AGENDA Municipality of South Dundas NINETY …...AGENDA Municipality of South Dundas NINETY-EIGHTH...

AGENDA

Municipality of South Dundas

NINETY-EIGHTH MEETING of the Fifth Council

Tuesday, Apr 1, 2014 7:00 PM

Page

1. CALL TO ORDER

2. CONFIRMATION OF AGENDA

a) Additions, Deletions or Amendments

All matters listed under General Consent, are considered to

be routine and will be enacted by one motion. Should a

Council member wish an alternative action from the

proposed recommendation, the Council member shall

request that this matter be moved to the appropriate section

at this time.

3. DECLARATION OF PECUNIARY INTEREST AND THE

GENERAL NATURE THEREOF

4. ADOPTION OF MINUTES

a) Ninety-Seventh Meeting 4 - 6

5. GENERAL CONSENT -all items are accepted and approved

and the appropriate Department Head will proceed as

necessary

a) Winchester District Memorial Hospital Auxiliary

- Tag Day

7

b) Iroquois Wastewater Treatment Plant

- Inspection Report

8 - 47

c) Key Information - Council Remuneration 48 - 50

d) Key Information Report

- General Insurance

51

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e) Key Information Report - CAO

New Physicians Incentives

52

f) Monthly Activity Report - Manager, Recreation &

Facilities

53

g) Monthly Activity Report - Treasurer 54 - 55

h) Monthly Activity Report - Clerk 56

6. DEPUTATIONS/PETITIONS/PRESENTATIONS

a) EDP Renewables - Ken Little 57

7. COUNCIL/DEPARTMENTAL/COMMITTEE REPORTS

a) MRF Report 2014-01

Grass Cutting Tender

58 - 61

b) MPW Report 2014-02

Waste Collection Tender

62 - 63

c) Report MPW 2014-03

Meadowbrook Subdivision

64 - 65

d) Report MPW 2014-04

Doran Creek Subdivision

66 - 67

e) CLK Report 2014-03

Voter Help Locations

68 - 71

8. CORRESPONDENCE (Action)

9. NOTICES OF MOTIONS

10. UNFINISHED BUSINESS/DISCUSSION ITEMS

a) Summary 72

11. BY-LAWS

a) 22-Canine Control Agreement 73 - 81

b) 23-Dog Pound Building Agreement 82 - 86

c) 24-Subdivision Acceptance

Meadowbrook

87

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d) 25-Subdvision Acceptance

Doran Creek

88 - 89

e) 26-Confirmatory 90

12. IN CAMERA

a) Legal/Property

13. ADJOURNMENT

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MINUTES

NINETY-SEVENTH MEETING OF THE FIFTH COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS

The Ninety-Seventh Meeting of the Fifth Council of the Corporation of the Municipality of South Dundas was held in the Council Chambers at 7:00

p.m., Tuesday, March 18, 2014.

Present: Mayor Byvelds Deputy Mayor Locke

Councillors Delegarde, Graham, Mellan Clerk Brunt

Manager, Public Works

CALL TO ORDER

CONFIRMATION OF AGENDA – Additions, Deletions or Amendments

Additions: Discussion Items – County Council Update, University of Guelph – Kemptville & Alfred Campuses

DECLARATION OF PECUNIARY INTEREST & THE GENERAL NATURE

THEREOF – Nil

ADOPTION OF MINUTES

Resolution No. 10-14-1109 Moved by Councillor Mellan Seconded by Councillor Delegarde

THAT the minutes of the Ninety-Sixth Meeting and the minutes of the

Ninety-Sixth In Camera Meeting of the Fifth Council of the Corporation of the Municipality of South Dundas be adopted as circulated.

CARRIED

GENERAL CONSENT

Resolution No. 10-14-1110 Moved by Councillor Delegarde Seconded by Councillor Mellan

THAT all items listed under the General Consent section of the Agenda be adopted as presented.

CARRIED

1. Public Works Key Information Report – February Water & Wastewater

Action Recommended

That Council receive and file for information purposes.

2. Activity Reports - Economic Development Officer

- Manager of Public Works - Fire Chief

- CAO Action Recommended

That Council receive and file for information purposes.

DEPUTATIONS/PETITIONS/PRESENTATIONS - Nil

Ninety-Seventh Meeting

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Minutes -2- March 18, 2014

COUNCIL/DEPARTMENTAL/COMMITTEE REPORTS

1. Manager, Planning & Enforcement

Amend Resolution No. 10-14-1107 Resolution No. 10-14-1111 Moved by Councillor Mellan

Seconded by Councillor Delegarde THAT the Council of the Municipality of South Dundas amend

Resolution No. 10-14-1107 by deleting the municipal address of 5123 Archer road and replacing it with the municipal address of 5153 Archer

Road. CARRIED

2. Clerk

Report No. CLK2014-2 – Sound System

Resolution No. 10-14-1112 Moved by Councillor Delegarde Seconded by Councillor Mellan

THAT the Council of the Municipality of South Dundas approve Report No. CLK2014-2 to accept the quote from Neil’s Radio & TV up to a

maximum amount of $10,000.00 plus HST to install a wireless conference system in the Council Chambers at the South Dundas

Municipal Centre. CARRIED

3. CAO

Report No. CAO2014-3 – Feasibility Study Resolution No. 10-14-1113 Moved by Councillor Mellan

Seconded by Councillor Delegarde THAT the Council of the Municipality of South Dundas accept Report

CAO2014-3 to approve the recommendation of the Iroquois

Community Waterfront Advisory Implementation Committee and accept the proposal from MTBA – Mark Thompson Brandt Architect and

Associates Inc. dated January 16, 2014 and amended by the email dated March 4, 2014.

CARRIED

CORRESPONDENCE

1. Joint and Several Liability Correspondence received from AMO concerning actions required to

contain the cost of litigation at the municipal level. Resolution No. 10-14-1114 Moved by Councillor Delegarde

Seconded by Councillor Mellan THAT the Council of the Municipality of South Dundas support the

Association of Municipalities of Ontario’s decision to endorse the

“Combined Model” regarding the motion on Municipal Liability Reform, and authorize the Clerk to forward a letter and this resolution to AMO

and the Provincial Government. CARRIED

NOTICES OF MOTIONS – Nil


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Minutes -3- March 18, 2014

UNFINISHED BUSINESS/DISCUSSION ITEMS

1. Summary received and clarification on projects discussed.

2. County Council update was provided by Deputy Mayor Locke.

3. Councillor Delegarde requested Council to support a moratorium on

the closure of the Kemptville College Campus. Mayor Byvelds read a resolution passed at the County Council meeting and requested

endorsement. Resolution No. 10-14-1115 Moved by Councillor Delegarde

Seconded by Councillor Mellan THAT the Council of the Municipality of South Dundas support the

resolution from the United Counties of SD&G supporting the

continuation of operations at the University of Guelph’s Kemptville and Alfred Campuses.

CARRIED

BY-LAWS

1. Confirmatory Resolution No. 10-14-1116 Moved by Councillor Delegarde

No. 2014-20 Seconded by Councillor Mellan THAT By-Law No. 2014-20, being a by-law to adopt, confirm and ratify

matters dealt with by resolution, be read and passed in open Council, signed and sealed.

CARRIED

IN CAMERA – Legal – Curbside Collection Tender

Resolution No. 10-14-1117 Moved by Councillor Graham Seconded by Deputy Mayor Locke

THAT Council proceed In Camera in order to address a matter pertaining to security of the property of the municipality or local board; personal matters

about an identifiable individual, including municipal or local board employee; and litigation or potential litigation, including matters before

administrative tribunals, affecting the municipality or local board. CARRIED

Resolution No. 10-14-1118 Moved by Councillor Graham

Seconded by Deputy Mayor Locke THAT the Council of the Municipality of South Dundas rise and reconvene

and authorize staff to proceed as directed. CARRIED

ADJOURNMENT

Resolution No. 10-14-1119 Moved by Deputy Mayor Locke Seconded by Councillor Graham

THAT Council now adjourn to meet again at the call of the Chair. CARRIED

______________________ ______________________

MAYOR CLERK


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Winchester District Memorial Hospital Auxiliary

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1910 (2008/01)

Ministry of the Environment

Safe Drinking Water Branch

Ottawa District Office 2430 Don Reid Dr. Ottawa ON K1H 1E1

Ministère de l’Environnement

Direction du contrôle de la qualité de l’eau potable

Bureau du district d’Ottawa 2430, chemin Don Reid Ottawa (Ontario) K1H 1E1

March 25, 2014 Sent by Email: [email protected] The Municipality of South Dundas 34 Ottawa Street, PO Box 740 Morrisburg, Ontario K0C 1X0 Attention: Mr. Stephen McDonald

Chief Administrative Officer

Dear Mr. McDonald:

Re: Sewage Works Inspection Program – 2013/2014 Inspection Report Iroquois Wastewater Treatment Plant – Inspection Report #1-APNJ1

The enclosed report documents findings of the inspection that was performed at the Iroquois sewage works on November 26, 2013. Two sections of the report, namely “Actions Required” and “Recommended Actions” cite due dates for the submission of information or plans to my attention. Please note that “Actions Required” are linked to incidents of non-compliance with regulatory requirements contained within an Act, a Regulation, or site-specific approvals, orders or instructions. Such violations could result in the issuance of mandatory abatement instruments including orders, tickets, penalties, or referrals to the ministry’s Investigations and Enforcement Branch. “Recommended Actions” convey information that the owner or operating authority should consider implementing in order to advance efforts already in place to address such issues as emergency preparedness and conformance with existing and emerging industry standards. Please note that items which appear as recommended actions do not, in themselves, constitute violations. Thank you for the assistance afforded to me during the conduct of the compliance assessment. Should you have any questions regarding the content of the enclosed report, please do not hesitate to contact me. Yours truly,

Jen Bitten, B.Sc. Drinking Water Inspector, Badge #1609 Ministry of the Environment, Safe Drinking Water Branch 2430 Don Reid Drive Ottawa, ON K1H 1E1 Tel: 613-521-3450 ext. 255 or 1-800-860-2195

Iroquois Wastewater Treatment Plant

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14-075 2

Fax: 613-521-5437 E-mail: [email protected] JB Enclosure ec: Ian Kemp, Supervisor Water & Wastewater Services, Municipality of South Dundas, 99 Augusta

Street, Morrisburg, ON K0C 1X0, [email protected] - Caroline Kuate, Program Coordinator, Safe Water, Eastern Ontario Health Unit, 2229 Laurier

