BCW Standards: Service Coordination Presentation to: Babies Can’t Wait (BCW) Providers Presented...

BCW Standards:

Service Coordination

Presentation to: Babies Can’t Wait (BCW) Providers

Presented by: BCW Technical Assistance Unit

Date: April 2012

Snap AudioNarration Control

BABIES CAN’T WAIT TECHNICAL ASSISTANCE

Georgia’sBabies Can’t Wait


http://health.state.ga.us/programs/bcw/


BookmarksBookmark Icon



STANDARD TIME


SERVICE COORDINATOR (SC)

Service Coordinators:

Rights Procedural Safeguards Services


SC RESPONSIBILITIES

Responsibilities

Coordinate services across agency lines

Serve as the point of contact for parents

Serve as a resource to families

Complete intake activities


INTAKE ACTIVITIES

Georgia’s Birth to Five system of services

Program information

“Notice of Infant/Toddler and Family Rights Under Babies Can’t Wait”

Voluntary

Click to View

SERVICE COORDINATOR:Snap Audio

Narration Control

Babies Can’t Wait Notice Of Action/Consent Obtain written informed parental consent for the evaluations and assessments

Department of Public Health (DPH) Authorization Release of Information Form Obtain written parental consent to obtain and share information as necessary

INTAKE ACTIVITIESSERVICE COORDINATOR:


Physician’s Health Summary Form

Initial intake information used for assessment purposes

Family Assessment and Routines and Activities Section of the IFSP

Click to View

INTAKE ACTIVITIESSERVICE COORDINATOR:


INTAKE ACTIVITIES

Gather information:• the family’s everyday routines • family concerns, priorities, and

resources

Discuss: • topics of interest of the family• formal and informal supports


INTAKE ACTIVITIES

Obtain medical Information Identify family's role in the

evaluation and assessment process

All intake documents are completed with the family and shared with evaluators and the IFSP team.


The Service Coordinator is responsible for:

A. coordinating services across agency lines, providers and settings.

B. obtaining services and assistance to address their child’s needs.

C. facilitating and participating in the development of the initial IFSP.

D. all of the above.

STANDARD TIME


SERVICE COORDINATION

Services:Assisting in gaining access to servicesCoordinating servicesFacilitating the timely delivery of servicesContinuously seeking appropriate services


SPECIFIC ACTIVITIES

Coordinating evaluations and assessment;

Facilitating and participating in the development, review and evaluation of IFSP;

Assisting families in identifying available service providers and resources;


SPECIFIC ACTIVITIES

Coordinating and monitoring the delivery of available services;

Informing families of the availability of advocacy services;

Identifying and coordinating with medical and health providers; and

Facilitating the development of a transition plan.


RESPONSIBILITIES FOR INITIAL STEPS

45 day timeline Physician contact

Authorization for Release of Information Physician’s Health Summary Form

Explain to the family the roles and functions of the early intervention

team members IFSP process

5 day notice Primary Care Provider Resources for families who are ineligible

Click for Standards


INITIAL IFSP

ParticipantsMeans of participationInform family of

participantsAssist family in

identifying others


CONFIDENTIALCONFIDENTIAL INITIAL IFSP

Review initial evaluation/assessment with family

Assure procedural safeguards are observed

IFSP meeting procedurally correct

Document is handled appropriately

Parental/legal guardian consent for EI services

Copy of IFSP to physician (PCP)

Enter IFSP in the Billing System within five days


STANDARD TIME

The Service Coordinator is only involved in selecting services and he/she does not have to attend IFSP nor team meetings.

q True or q False


STANDARD TIME

The Service Coordinator enters all IFSP information in the Babies Information and Billing System (BIBS) for each eligible child within ____ days of completion of all initial, annual, and periodic reviews.

A. 10 days

B. 45 days

C. 5 days


TIER MODEL OF SERVICE COORDINATION

All service coordination will use a tiered/level of coordination

Family and team identify services in the initial IFSP

A tier service coordination worksheet is utilized


TIER MODEL OF SERVICE COORDINATION

The Frequency and Intensity of services is identified

A Specific tier level of service coordination activity is assigned

Tiered Service Coordination must be reviewed every 6 months, but visits can be added as needed when appropriate


TIER SERVICE COORDINATION

Frequency and intensity based on the child and family needs

Child/family focused Criteria basedProcess to more

effectively meet child and family’s needs


Tier Process

Team Decision

Family Centered

Work-sheet

Summary Form

TIER DETERMINATION PROCESS


FREQUENCY OF TIER DETERMINATION


TIER LEVELS

Tier 1Families will

receive 4 units per year

Tier 2 Families will


Tier 3Families will


Tier 4Families will



STANDARD TIME

All service coordination is not implemented using a tiered/level of coordination.

q True or q False


STANDARD TIME

The decision on the specific tier level of service is determined by:

A. Evaluation and Assessment results and the needs of the child and family

B. The Medicaid billing policy

C. The IFSP Team Leader


THE SERVICE COORDINATOR

Assist in completing the Financial Analysis for Cost Participation Form

Ensure that the family understands their rights

Assure the family has information to access the services identified in the plan that they will access independently

Comply with SCEIs and CEU requirements

MUST…

Click to View


http://education.gsu.edu/sceis/HTML/SCEIs_about.html

http://education.gsu.edu/sceis/HTML/SCEIs_about.html


Babies Can’t Wait Standards:Service Coordination

Click to View


REFERENCES & RESOURCES

Babies Can’t Wait Program Standards Service Coordination (Case Management)

IDEA Part C Federal Regulations

http://www.federalregister.gov/articles/2011/09/28/2011-22783/early-intervention-program-for-infants-and-toddlers-with-disabilities

PowerPoint HandoutBCW Standards: Service Coordination PowerPoint pdf

Public Law 108-446: Individuals with Disabilities Education Improvement Act of 2004

http://idea.ed.gov/download/statute.html




http://idea.ed.gov/download/statute.html

BCW Standards: Service Coordination Presentation to: Babies Can’t Wait (BCW) Providers Presented...

Documents

Transcript of BCW Standards: Service Coordination Presentation to: Babies Can’t Wait (BCW) Providers Presented...