Avoiding Problems with Grants.gov Session 4

Shawn Bennett

e-Grants Liaison

Agenda

• Grants.gov Update• Email Notifications• Common Grants.gov Rejections• PDF Issues• Forms Issues• NIFA Update• Things to Remember• Other Information• Questions

Grants.gov Update

• October 19, 2009, Contact Center Available 24/7.• February 10, 2010, Production “Boost”.• May 2, 2010, Test “Boost”.• June 2010 Build

o Verifying AOR on Submit (Block Submission)o Enhanced Search Capabilites (Open Only)

Grants.gov Update (Continued)• September 2010 Build, Security Enhancements

o 90 Day Password Reseto 1 Year Deactivationo Password Ruleso Inactivity Reduced to 15 Minuteso Forgot Password Function

Grants.gov Update (Continued)• Future Change, “Next Generation” Grants.gov

o Increase Functionalityo Increase Commonalityo Reduce Operating Costso Improve Disaster Recovery Capability

Email Notifications

• Who is Getting the Emails?• What Emails Should I Receive?• Scenario 1: All Goes Well with the Submission.• Scenario 2: Rejected with Errors by Grants.gov• Scenario 3: Not-Accepted by the Agency.

Scenario 1: All Goes Well With the Submission

• Who is Getting the Emails?o Grants.gov Emails are ONLY Received by Submitter.o Agency Emails are Received by the Authorized

Representative and Project Director on SF424.

• What Emails Should I Receive?o Grants.gov

Submitted Validated Received by Agency

Scenario 1: All Goes Well With the Submission (Continued)

• What Emails Should I Receive (continued)?o Agency

Receipt Acknowledgement

Scenario 2: Rejected with Errors by Grants.gov

• Who is Getting the Emails?o Grants.gov Emails are Only Received by Submitter.

• What Emails Should I Receive?o Submittedo Rejected with Errors

Scenario 3: Not-Accepted by the Agency• Who is Getting the Emails?

o Grants.gov Emails are Only Received by Submitter.o Agency Emails are Received by the Authorized

Representative and Project Director on SF424.

• What Emails Should I Receive?o Grants.gov

Submitted Validated Received by Agency

Scenario 3: Not-Accepted by the Agency (Continued)• What Emails Should I Receive?

o Agency Receipt Not-Accepted

Agency Receipt Email• From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov]

Sent: Tuesday, May 11, 2010 3:18 PMTo: Bennett, R ShawnSubject: Receipt of Grant Application GRANT10599354 by USDA-NIFA

•  • Shawn Bennett,•  • The grant application that you submitted to Grants.gov has been received by the National Institute of Food and Agriculture (NIFA),

U.S. Department of Agriculture.•  • Tracking Number GRANT10599354• Application Title Test• Time of Submission Tue May 11 13:43:14 EDT 2010• CFDA 10.207 Animal Health and Disease Research• Funding Opportunity USDA-NIFA-AHFP-002937• Application Deadline Thu May 13 00:00:00 EDT 2010•  •  You will receive a subsequent email when your application is accepted or declined for review by NIFA.•  • Please do not reply to this message.•  • USDA . National Institute of Food and Agriculture • www.nifa.usda.gov • Investing in Science / Securing our Future

Agency Not-Accept Email• From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov]

Sent: Thursday, December 17, 2009 4:27 PMTo: Bennett, R ShawnCc: Bennett, R ShawnSubject: Non-Acceptance of Grant Application for review at USDA - NIFA

•  • Evonne Pedawi,•  • The following grant application you submitted has been declined for review by NIFA.•  • Tracking Number GRANT10483233• Application Title This is a test package to test Grants USDA receipt email deployment with updated Adobe Forms.• Time of Submission 2009-12-04 06:37:02.0• CFDA 00.000 Not Elsewhere Classified• Funding Opportunity USDA-NIFA-SRGP-002626• Application Deadline 2009-12-31 00:00:00.0 •  • The reason this application has been declined is as follows:•  • This Application is not accepted for testing purpose on Dec 17th, 2009 at 4:27 PM by Sushma•  • You may contact Sushma Peddi at NIFA via e-mail at speddi@nifa.usda.gov, if you have any questions.•  • USDA . National Institute of Food and Agriculture • www.nifa.usda.gov • Investing in Science / Securing our Future

Agency Acknowledgement Email• --THIS IS A GENERATED MESSAGE - DO NOT RESPOND USING YOUR REPLY KEY--

• APRIL 12, 2010

• David A. Christopher• Molecular Biosciences & Bioeng• University of Hawaii• Honolulu, HI 96822-2303

• The following proposal has been received by the Cooperative State Research, Education, and Extension Service (CSREES):

• Title: Genetic modification of anthurium to increase post- harvest life and flower yield• Proposal Number Assigned by CSREES: 2010-02918• Date Received: 05-APR-10• Grants.Gov Tracking Number: GRANT10574379

• Any correspondence concerning this proposal should include the above proposal number assigned by CSREES and the proposal title.

