builds units, and complications that have arisen due to land ownership issues since the land is not owned by the City. He stressed that the current issues and solutions might change considerably after May 15th depending on whether the tax measure passes or not. However, assuming it will pass, the current solution is to create a lease for the property, and have the LDCHA lease it for a period of 80 years. The cost of the lease will be the maximum amount allowable under HUD regulations. Likely 10 units can be built with that amount. There were questions from the Board about options if the sales tax does not pass, and Mr. Finkeldei gave details about what Bert Nash has been negotiating with the County under the assumption it would pass. If the tax does not pass, most but not all of the land would likely be transferred from Bert Nash to the County. In response to several questions from the Board, Mr. Finkeldei explained that part of the complication stems from the actual physical configuration of the land since a large segment is floodplain. What can be built on the eastern section is directly impacted by whether the main crisis center building is built first or if that land remains vacant. About 30% of the land can never be built on because of the flood plain. He outlined some options such as building fewer living units if the tax does not pass. There was discussion of the fact that the presi-dent’s 2019 budget includes recapture of reserves, which adds urgency to getting the project underway, since if the funds are not encumbered they might be permanently lost. Of course approval by HUD is the number one contingent. There was discussion on some details of the proposed lease, which would need to be ap-proved by the Board and signed by the Chair. Mr. Dunn asked why the period of the lease would be 80 years. Mr. Finkeldei explained that 30 years is the HUD standard, but 80 years is considered to be about the useful life of the buildings. It gives the agency the option to continue the lease and fix up the buildings about the time they will need more work, or perhaps turn them over to Bert Nash or another entity. The lease actually states a 30-year minimum with 10-year options to 80 years. Mr. Dunn asked if a case manager will have space at the living units, and Ms. Oury explained that the current concept is that the case managers will be at the nearby buildings on the same campus. Commissioner Star moved to authorize the Board Chair to execute this draft lease or one substantially similar to this lease with Douglas County. Commissioner Paulsen seconded. The motion passed unanimously.

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C. Resolution 2018-04: Approve 2018 Public Housing Operating Budget if Appro-priate

Executive Director Oury said that since the Appropriations Act had passed since this budget was developed, all this might change and the budget is likely to be better because the pro-ration will probably be better. She went over the current figures. Commissioner Paulsen asked about the rise in one of the insurance premiums and Ms. Oury explained that it was due to a claim from a couple of years previously. The agency is looking for another provider for that insurance but does not have any firm quotes yet so the budget figure is an estimate. Vice Chair Duran moved to accept Resolution 2018-04 as presented. Commissioner Da-vison seconded. The motion passed unanimously. D. Resolution 2018-05: Approve 2018 Clinton Place Operating Budget if Appropriate Executive Director Oury synopsized the proposed budget, and stressed it does not take into account the probable rent increase which is normally automatically granted by HUD and takes place in September. Part of the paperwork for the increase has been submitted and the rest will be submitted soon. The increase usually makes the budget better by the end of the year. The planned upgrade for the year is new lobby furniture. Also, a van with a wheel-chair lift was donated and there will be more expense for insurance and a part-time driver to offer transportation to Clinton Plan residents for the first time. Commissioner Paulsen moved to accept Resolution 2018-05 as presented. Commissioner Star seconded. The motion passed unanimously. E. Resolution 2018-06: Approve 2018 LDCHA Expanded Housing Operating Budget if Appropriate Executive Director Oury reviewed the properties which are included in Lawrence Expanded Housing and synopsized the operating budget. She explained that a reserve is being built in the properties which will provide funds for the capital needs, and once it reaches an amount that will be sufficient for that, the excess will be used to acquire more affordable housing. Vice Chair Duran moved to accept Resolution 2018-06 as presented. Commissioner Da-vison seconded. The motion passed unanimously.

F. Resolution 2018-07: Approve 2018 Section 8 / VASH Budget if Appropriate Executive Director Oury explained that this is the single largest budget for the agency and gave a synopsis of the MTW programs made possible by this budget. There is a projected shortage in the budget of about $50,000 caused by MTW special vouchers, which will be made up by a transfer of MTW HUD-held reserves back to the agency at the end of the year. Again, however, this budget was developed prior to the Appropriations Act and it appears likely that the proration will be higher and there will be a surplus without moving reserves. There are 732 regular Section 8 vouchers, and 20 additional special vouchers. Ms. Oury gave brief history of the acquisition of the various types of vouchers over time in response to Board questions.

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Vice Chair Duran moved to accept Resolution 2018-07 as presented. Commissioner Star seconded. The motion passed unanimously.

G. Resolution 2018-09: Approve Ninth Annual Payment Amount under the Clinton Place Loan Agreement Executive Director Oury provided a history of the Clinton Place purchase and loan, and discussed the many improvements to the building. The building has a HUD-required reserve which will more than take care of any anticipated needs. There was considerable discussion about the amount to pay since the loan is close to being paid off. Ms. Oury mentioned that once the loan is paid off, the agency will need to explore the process of what to do with the extra funds which are generated each year and have been going to pay the loan. The building currently is coming to the end of its 10-year HAP contract with HUD, and Ms. Oury will be asking for another 10-year contract. She would prefer the loan not be paid off completely this year so that she has time to explore what use the funds can be put to after the new contract is in place. Commissioner Davison asked several questions about depreciation and suggested splitting the loan into two equal pay-ments this year and next. There was brief discussion of the amount and what the building normally costs to maintain, which is relatively little since the renovations are recent. Commissioner Paulsen moved to approve Resolution 2018-09 and to set the amount of the loan payment at $141,242.50 to be paid to Douglas County Housing, Inc. Commissioner Star seconded. The motion passed unanimously. 7. Calendar and Announcements Executive Director Oury announced that she will be out of the office March 30 – April 6. The April 23 meeting will be the Annual Board Meeting, Regular Board Meeting, and Annual Meeting of Douglas County Housing, Inc. Due to the Memorial Day Holiday, there will be two Board meetings in June, and with the approval of Chair Powers there will be a July meeting but the August meeting will be cancelled unless there is pressing business. Mr. Dunn asked if the LDCHA is partnering with the City on any Fair Housing activities this year. Ms. Oury said there was a copy of the poster contest flyer in the packet which is being sponsored with the City, and that she needs to speak with City staff about other possible activities. 8. Adjournment There being no further items of business, Commissioner Davison moved to adjourn. Com-missioner Star seconded. The meeting adjourned at 7:10 pm. _______________________________ ________________________________ Chair Secretary Attest

LAWRENCE-DOUGLAS COUNTY HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING

April 23, 2018

AGENDA ITEM 4A: Receive March 2018 Public Housing Financial Reports. CURRENT ISSUE: As of s reporting period, Public Housing properties are at 25% through the budget year. Operating Income Total operating receipts (from all sources) show we are running 2% over budget projec-tions at 27% or $647,586. Total Rental Income (3610) is running on line budget projections at 25% or $324,004. Interest income (3610) show as running slightly over budget projections at 28% or $4,157. We have received nine (9) interest payments on custody investments through March. Interest Income is a projection and based on past fiscal year s historical market invest-ment rates. Total Other Income shows as running significantly over budget projections at 53% or $130,045. Most of this is because of the annual draw (in the amount of $104,908) from the 2017 Capital Funds grant (under its Operations budget line) which is then credited to Public Housing Other Income. This is for operational reimbursements for the Executive Director, Finance Director, Maintenance Director and Business Office Assist per-centage of time worked under this g eligible Operational Fund projected costs in one draw at the beginning of each fiscal year. The draw for the 2017 Capital Fund grant was made at the end of March (after the Board approved the FY 2018 Public Housing Operating Budget). The draw for the 2018 Capital fund grant will not be made until we receive the final funding award for that grant from HUD and it is spread in LOCCS eligible to be drawn down. The amount of subsidy contained in the budget, upon which this report is based, is a projection based on the final 2017 subsidy eligibility reduced at an 88% proration level. Calendar year 2017 funding eligibility for Amp 1 (Family Housing) was $632,226 and Amp 2 (Elderly Housing) is $304,980 equals $937,206 further reduced at an 88% proration level or $824,740 for Calendar Year 2018. HUD has not released final proration levels and for initial funding Congress continues to operate under a Continuing Resolution (CR). For the months of January through April have received approximately 90% of their 2018 initial funding eligibility (which is $937,206 X 90%) or $281,162 authorization in LOCCS (for four Operating Expenses Total operating expenses (from all sources) show we are running 3% under budget pro-jections at 22% or $438,922.