Street, Rockland, ON K4K 0B7, [email protected] - Sandra Mancini, Director of Planning & Engineering, South Nation Conservation, 38 Victoria

Street, Finch, ON K0C 1K0, [email protected] c: File SI-ST-SD-GO 441 (2013)


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Ministry of the Environment Sewage Works Inspection Report

Table of Contents: OWNER INFORMATION 2 CONTACT INFORMATION 2 INSPECTION DETAILS 2 DRINKING WATER SYSTEM COMPONENTS DESCRIPTION 2 INSPECTION SUMMARY 5 Introduction 5 Authorizing and Control Documents 5 Capacity Assessment 6 Treatment Processes 6 Effluent Quality and Quantity 7 Monitoring Requirements 7 Reporting Requirements 8 By-passes and Overflows 8 Wastewater Collection Systems 8 Biosolids Management 9 Certification and Training 9 Logbooks 10 Operations Manuals 11 Contingency/Emergency Planning and Security 11 NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED

12

SUMMARY OF BEST PRACTICE ISSUES AND RECOMMENDATIONS 13 SIGNATURES 14 APPENDIX A – ENVIRONMENTAL COMPLIANCE APPROVAL(S) APPENDIX B – HELPFUL RESOURCES FOR MUNICIPAL WASTEWATER OWNERS & OPERATORS


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WW IROQUOIS WPCP

Ministry of the Environment

Inspection Report

1-APNJ1Inspection Number:Nov 26, 2013Date of Inspection:

120000159Site Number:

Inspected By: Jen Bitten


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OWNER INFORMATION:

4926COUNTY ROAD 31SOUTH DUNDAS

ON K0C 2H0

Street Number:Street Name:

Unit Identifier:

City:

Province: Postal Code:

Company Name: SOUTH DUNDAS, TOWNSHIP OF

CONTACT INFORMATIONIan KempMain Contact

(613) 543-2631 (613) [email protected]

Type: Name:Phone: Fax:Email:Title: Supervisor Water & Wastewater Services

Stephen McDonaldOwner(613) 543-2673 (613) [email protected]

Type: Name:Phone: Fax:Email:Title: Chief Administrative Officer

INSPECTION DETAILS:WW IROQUOIS WPCPSite Name:

Site Address: 0 GOLF CLUB RD IROQUOIS ON K0E 1K0

County/District: South Dundas

MOE District/Area Office: Cornwall Area Office

Health Unit: EASTERN ONTARIO HEALTH UNITHealth Unit:

Conservation Authority N/A

MNR Office: N/A

Inspection Type: Announced

Inspection Number: 1-APNJ1

Date of Inspection: Nov 26, 2013

Date of Previous Inspection: Mar 19, 2008

Site Number: 120000159

COMPONENTS DESCRIPTION

Iroquois Wastewater TreatmentSite (Name):Type: Sub Type:Plant Classification Class II

Facility certificate #1878, issued January 1, 1993.Comments:

Ministry of the EnvironmentInspection Report

Page 2 of 14 on 24/03/2014 (dd/mm/yyyy)Report Generated for bittenjeSite #: 120000159

Date of Inspection: 26/11/2013 (dd/mm/yyyy)WW IROQUOIS WPCP


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Iroquois Wastewater CollectionSite (Name):Type: Sub Type:Plant Classification Class II

Facility certificate #2611.Comments:

Iroquois Wastewater TreatmentSite (Name):Type: Sub Type:Mechanical Sewage Treatment Pre-treatment

A degritter consisting of two (2) channels with a cross section and outlet designed to maintain aconstant horizontal velocity and allow heavier sand and grit to settle.

Comments:

Iroquois Wastewater TreatmentSite (Name):Type: Sub Type:Mechanical Sewage Treatment Primary Treatment

From the degritter, flow enters the Parshall flume. Flows are measured in both channels. Influentthen flows to two (2) clarifiers which provide a retention time of approximately five (5) hours at designflows. Currently only one (1) clarifier is in service. There is no disinfection and only primary treatmentis provided.

Comments:

Iroquois Wastewater TreatmentSite (Name):Type: Sub Type:Mechanical Sewage Treatment Chemical Addition

Aluminum sulphate is added at a constant rate just upstream of the Parshall flume for phosphorusremoval.

Comments:

Iroquois EffluentSite (Name):Type: Sub Type:Effluent Discharge Receiver Surface Water

Effluent is discharged to the St. Lawrence River.Comments:

Iroquois EffluentSite (Name):Type: Sub Type:Effluent Discharge Frequency Continuous

Continuous effluent discharge.Comments:

Iroquois CollectionSite (Name):Type: Sub Type:Sewage Collection System Combined Sewer

The collection system is divided into east and west sections.

The west is serviced by the Elizabeth Street pump station which then pumps directly to the treatmentplant.

The east is serviced by the Plant pump station which pumps directly into the treatment plant.

Comments:





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Elizabeth Drive Pumping StationSite (Name):Type: Sub Type:Collection System Component Pumping station

Two (2) non-clog submerisble dry pit pumps, each rated at 112L/s at 17m total dynamic head withvariable frequency drive, conveying sewage via a 400mm diameter, 1000m long forcemain to the inletof the works at the sewage plant.

Comments:

Plant Pumping StationSite (Name):Type: Sub Type:Collection System Component Pumping station

Three (3) submersible pumps, each rated at 56L/s at 11.6m total dynamic head, equipped withvariable frequency drive conveying sewage via a 350mm diameter forcemain to the inlet of the worksat the sewage plant.

Comments:

Iroquois BiosolidsSite (Name):Type: Sub Type:Biosolids Stabilization Process Aerobic Digestion

Sludge was designed to enter a primary then secondary digester and thickener. The digester tanksare inoperable and the tanks are used as sludge storage. The sludge is not stabilized throughconventional methods, prior to land application, the sludge is treated with urea ammonium nitrate(UAN) to ensure compliance with the requirements of The Guidelines for Utilization of Biosolids andOther Wastes (1996).

Comments:

Iroquois BiosolidsSite (Name):Type: Sub Type:Type of Biosolids Liquid

Not ApplicableComments:

Iroquois BiosolidsSite (Name):Type: Sub Type:Biosolids Storage Method On-Site Storage Capacity

Total sludge storage capacity is 522m³.Comments:

Iroquois BiosolidsSite (Name):Type: Sub Type:Biosolids Disposal Method Land application

Land applied biosolids treated with urea ammonium nitrate (UAN).Comments:

Iroquois Stand-by PowerSite (Name):Type: Sub Type:Stand-by Power Generation STP Generator

A 400kW standby natural gas generator set located at the plant.Comments:





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INSPECTION SUMMARYINTRODUCTION

* The primary focus of this inspection is to confirm compliance with Ministry of theEnvironment legislation and control documents, as well as conformance with Ministryrelated policies for the inspection period.

This wastewater treatment and collection system is subject to the legislative requirementsof the Ontario Water Resources Act, 1990 (OWRA), the Environmental Protection Act, 1990(EPA), and the Nutrient Management Act, 2002 (NMA) and regulations made therein. Thisinspection has been conducted pursuant to Section 15 of the OWRA, Section 156 of the EPAand Section 13 of the NMA.

This inspection does not in any way suggest that all applicable legislation and regulationswere evaluated. It is, and remains the responsibility of the owner, to ensure compliance withall applicable legislative and regulatory requirements.

An inspection of the Iroquois Wastewater Treatment Plant occurred on November 26, 2013 andwas attended by Ministry of the Environment Water Inspectors Jen Bitten and Christina DesRochers as well as Township of South Dundas staff Ian Kemp and Curtis Whitteker.

The Iroquois WWTP was previously operated by Caneau Water & Sewage Operations and theTownship of South Dundas took over operations effective June 30, 2013.

As of April 1, 2013, the Safe Drinking Water Branch took over the sewage inspection program. Thelook of the inspection report is different; however, the scope of the inspection and informationreviewed remains consistent with previous inspections.

Iroquois was last inspected by Ministry staff on March 12, 2008. This inspection includes a reviewof two (2) years of data and documentation and a review of reported incidents since the previousinspection.

The Iroquois WWTP is currently undergoing extensive upgrades to the treatment facility, includingan entire secondary treatment system complete with disinfection, phosphorus removal and sludgemanagement. This inspection will focus on the operation of the existing treatment plant withreference to the upgrades throughout the report. The existing primary plant will be referred to asthe "Old Plant" and the upgraded secondary plant not yet in service will be referred to as the "NewPlant" throughout this report.

AUTHORIZING/CONTROL DOCUMENTS

* The owner had a valid Environmental Compliance Approval for the sewage works.

Iroquois WWTP is approved under ECA #9689-8MQHNK, dated October 25, 2011, which includesthe Proposed Works as well as Previous Works.

The Previous Works listed includes the Old Plant approved under various Certificates of Approval(CofA). These are listed with the details that were included in the old CofAs, dating back as far as1962. The ECA notes that the old CofAs were revoked upon issuance of the ECA and all worksare included under the current ECA.

The Proposed Works listed includes the new SBR plant, complete with all the upgrades to asecondary treatment plant. These works are still under construction with an anticipated operationin 2014.

CAPACITY ASSESSMENT





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CAPACITY ASSESSMENT

* The annual average daily flow was not approaching the rated capacity of the sewage works.

The rated capacity of the Old Plant is 5230m³/day; however, with only one (1) clarifier in service,the plant is not operating at this capacity. The New Plant is to be rated at 3300m³/day; however, ithas been designed to treat a peak flow rate of 16800m³/day.

The average flow for 2013 (Jan-Oct) was 2985m³/day, which is 57% of the Old Plant rated capacityand 90% of the New Plant average daily flow rate capacity. The peak flow in 2013 (Jan-Oct) was8699m³ which is 52% of the peak design capacity of the New Plant.

The average flow for 2012 was 2320m³/day, which is 44% of the Old Plant rated capacity and 70%of the New Plant average daily flow rate capacity. The peak flow in 2012 was 12259m³ which is73% of the peak design capacity of the New Plant.

The average flow for 2011 was 2634m³/day, which is 50% of the Old Plant rated capacity and 80%of the New Plant average daily flow rate capacity. The peak flow in 2011 was 11285m³ which is67% of the peak design capacity of the New Plant.

* Flow measuring devices were installed, calibrated and maintained.

Flow is measured in two (2) influent locations - the north channel and the south channel, bothdirecting flow to the plant. Records indicate that the flow meters have been calibrated on anannual basis.

