Avoiding Problems with Grants Session 4
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Transcript of Avoiding Problems with Grants Session 4
Avoiding Problems with Grants.gov Session 4
Shawn Bennett
e-Grants Liaison
Agenda
• Grants.gov Update• Email Notifications• Common Grants.gov Rejections• PDF Issues• Forms Issues• NIFA Update• Things to Remember• Other Information• Questions
Grants.gov Update
• October 19, 2009, Contact Center Available 24/7.• February 10, 2010, Production “Boost”.• May 2, 2010, Test “Boost”.• June 2010 Build
o Verifying AOR on Submit (Block Submission)o Enhanced Search Capabilites (Open Only)
Grants.gov Update (Continued)• September 2010 Build, Security Enhancements
o 90 Day Password Reseto 1 Year Deactivationo Password Ruleso Inactivity Reduced to 15 Minuteso Forgot Password Function
Grants.gov Update (Continued)• Future Change, “Next Generation” Grants.gov
o Increase Functionalityo Increase Commonalityo Reduce Operating Costso Improve Disaster Recovery Capability
Email Notifications
• Who is Getting the Emails?• What Emails Should I Receive?• Scenario 1: All Goes Well with the Submission.• Scenario 2: Rejected with Errors by Grants.gov• Scenario 3: Not-Accepted by the Agency.
Scenario 1: All Goes Well With the Submission
• Who is Getting the Emails?o Grants.gov Emails are ONLY Received by Submitter.o Agency Emails are Received by the Authorized
Representative and Project Director on SF424.
• What Emails Should I Receive?o Grants.gov
Submitted Validated Received by Agency
Scenario 1: All Goes Well With the Submission (Continued)
• What Emails Should I Receive (continued)?o Agency
Receipt Acknowledgement
Scenario 2: Rejected with Errors by Grants.gov
• Who is Getting the Emails?o Grants.gov Emails are Only Received by Submitter.
• What Emails Should I Receive?o Submittedo Rejected with Errors
Scenario 3: Not-Accepted by the Agency• Who is Getting the Emails?
o Grants.gov Emails are Only Received by Submitter.o Agency Emails are Received by the Authorized
Representative and Project Director on SF424.
• What Emails Should I Receive?o Grants.gov
Submitted Validated Received by Agency
Scenario 3: Not-Accepted by the Agency (Continued)• What Emails Should I Receive?
o Agency Receipt Not-Accepted
Agency Receipt Email• From: [email protected] [mailto:[email protected]]
Sent: Tuesday, May 11, 2010 3:18 PMTo: Bennett, R ShawnSubject: Receipt of Grant Application GRANT10599354 by USDA-NIFA
• • Shawn Bennett,• • The grant application that you submitted to Grants.gov has been received by the National Institute of Food and Agriculture (NIFA),
U.S. Department of Agriculture.• • Tracking Number GRANT10599354• Application Title Test• Time of Submission Tue May 11 13:43:14 EDT 2010• CFDA 10.207 Animal Health and Disease Research• Funding Opportunity USDA-NIFA-AHFP-002937• Application Deadline Thu May 13 00:00:00 EDT 2010• • You will receive a subsequent email when your application is accepted or declined for review by NIFA.• • Please do not reply to this message.• • USDA . National Institute of Food and Agriculture • www.nifa.usda.gov • Investing in Science / Securing our Future
Agency Not-Accept Email• From: [email protected] [mailto:[email protected]]
Sent: Thursday, December 17, 2009 4:27 PMTo: Bennett, R ShawnCc: Bennett, R ShawnSubject: Non-Acceptance of Grant Application for review at USDA - NIFA
• • Evonne Pedawi,• • The following grant application you submitted has been declined for review by NIFA.• • Tracking Number GRANT10483233• Application Title This is a test package to test Grants USDA receipt email deployment with updated Adobe Forms.• Time of Submission 2009-12-04 06:37:02.0• CFDA 00.000 Not Elsewhere Classified• Funding Opportunity USDA-NIFA-SRGP-002626• Application Deadline 2009-12-31 00:00:00.0 • • The reason this application has been declined is as follows:• • This Application is not accepted for testing purpose on Dec 17th, 2009 at 4:27 PM by Sushma• • You may contact Sushma Peddi at NIFA via e-mail at [email protected], if you have any questions.• • USDA . National Institute of Food and Agriculture • www.nifa.usda.gov • Investing in Science / Securing our Future
Agency Acknowledgement Email• --THIS IS A GENERATED MESSAGE - DO NOT RESPOND USING YOUR REPLY KEY--
• APRIL 12, 2010
• David A. Christopher• Molecular Biosciences & Bioeng• University of Hawaii• Honolulu, HI 96822-2303
• The following proposal has been received by the Cooperative State Research, Education, and Extension Service (CSREES):
• Title: Genetic modification of anthurium to increase post- harvest life and flower yield• Proposal Number Assigned by CSREES: 2010-02918• Date Received: 05-APR-10• Grants.Gov Tracking Number: GRANT10574379
• Any correspondence concerning this proposal should include the above proposal number assigned by CSREES and the proposal title.
