Asset Management UsingItem Unique Identification (IUID)

Lynn Butler

Northrop Grumman

Information Technology

Lynn.Butler@ngc.com

November 15, 2005

Highlights of UID Approach

Capstone UID Initiative Item Unique Identification (IUID) International Engagement and Impact Opportunities Next Steps Challenges

UID: Capstone Initiative• Prescribes the vision to efficiently and effectively

manage resources using globally unique identification of:• People

• Personal Property (i.e., tangible items)

• Real Property (e.g., buildings)

• Organizational Entities

• Sites or Locations

• Program• Prescribes rules and assigns responsibilities for a

process of uniquely identifying tangible entities, their attributes and their relationships

Unique Identification – The Capstone View

Related ISO UID Initiative • ISO 15459 proposal describes uniqueness for transportation units, location and

item unique identification

US DoD Vision of UID Time Line

2007-2008

2006-2007

2005-

20062002-2005

Enterprise Visibility

Accountability Value

Organization Program Location Status

AT&L/P&R PA&E AT&L CJCS/P&R/AT&L

Property (AT&L)

Real PropertyPersonal Property

AT&L

People (P&R)

Person Role

P&R

CJCS/P&R/AT&L

Formal Ad Hoc Budget ACAT Absolute Relative Condition Disposition

IUIDRPUID FMIDEDIPI

Ability to describe

Ability to value and account

DoD Vision for Item Unique Identification (IUID)

DoD, its coalition partners, and industry efficiently and effectively manage individual tangible items of Government property with:

Item identification and tracking can enhance Configuration Management, Systems Engineering, Logistics Support and

Operational Planning

near real-time situational awarenessusing globally unique item identificationenabled by fast and accurate automatic data capture

Principles

Create data once, reuse many times Embrace standards, but enable independence Use master data sources Every commodity area is unique

Goal: Standard master data set for finance, acquisition, maintenance, transportation and supply

7

Item Unique Identification (IUID) – ISO Proposal

Before IUID – 2 Interoperable International Business Sectors

After IUID – 3 Interoperable International Business Sectors

American National Standards Institute (ANSI)

MH 10.8.2: Data Identifiers

[)>RS06GS17V0CVA5GS1P1234GSS786950RSEoT

MH 10.8.2: Data Identifiers

[)>RS06GS17V0CVA5GS1P1234GSS786950RSEoT

EAN/UCC EAN.UCC: Application Identifiers

[)>RS05GS800406141411A0B9C3D6RSEoT

EAN.UCC: Application Identifiers

[)>RS05GS800406141411A0B9C3D6RSEoT

Air Transport Association

No existing ISO method Text Element Identifiers:

[)>RSDDGSMFR 0CVA5GSSER 674A36458RSEoT

Note: DoD UID Program Office formally requested an ISO issued numeric format code to replace DoD assigned “DD” was approved for CD Ballot

No Change

No Change

Bridging Business Sector Parts Identification through an Expanded ISO 15434

Inte

rop

erab

ility

En

able

d

AIDC Focused ISO StandardsAIDC Focused ISO Standards

International Organization for Standardization (ISO)

International ElectrotechnicalCommission (IEC)

ISO/IEC Joint TechnicalCommittee 1 (JTC 1) - IT

ISO/IEC JTC 1Subcommittee 31

WG 1Data Carrier

SecretariatUniform Code Council (UCC)

WG 2Data Structure

WG 3Conformance

WG 4RF Tags

WG 5RTLS

9

UID EquivalentsUID Equivalents Criteria for UID Equivalents

Must contain an enterprise identifier which is assigned by a registration or controlling authority

Must uniquely identify an individual item within an enterprise identifier, product or part number

Must have an existing Data Identifier (DI) or Application Identifier (AI) listed in ANSI MH10, Data Identifier and Application Identifier Standard

DoD Recognized UID EquivalentsGlobal Individual Asset Identifier (GIAI) EAN.UCC (AI:8004)

Global Returnable Asset Identifier (GRAI) EAN.UCC (AI: 8003)

Vehicle Identification Number (VIN) ISO 3779 (DI:I)

Electronic Serial Number (ESN, for cellular telephones only) TIA (DI:22S)

Using Item Unique Identification (IUID) for Serial Management?

In today’s world, retail use of 1-D barcodes is mainstream and indispensable.

Some items do have serial numbers.

Serial numbers are unique, but not outside of their enterprise or commodity – the serial number assigned by XYZ Manufacturer could be the same as one assigned by ABC Company.

Two identical cans of Coke from the same bottling plant will show the same data on the Universal Product Code (UPC).

By combining enterprise identification and serialization, a globally unique item identifier is created that differentiates every item from every other item.

Each item has its own globally unique item identifier (UII).

MFR 0CVA5SER 674A36458

Automatic Identification Technologies - an Important Enabler

DOCVA5674A36458DOCVA5674A36458

UII can contain up to 78 characters

UII can contain up to 78 characters

AIT enables error-free

data transfer!

AIT enables error-free

data transfer!

IUID is About Permanent Item Identification – RFID is Not

IUID Item Unit Pack*

NO

Shipping Container

YES

*If the IUID Packaging is also an External Container or a Shipping Container, it will have an RFID tag.

Palletized Unit Load Tag

YES

Exterior Container

YES

Pallet tag

UII and NSN – Related Not Equal

NATO Stock Number (NSN) is a Tool for Identifying a Group of Items that Meet a Set of Capabilities

IUID Creates a Globally Unique Number for a Specific Individual Item Among all Items That are Considered Equal by NSN

Use the UID

Contract(non-SAP)

SAP Purchase

ChargeCard

Coop.Agreement

Internal DoD(E.g. Depots)

EconomyAct

Acquisition Channel

WAWF Purchase LogAcceptance Tool

(WAWF?)