April 23, 2018

Administrative expenses show as running 1% over budget projections at 26% or $143,681. Legal Expense (4130) shows as running over budget projections at 54% or $1,608 (and mostly due to three evictions at the beginning of the year in Family Housing). Staff Training (4140) shows as running over budget projections at 73% or $945. This is for Occupancy training conference fees for the Director of Housing Assistance. In addi-tion, this line includes the cost of the 2018 MTW conference registration fee for the Exec-utive Director to attend the MTW Conference in May. Membership Dues and Fees (4190.12) shows as running over budget projections at 64% or $616. This is for one time membership dues and fees paid to HDLI and NAHRO. Additionally, we expect this budget line will come in line with actual as we continue throughout the budget year. Forms and Office Supplies (4190.17) show as running over budget projections at 34% or $1,699. This is mostly because of outstanding March reimbursements due from the Sec-tion 8 MTW program to Public Housing for this budget line. March reimbursements will be completed along with April Administrative Contracts (4190.19) show as running significantly over budget projections at 80% or $20,156. This budget line also has outstanding March reimbursements due from the Section 8 program (and too will be completed in April and financials). Additionally, this budget line (4190.19) is running significantly over budget projections because of the onetime annual payments for the Siemens Performance As-surance Program as well as the Annual Software Upgrades contract (under the Energy Performance Loan Contract). Total Utilities are showing as running slightly under budget projections at 24% or $71,652. Water (4310), Electricity (4320) and Other Utility Expense (4390) are all running under budget projections. Gas continues to show as running over budget projections at 59% or $29,394. Again, we expect this to be seasonal. Extraordinary Maintenance (4610) shows as running significantly over budget projections at 67% or $1,331. Again, this is because of the purchase of ice melt at the beginning of the year. In addition, we expect this budget line will come in line with actual as we con-tinue throughout the budget year. Betterments and Additions (7540.3) shows as running over budget projections at 71% or $12,853. This is due to a budget line adjustment (needed by our Fee Accountant and will be ap In addition, the cost of the Babcock Place Boiler Project in the amount of $581,500 (paid for from agency historical reserves) needs to be removed from this budget line (7540.3) as well as under Operating Expense for Property

Contra (7590).


April 23, 2018

Since the Boiler Project was closed in FY 2017 our Fee Accountant advised that we do not have to include this in the FY 2018 Public Housing Operating Budget. The Fee Ac-countant has already made this correction on the FY 2018 financials. This will be cor-rected and included in the budget revision (that the agency historically completes) when HUD announces final proration levels for Public Housing Operating Subsidy. Operating Surplus/(Deficit) Year-to-date Public Housing shows total operating revenues of $647,586 and total oper-ating expenses of $438,922 resulting in an operating surplus (provision for current year reserves) of $208,664. BOARD ACTION: Receive report.


April 23, 2018

AGENDA ITEM 4B: Receive March 2018 Clinton Place Financial Report CURRENT ISSUE: As of the March reporting period, Clinton Place is at 25% through the budget year. Operating Revenue Total operating receipts (from all revenue sources) show we are running on line budget projections at 25% or $108,323. Total Tenant Rent and HUD Subsidy (5120 and 5121) show as running on line budget projections at 25% or $107,126 (combined). Occupancy at the end of March was 99%; budget estimates for FY 2018 projects a 97% occupancy rate. Operating Expenses Total operating expense (from all sources) show as running 6% under budget projections at 19% or $54,832. Gas (6452) is running over budget projections at 37% or $1,484 and we expect this to be seasonal. Recall, total Property Insurance and General Liability combined (6720 and 6724) show as running slightly over budget projections at 30% or $3,003. Additionally, Auto Insurance (6725) continues to show as running over budget projections at 44% or $233. All required risk protection policies (in the FY 2018 budget) are based on prior year premium costs. It also includes any known rate increases or decreases with the policy renewal. We expect a decrease to the Property Insurance at the upcoming premium renewal effective 05/01/18 through 04/30/19. Operating Surplus/(Deficit) As of the March reporting period, Clinton Place shows total revenues of $108,323 and total expenses of $54,832 with an operating surplus of $53,492. Board Action Required: Receive Report.


April 23, 2018

AGENDA ITEM 4C: Receive March 2018 Section 8/VASH Program Report BACKGROUND: The LDCHA Section 8 MTW program consists of 732 units of Section 8 Tenant Based Rental Assistance (TBRA). We are currently operating under a Continuum Resolution and HUD has not released the Section 8 MTW renewal funding allocation. In the mean-time, HUD has passed five continuing resolutions and is currently funding PHA’s at a 98% proration of 2017 funding levels. The preliminary budget for FY 2018 (upon which this report is based) is based on a for-mula using 2017 Per Unit Costs (PUC) of $588.91 X 732 unit’s X 12 months = $5,172,985 further reduced at a proration level of 95% or $4,914,336 less the embedded admin fee of $516,753 or $4,397,583 for CY 2018. This amount of $4,397,583 is a very preliminary estimate. Staff will prepare a budget revision for CY 2018 as soon as HUD announces final funding levels. Recall that historically the agency had an embedded admin fee in its HCV block grant (until CY 2016) when HUD began breaking it out separately. The embedded admin fee in CY 2017 was $543,951. The embedded admin fee for CY 2018 (is based on CY 2017 funding levels or $543,951) further reduced at a 95% proration level or $516,753. This embedded admin fee funding is also an early estimate and will be revised once final levels are announced by HUD. Lastly, LDCHA also has three increments of VASH vouchers known as VASH 1 with 20 units, VASH 2 with 10 units and VASH 3 with 15 units. The initial year of VASH funding is a separate budget authority allocation. The renewal is based on Voucher Management Systems (VMS) prior year reported HAP costs. For 2017, this was $244,636. However, for the purpose of the 2018 budget calculation, VASH estimates for CY 2018 are $232,404. Again, this too is an early estimate and will be part of the 2018 budget revision. Section 8 administrative expenses (are run through the Public Housing Program) and reimbursed by the Section 8 program at the end of the month. CURRENT ISSUE: At 25% through the budget year, the Section 8 MTW program shows a total of $1,275,216 in total operating revenues and $1,292,196 in total operating expenses with any shortfall funding to be made up through the cash management process. Operating Income Total operating revenues are running on line budget projections at 25% or $1,275,216.


April 23, 2018

Most of this decrease is in HUD operating subsidy. This is because HUD funding dis-bursements are monthly in accordance with cash management resulting in the program only receiving three months’ worth of disbursements for a total of $1,268,671. Operating Expenses On the expense side, total administrative expenses are running slightly under budget pro-jections at 24% or $174,449. What does not appear under total administrative expenses are Section 8 reimbursements to Public Housing for the month of March. These are minimal amounts and will be completed along with April reimbursements. These will ap-pear on next month’s financial report. Total Housing Assistance Payments (HAP) for both MTW and VASH is running on line budget projections at 25% or $1,074,416. This includes a credit for the fraud recovery repayments received YTD in the amount of $530 (of which HUD recaptures 50% and LDCHA gets to keep 50% of any fraud repayments received). The program has 2,249 Section 8/VASH units under lease as of the last day of March 2018. This is an aggregate of 706 units under lease for Section 8 MTW and 43 for VASH. The program has spent a total of $27,249 as of March under the approved 2018 MTW LDCHA Vouchers as follows: $2,667 under the Douglas County Re-Entry Program; $18,692 under the Safe Housing Program and $5,890 under the Next Step Program. The program has spent a total of $16,082 as of March under the approved 2018 MTW Continued Activities as follows: $14,790 under the Expanded RSO & Homeownership program (RSE); $132 under the Homeless to Housed program (EHC) and $1,160 under the Douglas County Housing Inc (Youth) program (DCHI). These are MTW approved activities charged to the Section 8 MTW Program. Operating Surplus/(Deficit) LDCHA was disbursed a total of $1,263,470 of estimated CY 2018 Budget Authority (for MTW, VASH and Embedded Admin Fees). Based on VMS reporting total expenses (HAP, Administrative and approved 2018 MTW LDCHA Vouchers and Activities) equals $1,292,196 leaving an operating shortfall funding of $28,726. This shortfall funding re-quest will be sent to our HUD Financial Analyst on Friday, April 20 for review and ap-proval. In addition, we expect this to be approved and deposited in our bank account by Friday, April 27. As of the March reporting period, the Section 8 MTW/VASH program has earned an es-timated total of $1,303,942 (adjusted for the shortfall funding request in the amount of $28,726). This includes interest income, fraud repayments as well as administrative fees on HOME TBRA and HAP Portability. Total expenses show a total of $1,292,196. When looking at this the Section 8 HCV/VASH program has an operating surplus of $11,745. This operating surplus is the current year reserve held at the PHA level. When calculating program reserves held at the HUD level (in accordance with cash man-agement) HUD estimated obligation eligibility for three months (Jan through March 2018 Budget Authority calculated at 98%) total $1,463,307 and disbursed $1,263,470 leaving


April 23, 2018

a difference of $199,837. This $199,837 is the amount of 2018 HUD held program re-serves (from the 2018 HCV and VASH Budget Authority calculated at 98%). For LDCHA to gain access to these funds we must justify expenditures through cash management. BOARD ACTION: Receive report.

