Before the Session Begins
description
Transcript of Before the Session Begins
Before the Session Begins1.Find someone
you don’t know2.Share… WHY you
chose this session
WHAT you hope to gain
Putting the Power in
PowerPointBIG TOP TIPS
for designing and delivering powerful presentations
Presenters: Joyce Nelson & Patti Furlano
LINE UP
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Bad Color SchemesClashing background and font colors can lead to…
Distraction Confusion Headaches Nausea Vomiting Loss of bladder control
Text must be readableGood BadGood BadGood BadGood Bad
Good BadGood BadGood Bad Good Bad
Good BadGood BadGood BadGood Bad
Large room: Dark background bestNever white!
Text must be readableGood BadGood BadGood BadGood Bad
Good BadGood BadGood Bad Good Bad
Good BadGood BadGood BadGood Bad
Small Room: Light Background can work
Big Top Tip #1 colorWorst color combination black
text on white White text on dark – especially
dark blue – for dynamic look Red – use sparingly -- effective
as accentView slides in grayscale to check
contrast
BACKGROUNDS
Simple Background ...
Avoids distractions
• Avoids distractions• Allows good contrast
Simple Background ...
• Avoids distractions• Allows good contrast• Prevents confusion
Simple Background ...
Avoids distractions Allows good contrast Prevents confusion Keeps a clear, clean
design
Simple Background ...
Choosing a design1. Look at the slide handout 2. Answer question
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PowerPoint Template What could be better???
PowerPoint TemplateWhat could be better???
PowerPoint Template
What could be better???
PowerPoint Template
What could be better???
PowerPoint Template
What could be better???
Big Top Tip #2 Backgrounds
Keep backgrounds simpleNO distractionsHave good contrastEliminate confusionAVOID Microsoft Templates!
Fonts
What font do YOU use?
Share the font you usually use with the person next to you.
Font AnalysisLet’s
analyze your choice!
Courier NewOrganized and Structured
Comic SansYou think you are funny
Times New RomanTechnophobic you always use the default
Font Analysis
GeorgiaYou speak with a Southern
accent
Arial You like the Little Mermaid
Old EnglishYou enjoy malt liquor
Font Analysis
HelveticaYou are a mayonnaise lover
Black Adder You are an African
American accountantWing Ding (Wingding)
You’re a nerd and have no life(You’re a nerd and have no life)
Font Analysis
What font should I
use?
MYTH or FACT
Serifs (fonts with feet) are the best for PowerPoint because the little cap or foot makes text easier to read.
MYTH
Font Style
Any Sans Serif font, such as ARIAL, is easy to read on screen
Any Serif font, such as TIMES, is more difficult to read on screen
Font TypeSans serif fonts (no feet):
more legible in large sizemore legible at a distance more legible in a dimly lit room
To Bold or Not to Bold
Arial
Comic Sans
Papyrus
Arial
Comic Sans
Papyrus
Font Size• Can you read this? This is Arial 12
• How about this? This is Arial 18
• Can you read me now? This is Arial 24
• Is this easier? This is Arial 32
• What about this? This is Arial 36
• And this? This is Arial 44
Big Top Tip #3 Fonts
ALWAYS use LARGE text size!! Do NOT use automatic font OR
sizeUse Sans Serif If slide is too crowded... Use TWO slides, do not reduce text
size!!!
STYLE
• People tend to put every word they are going to say on their PowerPoint slides. And yet, PowerPoint slides are often cluttered with unnecessary words. This makes the text both harder to see and more difficult to absorb.
• Although using a lot of words eliminates the need to memorize your information, ultimately this makes your slides crowded, wordy, and boring. You will lose your audience’s attention before you even reach the bottom of your . . .
(continued) … first slide.
Maybe use
bullets????
• Avoid• Excessi
ve• Bullet-
pointing• Only• Bullet• Key• Points.• Too• Many
• Bullet Points• And• Your• Key• Messages• Will• NOT• Stand• Out.• In fact,
• The • Term• “Bullet
Point”• Comes• From• People• Firing• Guns at• Annoying• Presenters.