It is noted that the flow meters were calibrated on July 25, 2013 and were previously calibrated onJune 14, 2012, exceeding one (1) year between calibrations. The ECA notes under condition 9.8that the flow measuring devices be calibrated at regular intervals not exceeding one (1) year.Future calibrations must be completed within the one (1) year period.

TREATMENT PROCESSES

* The owner had ensured that all equipment was installed in accordance with theEnvironmental Compliance Approval.

The site is under construction for the New Plant and the Proposed Works are not in operation. TheOld Plant has been reduced to clarification with aluminum sulphate addition for phosphorusremoval. Only one (1) clarifier is in service at this point.

* The works, related equipment and appurtenances were being operated and maintained toachieve compliance prescribed by the Environmental Compliance Approval.

The Old Plant provides minimal treatment and was constructed in 1957 with numerous additionsand modifications since then.

No in-house testing is done for the plant but there is limited control over the primary process of theOld Plant. The New Plant will require further attention to process control and a laboratory hasbeen included with the upgrades.

* The owner of the sewage works had complied with all additional requirements of theEnvironmental Compliance Approval pertaining to the operation and maintenance of thesewage works.

There are additional requirements to be fulfilled in the ECA which are worth noting:

- Condition 10.1 - One (1) week prior to the start up of the operation of the Proposed Works, theOwner shall notify the District Manager in writing of the pending start up date.

-Condition 4 - Two (2) requirements upon the Substantial Completion of the Proposed Works - astatement by a Professional Engineer that the Works are constructed in accordance with the





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TREATMENT PROCESSES

Certificate and within one (1) year of Substantial Completion of the Proposed Works a set of as-built drawings showing the Works "as constructed" shall be prepared.

- Condition 12.1 - the Owner shall, within sixty (60) calendar days of the Minister of theEnvironment posting approval of a Source Protection Plan on the environmental registryestablished under the Environmental Bill of Rights, 1993 for the area in which this Certificate isapplicable, apply to the Director for an amendment to this Certificate that includes the necessarymeasures to conform with all applicable policies in the approved Source Protection Plan.

* The operator-in-charge had ensured that all equipment used in the processes wasmonitored, maintained, inspected, tested and evaluated.

An Operator In Charge (OIC) visits the plant on a regular basis, completing plant checks andensuring proper operation.

EFFLUENT QUALITY AND QUANTITY

* The sewage works effluent limits were prescribed by the Environmental ComplianceApproval.

The ECA sets effluent limits for CBOD5, Total Suspended Solids (TSS), Total Phosphorus (TP),Total Ammonia Nitrogen (TAN), pH, Acute Lethality and E.coli.

Section 7.4 of the ECA states that these effluent limits shall apply upon the issuance of theCertificate; however, a primary treatment plant without disinfection is not capable of meeting theseeffluent limits, especially with regard to disinfection, and the Old Plant will be assessed in thisreport based on the F-5-1 Guideline Limits as it has in the past.

The ECA does not provide a provision for start-up process and all effluent limits will be in effectimmediately upon the New Plant commissioning.

* The sewage works effluent sample results did not meet the effluent guideline.

Since the last inspection in 2008, the Old Plant has consistently not met the removal guideline forsuspended solids of 70% on an annual basis. The percentage of removal of solids from the planthas varied each year; however, it has never met the 70% required removal of suspended solids onannual basis.

It is noted that there are times during each year where the effluent quality is less than the rawsewage entering the plant, which would indicate that the plant is not treating the incoming sewageas designed. It is further noted that the raw sewage sampling results indicate a very weakdomestic sewage entering the plant, at times the raw sewage is within the effluent limits with notreatment.

The construction of the New Plant will resolve this issue with complete secondary treatment anddisinfection and should have no issue meeting the effluent limits.

MONITORING REQUIREMENTS

* The sewage works effluent sampling requirements prescribed by operational guidelineswere being met.

The effluent is sampled on a monthly basis and sent to an accredited laboratory for analysis. Whileall the required parameters are sampled on a monthly basis, Procedure F-10-1 requires twice permonth sampling of Total Phosphorus for mechanical treatment plants (primary and secondary).Total Phosphorus has been sampled on a monthly basis since the last inspection.

Once the New Plant is in operation there are significant changes to the sampling program:

- Raw Sewage 24-hour composite samples are required on a monthly basis, testing for BOD5,TSS, Total Kjeldahl Nitrogen (TKN) and TP.

- Effluent 24-hour composite samples are required on a weekly basis, testing for CBOD5, TSS, TPand TAN.





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MONITORING REQUIREMENTS

- Effluent grab samples are required on a weekly basis, testing for E.coli.

- Effluent grab samples are required on a quarterly basis, testing for Acute Lethality to RainbowTrout and Daphnia Magna. This would be reduced to annually once eight (8) consecutive quartersof non-lethal results have been completed (Condition 9.7 of the ECA).

- Effluent grab samples are required three (3) times per week, testing for pH and temperature.Condition 9.5 of the ECA also requires temperature and pH samples to be taken at the time ofsampling for TAN in order to calculate unionized ammonia.

- Bypass samples would be required if the system experienced a bypass event, grab samples areto be collected every two (2) hours, either manually or by automatic sampler, with the first samplecollected during the first hour of the event, testing for BOD5, TSS, TP and E.coli.

* The owner had maintained the monitoring records since the date of the last inspection.

The operation of the plant has been transferred to the Township as of June 30, 2013. It wasformerly operated by Caneau Water and Sewage Operations.

REPORTING REQUIREMENTS

* All reports were submitted in accordance with Ministry recommendations.

A report is prepared and submitted to the Ministry on an annual basis. The most recent report forthe 2012 calendar year contains flow data over the previous two (2) years, an analysis of effluentquality and removal percentages and a summary of maintenance actions. The section for biosolidsstates that an outside company handles the biosolids generated at the Iroquois WWTP - thisinformation should be included in the reports.

Condition 10.6 of the ECA specifies the content of the annual reports for the operation of theWorks. Future Annual Reports must include the data on the sludge produced, information on anycomplaints received and bypass information. Once the New Plant is in operation, a furtherdiscussion on efforts made and results achieved in meeting the Efflluent Objectives is alsorequired.

BYPASSES AND OVERFLOWS

* All required verbal notifications of spills were provided forthwith as per O. Reg. 675/98section 13.

A sewage spill was reported in April 2012 during the construction of the New Plant when anunknown forcemain was discovered underground which was broken. The area was excavated,tested and the was material disposed of. The incident was reported to the local Officer at the time.

* A process was in place for the monitoring and reporting of bypasses and overflows shouldthey occur.

The plant is monitored for bypasses and the bypass channel is visually inspected during plantchecks. This is noted in the logbook.

WASTEWATER COLLECTION SYSTEMS

* The plant received sewage from a combined sewer collection system.

The collection system is considered combined.

Work has been completed in the collection system to reduce infiltration and ensure integrity of theunderground components. Sewer cleaning and camera inspections were completed in 2010, 2011and 2012 and in 2013 the cleaning also included relining of the pipes.





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WASTEWATER COLLECTION SYSTEMS

* The Pollution Prevention and Control Plan (PPCP) is being implemented.

A complete Inflow and Infiltration Study was completed as part of the upgrades to the plant. TheTownship has been working on improving the collection system while the New Plant is being built.While the system does not experience bypasses in the collection system, it is evident thatsignificant infiltration was occurring. Pipe relining was completed in 2013 and is expected toreduce flows to the plant.

BIOSOLIDS MANAGEMENT

The owner was maintaining records of the amount of biosolids generated at the sewageworks.

*

* The owner of the facility had written contingency plans or other management methods inplace to be used in the event that the facility's sludge storage capacity was not sufficient.

The facility is in transition and currently managing the sludge produced through removal,dewatering and disposal at landfill by an outside company.

The New Plant will provide complete biosolids stabilization, storage and sludge thickener in orderto manage the biosolids produced by the plant. Sludge management procedures should beincluded in the operations manual for the New Plant.The facility did not receive sludge or biosolids from another location.*

* The owner had maintained haulage records for the biosolids transferred from the sewageworks.

Records were provided indicating sludge was removed from the digester and clarifier, mostrecently in October and November 2013. This method of sludge removal is an interim measureuntil the New Plant is operational which will provide complete biosolid management facilities for thesludge produced by the plant. In the past, with inoperable digesters, sludge was treated with ureaammonium nitrate (UAN) in order to meet the criteria for spreading on agricultural fields.

* Records confirm that biosolids were transferred to a Ministry approved facility for disposalor utilization.

Dewatered biosolids were disposed of at a landfill.

* Records confirm that biosolids were transported for disposal or utilization by Ministryapproved haulers.

Entec Waste Management dewaters and disposes of the biosolids.

CERTIFICATION AND TRAINING

The classification certificates of the subsystems were conspicuously displayed at theworkplace or at premises from which the subsystem was managed.

*

Operator licences were displayed in a conspicuous location at the workplace or at thepremises from which the subsystem was managed.

*





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CERTIFICATION AND TRAINING

* The overall responsible operator had been designated for the wastewater treatment andcollection works.

An Overall Responsible Operator (ORO) has been designated for the Iroquois WWTP. The newlogbook format allows operators to note the ORO at the top of each page. An appropriatelycertified operator is the main ORO while a back-up ORO has also been designated in case themain ORO is unavailable. The previous operating authority (Caneau) also provided anappropriately certified operator as the ORO.

The plant is currently classified as a Class II Wastewater Treatment plant and the collection systemis classified as a Class II Wastewater Collection system. While the New Plant will providesecondary treatment, it will likely remain as a Class II Wastewater Treatment System based onsimilar systems; however, re-classification should be considered once the New Plant is inoperation.

* An adequately licensed operator was designated to act in place of the overall responsibleoperator when the overall responsible operator was unable to act.

A back-up ORO has been designated in case the main ORO is unavailable. The back-up ORO isalso appropriately certified.All operators had the appropriate level of licences for the wastewater treatment andcollection works.

*

Only licenced operators made adjustments to the treatment equipment.*

* Operators-in-charge were designated for the wastewater treatment plant and all associatedcollection works.

The Operator In Charge (OIC) is noted in the logbook each day. Operators In Training (OIT) takedirection from an OIC prior to making any changes and this is noted in the logbook.The operator-in-charge ensured that records were maintained of all adjustments made tothe processes within his or her responsibility.

*

LOGBOOKS

* The logs and other record keeping mechanisms complied with the record keepingrequirements.