LDCHA SECTION 8 MTW/VASH - PROGRAM REPORT AS OF 03/31/18 (25% through the budget year)

OPERATING INCOME;

ACCOUNT NAME A/C # CURRENT YEAR-TO-DATE BUDGET BUDGET STATUS % OF BUDGET YEAR

2018 HUD MTW Budget Authority (732 Units) 4902 359,678.00 1,066,238.00 4,397,583.00 3,331,345.00 24%

2018 HUD VASH Budget Authority (45 Units) 4902 21,921.00 61,245.00 232,404.00 171,159.00 26%

2018 HUD MTW Embedded Admin Fees 4902 45,329.00 135,987.00 516,753.00 380,766.00 26%

HUD VASH Admin Fees Earned 3112 1,766.00 5,201.00 26,040.00 20,839.00 20%

Interest Earned on Operating Reserves 3300 600.48 1,756.34 5,000.00 3,243.66 35%

Fraud Repayments 3300.1 93.00 529.56 1,340.00 810.44 40%

Administrative Fees Earned for Portability 3300.P 0.00 -49.29 0.00 49.29 0%

Administrative Fees Earned for HOME TBRA 3300.3 4,308.00 4,308.00 17,250.00 12,942.00 25%

HUD Homeownership Fees 3300.4 0.00 0.00 0.00 0.00 0%

Insurance Dividend Returns 3300.5 0.00 0.00 0.00 0.00 0%

TOTAL OPERATING RECEIPTS 433,695.48 1,275,215.61 5,196,370.00 3,921,154.39 25%

OPERATING EXPENDITURES:

ADMINISTRATIVE EXPENSES

Administrative Salaries 4110 53,143.80 125,937.81 486,590.00 360,652.19 26%

Experience Awards 4110.3 0.00 0.00 1,820.00 1,820.00 0%

CA - Administrative Salaries 4110.75 0.00 0.00 0.00 0.00 0%

Legal Expense 4130 150.00 150.00 500.00 350.00 30%

Training 4140 998.04 998.04 2,190.00 1,191.96 46%

Travel 4150 445.04 445.04 7,820.00 7,374.96 6%

Accounting Fees 4170 1,062.00 3,075.00 12,750.00 9,675.00 24%

Audit Fees 4171 0.00 0.00 8,525.00 8,525.00 0%

Employee Benefits - Administration 4182 13,489.26 27,870.16 114,310.00 86,439.84 24%

Employee Benefits - Experience Awards 4182.3 0.00 0.00 310.00 310.00 0%

Office Supplies 4190.01 1,043.07 1,043.07 7,400.00 6,356.93 14%

Publications 4190.11 0.00 0.00 0.00 0.00 0%

Membership Dues & Fees 4190.12 1,194.21 1,194.21 1,860.00 665.79 64%

Telephone 4190.13 364.44 1,099.74 6,000.00 4,900.26 18%

Postage and Miscellaneous Sundry 4190.18 2,396.45 2,356.45 17,920.00 15,563.55 13%

Administrative Contracts 4190.19 3,485.01 4,070.97 21,500.00 17,429.03 19%

Maintenance & Operations 4400 32.57 53.99 600.00 546.01 9%

Workers Compensation Insurance 1211 0.00 0.00 18,180.00 18,180.00 0%

Administrative Fees Paid for Portability 4590.P -149.40 154.52 7,290.00 7,135.48 2%

Depreciation Expense 4800 0.00 0.00 0.00 0.00 0%

Replacements (Expendable) 7520.93 0.00 0.00 0.00 0.00 0%

Betterments & Additions - Exp Equipment 7540.3 6,000.05 6,000.05 12,870.00 6,869.95 47%

TOTAL ADMINISTRATIVE EXPENSES 83,654.54 174,449.05 728,435.00 553,985.95 24%

HOUSING ASSISTANCE PAYMENTS

Housing Assistance Payments (732 Units) 4715 336,712.00 1,009,067.00 4,052,900.00 3,043,833.00 25%

Housing Assistance Payments (45 Units) 4715 21,783.00 65,879.00 266,270.00 200,391.00 25%

HAP Payments (Fraud - HUD's Portion) 4715.8 -93.00 -529.55 -880.00 60%

TOTAL HOUSING ASSISTANCE PAYMENTS 358,402.00 1,074,416.45 4,318,290.00 3,244,224.00 25%

2018 MTW HUD APPROVED LDCHA VOUCHERS

Douglas County Re-Entry Program DRP 525.00 2,667.00 11,180.00 8,513.00 24%

Safe Housing Program DV 6,490.00 18,692.00 74,170.00 55,478.00 25%

Next Step Program NS 1,670.00 5,890.00 23,790.00 17,900.00 25%

TOTAL LDCHA VOUCHERS 8,685.00 27,249.00 109,140.00 81,891.00 25%

2018 MTW HUD APPROVED CONTINUED & NEW ACTIVITIES

Expanded RSO & Homeownership RSE 4,441.48 14,789.60 55,000.00 40,210.40 27%

Homeless To Housed EHC 40.31 131.93 18,000.00 17,868.07 1%

Douglas County Housing Inc DCHI 716.44 1,160.20 18,000.00 16,839.80 62%

TOTAL MTW ACTIVITIES 5,198.23 16,081.73 91,000.00 74,918.27 18%

TOTAL ALL EXPENSES 455,939.77 1,292,196.23 5,246,865.00 3,955,019.22 25%

OPERATING SURPLUS/(DEFICIT) -22,244.29 -16,980.62 -50,495.00 -33,864.83

Transfer from MTW HUD or Agency held Reserves (for HUD approved LDCHA Vouchers) 28,726.00 109,140.00

OPERATING SURPLUS/(DEFICIT) 11,745.38 58,645.00


April 23, 2018

AGENDA ITEM 4D: Receive Thirteenth Year Progress Report on the HOPE Building Program and Approve Letter of Intent

BACKGROUND: HOPE Building is a permanent supported housing program for chronically homeless per-sons with either a mental health or substance use disorder. It is funded under an annual continuation grant from HUD, plus a 25% agency match. It can serve up to 8 individuals. The agency leases a property at on Kentucky street with six units and two additional units located within a block for this program. HOPE Building residents pay rent equal to 30% of their monthly-adjusted income. In many cases, rent is free until the resident begins to receive countable income (i.e. disability benefits or wages). The grant and match pay for leasing, and for a three-quarter-time Supported Housing Specialist who works exclusively with the residents and coordinates other treatment services through our partner agencies, Bert Nash and DCCCA Centers, for mental health and substance abuse services. The 2018 thirteenth year grant period was April 1, 2017 – March 31, 2018. The application process for renewal funding for the HOPE Building Program for the past several years has required a Letter of Intent to Renew. Since 2013 the Board has au-thorized the Executive Director to write a Letter of Intent in advance of the request, since the agency does not know when the request for renewal application will be issued. A copy of the letter that was sent last year is attached. The Year 13 grant was in the amount of $98,880. The LDCHA provided a $14,021 cash match that was paid from Hope Program income, and in-kind contributions of $3,161. CURRENT ISSUE: The Year 14 Grant was approved and the contract is attached for a total of $100,662 and the LDCHA match will be paid again this year from the program income. Staff is not certain when the request for renewal applications will be issued. Previously there was not sufficient time to receive Board approval and staff wants to be prepared. The Letter of Intent requires the following commitment language: “Submission of this letter is acknowledgment that the agency Board of Commis-sioners fully endorses this application for funding, agrees to participate in program reviews performed by KSHC and/or HUD, and is willing to sign such a Memoran-dum of Understanding (MOU) binding the agency to this contractual responsibility, participation, and obligation."