• Sincerely,

• Nicole Williams• Team Leader• Proposal Services Unit• Competitive Programs

• cc: Paul Kakugawa

Grants.gov Validation Email• From: support@grants.gov [mailto:support@grants.gov] • Sent: Monday, February 09, 2009 7:28 AM• To: Hitchcock, Jason• Subject: GRANT10157720 Grants.gov Submission Validation Receipt for Application•  •  Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval and

review.•  • Type: GRANT• Grants.gov Tracking Number: GRANT10157720•  • You will be notified via email when your application has been retrieved by Grantor agency.•  • Thank you. • Grants.gov• mailto:support@grants.gov •  • If you have questions please contact the Grants.gov Contact Center: • support@grants.gov • 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)

Grants.gov Submission Email• From: support@grants.gov [mailto:support@grants.gov]

Sent: Thursday, January 29, 2009 7:15 AMTo: Hitchcock, JasonSubject: GRANT10141612 Grants.gov Submission Receipt

•  • Your application has been received by Grants.gov, and is currently being validated.• Your submission was received at 29-Jan-09 07:13:14 AM ET•  • Validation may take up to 2 business days.•  • Type: GRANT•  • Grants.gov Tracking Number: GRANT10141612•  • We will notify you via email when your application has been validated by Grants.gov and is ready• for the Grantor agency to retrieve and review.•  • DUNS Number: 8726124450000• AOR name: Jason Hitchcock• Application Name: Adobe Forms Testing of Matching Package• Opportunity Number: USDA-CSREES-SCRI-001928• Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package/ApplicantLoginGetID•

• Thank you.• Grants.gov• if you have questions please contact the Grants.gov• Contact Center:• support@grants.gov• 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)

Grants.gov Rejection Email (Part 1)• From: support@grants.gov [mailto:support@grants.gov]• Sent: Friday, January 23, 2009 8:20 AM• To: Hitchcock, Jason• Subject: GRANT10134834 Grants.gov Rejection Notice for Application•  • Dear Applicant:•  • Your submission was received on 23-Jan-09 08:19:39 AM, ET .• However, it contained the following errors and cannot be forwarded to the granting agency.The following errors were

detected: •  Error:Schema validation failed• DefaultValidationHandler found 3 problems:

• 3 Errors:• 1: (line 2 column 1671) cvc-complex-type.2.4.a: Invalid content was found starting with element

'RR_FedNonFedBudget:BudgetYear'. One of "http://apply.grants.gov/forms/RR_FedNonFedBudget-V1.1":BudgetYear1}' is expected.

• 2: (line 2 column 37207) cvc-datatype-valid.1.2.1: '2.00' is not a valid value for 'integer'.• 3: (line 2 column 37207) cvc-type.3.1.3: The value '2.00' of element 'RR_FedNonFedBudget:CumulativeNoofTrainees' is

not valid.•  

Grants.gov Rejection Email (Part 2)• The document is NOT valid!• • Please correct the above error(s) and resubmit your application to Grants.gov.•  • Type: GRANT• Grants.gov Tracking Number: GRANT10134834• DUNS Number: 8726124450000• Application Name: Current Adobe Forms Testing Matching• Opportunity Number: USDA-CSREES-SCRI-001928• Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package• AOR Name: Jason Hitchcock•  • Thank you,• Grants.gov• If you have questions please contact the Grants.gov Contact Center:• support@grants.gov• 1-800-518-4726 (M-F 7:00 AM - 9:00 PM ET)

Agency Receipt Email from Grants.gov• From: support@grants.gov [mailto:support@grants.gov]• Sent: Friday, January 23, 2009 12:20 PM• To: Hitchcock, Jason• Subject: Grants.gov Grantor Agency Retrieval Receipt for Application GRANT10135094•  • Your application has been retrieved by the Grantor agency and is currently being reviewed.•  • Type: GRANT• Grants.gov Tracking Number: GRANT10135094•  • We will notify you via email when your Grantor agency has assigned an Agency Tracking Number to your application.•  • Thank you,•  • Grants.gov Customer Support• www.support@grants.gov• 800-518-4726 (7 a.m. - 9 p.m. ET)•  • PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.• http://trapply.grants.gov

Common Grants.gov Rejections

• The Authorized Representative (AR) is not designated to submit.

• The Data Universal Numbering System (DUNS) number not at the Central Contractor Registry (CCR).

PDF Issues

• Password Protection• Some Scanned Documents (Konica)• Disguised Files

Forms Issues• Cummulative Budget (Trainees)

o Section E

• Personal Information Formo Stops after 4 additional

• Other Project Information Formo Section 4a, 4b, 4c, 4d

NIFA Update• REEport• Research.gov• Automated Standard Applications for Payment

System (ASAP)

Things to Remember• Submit Your Application Early.• Follow All Instructions.

– RFA– NIFA Application Guide

• Late Applications Need to be Justified.– Grants.gov Case Numbers

• Save Your Application.

Things to Remember (Continued)• Watch Those Special Characters• Be Mindful of File Name Length (50)• Adobe Version• Make Sure You are Authorized to Submit

o Know Your E-Biz Point of Contact

Other Information

• Programmatic Questions– Refer to the RFA.

• Electronic Application Forms Help– Grants.gov at support@grants.gov or 1-800-518-4726. – NIFA electronic@nifa.usda.gov or 202-401-5048

Other Information (Continued)

• NIFA Internet Site: http://www.nifa.usda.gov/funding/application_info.html, http://www.nifa.usda.gov/business/business.html

• Grants.gov Applicant Resources: http://www.grants.gov/applicants/resources.jsp

• Grants.gov Grantor Resources: http://www.grants.gov/agencies/grantors_help_resou.jsp

Questions?