Operators record actions in the facility logbook. A data sheet for recording flows, pump hours,wetwell level, alum dosage rate, bypass meter hours and a check for the bypass channel, notingthe screens were cleaned as well as noting the monthly sample. The date, time of reading andoperator initials are included on the data sheet.

Alarms are responded to as required with details of the call-in noted in the logbook.

* Logs and other record keeping mechanisms were available for at least two (2) years.

Logbooks and data were available and reviewed, from both Caneau operations prior to June 30,2014 and Township operations post June 30.

OPERATIONS MANUALS





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OPERATIONS MANUALS

* Operators and maintenance personnel had ready access to operations and maintenancemanuals.

There is limited information on the operation of the Old Plant. No formal operations manual isavailable for the operation of the Old Plant; however, the Old Plant operations is very limited withlittle control over the process.

Condition 8.2 of the ECA requires a operation manual and stipulates the content of the operationsmanual. The New Plant will require a formal operations manual containing all the requirements setout in Condition 8.2.

* The operations and maintenance manuals contained up-to-date plans, drawings andprocess descriptions sufficient for the safe and efficient operation of the system.

The Old Plant has drawings and some information for the operation of that plant.

The New Plant is required to have a set of as-built drawings showing the Works "as constructed"within one (1) year of the Substantial Completion of the Proposed Works under Condition 4.2 of theECA.

CONTINGENCY/EMERGENCY PLANNING

* Spill containment was provided for the process chemicals and/or standby power generatorfuel.

The temporary alum dosing system is not equipped with spill containment. The New Plant will beequipped with full secondary containment for all process chemicals.

The generator is natural gas and does not require spill containment.

* The owner had provided security measures for the facility.

The site was under construction upon inspection but the area was fenced and secure. No issueswith unauthorized access have been encountered.





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NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIREDThis section provides a summary of all non-compliance with regulatory requirements identified during theinspection period, as well as actions required to address these issues. Further details pertaining to theseitems can be found in the body of the inspection report.

Not Applicable





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SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUESThis section provides a summary of all recommendations and best practice issues identified during theinspection period. Details pertaining to these items can be found in the body of the inspection report. In theinterest of continuous improvement in the interim, it is recommended that owners and operators develop anawareness of the following issues and consider measures to address them.

The sewage works effluent sample results did not meet the effluent guideline.

Since the last inspection, the Old Plant has not met the guideline limits for annual Total Suspended Solidsremoval of 70%.

No actions required.

The New Plant is scheduled for start-up during 2014 providing complete secondary treatment withdisinfection.

Recommendation:

1.





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SIGNATURES

Inspected By: Signature: (Provincial Officer):

Jen Bitten

Reviewed & Approved By: Signature: (Supervisor):

James Mahoney

Review & Approval Date: 25/03/2014 (dd/mm/yyyy)

Note: This inspection does not in any way suggest that there is or has been compliance withapplicable legislation and regulations as they apply or may apply to this facility. It is, and remains,the responsibility of the owner and/or operating authority to ensure compliance with all applicablelegislative and regulatory requirements.





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APPENDIX A

ENVIRONMENTAL COMPLIANCE APPROVAL(S)


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Ministry of the EnvironmentMinistère de l’Environnement

AMENDED CERTIFICATE OF APPROVALMUNICIPAL AND PRIVATE SEWAGE WORKS

NUMBER 9689-8MQHNKIssue Date: October 25, 2011

The Corporation of the Township of South Dundas4296 County Road 31, P.O. Box 160South Dundas, OntarioK0C 2H0

Site Location: Iroquois Wastewater Treatment PlantGolf Club RoadTownship of South Dundas, United Counties of Stormont, Dundas & Glengarry

You have applied in accordance with Section 53 of the Ontario Water Resources Act for approval of:

Upgrading of the Iroquois Wastewater Treatment Plant (WWTP) for the collection, transmission, treatment and disposal of domestic sewage from the Village of Iroquois, located at the above site location, rated at the capacities mentioned below and consisting of the following Works;

Iroquois Wastewater Treatment Plant(Rated Capacity)

Average Daily Flow Rate 3,300 cubic metres per day

Peak Design Flow Rate 16,800 cubic metres per day

Proposed Works

Sewage Pumping Stations (SPS)

Elizabeth Drive Sewage Pumping Station- restoration of the wet well concrete slab; and

- removal of two (2) submersible dry pit pumps , and supports and associated piping; and installation of two (2) new non-clog submersible dry pit pumps (duty, standby), each with rated capacity of 112 litres per second at 17 metres total dynamic head equipped with variable frequency drive, conveying sewage via a 400 millimetre diameter (approximately 1000 metres long) forcemain to the mechanical screens inlet channel at


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Headworks Building in the Sewage Plant.

Plant Sewage Pumping Station- replacement of existing raw sewage pumping station with a new 4 metres square precast

concrete submersible raw sewage pumping station with three(3) submersible pumps (lead, lag, standby), each with rated capacity of 56.0 litres per second at 11.6 metres total dynamic head and equipped with variable frequency drive, conveying sewage via a 350 millimetre diameter forcemain to the mechanical screens’ inlet channel at Headworks Building.

Wastewater Treatment Plant (WWTP)

HeadworksA new two (2) story building to house new headworks systems consisting of the following:

- two (2) magnetic flow meters , one on each 350 millimetre diameter raw sewage forcemain discharging to screens inlet channel;

- concrete inlet and distributing raw sewage channels;

- two (2) mechanically cleaned fine screens with a combined peak flow capacity of 16,830 cubic metres per day complete with a common screw type screening wash compactor ;

- two (2) - 3 metres diameter vortex type grit removal tanks with a combined peak flow capacity of 16,830 cubic metres per day and equipped with air lift grit removal system and a common grit classifier ;

- two (2) air blowers for grit air lift (duty, standby) each rated 31 litres per second at 41 kilopascals;

- two (2) parshall flumes measuring and controlling flow through each vortex grit tank;

- one (1) overflow weir discharging excess flows above peak flow rates through a 250 millimetre diameter pipe to the High Rate Holding Tank;

- one (1) raw sewage composite sampler ;

Secondary Treatment

Sequencing Batch Reactors (SBRs)- two (2) parallel Sequencing Batch Reactors (SBRs), each consisting of one (1) - 26

metres long x 9 metres wide x 6 metres overall depth reinforced concrete rectangular tank , and a concrete baffle wall located 5 metres downstream of inlet side;

- each SBR tank is equipped with fine bubble diffuser aeration system , a floating decanter system and a submersible waste activated sludge pump rated at 7 litres per second at 6


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metres total dynamic head; and

- three (3) air blowers (two duty, one standby), each air blower with a capacity of 114 litres per second of standard air at 64 kilopascals, to supply air to the SBR basin;

High Rate Treatment Purity System- conversion of existing east primary clarifier to a new 24 metres x 5.5 metres x 3 metres

liquid depth High Rate Holding Tank , for excess screened and degritted sewage during high flow rates above peak hourly flow rates through a 250 millimetre diameter overflow pipe ; and

- high rate holding tank to be complete with a submersible pump rated for 42 litres per second at 13 metres total dynamic head, equipped with variable frequency drive, conveying sewage via a 200 millimetre diameter forcemain back to the SBR inlet channel at the Headworks Building.

Phosphorous Removal- one (1) - 19,000 litres capacity chemical storage tank (to store the coagulant i.e. Alum

Sulphate [Al2(SO

4)

3]) complete with secondary containment; and

- two (2) chemical feed pumps (one duty, one standby) at the primary dosing point, each pump with a rated capacity of 9 litres per hour dosing alum to raw sewage upstream of the SBR tanks.

Effluent Disinfection SystemUltraviolet (UV) disinfection system designed to handle a peak flow of 27,610 cubic metres per

day, consisting of:

- one (1) - 0.61 metres wide x 9 metres long x 1.5 metres deep UV effluent concrete channel containing two (2) banks, each bank containing forty eight (48) low pressure low density UV lamps, designed to achieve a UV dose of 30 millijoules per square centimetre at a minimum of 65 percent UV transmittance, equipped with a weir to ensure that the lamps are always submerged; and

- one (1) effluent composite sampler .

Effluent Flow Measurement- effluent flow monitoring equipment includes a channel flowmeter installed upstream of

the UV disinfection system.

Effluent Sewer- replacement of existing land portion of effluent sewer to the St. Lawrence River with new

750 millimetre diameter sewer pipe and new maintenance holes.

Process / Effluent Water SystemProcess water system to supply disinfected effluent water for screen wash, grit slurring and other


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process water reuse applications comprised of:

- a 9 metres x 1.5 metres x 3.8 metres (deep) concrete process (effluent) water tank , fed with disinfected effluent water through an overflow weir from UV disinfected channel complete with:

(i) two vertical turbine shaft line pumps (duty, standby) each rated for 10 litres per second at 63 metres total dynamic head; equipped with variable frequency drive; and

(ii) one (1) 1.2 cubic metres hydro-pneumatic pressure tank .

Sludge Aerobic Digestion System

WAS Holding Tank- conversion of the south portion of the existing west primary clarifier to a new waste

activated sludge holding tank , 10 metres x 5.5 metres x 3 metres (liquid depth) complete with one (1) - 11.2 kilowatts submersible mixer , and two(2) submersible sludge pumps (duty, standby) each rated at 6.5 litres per second at 6.5 metres total dynamic head pumping through separate 100 millimetres forcemain to the sludge thickener .

Sludge Thickener- one (1) rotary drum thickener complete with inlet floc tank, wash water booster pump to

thicken 0.9 percent waste activated sludge to between 5 percent and 7 percent and sized for a feed sludge rate of 17 cubic metres per hour;

- one (1) rotary lobe positive displacement pump , transferring thickened sludge to the Autothermal Thermophilic Aerobic Digestion (ATAD) digester, rated at 6.5 litres per second at 5 metres total dynamic head; and

- existing polymer system (polyblend P8-100) to be reused for polymer dosing for sludge thickening;

Biosolids Stabilization- an Autothermal Thermophilic Aerobic Digestion (ATAD) system comprising of:

(i) 3 metres wide x 5 metres long x 5 metres deep concrete reaction tank ;

(ii) one (1) jet mixing pump rated for 209 litres per second at 10.4 metres total dynamic head;

(iii) two (2) air blowers for digester air supply, each rated up to 24 litres per second at 55 kilopascals;

(iv) scum control system; and


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(v) inlet sludge magnetic flow meter and PLC control.

- one (1) rotary lobe positive displacement pump , for digested sludge transfer, capacity 5.8 litres per second at 4 metres total dynamic head.