2

BOARD ACTION: Receive Progress Report on the HOPE Building program, and if appropriate authorize the Executive Director to apply for renewal of this grant and submit a Letter of Intent to Renew in substantially the same format as the letter issued in 2017 if required and to commit the agency for the 25% match.

HOPE Building Annual Report Grant Year 13

(April 1, 2017 –March 31, 2018)

PERMANENT SUPPORTED HOUSING FOR CHRONICALLY HOMELESS INDIVIDUALS WITH DISABILITIES

History As of March 31, 2018, the HOPE Building program (HOPE Program) completed its thirteenth year of operation. The HOPE program is funded by a grant from HUD’s Office of Community Planning and Development under the Continuum of Care (CoC) Homeless Assistance programs authorized by the McKinney-Vento Act, and matching funds provided by the Lawrence-Douglas County Housing Authority (LDCHA). LDCHA received the initial grant for the program in 2003. The contract for the program was approved in 2004 and the agency began outreach to homeless individuals that fall. The program moved its first residents into the program in 2005. Beginning in fiscal year 2012, grant awards were contingent on the amount of federal funding available. The grant became competitive. The grantees’ applications were evaluated and scored. The scores were based on program performance, financial management, project design, leverage secured, target population served and level of community collaboration.

Program Profile The goal of the program is to house and stabilize chronically homeless individuals with disabilities and help them achieve self-sufficiency. To be eligible, applicants must be chronically homeless at the time of application and have disability related to Co-Occurring Disorders. A co-occurring diagnoses means that a person is diagnosed with at least one mental health diagnosis and at least one substance abuse/dependence diagnosis. In 2015, LDCHA requested and received approval for a grant amendment permission to change the subpopulation targeted for service to chronically homeless persons with Co-Occurring Disorders (related to a mental health and substance use) to better serve eligible persons within the geographic area. The LDCHA employs a Masters-level Supportive Housing Specialist (SHS) with an office at the HOPE building site. The SHS serves as the property manager and service coordinator for the residents as well as providing the initial HOPE Building intake and assessment for applicants. The SHS works with prospective applicants prior to and during the lease-up process. Also, the SHS works closely with the HOPE Building residents through individualized treatment planning, in which the residents actively participate. The goals are planned and implemented to help individuals

increase their self-sufficiency. The HOPE Building program site is located on Kentucky Street. The location is convenient for the residents as it is within walking distance of many services. It is close to the main hub of the Lawrence bus transportation system. The structure contains six partially furnished apartments with a maximum housing capacity of six. Three of the units are studio apartments. The other three have their own separate sleeping and kitchen space but share a common bathroom. Each resident receives new bedding and basic household supplies, including toiletries, upon entry to the program. HOPE building program residents pay rent equal to 30% of monthly-adjusted income. In many cases, rent is free until the resident begins to receive countable income, (i.e., disability benefits, wages). In 2017, LDCHA was able to obtain two more apartments by program income generated by participants who pay rent. These apartments are close to HOPE building, and are located down the street from the HOPE building. The additional scattered sites are occupied by residents formally housed at HOPE building. This increases the maximum to eight. HOPE Residents that are receiving vocational rehabilitation services and have obtained employment may be eligible to receive earned income disallowance when factoring their rent as an incentive to enter the work force.

Community Partner Collaboration The HOPE Building Team coordinates the primary program activities. The team consists of DCCCA, Bert Nash and the SHS that consults on a range of issues from the applicant’s suitability to the type of addiction and mental health services recommended for the residents. The HOPE Building Team also provides general evaluation of the overall program function. The HOPE Building program also collaborates with other agencies including social service agencies that are accessible via public transportation or within walking distance of the program. The Lawrence Community Shelter and the Bert Nash Homeless Outreach Team case managers assist the HOPE Building program SHS with referrals and applications. Identified below are some of the services in Grant Year 13 that the residents received.

Housing and Credit Counseling, Inc. has worked with residents on budgeting and managing their money.

Lawrence Community Shelter assisted residents with essential housing items.

Health Care Access, now Heartland Community Health Care provides residents with health care services for low cost. HOPE Program assists with those cost when necessary.

The Salvation Army provides residents with pantry items, medication, (if eligible), and supplemental items for incoming residents.

The Social Service League provides some items at move – in and throughout the year (i.e. flatware, cups, dishes and housing items.)

Lawrence Interdenominational Kitchen, (LINK), serves meals that benefit residents.

Catholic Charities helps residents with vouchers for food and other essential items.

Just Food helps residents with food supplies

Eligible residents received assistance with obtaining benefits from Social Security Administration office. The Kansas Department of Children and Families (DCF) local office took applications and administered the Supplemental Nutrition Program (SNAP).

Program Outcomes In grant year 13, HOPE Building program residents participated in on-going educational and life skills activities that help with budgeting, computing skills, coping skills, daily living skills, home making, hygiene and health skills. These activities have proven to be beneficial to resident’s short and long-term housing stability.

Comprehensive Program Performance Measures

100% or (eight of eight) of formally homeless individuals remained in permanent housing programs during the operating year (HUD performance standard is 80%)

The program experienced a bed utilization of 100% with an additional 2 participants.

100% (eight of eight) of residents were referred to a receive mental health services. One resident has graduated from mental health services.

100% (eight of eight) of residents were referred to and receive or have completed substance abuse treatment.

100% (eight of eight) of residents have undergone primary examinations, follow-up health examinations, or participated in wellness activities.

The grant supported the purchase of a new stove for Apartment 2. The grant also supported school supplies including a computer for one of the participants enrolled in college.

The HOPE Building program budget was reapportioned to help participants needing assistance to pay for medication this year.

The HOPE Building budget funds were reapportioned in the Operations budget in the area of Equipment replacement. One of the eight apartments received an upgraded oven in order to replace a dated one.

Grant income funds were used to furnish the two new apartments with beds, dressers, tables and furniture.

Grant Years Combined Data Summary At-A-Glance

Year 1

Year 2

Year 3

Year 4

Year 5

Year 6

Year 7

Year 8

Year 9

Year 10

Year 11

Year 12

Year 13

Totals

Residents Served

21 26 14 11 9 10 6 9

7 8 9 11 11 152

Applications Received*

80 26 21 28 13 13 5 6

2 9 10 13 10 236+

Applicants on the Waiting List**

1 4 1 1 0 0 2 1

0 0 2 2 0 14 1

Residents that became eligible for other LDCHA Programs

0 1 2 0 0 0 0 0 1 1 0 0 0 5

* Application acceptance began in October 2004. The number of applications accepted for 2005 is approximate. ** At the end of the grant year.

July ___, 2018 Ms. Cheryl Patrick Executive Director Kansas Statewide Homeless Coalition 2001 Haskell Ave. Lawrence, KS 66046 RE: Letter of Intent for 2018 Continuum of Care Renewal Submission Dear Ms. Patrick, This is to inform you that the Lawrence-Douglas County Housing Authority (LDCHA) will submit an application for renewal funding for 2016 CoC funding for its HOPE Building Program, a supportive housing program first funded in 2004. Primary Contact Person Nickie Daneke Director of Housing Assistance 1600 Haskell Avenue Lawrence, Kansas 66044 Telephone: 785-830-2246 Fax: 785-842-9596 [email protected] Agency Description

The LDCHA is an independent agency of the City of Lawrence and Douglas County Kan-sas. The agency has been in operation since 1968. The mission of the agency is to preserve and expand affordable housing and provide opportunities for participants to thrive through services and partnerships.

The agency operates 10 housing programs including five programs specifically designed for different homeless populations including the HOPE Building Program. The total num-ber of households served by LDCHA is over 1200. For 2018 the agency’s budget for all its housing programs is expected to reach $8 million.

