Archiving Email and Documents
description
Transcript of Archiving Email and Documents
<Insert Picture Here>
Archiving Email and Documents
Raghu KodaliProduct Management & StrategyURM & UOA
2
The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions.The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle.
3
Agenda
• Background– Business problem– Email is focal point
• Product Details– Strategy & Architecture– Universal Online Archive– Email Archive Service
• Next steps
4
Background
5
The Business ProblemHistorical Content
Active Content
HistoricalContent
6
Active Documents Active Emails Archived Documents Archived Emails
1M 21M 55M
1.3B
The Business ProblemA Quantitative Example
The Content Situation at
Active Content (30 Day Life) (1.5% of Total)
Historical Content (5 Year Life) (98.5% of Total)
7
The Business ProblemHistorical Content Now Needs Real Management
Primary Drivers• eDiscovery and regulatory compliance demand content
retention and policy-driven lifecycles– SEC, NASD, SOx have specific retention requirements– FRCP Rule 26 formalizes ESI as evidence and stipulates
management—Fortune 500s average 125 law suits in progress
• eDiscovery also demands rapid content access– FRCP Rule 26 formalizes ESI delivery requirements
• Traditional drivers such as DR, IP protection, and controlling storage costs have not gone away
8
• Growing size of email data
• Regulatory compliance and eDiscovery require retaining email records
• Market size of $207 million in 2006*– Increase of 42.8% from 2005
• Market growth to $1.0 billion by 2011• Largest volume (>7 Exabytes per year)and fastest growth• Numerous high-visibility corporate scandals involving emails:
1 in 4 companies have had email subpoenaed• Email archiving/retention a key element of records
management and e-discovery: in virtually every deal
The Business ProblemEmail is Focal Point
*New software licenses revenue Source : Gartner Magic Quadrant for Active Email Archiving - 2007
9
Product Details
10
= Repository Adapter Search, Archiving, & URM
Archiving and Oracle ECMPart of a Broader Strategy for Content Management
Active ContentActive ContentUniversal Content Mgmt.Active ContentActive Content
Universal Content Mgmt.
LegacyECM
LegacyECM
FileServers
FileServers
MicrosoftSharePointMicrosoftSharePoint
EmailArchives Email
Archives GenericAdapter
GenericAdapter
Lifecycle Management for Content Stores, Including Legacy SystemsUniversal Records Management
Lifecycle Management for Content Stores, Including Legacy SystemsUniversal Records Management
A
A
A A A A A
Secure Information Across and Beyond Management EnvironmentsSecure Information Across and Beyond Management EnvironmentsInformation Rights Management
Historical ContentHistorical ContentUniversal Online Archive
Historical ContentHistorical ContentUniversal Online Archive
A
Transactional ContentTransactional ContentImaging & Process Mgmt.
Transactional ContentTransactional ContentImaging & Process Mgmt.
A
Federated Enterprise SearchSecure Enterprise Search
Federated Enterprise SearchSecure Enterprise Search
11
Product StrategyOverview
Deliver a solution for long-term management of massive volumes of historical information that is
•Universal: capable of managing all types of content•Highly scalable: permitting ingestion of millions of objects per day and management of billions of objects online•Live: providing flexible content organization and fast, easy content access
– facilitating e-discovery– providing ready access to corporate knowledge– replacing separate backup technologies
•Transparent: permitting continued, seamless user access to archived content•Proven: leveraging the Oracle Database, Fusion Middleware, and Content Management along with best-in-class partner technologies
12
Product StrategyArchiving Architecture
Content Source
•Exchange•Notes•SharePoint•File Servers•Others
Content & Metadata
(Triggered by explicit or implicit user action
or policy-driven process)
Archive Services(Oracle and Partners)
Stubs
Storage Accessible To UOA
UOA Schema
High-Volume Import
Handler
Import Schema
Object ID’s
Content
SQL Descriptions of Links and Metadata
(e.g. Attributes, Folders,Permissions, Policies, etc.)