• Sincerely,
• Nicole Williams• Team Leader• Proposal Services Unit• Competitive Programs
• cc: Paul Kakugawa
Grants.gov Validation Email• From: [email protected] [mailto:[email protected]] • Sent: Monday, February 09, 2009 7:28 AM• To: Hitchcock, Jason• Subject: GRANT10157720 Grants.gov Submission Validation Receipt for Application• • Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval and
review.• • Type: GRANT• Grants.gov Tracking Number: GRANT10157720• • You will be notified via email when your application has been retrieved by Grantor agency.• • Thank you. • Grants.gov• mailto:[email protected] • • If you have questions please contact the Grants.gov Contact Center: • [email protected] • 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)
Grants.gov Submission Email• From: [email protected] [mailto:[email protected]]
Sent: Thursday, January 29, 2009 7:15 AMTo: Hitchcock, JasonSubject: GRANT10141612 Grants.gov Submission Receipt
• • Your application has been received by Grants.gov, and is currently being validated.• Your submission was received at 29-Jan-09 07:13:14 AM ET• • Validation may take up to 2 business days.• • Type: GRANT• • Grants.gov Tracking Number: GRANT10141612• • We will notify you via email when your application has been validated by Grants.gov and is ready• for the Grantor agency to retrieve and review.• • DUNS Number: 8726124450000• AOR name: Jason Hitchcock• Application Name: Adobe Forms Testing of Matching Package• Opportunity Number: USDA-CSREES-SCRI-001928• Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package/ApplicantLoginGetID•
• Thank you.• Grants.gov• if you have questions please contact the Grants.gov• Contact Center:• [email protected]• 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)
Grants.gov Rejection Email (Part 1)• From: [email protected] [mailto:[email protected]]• Sent: Friday, January 23, 2009 8:20 AM• To: Hitchcock, Jason• Subject: GRANT10134834 Grants.gov Rejection Notice for Application• • Dear Applicant:• • Your submission was received on 23-Jan-09 08:19:39 AM, ET .• However, it contained the following errors and cannot be forwarded to the granting agency.The following errors were
detected: • Error:Schema validation failed• DefaultValidationHandler found 3 problems:
• 3 Errors:• 1: (line 2 column 1671) cvc-complex-type.2.4.a: Invalid content was found starting with element
'RR_FedNonFedBudget:BudgetYear'. One of "http://apply.grants.gov/forms/RR_FedNonFedBudget-V1.1":BudgetYear1}' is expected.
• 2: (line 2 column 37207) cvc-datatype-valid.1.2.1: '2.00' is not a valid value for 'integer'.• 3: (line 2 column 37207) cvc-type.3.1.3: The value '2.00' of element 'RR_FedNonFedBudget:CumulativeNoofTrainees' is
not valid.•
Grants.gov Rejection Email (Part 2)• The document is NOT valid!• • Please correct the above error(s) and resubmit your application to Grants.gov.• • Type: GRANT• Grants.gov Tracking Number: GRANT10134834• DUNS Number: 8726124450000• Application Name: Current Adobe Forms Testing Matching• Opportunity Number: USDA-CSREES-SCRI-001928• Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package• AOR Name: Jason Hitchcock• • Thank you,• Grants.gov• If you have questions please contact the Grants.gov Contact Center:• [email protected]• 1-800-518-4726 (M-F 7:00 AM - 9:00 PM ET)
Agency Receipt Email from Grants.gov• From: [email protected] [mailto:[email protected]]• Sent: Friday, January 23, 2009 12:20 PM• To: Hitchcock, Jason• Subject: Grants.gov Grantor Agency Retrieval Receipt for Application GRANT10135094• • Your application has been retrieved by the Grantor agency and is currently being reviewed.• • Type: GRANT• Grants.gov Tracking Number: GRANT10135094• • We will notify you via email when your Grantor agency has assigned an Agency Tracking Number to your application.• • Thank you,• • Grants.gov Customer Support• [email protected]• 800-518-4726 (7 a.m. - 9 p.m. ET)• • PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.• http://trapply.grants.gov
Common Grants.gov Rejections
• The Authorized Representative (AR) is not designated to submit.
• The Data Universal Numbering System (DUNS) number not at the Central Contractor Registry (CCR).
PDF Issues
• Password Protection• Some Scanned Documents (Konica)• Disguised Files
Forms Issues• Cummulative Budget (Trainees)
o Section E
• Personal Information Formo Stops after 4 additional
• Other Project Information Formo Section 4a, 4b, 4c, 4d
NIFA Update• REEport• Research.gov• Automated Standard Applications for Payment
System (ASAP)
Things to Remember• Submit Your Application Early.• Follow All Instructions.
– RFA– NIFA Application Guide
• Late Applications Need to be Justified.– Grants.gov Case Numbers
• Save Your Application.
Things to Remember (Continued)• Watch Those Special Characters• Be Mindful of File Name Length (50)• Adobe Version• Make Sure You are Authorized to Submit
o Know Your E-Biz Point of Contact
Other Information
• Programmatic Questions– Refer to the RFA.
• Electronic Application Forms Help– Grants.gov at [email protected] or 1-800-518-4726. – NIFA [email protected] or 202-401-5048
Other Information (Continued)
• NIFA Internet Site: http://www.nifa.usda.gov/funding/application_info.html, http://www.nifa.usda.gov/business/business.html
• Grants.gov Applicant Resources: http://www.grants.gov/applicants/resources.jsp
• Grants.gov Grantor Resources: http://www.grants.gov/agencies/grantors_help_resou.jsp
Questions?