The agency mailing address is 1600 Haskell Avenue, Lawrence, Kansas, 66044

Project Description

The HOPE Building Program is a Permanent Supportive Housing program which provides housing and support services and treatment for 8 chronically homeless individuals who

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Providing Affordable Housing for the People of Lawrence and Douglas County Kansas

are diagnosed with a disability, including substance abuse, mental illness or other disa-bility. The LDCHA leases eight units on Kentucky Street in Lawrence, Kansas. Each participant undergoes an evaluation leading to an individualized program and treatment plan. Program implementation, supportive services and case management are carried out by a coordinator. Treatment services are provided by the local mental health and substance abuse treatment agencies. Program Budget The 2018 HUD approved budget for HOPE Building is $98,880 (excluding required agency match) broken down as follows: Leasing $42,796 Supportive Services $33,644 Operating Costs $16,592 Administration $5,848 Submission of this letter of intent is acknowledgment that the agency Board of Commis-sioners fully endorses this application for funding, agrees to participate in program re-views performed by KSHC and/or HUD, and is willing to sign such a Memorandum of Understanding (MOU) binding the agency to this contractual responsibility, participation and obligation. Sincerely, Shannon Oury Executive Director Lawrence-Douglas County Housing Authority


April 23, 2018

AGENDA ITEM 4E: Resolution 2018-10: Approve 2018 HUD Income Guidelines BACKGROUND: HUD revises income eligibility guidelines for participation in federal housing assistance pro-grams each year. These guidelines are the income eligibility criteria for all programs oper-ated by the LDCHA, except HOME which has its own guidelines. Low-income is defined as 80% of the median family income for an area, subject to adjust-ments for areas with unusually high or low incomes or housing costs. Families with gross household income above low-income guideline amounts are not eligible for LDCHA pro-grams. Very low-income is defined as 50% of the median family income for an area, subject to specified adjustments for areas with unusually high or low incomes. The LDCHA’s MTW Agreement requires that 75% of all families admitted to our Public Housing and Section 8 Housing Choice Voucher programs be very-low income families.

Extremely low-income is defined as the higher of:

(i) The poverty guidelines updated periodically by the Department of Health and

Human Services under the authority of section 673 (2) of the Community Ser-

vices Block Grant Act applicable to a family of the size involved: or

(ii) 30 % of the median family income for the area, as determined by the Secretary

with adjustments for smaller and larger families (except that the Secretary may

establish income ceilings higher or lower than 30 % of the median for the area on

the basis of the Secretary’s finding that such variations are necessary because

unusually high or low family incomes).

The LDCHA has a waiver on this income target through our MTW Agreement, however 94% of households served by the LDCHA are at or below 50% of AMI and of this 73% are at or below 30% of AMI. CURRENT ISSUE: The 2018 income guidelines were issued to HUD directors and field offices April 4, 2018 and were effective the same day as released. A fact sheet giving the new guidelines is at-tached. These guidelines represent an across the board average 12% increase over the 2017 in-come guidelines for the extremely low (30%), very low (50%) and low (80%) income limits. The LDCHA must formally adopt the new guidelines by resolution of the Board. BOARD ACTION: Approve Resolution 2018-10.

RESOLUTION 2018-10 April 23, 2018

BE IT RESOLVED that the Board of Commissioners of the Lawrence-Douglas County

Housing Authority (LDCHA) adopts the 2018 HUD Income Limits Guidelines as pre-

sented to the Board of Commissioners this 23rd day of April, 2018.

NOW THEREFORE the Board of Commissioners does hereby approve Resolution

2018-10.

LAWRENCE-DOUGLAS COUNTY HOUSING AUTHORITY

INCOME GUIDELINES FOR ADMISSION

VOUCHER PAYMENT STANDARD - Effective 1/1/2018

RENT SCHEDULES: Moving To Work (MTW) & Public Housing Flat Rents

CURRENT PUBLIC HOUSING UTILITY ALLOWANCE SCHEDULE

COMBINED FACT SHEET – 2018

FAMILY 30% OF 50% OF 80% OF

SIZE MEDIAN MEDIAN MEDIAN

(Extremely (Very Low) (Low)

Low)

1 $16,650 $27,700 $44,350

2 $19,000 $31,650 $50,650

3 $21,400 $35,600 $57,000

4 $25,100 $39,550 $63,300

5 $29,420 $42,750 $68,400

6 $33,740 $45,900 $73,450

7 $38,060 $49,050 $78,500

8 $42,380 $52,250 $83,600 EFFECTIVE 04/01/2018 as published by HUD, AMI $87,400

110 % OF FEDERAL FAIR MARKET RENTS FOR DOUGLAS CO. , KS. 0 BEDROOM 1 BEDROOM 2 BEDROOM 3 BEDROOM 4 BEDROOM 5 BEDROOM 6 BEDROOM

$635 $704 $927 $1,349 $1,634 $1,879 $2,124

FMR 2018 FAIR MARKET RENTS

$577 $640 $843 $1,226 $1,485 $1,708 $1,931

Lot Rent Pmt. $337 SRO FMR $433

BDRM SIZE MTW MIN MTW MAX

MTW PMT

STD FLAT RENT FLAT RENT FLAT RENT FLAT RENT

FLAT RENT

RENT RENT MAX SUBSIDY EDGEWOOD* SCATTERED

SITES 3&4 SCATTERED

SITE 6 SCATTERED

SITE 7 BABCOCK & PETERSON I

Studio $185 $435 $635 $500

1 $185 $435 $704 $473 $388 NA NA $630/545

2 $215 $500 $927 $632 $520 NA NA $775

3 $255 $575 $1,349 $935 $807 $808 $804 NA

4 $275 $665 $1,634 $1,137 $990 $990 $989 NA

5 $315 $690 $1,879 NA NA $1,150 NA NA EFFECTIVE: 1/1/2011 1/1/2014 1/1/2018 1/1/2017 1/1/2017 1/1/2017 1/1/2017 1/1/2007

*Adjusted for reasonable utility costs

PROJECT 1 BR 2 BR 3 BR 4 BR 5 BR

Edgewood $39 $44 $49 $54 NA

Sites 3, 4 $124 $156 $177 $201 NA

Site 6 NA NA $176 $201 $220

Site 7 NA NA $180 $202 NA

Site 8 $125 NA NA NA NA

EFFECTIVE: 1/1/2017

April 2018 Last Revised


April 23, 2018

AGENDA ITEM 4F: Receive LDCHA Quarterly Demographic Report BACKGROUND: Staff compiles a report of the demographics of the various LDCHA programs for each quarter of the fiscal year. This can be considered a snapshot of the pro-grams when the report is compiled and may help to identify trends over time. The report includes the number of units under lease, basic household composition, household composition by race or ethnicity (this is voluntarily self-reported), in-come information, and the status of the heads of household of both current ten-ants and those on the waiting list. Pie charts have been included to better illus-trate selected statistics. CURRENT ISSUE: The Quarterly Demographic Report is attached. BOARD ACTION: Receive report.

DEMOGRAPHICS OF LDCHA PROGRAMS

2018 First Quarter

As of April 16, 2018

DESCRIPTION TOTAL PERCENT

Units Under Lease by Program

Standard Section 8 Units and Port-Outs

Section 8 Units 741

Port-Outs 7

Total Standard Section 8 Units and Port-Outs 748 59.9%

Section 8 Portable Vouchers Administered (Port-Ins) 0 0.0%

Public Housing Units 357 28.6%

HOME Units 45 3.6%

New Horizons 6 0.5%

Clinton Place Units 56 4.5%

HOPE Units 8 0.6%

Peterson Acres II (that are not vouchers) 8 0.6%

New Hampshire (that are not vouchers) 2 0.2%

Oak St (that are not vouchers) 1 0.1%

Douglas County Reentry Program Vouchers 2 0.2%

Baldwin Units 4 0.3%

Next Step Vouchers 3 0.2%

Safe Vouchers 9 0.7%

Total Units Under Lease by Program 1,249 **Only includes non-duplicated units under lease

All Active Tenants (Excludes Port-Outs) 1,242

Active Section 8 Tenants

Section 8 Units: Non-VASH 711

Section 8 Units: VASH 44

Total Active Standard Section 8 Tenants 755 98.2%

Port-Ins 0 0.0%

Douglas County Reentry Program Vouchers 2 0.3%

Next Step Vouchers 3 0.4%

Safe Vouchers 9 1.2%

Total Active Section 8 Tenants 769

MTW Households 463

Average Gross Income: MTW Rent Structure Households $22,878

Heads of Household by Gender

Male 367 29.4%

Female 882 70.6%

Total by Gender 1,249

Couples 66

Family Members 2,405

Children 866

Average Age of Children 9

Average Family Members/Household 2SUMMARY 1 4/16/2018


2018 First Quarter


Heads of Household by Race

White 911 72.9%

Black 211 16.9%

Indian/Alaskan 63 5.0%

Asian/ Hawaiian/Pacific Islander 18 1.4%

Mixed 39 3.1%

Other 5 0.4%

Declined to Report 2 0.2%

Total by Race 1,249 100.0%

Heads of Household by Ethnicity

Hispanic 48 3.8%

Non-Hispanic 1187 95.0%

Declined to Report 14 1.1%

Total by Ethnicity 1,249 100.0%

Household Gross Income by Area Median Income (AMI)