Content converted to LOBs or managed
in-place as BFiles
Text/Metadata Indices
13
Universal Online ArchiveLeveraging Proven Archiving Infrastructure
Content Source
•Exchange•Notes•SharePoint•File Servers•Others
Content & Metadata
(Triggered by explicit or implicit user action
or policy-driven process)
Archive Services(Oracle and Partners)
Stubs
Storage Accessible To UOA
UOA Schema
High-Volume Import
Handler
Import Schema
Object ID’s
Content
SQL Descriptions of Links and Metadata
(e.g. Attributes, Folders,Permissions, Policies, etc.)
Content converted to LOBs or managed
in-place as BFiles
Text/Metadata Indices
14
ImportSchema
Universal Online ArchiveLeveraging Proven Archiving Infrastructure
ContentLCM
URMHandler
Content DB Business Logic
Oracle DB Repository
CM SDK
Storage ManagementRepository Management
Content DB APIs, Services, and UIs
URMContent Sources
High-Volume Import Handlers
Classification Framework
Tiered Storage
Oracle and Partner Archive Services
Hig
h-V
olu
me
Imp
ort
En
gin
e
15
Universal Online ArchiveScalability Proof Points
• Allstate Insurance– Over 500 million documents under management– Averaging 4-6 million new documents/week– Peak ingestion rates of 7 million documents per day
• La Caixa (Bank of Spain)– Achieving 3 million document/day rate– Expecting to eventually manage over 9 billion documents online
• OCLC (Online Computer Library Center)– Over 400 million documents online– Access rates as high as 1 million documents/day
• National Ignition Facility (LLNL)– World’s largest scientific archive– Burst rates of hundreds of Gbs per “shot”
16
Email Archive ServiceLeveraging Proven Email Archiving (OEM Technology)
Content Source
•Exchange•Notes•Other Email Servers
Content & Metadata
(Triggered by explicit or implicit user action
or policy-driven process)
Email Archiving
Stubs
Storage Accessible To UOA
UOA Schema
High-Volume Import
Handler
Import Schema
Object ID’s
Content
SQL Descriptions of Links and Metadata
(e.g. Attributes, Folders,Permissions, Policies, etc.)
Content converted to LOBs or managed
in-place as BFiles
Text/Metadata Indices
17
Email Archive Service Best-in-Class Email Archiving (OEM)
ZL Technologies• Capture from MS/Exchange and Lotus Notes• SMTP or journaling capture for use with other email systems• Distribution list expansion• De-duplication of both messages and attachments—true single-
instance storage• Full, partial, and attachment-only stubbing of messages• Email compliance post-review capabilities• Integrated email server disaster recovery• Email content classification• User declaration of archived email and archive search• Oracle-compatible, enterprise-scalable technology stack• Proven technology with industry’s largest implementations (UBS,
Wachovia, Morgan Keegan)
18
Product Strategy What Makes It Different
• Complete:– One solution for all types of content– Best-in-class technologies for content capture– An integral component of a comprehensive ECM solution
• Integrated: – Provides both consolidated archiving and federated in-place
lifecycle and records management– A complete solution from a single vendor
• Open: – Based on standard products– Utilizes Oracle technology stack– Delivered on multiple platforms
19
Demo
20
Roadmap
UOA 10g (Available Q4 FY 2008)
• High Volume Import Engine• Content Lifecycle Manager • Generic Archive Interface Adapter• URM Adapter for UOA• Email Archiving
UOA 11gR1+ (next release) *
• Enhanced Content Lifecycle Manager and Storage Manager• Content Classification Framework• Additional language and platform support for email archiving• New Oracle and partner-based Archive Services for
– Oracle UCM– File Servers– SharePoint– Desktops
* Subject to change
21
• Subscribe to the Content Management Newsletterwww.oracle.com/newsletters
Next Steps
22
23
24