On each slide …• Limit the
number of items
• Make just one or two points
Use BULLETS to show a list WITHOUT
• Priority• Sequence• Hierarchy, …..
Numbers? Bullets?
Use NUMBERS for lists WITH sequenceFor example:How do you put an elephant into a fridge?1.Open the door of the fridge2.Put the elephant in3.Close the door
Numbers? Bullets?
How do you put a giraffe into a fridge?
1.Open the door of the fridge2.Take out the elephant3.Put the giraffe in4.Close the door
3 Word Challenge
Three Word Challenge Directions
1. This is a race!2. The Challenge:
Reduce bullets to 3 words
3. When finished—STAND!
PowerPoint Tips• Your PowerPoint presentation is an aid not the
presentation in itself.• If you have a slide with more than five bullets
include them in a new slide.• Make just major points with bullets your
audience cannot read too much information from a slide, consider using handouts!
• Never read from your presentation.
Minimize numbers• PowerPoint's lure is the capacity to convey ideas
and support a speaker’s remarks in a concise manner.
• That’s hard to do through a haze of numbers and statistics.
• Most effective PowerPoints don’t overwhelm viewers with too many figures and numbers.
• Instead, leave them for more thorough digestion in handouts distributed at the presentation’s end.
• Serif fonts are the most difficult to read on screen• Sanserif fonts are clearer because they are not
fuzzy to the viewer• Italics are difficult to read on screen because the
letters run into each other.• Underlines may signify hyperlinks so be careful
when you use them• Instead, use colors to emphasise important
words or key points you want the audience to remember
Using Fonts
Big Top Tip #4 Style
Empty Space adds IMPACT!2-3 key points per slideList WITH sequence—numbersList without sequence—bullets3-4 words per line
GRAPHICS
A good picture can be worth a
thousand words.Leadership is about
cultivating a culture of growth and success.
Simplicity Significance Size
Graphics
Work with your team to determine if the slides meet the criteria.
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Let’s Share
Big Top Tip #5 GRAPHICS
Support the KEY pointsDon’t compete with messageUse appropriate size
Animations and
Animations and
Transitions
Text Animations Ask yourself...Will this end upjust annoyingmy audience?
WOW!
Great for learning languages…
…or adding a bit of realism!
Animations and Transitions
STAND UP-HANDS UP!Using resources in this room & complete the Animations and Transitions Handout.
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Great for learning languages…
…or adding a bit of realism!
Please....Use Sound Sparingly!
WhooshChimeCash RegisterDrum RollSuction
Slide TransitionsAsk yourself…
Great for learning languages…
…or adding a bit of realism!
Slide TransitionsAsk yourself…Does the transition…
Slide TransitionsAsk yourself…Does the transition… add to or distract from
Great for learning languages…
…or adding a bit of realism!
Slide TransitionsAsk yourself…Does the transition… add to or distract from the purpose of the presentation?
Big Top Tip #6 Animations & Transitions
Text Animation-use sparinglySlide transition-why?Sound-no… (well almost
never)Focus on message
Your Friend…The Slide Master
View
Slide Master
Edit font and formatting
Save and Close Master View
Now…Work on Creating Your Own
Slide Master
Big Top Tip #7 Slide Master
Makes universal changesWorks great for long
presentationsCreate the Slide Master first
One Last Thing …
If it has a red line under it—check it!
• Many people do not use spel cheek before there presentation – BIG MISTAK!!!!
• Nothing maks you lok stupder then speling erors.
Big Top Tip #10 SPELLCHECK
USE IT!
And now …
Something just for you!
Your prescription for ailing PowerPoint
s…
Ailing PowerPoint CAUTION:• For presentation ONLY• Don’t administer to sleepy
learner
Use the Big Top Ten Tips to resuscitate your PowerPoint!
J. Nelson, MDP. Furlano, MD