0% AMI To 30% AMI 911 72.9%

31% AMI To 50% AMI 267 21.4%

51% AMI To 80% AMI 70 5.6%

81% AMI To 99% AMI 1 0.1%

100% AMI And Over 0 0.0%

Total by AMI 1,249

Gross Income Household Average: All Active Tenants $17,255

SUMMARY 2 4/16/2018


2018 First Quarter


Status*Section 8

Vouchers Pct

Section 8

VASH Pct

+Public

Housing &

Affordable

Elderly Pct

HOME

City /

State /

New Hor. Pct

Clinton &

BIND Pct HOPE Pct

Exp'd

Housing

*** Pct Total Pct

Elderly 179 25% 8 18% 153 43% 1 2% 49 82% 0 0% 9 82% 390 31%

Non-

Elderly,

Disabled

293 41% 21 48% 75 21% 23 45% 11 18% 4 50% 0 0% 427 34%

All Other 239 34% 15 34% 129 36% 27 53% 0 0% 4 50% 2 9% 414 33%

Total 711 57% 44 4% 357 33% 51 4% 60 5% 8 1% 11 1% 1,242 100%

*Includes Port-Ins, DRP, DV, NS, but not Port-outs. 1249

+ Includes Units at Peterson Acres II rented under Affordable Senior Housing Sliding Scale Rents.

** Includes Units at Clinton Place and Bert Nash Building for Independence

*** (Exapnded Housing) Includes non-voucher units at Peterson Acres II, OAK and New Hampshire

Elderly 88 14% 37 31% 2 3% 12 17% 0 0% 139 16%

Non-

Elderly,

Disabled

139 23% 31 26% 19 28% 31 44% 0 0% 220 25%

All Other 390 63% 53 44% 48 70% 28 39% 0 0% 519 59%

Total 617 70% 121 14% 69 8% 71 8% 0 0% 878 100%

Pct

Active Tenants by Head of Household Status

Waiting Lists by Head of Household Status

Status Total Pct

General

Housing &

Incoming

Portable

Vouchers Pct

HOME City

/ State Pct

Clinton

& BIND Pct HOPE Pct

Babcock

Place &

Peterson

Acres

+7 Port-Outs=

ACTIVE & WL TABLES 3 4/16/2018


2018 First Quarter


32%

35%

33%

Active Residents By Elderly/Disabled StatusAll Programs

Elderly Non-Elderly, Disabled All Other

25%

41%

34%

Section 8 Residents By Elderly/Disability Status

Elderly Non-Elderly, Disabled All Other

43%

21%

36%

Public Housing Residents By Elderly/Disability Status

Elderly

Non-Elderly, Disabled

All Other

E-D CHARTS 1 4 4/16/2018


April 23, 2018

AGENDA ITEM 4G: Resolution 2018-11: Approve Disposition of Broken and Obsolete Agency Items BACKGROUND: The LDCHA Disposition Policy requires the agency to bid out excess property; if the property has no scrap or salvage value and a purchaser cannot be found, a statement is to be prepared listing the prospective bidders solicited and all other efforts made to sell the property, together with recommendations as to the manner of disposition. This statement is to be referred to the Board for its approval. CURRENT ISSUE: For a number of years LDCHA has coordinated its disposition of broken and obsolete property with the timing of the City of Lawrence’s free electronic recycling event, since most of the items for disposal were electronic. The recycling event normally occurred twice a year, and items have been brought before the Board for permission to dispose of in the spring and fall. However, the City did not have a recycling event in the fall of 2017 and as a result the number of electronic items to recycle is much larger than usual. In addition, staff across several departments conducted a general cleanout of broken office furniture and supplies. Among the electronic items are a large number of TVs, all of which were left behind by tenants, including one tenant who hoarded TVs. The City recycling event will accept flat screen TVs and monitors for free, but there is a $20 charge for CRT TVs up to 19” and a $40 charge for CRT TVs 20” and over. Normally the agency has few or no CRT items, and has been able to cover the charge for the few that have been recycled out of petty cash. Unfortunately, this year there are 5 smaller CRT TVs and 12 CRT TVs 20” or larger, all of which would cost the agency a total of $580 to recycle. To take them to the city landfill would cost $35 a ton, and they would go directly into the landfill. The local private recycling center does not take computer monitors or TVs of any type. Staff recommends recycling the old CRT TVs, because they contain lead and the agency does not believe disposing of these into the landfill would be responsible operating practice. The attached list specifies the proposed disposition of each item. Any item proposed for recycling or disposal is broken and unusable. The agency has offered the electronic and other items to two contractors who declare they are of no value. The agency re-quests permission to take these items for disposal at the City of Lawrence’s May 19th electronic recycling event and to dispose or donate the other items as appropriate. BOARD ACTION: Approve Resolution 2018-11 if appropriate.

LDCHA Items for Disposal Spring 2018

Page 1 of 5

QTY Inventory

# Item Disposal Method

Original

Price

Date

Acquired

1 10079 NOBILIS Notebook Computer w/ DVD-RW, 1.7GHZ

ELECTRONICS RECYCLING $ 1,729.00 4/25/2007

1 2289 HP LaserJet 2200 DTN Printer ELECTRONICS RECYCLING 1,399.00 7/26/2002

1 11075 HP 20' LED Monitor ELECTRONICS RECYCLING 129.00 11/2/2011

1 2282 NEC Digital Display Phone ELECTRONICS RECYCLING 140.00 07/2002

















1 9415 NEC Digital Display Phone ELECTRONICS RECYCLING 140.00 n/k





1 12049 V7 22" LCD Flat Panel Monitor ELECTRONICS RECYCLING 149.00 11/13/2012

1 10668 ACER 17" LCD Monitor ELECTRONICS RECYCLING 164.99 1/10/2009


Page 2 of 5

QTY Inventory


Original

Price

Date

Acquired

1 10673 ACER 17" LCD Monitor DONATE 164.99 1/10/2009


1 2422 NEC Multi-Function Phone ELECTRONICS RECYCLING 165.00 07/2002

1 9038 NEC Digital Display Phone ELECTRONICS RECYCLING 165.00 09/07/2006

1 1763 Triple U Strecher Black Frame Folding Chair

DISPOSE 17.25 11/15/2011


DISPOSE 17.25 11/15/2011


DISPOSE 17.25 11/15/2011


DISPOSE 17.25 11/15/2011


DISPOSE 17.25 11/15/2011


DISPOSE 17.25 11/15/2011





1 12044 AOC 20.5" LCD Widescreen Monitor ELECTRONICS RECYCLING 175.00 9/19/2012

1 10589 ACER 17" LCD Flat panel Monitor ELECTRONICS RECYCLING 179.99 9/18/2008

1 10945 NEC 16-Button Digital Display phone ELECTRONICS RECYCLING 185.00 5/27/2010

