McAfee SaaS Email ArchivingYour Name, Your Title

Agenda

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Why Archive

The benefits of archiving on a SaaS solution

How it works

Questions and Answers

The Drivers and ROI of Archiving

Regulatory Compliance

Legal

eDiscovery Accessibility

Storage management

Business Record Retention

Doing more with Less:

Lower maintenanceFixed Cost solution

4

Storage Management & Cost Control

• Stabilize email storage footprint– Cap Exchange Server footprint via quotas and

leveraging Email Archiving.

• Without the maintenance work– Add value without adding to your monitoring, backup,

and maintenance workload

• Fewer tape restores saves costs– The median restore takes 8 man-hours over 2 days!

Leverage your archive to reduce reliance on tape for low-volume restores.

4

Business Record Retention

• Business Continuity– Central archive solution ensures complete business

email retention. – Ensures continuity in the event of employee attrition

• Security– Promotes records to be available and accessible in

one central location – Not in rogue email stores, which can easily be lost

• Agility– Empowered end users can self-search through

personal archives for retrieval

Familiar interface for easy end user accessibility Outlook Plug-In Integration

6

Drag & drop Compatibility

Reply and forward

Easy installation wizard

Transparent authentication

Empower end users self-retrieve

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McAfee Email ArchivingPristine, reliable, and searchable message records

Customer Network

Firewall Email server

Users

Email flows to customer. Journal record is created

1

Secure connection established

0

Duplicate copy is made to a parallel data center3

Write success confirmed

4

Dual write success confirmed5

Journal records deleted upon dual-write confirmation

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Journal record copies pulled to McAfee for recording

2

McAfee SaaS

McAfee SaaS

Regulatory ComplianceFeatures Aiding in Compliance

• Audit reporting of searches, exports, and message views

• Tamperproof, read-only storage• Data center redundancy• Automatic quality verification• Attachment content indexing• Dual commit message capture

• Auditable message serialization• Fully searchable content & envelope

metadata index• Powerful transport & storage

encryption• Eradicates need for rogue data

stores

8

SEC

FINRA OPEN RECORDS SOX HIPAA GLBA

Regulatory ComplianceSEC Compliance

• Specific Features required by rules 240.17a-4(f)– (2)(ii)(A). Tamperproof storage– (2)(ii)(B). Automatic quality verification– (2)(ii)(C). Record serialization– (2)(ii)(D). Readily accessible & portable

– (3)(iii). Duplication (redundant datacenters)– (3)(iv). Full text index

• Documents required by rules 240.17a-4(f)…– (2)(i). Electronic Storage Media Letter of Notification and Compliance– (3)(vii). Third Party Downloader Letter of Undertaking

Regulatory ComplianceReal World Consequences

• $15M – failure to retain email messages per SEC requirements

Morgan Stanley

• $2.5M – failure to provide email records in a timely manner

Merrill Lynch

• $2.5M – failure to retain 4.3 emails from 2002-2008

• Resulted in failure to comply with email extraction requests from regulators

Piper Jaffray

Legal Benefit

• Enforce email retention policies• Support decision makers with timely data

and early case assessment• Monitor employee mail for policy violations• Control legal fees by narrowing the

amount of data sent to outside legal for review

• Save costs in eliminating the need to search rogue data stores

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47% of companies say their legal team cannot effectively locate & review email within the timeframe allowed.

Legal Benefit – Real World ConsequencesZubulake vs. UBS Warburg LLC

• $273,000 to complete court ordered restoration & search of 77 backup tapes

• Employer has duty to preserve and locate evidence• Sample evidence showed UBS managers deleted emails,

including ‘smoking gun’ evidence that supported plaintiff’s claim• Relevant emails created after USB supposedly started to retain

relevant email messages were not saved at all• Backup tapes found missing

• Leads to $29M verdict

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Legal & Consulting

Fees

FinancialPenalties

Damage to Reputation

Risks & Cost of Appliance Archiving Solutions

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• Risks– Limited storage– Hardware single point of failure

• Cost– High cost of site redundancy – Large up-front cap-ex

• People requirements– Ongoing maintenance and updates– Hardware refresh periodically required– Another backup and monitoring worry

Why McAfee SaaS Email Archiving

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• Integrated console- Integrated with other McAfee SaaS solutions, for single-pane management- Complements on-site email security solutions for archiving in the cloud

• Multi-search – Industry’s most advanced multi-tasking web console

• Compliance driven features– Features like our Pull Technology supports your compliance efforts

• Zero overhead– No monitoring, updates, or required on-site hardware

• Compatibility– Works with Exchange 2003 - 2010

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Get Started TodayPredictable, easy to get started, consolidate

Unlimited storageNo overage for journaled data.

ü

ü Unlimited telephone supportNo extra charge for 24x7x365 support!

ü No setup feesStart today with no up-front costs.

ü Business friendly termsMonth-to-Month, Annual, and Multi-Year options.

ü Optional historical data consolidationConsolidate historical email data with new emails stored on McAfee SaaS Email Archiving for a single, go-forward, search and storage repository.

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Requirements

1. Exchange Server 200xEnvelope journaling functionality is required. Mixed Exchange Server environments are not supported.

2. Email Spam and Virus ProtectionMcAfee recommends McAfee SaaS Email Protection.

3. External POP3 or IMAP ConnectivityYour server’s POP3 or IMAP service must be accessible from our data centers in the cloud. This could require firewall changes.

4. Secure Certificate (recommended)Secure POP3 and IMAP require that you obtain and install your own secure certificate.

5. Internet Explorer 6+ or Firefox 2+

McAfee recommends Internet Explorer 8 and Firefox 3.

6. Journaling and Server ResourcesPlan on at least 10% additional load to your Exchange Server, especially in disk I/O.

7. Internet ConnectivityYour upstream internet bandwidth must support existing usage plus Journal traffic to McAfee SaaS Email Arching.

8. Outlook Integration RequirementsOutlook 2003 or 2007 running on Windows XP, Windows Vista, or Windows