DEBXLegacy Alias

Registry

UID Registry

Do

mai

n

Ser

vice

s

PropertyRecords

Logistics Systems

Configuration Management

Systems

UPC/UID, Description, Value, Delivery time/place/method

FinancialSystems

UID + Description

UPC/UID,Value,Delivery

UPC/UID, Location, status

UID+Value

EnterpriseServices Industry

UPC/UID Directories

UID/UPC Validation

UPC/UID Validation

Property Systems

UIDValidation

UPC/UIDValidation

Map UID to baseline

Industry Registries(e.g. D&B)FedReg

CCREID Validation

GCSS

Maintenance Systems

Fixed and Variable Item Fixed and Variable Item Master DataMaster Data

15

Descriptive dataConcatenated UII

Issuing Agency Code Enterprise Identifier Original Part NumberSerial Number

UII Type Description Batch/Lot Current Part Number Current Part Number Effective Date Manufacturer Identifier

Parent Concatenated UIIContractInfo

Contract Number Prime Contractor Identifier Acceptance CodeAcceptance Date Acquisition Cost CLIN/SLIN/ELIN Foreign Currency Code Ship-to Code Unit of Measure

CustodyCAGE Contract Number DoDAAC DUNS Received Date Sent Date Status Flag Category Code (E or M)

Mark Contents Effective Date AddedOrRemoved Marker Code Marker Identifier Medium Values in Mark Contents

Open ItemsCustodian or Steward (System)Location UIDProgram UIDItem StatusCurrent Dollar Value of ItemAlias (system unique)

Indicates data element may change during items

life

Ped

igre

e D

ata

P

edig

ree

Dat

a

Use

d for PIP

CU

sed for Leg

acy(A

lso used for P

IPC

)

Use

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y(A

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used

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IPC

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International Engagement

• Prime Contractors Delivering Items to US DoD Must Comply and Flow to Their Subcontractors• Contractor Supported Tools for Implementation

• Standard Requirements Flowdown to Subcontractors - AIA• Standard Industry Part Marking Qualification Guidance - GEIA• Joint Industry/Government Conformance Guide – (AQSS - NDIA, AIA,

GEIA)• Aerospace Industry Guide for IUID Data Exchange (AIA)

• All Significant Parts to be Marked with ECC 200 Data Matrix • Air Transport Association (ATA) Has Already Adopted IUID

Marking as ATA Equivalent• ISO Format Code Request

• Successful New item work Proposal (NP) ballot at TAG to add TEI Format Code to ISO/IEC 15434

• Committee Draft (CD) Ballot passed 18:1 July 5, 2005 • Formal Committee Draft to be issued Oct 2005

Next Steps Add Selectively to the Following IUID Pilot Projects

• Defense Medical Logistics Support System• Small Arms Program Office• Property Systems – AFEMS and DPAS• PCARSS/LDD Integration• Army and Naval Aviation Maintenance (Sikorsky; GE;

Boeing; Lockheed) – Integration maintenance systems with OEMs and Depots• Electronic Logistics Information Trading Exchange (ELITE)

Project using ISO 10303, AP239• UID-driven improvements for T-700 management

Include ECC 200 Data Matrix Marking Requirements in Mil-Std 130M

ERP Implementation of IUID Requirements

Data Systems Implementation• Current Serial Number Tracking Systems (SNT,

SIM, UIT,….)• Platform/Service specific (i.e. easy visibility across

services and platforms unavailable)• Systems use different systems keys• Not integrated or compatible

• ERP Current State:• Customized solutions in Both Government and

Industry• Non-uniform Field Length Requirements for

Concatenated Unique Item Identifier (UII)• IUID Policy (78 max)• Draft NATO STANAG (50 max)• ISO (50 max?)

• Legacy Systems Implementation• ERP Capabilities (varied)• Interface with Legacy Local Systems

Data Systems Implementation

• Future Path• Near Term - Integrate current serial tracking

systems around UII

• Mid to Long Term - ERP Systems Enable UII Commonly Through

• Customized Solutions (least beneficial)• Piecemeal Implementation

• Reduced Interoperability

• Common Requirements (likely path)• More rapid Implementation

• Increased Capability

• Solution Provider Global Implementation (best)• Increased Capability

• Reduced Costs

Marking is Marking - Right??

• ECC 200 Data Matrix Symbol is Flexible:• Ink-jet

• Laser etch or laser bond

• Dot-peen

• Chem-etch

• Etc.

• Current Marking Method Likely Will Work• Preferred approach to modify central reference drawing for data

plates and labels

• Items not previously marked in any way may require engineering review

• Items that are direct part marked may require engineering review

• Current marking equipment should work

• Near term value is in the data capture accuracy and speed and valuation

Where is the Future Benefit?

As population increases within commodity and then within DoD other benefits are possible for example:

• Engineering and Reliability Analysis

• Logistics Planning

• Operational Planning

• Maintenance Planning• Usage based scheduling

• Predictive failure avoidance

Challenges Contractor assignment of nonrecurring costs over

time vice charging to first contract with IUID requirement

Get requirements consistently and correctly placed in applicable contracts

Facilitate global acceptance through industry and government standards

Gain corporate internal use to enhance utility and reduce implementation costs

Integration with existing item data management