1 10310 NEC 2-Button Phone ELECTRONICS RECYCLING 190.95 1/21/2008


1 10830 V7 22" LCD Flat Panel Monitor ELECTRONICS RECYCLING 217.65 11/19/2009

1 10663 FIND IT 30"H1 9"W111.5"D Paper Ream Dispenser

ELECTRONICS RECYCLING 24.93 3/6/2009

1 1707 P&R FURNITURE Wood End Table w/ Drawer

DONATE 249.00 8/9/1999

1 1708 P&R FURNITURE Wood End Table w/ Drawer

DONATE 249.00 8/9/1999

1 9532 ACER 17" LCD Flat Panel Monitor ELECTRONICS RECYCLING 279.00 4/6/2006

1 9547 ACER 17" LCD Flat Panel Monitor ELECTRONICS RECYCLING 279.00 2/23/2006

1 12164 ASHLEY Dusk Accent Chair DONATE 279.99 4/20/2014

1 12165 ASHLEY Dusk Accent Chair DONATE 279.99 4/20/2014


Page 3 of 5

QTY Inventory


Original

Price

Date

Acquired

1 10677 RS TO GO Dawson 60" Computer Desk

DISPOSE 299.98 3/15/2009

1 12169 ASHLEY Showood Accent Chair DONATE 319.99 4/20/2014

1 12170 ASHLEY Showood Accent Chair DONATE 319.99 4/20/2014

1 10988 ATIVA 6-Sheet Cross-Cut Shredder ELECTRONICS RECYCLING 35.99 1/13/2010

1 12162 ASHLEY Quartz Accent Chair DONATE 359.99 4/20/2014

1 12163 ASHLEY Quartz Accent Chair DONATE 359.99 4/20/2014

1 12161 ASHLEY Charcoal Sofa DONATE 399.99 4/20/2014





1 9713 NEC Portable Phone w/ Base ELECTRONICS RECYCLING 600.00 11/2002

1 10994 NOBILIS Desktop PC ELECTRONICS RECYCLING 680.00 11/17/2010

1 12058 CANON Pi1ma AIO Printer ELECTRONICS RECYCLING 69.99 11/29/2012

1 10676 RS TO GO Black Leather Office Chair DISPOSE 71.99 3/8/2009



1 11141 NOBLIS Desktop PC ELECTRONICS RECYCLING 768.00 1/27/2012

1 11144 NOBLIS Desktop PC DONATE 768.00 1/27/2012


1 712 SHARP 10-Key Printing Calculator ELECTRONICS RECYCLING 79.88 10/19/2013


1 2281 NEC 2-Button Phone ELECTRONICS RECYCLING 85.00 10/2002






Page 4 of 5

QTY Inventory


Original

Price

Date

Acquired





1 9603 LINKSYS Cable Modem ELECTRONICS RECYCLING 89.00 02/2006

1 1779 Walnut/Black Knife-Lock Folding Game Table

DISPOSE 94.50 4/24/1998


DISPOSE 94.50 4/24/1998


DISPOSE 94.50 4/24/1998

1 10282 NEC 2-Button Phone ELECTRONICS RECYCLING 95.00 3/15/2007

1 10280 HP LaserJet 4200dtn Printer ELECTRONICS RECYCLING 995.00 11/15/2007

1 715 CHAIR DISPOSE n/k n/k

1 9264 HP 1240 Fa1 Machine ELECTRONICS RECYCLING n/k 12/1/2004

3 N/A Flat Screen TVs ELECTRONICS RECYCLING n/k n/k

5 N/A CRT 19” or smaller TVs ELECTRONICS RECYCLING n/k n/k

1 NONE CLOCK DISPOSE n/k n/k

1 NONE Stapler DISPOSE n/k n/k

12 NA CRT 20” or larger TVs ELECTRONICS RECYCLING n/k n/k

1 10283 NEC Digital Cordless Phone ELECTRONICS RECYCLING n/k n/k

1 10780 APC 500V Back-Up Battery ELECTRONICS RECYCLING n/k n/k

1 10814 NEC Black/Silver Digital Display Phone

ELECTRONICS RECYCLING n/k n/k

1 9468 SHARP 12-Digit, High Speed Calculator


1 9590 Burgundy/ Wood Conference Table Chairs

DONATE n/k n/k


DONATE n/k n/k


DONATE n/k n/k


DONATE n/k n/k

1 9611 Metal/Wood Table DISPOSE n/k n/k

1 9711 CONAIR PHONE Digital Answering Machine



Page 5 of 5

QTY Inventory


Original

Price

Date

Acquired

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April 23, 2018

AGENDA ITEM 4H: Approve Changes in Board Meeting Schedule for July and August if Appropriate BACKGROUND: Article III, Section 2 of the LDCHA Bylaws states:

Monthly meetings shall be held on the fourth Monday of each month at 5:30 p.m. at the regular meeting place of the Authority, provided that the Board may adopt another hour, date, and place for meeting by majority vote. When the meeting falls on a national holiday, then it shall be held the fol-lowing Monday.

For many years the Board has voted to cancel the regular July meeting unless an urgent issue comes up. Changes in the Board meeting schedule are posted on the LDCHA website. CURRENT ISSUE: As specified in the Bylaws, there will be no meeting in May due to the Memorial Day holiday. There will be two June meetings, on June 4 and June 25. Chair Powers and Executive Director Oury have discussed making two changes to the scheduled July and August meetings. The first would move the scheduled July meeting from the 4th Monday to the 5th Monday, making the meeting date July 30, which provides five weeks between meetings. The other change would be to cancel the August meeting unless an urgent issue comes up. Both these changes require majority vote by the Board. BOARD ACTION: Discuss and approve changing the July 2018 meeting date to July 30 and cancel-ing the August meeting if appropriate.


BOARD OF COMMISSIONERS MEETING

April 23, 2018

AGENDA ITEM 5A

Executive Director’s Report Clinton Place Rent Increase In March, staff submitted a utility analysis and a recommendation for a rent subsidy in-crease for Clinton Place. The LDCHA received the attached automatic rent increase from the Kansas Housing Resources Corporation. The monthly contract rent for this develop-ment will increase from $647 to $663 beginning in September and the utility allowance remains $72 per unit. Chair Powers signed this request and the new Rent Schedule and it was returned to HUD for approval. Behavioral Health Campus and Sales Tax Ballot Measure Update County Commissioners, jail staff, and the Health Leadership Coslition have been holding community meeting to present the facts about the proposed half-cent sales tax and field questions from the audience. The Executive Director has been attending these forums to answer questions about the proposed supportive housing project. Attached is a flier for a Community Forum on April 25. The Agency has been advised that we do not have the same restrction as the elected officials or employees of the County. We have focused our efforts on informing and educating regarding the ballot initiative. We have been careful not to advocate for the community to vote any particular way. The Chamber of Commerce has come out in support of the vote, in a letter mentioning the agency and stating:

“The mental health crisis center had solid support from the outset. It is clear that the state will continue to push mental health services to the local level. Therefore, we are largely on our own to deal with the mental health of our community. Thankfully, we are a community with a long history of supporting mental health services. The proposed 24/7 crisis intervention center is an innovative collaboration, combining the Bert Nash Community Mental Health Center, Lawrence Memorial Hospital, the Lawrence-Douglas County Housing Authority, DCCCA, Heartland RADAC, and Heartland Community Health Center to provide crisis intervention, recovery, and preventative services to meet the growing needs of Douglas County residents.”

50th Anniversary Update The Save the Date announcements have been mailed out and the planning for the celebration is progressing. Usually we present the Annual Report at the LDCHA Annual Meeting, but it was not included this year because we are still working on it with our consultants. It will have two purposes this year. The first is to announce our 50th Anniversary, to celebrate our long-term accomplishments, and to reinforce our mission by showing there is still an afordable housing need to be solved. Secondly, it will report on the accomplishments of 2017.


BOARD OF COMMISSIONERS MEETING

April 23, 2018

Community Health Plan Through a Community Health Assessment process that involved seeking input through survey and community forums the Health Department has developed the following as the areas that will be the focus of the new Community Health Plan.

Access to healthy food and physical activity Behavioral health Poverty and lack of good-paying jobs Safe and affordable housing Overarching theme: discrimination and equity

The Executive Director has been asked to be part of the core planning team and to chair the Safe and Affordable Housing workgroup. These groups will be meeting to identify goals and strategies to address these issued for the Community Health Plan which will be adopted and issued this fall.

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Business Card Directory ...24, 25Calendar ..................................18Goren on Bridge .....................32Health & Wellness.............14, 15Humor ......................................28Jay’s Musical Memories .........27Jill on Money ...........................17Mayo Clinic .............................16Memories Are Forever ...........31My Answer ..............................34My Pet World ...........................30Puzzles and Games ................33Rick Steves’ Europe ...............26Wolfgang Puck’s Kitchen ........29

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Kaw Valley Senior Monthly is published monthly by Groenhagen Advertising, L.L.C., Lawrence, Kansas, and is distributed at over 160 locations throughout the Lawrence-Topeka area. Any opinions expressed by our writers are not necessarily those of Groenhagen Advertising, L.L.C. Subscription rate is $8.50 for 12 monthly issues.

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Scrabble players invite others to sit for a spell

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Fred Thalheim (right) contemplates his next play as Paula Slater (to Thalheim’s right) visits with another player.

By Kevin Groenhagen

Paula Slater was new to Lawrence and unfamiliar with the city four

years ago. However, she soon found herself spending a good amount of time at the Douglas County Senior Center (now called the Senior Resource Center for Douglas County) at 745 Vermont Street in Lawrence.

“I started going to the senior center for yoga once a week,” Slater said. “I also went to the senior center for help on fi ling my taxes properly in Kansas. Also, the Lawrence Public Library is right next door.”