Digester Odour Control System- ATAD odour control system comprising of :

(i) off gas scrubber;

(ii) off gas fan rated for 708 litres per second at 2.5 kilopascals; and

(iii) 4 metres x 4 metres x 3 metres high concrete tank biofilter complete with wood and haydite media;

- scrubber water circulation system comprising of an in-ground 1.8 metres x 1.5 metres x 2.6 metres (deep) pumping chamber and two (2) submersible well type pumps (duty, standby) each 3.2 litres per second at 28 metres total dynamic head.

Biosolids Management System- conversion of existing two (2) anaerobic digester tanks to new biosolids storage tanks

(i.e. biosolids tank number 1 and 2), each having storage capacity of 240 cubic metres, dimension of 5.3 metres high and 7.6 metres diameter, and a new 11.2 kilowatts submersible mixer ;

- conversion of the north portion of existing west primary clarifier to a new 14 metres x 5.5 metres x 3 metres (liquid depth) biosolids tank number 3 , complete with a new 11.2 kilowatts submersible mixer ;

- three (3) rotary lobe positive displacement biosolids transfer pumps , each rated for 5 litres per second at 6.5 metres total dynamic head;

- conversion of existing sludge thickener tank to a new 2.4 metres x 1.8 metres x 4 metres (liquid depth) supernatant tank for biosolids tanks number 1 & 2, complete with a dry pit submersible pump rated for 10 litres per second at 9 metres total dynamic head, pumping supernatant to SBR inlet channel at headworks through a 100 millimetre diameter forcemain; and

- a 1.8 metres x 1.5 metres x 3 metres (deep) precast concrete supernatant pumping station for biosolids tank number 3 complete with two submersible pumps (duty, standby) each rated for 6 litres per second at 7 metres total dynamic head pumping supernatant to SBR inlet channel at headworks through a common 100 millimetre diameter forcemain.

Standby Power Supply- one (1) 400 kilowatts capacity standby natural gas power generator installed in a sound

attenuated outdoor enclosure.


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Miscellaneous- all other controls, electrical equipment, instrumentation, piping, pumps, valves, and

appurtenances essential for the proper operation of the aforementioned sewage Works ;

all in accordance with the following submitted supporting documents:

1. Application for Approval of Sewage Works submitted by Michael Gundry, P.Eng., of AECOM Canada Ltd., dated July 13, 2011, and signed by Hugh Garlough, Manager of Public Works, The Corporation of the Township of South Dundas;

2. Design Brief titled "Township of South Dundas - Iroquois Wastewater Treatment Plant Upgrade" and enclosed plans/design drawings, dated July, 2011, prepared by AECOM Canada Ltd.; and

3. All other supporting documentation and correspondence.

Previous Works

“Previous Works” approved under Certificate of Approval No. 62-A-864 dated October 22, 1962 as follows :

- alteration to the existing Elizabeth Drive sewage pumping station including the installation of a 3,000 gallon per minute capacity emergency storm pump driven by a diesel engine and discharging through approximately 3,250 feet of 16 inches diameter force main to the St. Lawrence River; modification to the existing storm pump at the sewage treatment plant increasing its capacity to 1,650 gallon per minute;

all in accordance with plans and specifications prepared by Proctor and Redfern, Consulting Engineers.

“Previous Works” approved under Certificate of Approval No. 3-0128-76-006 dated March 19, 1976 as follows :

- the installation of a temporary submersible pump in the Village of Iroquois Elizabeth Drive Pumping Station capable of 1,000 imperial gallon per minute connected by a flexible hose and check valve to the existing 16 inches diameter forcemain as well as all associated piping and appurtenances;

all in accordance with the plans prepared by J.L. Richards and Associates Limited, Consulting Engineers.

“Previous Works” approved under Certificate of Approval No. 3-0958-76-006 dated August 31, 1976 as follows :

construction of sanitary sewage facilities to serve the Village of Iroquois and consisting of the following works:


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Sewage Pumping Station- improvement to the existing pumping station located at the south-west corner of Elizabeth

Drive and Ann Street including the following: modification to building stairways and ventilation; removal of existing centrifugal dry-pit pumps; installation of two (2) new non-clog centrifugal vertical shaft sewage pumps each having a capacity of 2,292 imperial gallon per minute against a total dynamic head of 43 feet; standby diesel generating set; connection to existing overflow; all necessary piping, appurtenances and controls.

all in accordance with the plans and specifications prepared by J.L. Richards and Associates Limited, Consulting Engineers.

“Previous Works” approved under Certificate of Approval No. 3-0051-79-006 dated March 7, 1979 for the Iroquois Wastewater Treatment Plant as follows :

- extension to the Water Pollution Control Plant (Contract No. 2) consisting of the installation of one (1) 38 litres per second constant speed and two (2) 134 litres per second variable speed sewage pumps in the raw sewage pumping station, including modification and additions to the existing digester and main control building, together with the construction of a degritter, primary clarifier, outfall sewer, sewage sludge thickener and secondary digester to expand the plant capacity to 5,230 cubic metres per day; together with a forcemain extension and outfall sewer (Contract No. 3) consisting of the construction of an outfall sewer on an existing paved road and the Municipal Golf Course from the Water Pollution Control Plant Site approximately 383 metres south-easterly to the edge of the St. Lawrence River and the construction of a forcemain on the Municipal Golf Course from the Water Pollution Control Plant Site to approximately 359 metres southerly to an existing forcemain; together with an underwater outfall (Contract No. 4) consisting of an underwater outfall sewer and diffuser extending approximately 57 metres into the St. Lawrence River; together with a Trunk Sanitary Sewer (Contract No. 5) consisting of the construction of a sanitary sewer on the Municipal Golf Course from Lakeview Drive to the Water Pollution Control Plant Site.

all in accordance with the plans and specifications prepared by J.L. Richards and Associates Limited, Consulting Engineers.

“Previous Works” approved under Certificate of Approval No. 3-0051-79-006, Notice No. 1 dated February 8, 2002 for the Iroquois Wastewater Treatment Plant as follows :

- replacement of the existing alum feed system with the construction of one (1) new 17,275 litre Alum storage tank installed with a spill containment system within a building, along with the required dosing system, complete with pumps, pipes, valves, appurtenances instrumentation and control systems necessary for the proper operation of the dosing system;

- equipment (including the required mixing/storage tanks, pumps, pipes, valves,


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appurtenances, instrumentation and control systems) for a polymer dosing system in order to enable polymer dosing to be used in the future if necessary.

all in accordance with the Application for Approval of Municipal and Private Sewage Works dated October 22, 2001, along with supporting documentation.

For the purpose of this Certificate of Approval and the terms and conditions specified below, the following definitions apply:

"Act " means the Ontario Water Resources Act, R.S.O. 1990, Chapter 0.40, as amended;

"Average Daily Flow " means the cumulative total sewage flow to the sewage works during a calendar year divided by the number of days during which sewage was flowing to the sewage works that year;

"BOD5

" (also known as TBOD5) means five day biochemical oxygen demand measured in an unfiltered sample and includes carbonaceous and nitrogenous oxygen demand;

"By-pass " means any discharge from the Works that does not undergo any treatment or only undergoes partial treatment before it is discharged to the environment;

"CBOD5

" means five day carbonaceous (nitrification inhibited) biochemical oxygen demand measured in an unfiltered sample;

"Certificate " means this entire certificate of approval document, issued in accordance with Section 53 of the Act , and includes any schedules;

"Daily Concentration " means the concentration of a contaminant in the effluent discharged over any single day, as measured by a composite or grab sample, whichever is required;

"Director " means any Ministry employee appointed by the Minister pursuant to section 5 of the Act ;

"District Manager " means the District Manager of the Ottawa District Office and Cornwall Area Office of the Ministry;

"E. Coli " refers to the thermally tolerant forms of Escherichia that can survive at 44.5 degrees Celsius;

"Geometric Mean Density " is the nth root of the product of multiplication of the results of n number of samples over the period specified;

"Ministry " means the Ontario Ministry of the Environment;

"Monthly Average Concentration " means the arithmetic mean of all Daily Concentrations of a contaminant in the effluent sampled or measured, or both, during a calendar month;

"Monthly Average Loading " means the value obtained by multiplying the Monthly Average


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Concentration of a contaminant by the Monthly Average Daily Flow over the same calendar month;

"Owner " means the The Corporation of the Township of South Dundas, and includes its successors and assignees;

"Peak Flow Rate " means the maximum rate of sewage flow for which the Works was designed;

"Previous Works " means those portions of the Iroquois Wastewater Treatment Plant previously constructed and approved under a certificate of approval;

"Proposed Works " means the sewage works described in the Owner 's application, this Certificate and in the supporting documentation referred to herein, to the extent approved by this Certificate ;

"Rated Capacity " means the Average Daily Flow for which the Works are approved to handle;

"Substantial Completion " has the same meaning as "substantial performance " in the Construction Lien Act; and

"Works " means the sewage works described in the Owner 's application, this Certificate and in the supporting documentation referred to herein, to the extent approved by this Certificate and includes both Previous Works and Proposed Works .

You are hereby notified that this approval is issued to you subject to the terms and conditions outlined below:

TERMS AND CONDITIONS

1. GENERAL PROVISIONS

1.1 The Owner shall ensure that any person authorized to carry out work on or operate any aspect of the Works is notified of this Certificate and the conditions herein and shall take all reasonable measures to ensure any such person complies with the same.

1.2 Except as otherwise provided by these Conditions, the Owner shall design, build, install, operate and maintain the Works in accordance with the description given in this Certificate , the application for approval of the Works and the submitted supporting documents and plans and specifications as listed in this Certificate .

1.3 Where there is a conflict between a provision of any submitted document referred to in this Certificate and the Conditions of this Certificate , the Conditions in this Certificate shall take precedence, and where there is a conflict between the listed submitted documents, the document bearing the most recent date shall prevail.

1.4 Where there is a conflict between the listed submitted documents, and the application, the application shall take precedence unless it is clear that the purpose of the document was to amend the application.

1.5 The requirements of this Certificate are severable. If any requirement of this Certificate , or the


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application of any requirement of this Certificate to any circumstance, is held invalid or unenforceable, the application of such requirement to other circumstances and the remainder of this Certificate shall not be affected thereby.

1.6 The issuance of, and compliance with the conditions of, this Certificate does not:

a) relieve any person of any obligation to comply with any provision of any applicable statute, regulation or other legal requirement, including, but not limited to, the obligation to obtain approval from the local conservation authority necessary to construct or operate the sewage Works ; or

b) limit in any way the authority of the Ministry to require certain steps be taken to require the Owner to furnish any further information related to compliance with this Certificate .