While at the senior center, Slater noticed Pete, who worked at the greet-ing desk, and Tom, a retired veteran, playing Scrabble, which is a word game in which two to four players score points by placing tiles bearing a single letter onto a board divided into a 15 x 15 grid of squares. The game includes 100 tiles, 98 of which are marked with a letter and a point value ranging from 1 to 10. The remaining two tiles are blank and can be used

in place of any other letter, although they have no point value. The board is marked with “premium” squares, which multiply the number of points awarded. At the beginning of the game, each player draws seven tiles from the bag and places them on his or her rack, concealed from the other player(s). When players place their tiles on the board, they draw tiles from the bag so they have seven tiles on their racks again. Playing all seven tiles is called a “Bingo.” A “Bingo” gives a player 50 extra points.

Slater soon began playing Scrabble with Pete and Tom, and they invited others to join them.

“We initially played right in the entry area at the senior center,” Slater said. “They had several tables there where people could sit and visit. Gradually, we grew to over 25 members and we moved over to the dining area. We would usually have 10 to 12 people playing. We always had three tables going with three or four players at each

table.”In 2016, the Senior Resource Center

for Douglas County moved to its tem-

porary location at the Peaslee Techni-cal Training Center at 2920 Haskell

4 • April 2018 KAW VALLEY SENIOR MONTHLY

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Paula Slater� CONTINUED FROM PAGE THREE

Avenue while the building at 745 Vermont is undergoing major renova-tions. The group of Scrabble players, informally known as the Lawrence Scrabble Club (the group is not sanc-tioned by the North American Scrabble Players Association), initially began meeting at the Peaslee Technical Train-ing Center, but later moved to Clin-ton Place at 2125 Clinton Parkway, where they meet from 1-4 p.m. every Monday. Sometimes they will play as late as 5 p.m.

“Lori Dalrymple, the manager at Babcock Place, invited us to play there, but there was a parking issue there,” Slater said. “So, she then said we could meet at Clinton Place.”

Babcock Place and Clinton Place are both properties managed by the Lawrence-Douglas County Housing Authority.

“We have been lucky to fi nd a place that will accommodate us for free until

the Senior Resource Center reopens downtown,” Slater said. “Clinton Place will let us play there every Monday, including on holidays.”

The Lawrence Scrabble Club starts their meetings by drawing tiles to see who the partners will be and whether they will be playing at the “challenge” table or the “casual” table.

“I’ve gone to places where they have open card games and many of them already picked their own tables and partners beforehand,” Slater said. “They never had any variations. They were friendly, but that setup could make newcomers feel unwelcome.”

The challenge and casual tables have slightly different rules.

“We always have at least one chal-lenge table, and at that table we play by the strict rules,” Slater said. “If you play a word and another player chal-lenges that word, we look it up in the Scrabble dictionary. If that word is not acceptable, the player must take back the tiles and lose a turn. If it is an acceptable word, the challenger loses a turn. Sometimes a player plays a word

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Paula Slater� CONTINUED FROM PAGE FOUR

that another player knows is not an acceptable word but doesn’t challenge because it might have opened a triple-word space. That’s where the strategy comes in.”

“At the casual table, we let partners help each other with words,” she added. “At the challenge table we don’t allow that. We also have cheat sheets at the casual table. The cheat sheets show all the two- and three-letter words that are acceptable in Scrabble. Most people have never heard of many of those words. For example, who has ever heard of the words ‘qi’ or ‘za’? Those are two of the most common two-letter words that get big points.”

According to the Scrabble diction-ary, “qi” is “the vital force that in Chi-nese thought is inherent in all things,” while “za” is “a pizza.”

However, some two-letter words are not acceptable. One player used to get aggravated because “oz,” as in “The Wizard of Oz,” is not acceptable. The Scrabble dictionary doesn’t accept it because it’s a proper noun. Fortunately, it is rare for a player to get aggravated.

“Scrabble is a fun and sociable activ-ity, but we enjoy the intellectual side, too,” Slater said. “We always keep learning. Scrabble keeps your brain busy. We cover a lot of topics, so we learn about more than just words.”

On the sociable side, the Lawrence Scrabble Club always has coffee avail-able and someone will occasionally bring treats.

“We also have a weekend get together about twice a year,” Slater said. “We had a Christmas party last December. Another time we got together on the weekend to have pizza. Sometimes we even go out for a snack after playing. We’ll joke that the loser has to treat the winner. So, we enjoy some social time.”

After playing on March 12, some of the 10 players went out for frozen cus-tard.

Scrabble had its start in 1938 when Alfred Mosher Butts, a jobless archi-tect during the Depression, created the game as a variation on an earlier word game he invented called Lexiko. He

initially called the new game “Criss-Crosswords” and manufactured a few sets himself. Reportedly, Butts’ wife could literally beat the inventor of Scrabble at his own game. She once scored 234 points for “quixotic.”

In 1948, James Brunot—one of the few owners of the original Criss-Crosswords game—bought the rights to manufacture the game in exchange for granting Butts a royalty on every unit sold. Brunot changed the name to Scrabble, which, incidentally is an

acceptable Scrabble word. It means “to claw or grope about frantically.” Brunot and his family made 2,400 sets in 1949 but lost $450. However, in 1952, Jack Straus, president of Macy’s, played the game on vacation. When he returned from vacation, he was sur-prised to fi nd his store did not carry the game. He placed a large order with Brunot. According to the New York Times in 1993, “Thirty-fi ve workers hired to churn out 6,000 sets a week could not meet the demand. Finally, the

operation was turned over to Selchow & Righter, which had rejected the game years before.” In its second year as a Selchow & Righter-built product, nearly four million sets were sold.

Selchow & Righter bought the trade-mark to Scrabble in 1972. In 1986, Coleco Industries, the toy company that made the Cabbage Patch dolls, bought Selchow & Righter. Coleco fi led for bankruptcy in 1988 and Hasbro pur-chased the company’s assets, including

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6 • April 2018 KAW VALLEY SENIOR MONTHLY

Scrabble.Today, Scrabble is found in three of

every fi ve American homes, ranging from a Junior edition to an Electronic Scoring edition with many versions in between, including standard, deluxe, and travel-sized games.

Like most Scrabble players, Slater has been playing the game since she was a teenager. However, the Law-rence Scrabble Club occasionally has players who are new to the game.

“When we invite people to play, so many say, ‘Well, I’m not very good at spelling,’” she said “The spelling part isn’t really that big of a deal. It’s more about learning strategy.”

According to Slater, the Lawrence Scrabble Club is a very nonjudgmen-tal group. In fact, the group’s mem-bers come from very different places and backgrounds. One player was in entertainment in New York, another is a nurse, and another worked in electri-cal distribution. One player is a col-lege professor who teaches chemistry, another has a farm and raises goats, and some worked with computers.

“No one has to worry about us thinking they’re an oddball we won’t accept,” Slater said. “We can relate to just about everybody.”

However, there is one feature most of the players have in common.

“Right now, our players are mostly retired because we have the freedom to play on a weekday afternoon,” Slater said. “However, we welcome anyone of any age. We like having young

Paula Slater� CONTINUED FROM PAGE FIVE

people join us. We may start having some evening and/or weekend games so more people can join us.”

If someone would like to join the Lawrence Scrabble Club but can’t drive, Slater said there are transporta-tion options.

“The Senior Resource Center and Independence Inc. can give them a ride for a few dollars if they set things up ahead of time,” she explained. “Some of us might also be able to pick up others. We have one member who can’t drive, so one of us will always pick her up and take her back home.”

Slater has been the main coordinator of the Lawrence Scrabble Club for over a year.

“My background is social work and I have always been an initiator in things involving people—and animals,” she said with a laugh.

Slater grew up in Atwood, Kansas, but spent 20 years in Florida before returning to Kansas.

“When I lived in Florida and people learned I was from Kansas, they would say things like ‘Where are your ruby slippers’ or ‘Where’s Toto?’” she said. “Now that I’m back in Kansas, people ask me why I left Florida. I came back to Kansas because I still have family around Kansas City and Wichita. But to tell the truth, I missed the seasons. I enjoy the seasonal changes. I fell in love with nature in Florida, but, now that I’m back in Kansas, I see all the beauty of the different trees and birds here, especially in Lawrence. People think Kansas is fl at, but we have a lot of interesting hills.”

For more information about the Law-rence Scrabble Club, please call Slater at 785-505-0893.

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April 23, 2018

AGENDA ITEM 5B: Receive 2017 Financial and Compliance Audit Report. BACKGROUND: The 2017 Financial and Compliance Audit was conducted from March 26-27 by Randal Niewedde and Jeffrey Wiens, CPAs. BOARD ACTION: Receive 2017 Audit Report.

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