2. EXPIRY OF APPROVAL

2.1 The approval issued by this Certificate will cease to apply to those parts of the Works which have not been constructed within five (5) years of the date of this Certificate .

3. CHANGE OF OWNER

3.1 The Owner shall notify the District Manager and the Director , in writing, of any of the following changes within thirty (30) days of the change occurring:

(a) change of Owner ;

(b) change of address of the Owner ;

(c) change of partners where the Owner is or at any time becomes a partnership, and a copy of the most recent declaration filed under the Business Names Act, R.S.O. 1990, c.B17 shall be included in the notification to the District Manager ;

(d) change of name of the corporation where the Owner is or at any time becomes a corporation, and a copy of the most current information filed under the Corporations Information's Act, R.S.O. 1990, c. C39 shall be included in the notification to the District Manager ;

3.2 In the event of any change in ownership of the Works , other than a change to a successor municipality, the Owner shall notify in writing the succeeding owner of the existence of this Certificate , and a copy of such notice shall be forwarded to the District Manager and the Director .

3.2 The Owner shall ensure that all communications made pursuant to this condition will refer to this Certificate 's number.

4. UPON THE SUBSTANTIAL COMPLETION OF THE WORKS


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4.1 Upon the Substantial Completion of the Proposed Works , the Owner shall prepare a statement, certified by a Professional Engineer, that the Works are constructed in accordance with this Certificate , and upon request, shall make the written statement available for inspection by Ministry personnel.

4.2 Within one (1) year of the Substantial Completion of the Proposed Works , a set of as-built drawings showing the Works "as constructed" shall be prepared. These drawings shall be kept up to date through revisions undertaken from time to time and a copy shall be retained at the Works for the operational life of the Works .

5. BY-PASSES

5.1 Any By-pass of sewage from any portion of the Works is prohibited, except where:

(a) it is necessary to avoid loss of life, personal injury, danger to public health or severe property damage; or

(b) the District Manager agrees that it is necessary for the purpose of carrying out essential maintenance and the District Manager has given prior written acknowledgment of the by-pass .

5.2 The Owner shall collect at least one (1) grab sample of the By-pass and have it analyzed for the parameters outlined in Condition 7 using the protocols in Condition 9.

5.3 The Owner shall maintain a logbook of all By-pass events which shall include, at a minimum, the time, location, duration, quantity of By-pass , the authority for By-pass pursuant to Condition 5.1, and the reasons for the occurrence.

(4) The Owner shall, in the event of a By-pass event pursuant to Condition 5.1, disinfect the by-passed effluent prior to it reaching the receiver such that the receiver is not negatively impacted.

6. EFFLUENT OBJECTIVES

6.1 The Owner shall use best efforts to design, construct and operate the Works with the objective that the concentrations of the materials named below as effluent parameters are not exceeded in the effluent from the Works .

Table 1 - Effluent ObjectivesEffluent Parameter Monthly Average Concentration

(milligrams per litre unless otherwise indicated)

CBOD5

15.0

Total Suspended Solids 15.0Total Phosphorus 0.6Total Ammonia Nitrogen - Summer (June to September)

5.07.0


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- Winter (October to May)E-Coli 100 organisms/100 millilitres

(Monthly Geometric Mean Density )

6.2 The Owner shall use best efforts to:

(a) maintain the pH of the effluent from the Works within the range of 6.5 to 9.5 inclusive, at all times;

(b) operate the Works within the Rated Capacity and the Peak Flow Rate of the Works ; and

(c) ensure that the effluent from the Works is essentially free of floating and settleable solids and does not contain oil or any other substance in amounts sufficient to create a visible film or sheen or foam or discolouration on the receiving waters.

6.3 The Owner shall include in all reports submitted in accordance with Conditions 10 a summary of the efforts made and results achieved under this Condition.

7. EFFLUENT LIMITS

7.1 The Owner shall operate and maintain the Works such that the concentrations and waste loadings of the materials named in Table 2 as effluent parameters are not exceeded in the effluent from the Works .

Table 2 - Effluent LimitsEffluent Parameter Average Concentration

(milligrams per litre unless otherwise indicated)

Waste Loading(kilograms per day unless

otherwise indicated)Column 1 Column 2 Column 3

CBOD5

25.0 82.5

Total Suspended Solids 25.0 82.5Total Phosphorus 1.0 3.3Total Ammonia Nitrogen - Summer (June to September) - Winter (October to May)

10.015.0

33.049.5

Acute Lethality:Rainbow Trout & Daphnia Magna

Non-acutely lethal Not applicable

E. Coli 200 organisms per 100 millilitres

(Monthly Geometric Mean Density )

Not applicable

pH of the effluent maintained between 6.0 to 9.5, inclusive, at all times.

7.2 For the purposes of determining compliance with and enforcing Condition 7.1:


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(a) The Monthly Average Concentration of a parameter named in Column 1 of Condition 7.1 shall not exceed the corresponding maximum concentration set out in Column 2 of Condition 7.1.

(b) The Average Monthly Loading of a parameter named in Column 1 of Condition 7.1 shall not exceed the corresponding maximum waste loading set out in Column 3 of Condition 7.1.

(c) The pH of the effluent shall be maintained within the limits outlined in Condition 7.1, at all times.

7.3 Notwithstanding Condition 7.1, the Owner shall operate and maintain the Works such that the monthly Geometric Mean Density of E. Coli in the effluent does not exceed 200 organisms per 100 millilitres of effluent discharged from the Works .

7.4 Paragraph (a), (b) and (c) of Condition 7.2 above shall apply upon the issuance of this Certificate .

8. OPERATION AND MAINTENANCE

8.1 The Owner shall exercise due diligence in ensuring that, at all times, the Works and the related equipment and appurtenances used to achieve compliance with this Certificate are properly operated and maintained. Proper operation and maintenance shall include effective performance, adequate funding, adequate operator staffing and training, including training in all procedures and other requirements of this Certificate and the Act and regulations, adequate laboratory facilities, process controls and alarms and the use of process chemicals and other substances used in the Works .

8.2 The Owner shall prepare an operation manual that includes, but not necessarily limited to, the following information:

(a) Operating procedures for routine operation of the Works ;

(b) Inspection programs, including frequency of inspection, for the Works and the methods or tests employed to detect when maintenance is necessary;

(c) Repair and maintenance programs, including the frequency of repair and maintenance for the Works ;

(d) Procedures for the inspection and calibration of monitoring equipment;

(e) A spill prevention control and countermeasures plan, consisting of contingency plans and procedures for dealing with equipment breakdowns, potential spills and any other abnormal situations, including notification of the District Manager ; and

(f) Procedures for receiving, responding and recording public complaints, including recording any follow up actions taken.

8.3 The Owner shall maintain the operations manual current and retain a copy at the location of the Works for the operational life of the Works . Upon request, the Owner shall make the manual available to


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Ministry staff.

8.4 The Owner shall provide for the overall operation of the Works with an operator who holds a licence that is applicable to that type of facility and that is of the same class as or higher than the class of the facility in accordance with Ontario Regulation 129/04.

9. MONITORING AND RECORDING

The Owner shall, upon commencement of operation of the Works , carry out the following monitoring program:

9.1 All samples and measurements taken for the purposes of this Certificate are to be taken at a time and in a location characteristic of the quality and quantity of the effluent stream over the time period being monitored.

9.2 For the purposes of this condition, weekly means once each week, thrice per week means three times every week, monthly means once every month, quarterly means every three months at minimum.

9.3 Samples shall be collected at the following sampling points, at the frequency specified, by means of the specified sample type and analyzed for each parameter listed and all results recorded:

Table 3 - Raw Sewage Monitoring(Samples to be collected at the head of the inlet works)

Parameters Sample Type Minimum FrequencyBOD

524-hr composite Monthly

Total Suspended Solids 24-hr composite MonthlyTotal Kjeldahl Nitrogen 24-hr composite Monthly Total Phosphorus 24-hr composite Monthly

Table 4 - Monitoring during a By-pass Event (Samples to be collected from the By-pass stream at the sewage treatment plant)

Sample Type Grab*Parameters BOD

5, Total Suspended Solids, Total Phosphorus, E. Coli

* Discrete grab samples must be collected every two (2) hours during a by-pass event, either manually or by automatic sampler, with the first sample collected during the first hour of the event.

Table 5 - Effluent Monitoring(Samples to be collected at the outlet of the disinfection facilities )

Parameters Sample Type FrequencyCBOD

524-hr composite Weekly

Total Suspended Solids 24-hr composite WeeklyTotal Phosphorus 24-hr composite WeeklyTotal Ammonia Nitrogen 24-hr composite WeeklyE. Coli Grab Weekly


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Acute Lethality to Rainbow Trout and Daphnia magna

Grab Quarterly

pH Grab/Probe Thrice per weekTemperature Grab/Probe Thrice per week

(Note: Definitions for grab and composite sample are included in one or more documents below. 24-hour composite sample means a time-composite sample and constitutes of an integrated sample made up of blending 24 hourly aliquots taken by refrigerated autosampler, which are obtained at an hourly frequency having same sample volume.)

9.4 The methods and protocols for sampling, analysis and recording shall conform, in order of precedence, to the methods and protocols specified in the following:

(a) The Ministry 's Procedure F-10-1, "Procedures for Sampling and Analysis Requirements for Municipal and Private Sewage Treatment Works (Liquid Waste Streams Only)", as amended from time to time by more recently published editions;

(b) The Ministry 's publication "Protocol for the Sampling and Analysis of Industrial/Municipal Wastewater" (January 1999), ISBN 0-7778-1880-9, as amended from time to time by more recently published editions;

(c) The publication "Standard Methods for the Examination of Water and Wastewater" (21st edition), as amended from time to time by more recently published editions.

9.5 The temperature and pH of the effluent from the Works shall be determined in the field at the time of sampling for Total Ammonia Nitrogen. The concentration of un-ionized ammonia shall be calculated using the total ammonia concentration, pH and temperature using the methodology stipulated in "Ontario's Provincial Water Quality Objectives" dated July 1994, as amended, for ammonia (un-ionized). For the purposes of determining the concentration of unionized ammonia, single representative values of temperature and pH obtained through a probe shall be considered complementary to the 24-hour composite total ammonia nitrogen sample.

9.6 If any effluent sample indicates acute lethality to Rainbow Trout or Daphnia magna , the Owner shall carry out the following:

(a) review the following:

(i) effluent quality and confirm that concentrations of ammonia in the acutely lethal effluent are within the limits;

(ii) plant operations around the time of the toxicity event; and

(iii) all data available regarding plant operations and effluent quality.

If the observed effluent toxicity is not associated with ammonia, an investigation should be undertaken to determine the cause or source of the toxicity.


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b) Upon determination of cause or source of acute lethality to rainbow trout and Daphnia magna , the Owner shall determine appropriate control measures to achieve non-acutely lethal effluent and time lines for the implementation of identified control measures. The Owner shall submit the proposed control measures and implementation time lines for approval to the District Manager .

9.7 The monitoring frequency specified in Condition 9.3 Table 5 in respect of Acute Lethality to Rainbow Trout and Daphnia Magna may, after eight (8) consecutive quarters of monitoring results not indicating acute lethality, be reduced to annually.

9.8 A sufficient number of flow measuring devices, calibrated at regular intervals not exceeding one year to ensure their accuracy to within plus or minus 15 percent (+/- 15 percent) of the actual rate of flow within the range of 15 percent to 100 percent of the full scale reading of the measuring devices, shall be installed, maintained and operated in order to measure and record:

(a) The quantity of sewage being conveyed to and through the sewage treatment plant; and

(b) The quantity of sewage being bypassed.

9.9 The Owner shall install and maintain a continuous flow measuring device, to measure the flow rate of the effluent from Works with an accuracy to within plus or minus 15 percent (+/- 15 percent) of the actual flow rate for the entire design range of the flow measuring device, and record the flow rate at a daily frequency.

9.10 The Owner shall retain for a minimum of three (3) years from the date of their creation, all records and information related to or resulting from the monitoring activities required by this Certificate .

10. REPORTING

10.1 One (1) week prior to the start up of the operation of the Proposed Works , the Owner shall notify the District Manager in writing of the pending start up date.

10.2 Ten (10) days prior to the date of a planned By-pass being conducted pursuant to Condition 5 and as soon as possible for an unplanned By-pass , the Owner shall notify the District Manager in writing of the pending start date, in addition to an assessment of the potential adverse effects on the environment and the duration of the By-pass .

10.3 The Owner shall report to the District Manager or designate, any exceedance of any parameter specified in Condition 7 orally, as soon as reasonably possible, and in writing within seven (7) days of the exceedance.

10.4 In addition to the obligations under Part X of the Environmental Protection Act, the Owner shall, within 10 working days of the occurrence of any reportable spill as defined in Ontario Regulation 675/98, bypass or loss of any product, by-product, intermediate product, oil, solvent, waste material or any other polluting substance into the environment, submit a full written report of the occurrence to the District Manager describing the cause and discovery of the spill or loss, clean-up and recovery measures taken, preventative measures to be taken and schedule of implementation.


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10.5 The Owner shall, upon request, make all manuals, plans, records, data, procedures and supporting documentation available to Ministry staff.

10.6 The Owner shall prepare, and submit to the District Manager, a performance report, on an annual basis, within ninety (90) days following the end of the period being reported upon. The first such report shall cover the first annual period following the commencement of operation of the Works and subsequent reports shall be submitted to cover successive annual periods following thereafter. The reports shall contain, but shall not be limited to, the following information:

(a) A summary and interpretation of all monitoring data and a comparison to the effluent limits outlined in Condition 7, including an overview of the success and adequacy of the Works ;

(b) A description of any operating problems encountered and corrective actions taken;

(c) A summary of all maintenance carried out on any major structure, equipment, apparatus, mechanism or thing forming part of the Works ;

(d) A summary of any effluent quality assurance or control measures undertaken in the reporting period;

(e) A summary of the calibration and maintenance carried out on all effluent monitoring equipment; and

(f) A description of efforts made and results achieved in meeting the Effluent Objectives of Condition 6.

(g) A tabulation of the volume of sludge generated in the reporting period, an outline of anticipated volumes to be generated in the next reporting period and a summary of the locations to where the sludge was disposed;

(h) A summary of any complaints received during the reporting period and any steps taken to address the complaints;

(i) A summary of all By-pass , spill or abnormal discharge events; and

(j) Any other information the District Manager requires from time to time.

11. REVOCATION OF EXISTING APPROVALS

11.1 The descriptions of the approved works and conditions of approval in this Certificate apply in place of all the existing descriptions and conditions in the Certificates of Approval under the Ontario Water Resources Act for sewage works which are part of the Works approved by this Certificate .

11.2 Notwithstanding Condition 11(1) above, the original applications for approval, including design calculations, engineering drawings, and reports prepared in support of the existing Certificate(s) of


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Approval whose descriptions of the approved works and conditions are now replaced pursuant to Condition 11(1) above, shall form part of this Certificate .

11.3 Where an existing Certificate of Approval referred to in Condition 11(1) above applies to Works in addition to the Works approved by this Certificate , it shall continue to apply to those additional Works .

12. SOURCE WATER PROTECTION

12.1 The Owner shall, within sixty (60) calendar days of the Minister of the Environment posting approval of a Source Protection Plan on the environmental registry established under the Environmental Bill of Rights, 1993 for the area in which this Certificate is applicable, apply to the Director for an amendment to this Certificate that includes the necessary measures to conform with all applicable policies in the approved Source Protection Plan .

The reasons for the imposition of these terms and conditions are as follows:

1. Condition 1 is imposed to ensure that the Works are built and operated in the manner in which they were described for review and upon which approval was granted. This condition is also included to emphasize the precedence of Conditions in the Certificate and the practice that the Approval is based on the most current document, if several conflicting documents are submitted for review. Condition 1.6 is included to emphasize that the issuance of the Certificate does not diminish any other statutory and regulatory obligations to which the Owner is subject in the construction, maintenance and operation of the Works . The condition specifically highlights the need to obtain any necessary conservation authority approvals. The condition also emphasizes the fact that this Certificate doesn’t limit the authority of the Ministry to require further information.

2. Condition 2 is included to ensure that the Works are constructed in a timely manner so that standards applicable at the time of Approval of the Works are still applicable at the time of construction, to ensure the ongoing protection of the environment

3. Condition 3 is included to ensure that the Ministry records are kept accurate and current with respect to the approved works and to ensure that subsequent owners of the Works are made aware of the Certificate and continue to operate the Works in compliance with it.

4. Condition 4 is included to ensure that record drawings of the Works "as constructed" are maintained for future references.

5. Condition 5 is included to indicate that by-passes of untreated sewage to St. Lawrence River is prohibited, save in certain limited circumstances where the failure to By-pass could result in greater injury to the public interest than the By-pass itself where a By-pass will not violate the approved effluent requirements, or where the By-pass can be limited or otherwise mitigated by handling it in accordance with an approved contingency plan.

The notification and documentation requirements allow the Ministry to take action in an informed manner and will ensure the Owner is aware of the extent and frequency of By-pass events.


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6. Condition 6 is imposed to establish non-enforceable effluent quality objectives which the Owner is obligated to use best efforts to strive towards on an ongoing basis. These objectives are to be used as a mechanism to trigger corrective action proactively and voluntarily before environmental impairment occurs and before the compliance limits of Condition 7 are exceeded.

7. Condition 7 is imposed to ensure that the effluent discharged from the Works to St. Lawrence River meets the Ministry 's effluent quality requirements thus minimizing environmental impact on the receiver and to protect water quality, fish and other aquatic life in the receiving River.

8. Condition 8 is included to require that the Works be properly operated, maintained, funded, staffed and equipped such that the environment is protected and deterioration, loss, injury or damage to any person or property is prevented. As well, the inclusion of a comprehensive operations manual governing all significant areas of operation, maintenance and repair is prepared, implemented and kept up-to-date by the owner and made available to the Ministry . Such a manual is an integral part of the operation of the Works . Its compilation and use should assist the Owner in staff training, in proper plant operation and in identifying and planning for contingencies during possible abnormal conditions. The manual will also act as a benchmark for Ministry staff when reviewing the Owner 's operation of the work.

9. Condition 9 is included to enable the Owner to evaluate and demonstrate the performance of the Works , on a continual basis, so that the Works are properly operated and maintained at a level which is consistent with the design objectives and effluent limits specified in the Certificate and that the Works does not cause any impairment to the receiving River.

10. Condition 10 is included to provide a performance record for future references, to ensure that the Ministry is made aware of problems as they arise, and to provide a compliance record for all the terms and conditions outlined in this Certificate, so that the Ministry can work with the Owner in resolving any problems in a timely manner.

11. Condition 11 is included to stipulate that this Certificate replaces all previous approvals for the Works being the subject of this Certificate , and that the existing approvals remain in force for the purpose of any Works which are not subject to this Certificate .

12. Condition 12 is included to ensure that the works covered by this Certificate will conform to the significant threat policies and designated Great Lakes policies in the Source Protection Plan .

This Certificate of Approval revokes and replaces Certificate(s) of Approval No. 62-A-864, 3-0958-76-006, 3-0128-76-006 issued on October 22, 1962, August 31, 1976, and March 19, 1976.

In accordance with Section 100 of the Ontario Water Resources Act, R.S.O. 1990, Chapter 0.40, as amended, you may by written notice served upon me and the Environmental Review Tribunal within 15 days after receipt of this Notice, require a hearing by the Tribunal. Section 101 of the Ontario Water Resources Act, R.S.O. 1990, Chapter 0.40, provides that the Notice requiring the hearing shall state:

1. The portions of the approval or each term or condition in the approval in respect of which the hearing is required, and;2. The grounds on which you intend to rely at the hearing in relation to each portion appealed.


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The Notice should also include:

3. The name of the appellant;4. The address of the appellant;5. The Certificate of Approval number;6. The date of the Certificate of Approval;7. The name of the Director;8. The municipality within which the works are located;

And the Notice should be signed and dated by the appellant.

This Notice must be served upon:

The Secretary*Environmental Review Tribunal655 Bay Street, 15th FloorToronto, OntarioM5G 1E5

AND

The DirectorSection 53, Ontario Water Resources ActMinistry of the Environment 2 St. Clair Avenue West, Floor 12AToronto, OntarioM4V 1L5

* Further information on the Environmental Review Tribunal’s requirements for an appeal can be obtained directly from the Tribunal at: Tel: (416) 314-4600, Fax: (416) 314-4506 or www.ert.gov.on.ca

The above noted sewage works are approved under Section 53 of the Ontario Water Resources Act.

DATED AT TORONTO this 25th day of October, 2011

Ian Parrott, P.Eng.DirectorSection 53, Ontario Water Resources Act

AA/c: District Manager, MOE Ottawa District Office

Area Supervisor, MOE Cornwall Area OfficeMichael Gundry, P.Eng., AECOM Canada Ltd.


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APPENDIX B

MUNICIPAL SEWAGE STAKEHOLDER SUPPORT


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Helpful Resources for Municipal Wastewater Owners and Operators

Many useful materials are posted on the Ministry of the Environment’s Resources website to help in the operation of your wastewater system.

Below is a list of key materials frequently used by owners and operators of municipal wastewater systems. To read or download these materials, go to the Ministry of the Environment’s Resources website and search in the resources section by publication number.

Contact the Public Information Centre if you need assistance or have questions at 1-800-565-4923/416-325-4000 or [email protected].

PIBS 9485b

May 2013

BLEED

ontario.ca/drinkingwater

PUBLICATION NUMBER PUBLICATION TITLE

Environmental Compliance

2724e01 Protocol for the Sampling and Analysis of Industrial/Municipal Wastewater

8527e Guide to Applying for an Environmental Compliance Approval

F-Series

1584eF-5 Levels Of Treatment For Municipal And Private Sewage Treatment Works Discharging To Surface Waters

2250eF-8 Provision And Operation Of Phosphorus Removal Facilities At Municipal, Institutional And Private Sewage Treatment Works

3074eF-10 Sampling And Analysis Requirements For Municipal And Private Sewage Treatment Works (Liquid Waste Streams Only)

Other3303e

Water Management, Policies, Guidelines: Provincial Water Quality Objectives of the Ministry of the Environment

7699e Licensing Guide for Operators of Wastewater Treatment Facilities


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http://www.ene.gov.on.ca/environment/en/resources/index.htm




http://www.ontario.ca/drinkingwater

http://www.ene.gov.on.ca/stdprodconsume/groups/lr/@ene/@resources/documents/resource/stdprod_080765.pdf




http://www.ene.gov.on.ca/stdprodconsume/groups/lr/@ene/@resources/documents/resource/std01_079342.pdf














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Key Information - Council Remuneration

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MUNICIPALITY OF SOUTH DUNDAS

Administration Department

Key Information Report

To: Mayor and Members of Council

From: Brenda Brunt, Clerk

Date: April 1, 2014

Subject: General Insurance Renewal

Background:

In 2011 the municipality hired Insurance Consultant John Harris to prepare an Request for Proposal for competitive quotes for the municipality’s general insurance

program. Jardine Lloyd Thompson Canada (JLT) was recommended by Mr. Harris.

This will be the third year of the program and the municipality could go to market in 2014.

Discussion:

Halpenny Insurance, represented by Carolyn Corkery, presented the insurance

renewal proposal to Staff in March. The policy remains substantially unchanged, except for some wording updates and updates to the list of municipally-owned

vehicles and property. Also, the municipality had a couple of claims.

The annual premium increase is $8,900.00. Therefore, the municipal insurance

premium has increased from $175,248.00 in 2013 to $184,156.00 in 2014.

The renewal is included in the 2014 budget.

Key Information Report

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Key Information Report - CAO

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MONTHLY ACTIVITY SUMMARY RECREATION

March 2014

WORK COMPLETED

Repair frozen water line MFD

Removal of payphone from arena

Replace hot water tank Carman House

WORK IN PROGRESS/ONGOING

Weekly cleaning of buildings

Weekly garbage pick-up

Delivered cleaning supplies to buildings

Shovel snow and salt walkways at buildings

Minor maintenance at buildings

Fire extinguishers monthly inspection

New signs on ice surface boards

Paperwork & billing

Replace toilet seats at Matilda Hall

Weekly inspection at SDMC

Laid new underlay in meeting room MFD

Removal of old signage on back of SDMC

School crossing guard part time

MEETINGS

February 3,10,17,24 Monday senior staff

February 5 Budget with Steve & Shannon

February 13 & 27 Senior staff

February 20 & 21 Budget

February 19 SDMC

February 25 Yves Mercier from Asplundh tree services

Monthly Activity Report - Manager, Recreation & Facilities

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Treasury Department

Activity Summary January & February 2014

Work Completed

Interim Tax Rates By-Law

Borrowing By-Law

Marina Student Grant Application

United Counties of SDG Resolution Re. County Levy Due Dates

MFOA Intern Application in partnership with North Dundas

OMERS Reconciliation for 2013

T4’s & T4A’s for 2013

Taxable Benefit Calculations for 2013

Ministry of Labour Re. Landfill Sites and Water Plant

Release of 2 Extension Agreements

Tax Receivable and Account Payable Confirmation Re. 2013 Audit

Ontario Tire Stewardship Claims – October to December 2013

Bank Reconciliations and Transfers as at December 31, 2013

Williamsburg Cemetery Investment

Water Meter issues relating to readings, inaccurate meter consumptions,

billings and issuing of new water meters

Work In Progress

2014 Operating & Capital Budget 2014 Final Tax Rate

Federal Gas Tax Report for 2013 Waste Diversion – Datacall Report for 2013

Council Remuneration Report for 2013 Salary Disclosure for 2013

2013 Year-End Audit by Craig Keen Despatie Markell Municipal Drain Billings

MIII Asset Management Reporting School Board Reconciliation for March 2014

Water & Wastewater Rate Review & Notification Requirements Reserve & Reserve Fund Analysis

Tax Sale Advertisement and Supporting Documentation for 3 Properties

Interim Tax Billing due March 31, 2014 Cemetery Reconciliation and Interest Payout

Retroactive Calculations for Employees & Council as at January 1, 2014

Monthly Activity Report - Treasurer

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Iroquois WWTP & Sewer Rehabilitation Claims South Dundas Municipal Centre Construction Advance

Meetings and Events Attended

January 14 Iroquois Marina Committee Meeting

January 21 North Dundas – MFOA Intern

January 30 Senior Staff Meeting

February 4 Staff Budget Review

February 5 Staff Budget Review

February 13 Senior Staff Meeting

February 20 Budget Deliberations

February 21 Budget Deliberations

Respectfully submitted by, Approved by,

________________________ ____________________________

Shannon Geraghty, Treasurer Stephen McDonald, CAO

Monthly Activity Report - Treasurer

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Administration Department

Activity Summary March 2014

Work Completed

Annual MFIPPA Report

General Insurance Renewal

Work In Progress

Council Agenda/Minutes/Reports Surplus Property Sales

Records Management

Social Media Policy Cemetery Regulation By-law

Procedural By-law Review Signs, traffic, exotic animal By-law review

Cell phone renewal Audio System – Council Chambers

Security System Computer Leases

Meetings and Events Attended

March 4/11 Bell Canada – cell phones

March 4 Halpenny Insurance re: snowmobiles

March 5 Accessibility Committee

March 13 Clerk’s Meeting – Election

March 14 Dog Pound Teleconference

March 20 Bill Shearing re: EMC

March 24 Halpenny Insurance re: general insurance

March 26 Telus Mobility

March 28 Senior Staff

Monthly Activity Report - Clerk

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EDP Renewables - Ken Little

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MRF Report 2014-01

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Municipality of South Dundas Public Works Department Report

Report # MPW2014-02

To: Mayor and Members of Council

From: Christopher Bazinet, Manager of Public Works

Date: April 1, 2014

Subject: Waste and Recycling Collection tender

Recommendation: Acceptance of the submission by Miller Waste Systems in the amount of $2,338,020.42 for the

co-collection of waste and recyclables for the period of May 1, 2014 to April 26, 2019.

Background: Following a request for tenders for the collection of waste and recycling five submissions were

received:

Matrec non-compliant The Miller Group $2,338,020.42 BFI Canada Inc. $2,999,184.00

Tomlinson Environmental Services Ltd. $3,044,802.00 Canadian Waste Management Inc. $3,240,314.30

Internal estimate: $ 2,900,000.00

Current and Future Budget Implications: The Miller Group- May to Dec 2014 Total (including HST) HST Rebate Net Cost $302,543.40 $30,093.50 $272,449.90 The Miller Group- 2014 to 2019 Total (including HST) HST Rebate Net Cost $2,338,020.42 $232,559.16 $2,105,461.25 This represents an 8% decrease in the cost of collection.

MPW Report 2014-02

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Public Consultation: N/A

Respectfully submitted, Reviewed by,

______ ____________ ______ Christopher Bazinet Stephen McDonald Manager of Public Works CAO

MPW Report 2014-02

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Report MPW 2014-03

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Report MPW 2014-04

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Administration Department Report CLK2014-03

To: Mayor & Council

From: Brenda Brunt, Clerk

Date: April 1, 2014

Subject: Voter Help Centres

Recommendations:

That Council approve the implementation of Option No. 1 for the 2014 Municipal

Election. Background:

At the regular Council meeting on December 17, 2013, Council authorized the

telephone/internet/composite paper ballot method of voting and awarded the contract for this service to SCYTL Canada Inc.

The 2003, 2006 and 2010 Municipal Elections were conducted using the

internet/phone method of voting. Voter turnout has increased from election to

election. The 2010 Election had a 53% turnout. Hopefully, with the addition of the composite paper ballot another increase will be generated.

Past elections were setup with advance voting for six days, available via internet or

phone, and also at Chartwell Hartford Retirement Residence and the Senior Support Centre – J.W. MacIntosh - a voting station was set up for three hours at each

location.

Staff have had discussions with South Stormont to learn from their issues and concerns about moving their voting locations around and can hopefully improve on

their challenges with technology.

In 2010 South Dundas had 8500 electors and 4475 electors voted, representing approximately 53%, less than 2 percent attended the Voter Help Centre, which was

the Municipal Office, to vote or change their information.

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Discussion/Options:

The options described below are proposals for Council’s consideration with respect

to voting locations. Both options provide South Dundas residents with six full days to exercise their right to vote, however, vary due to cost and available resources.

Staff are confident that a secure and voter friendly election can be conducted via either option presented.

1. Conduct the entire 2014 Election from the Municipal Administration

Office and not have any voting locations at alternate sites, save and except Chartwell Hartford Retirement Residence and the Senior Support Centre –

J.W. MacIntosh, during advance voting.

Advance voting for all voters will commence via telephone and internet on October 22, 2014; Administration Office will be open throughout the voting period, including

Saturday and Sunday at reduced hours, to assist with voting, add to and amend the voters list, and allow persons to vote via paper composite ballot and tabulator. Also,

during the SDG County libraries regular hours, a secure location with a computer

for residents to vote via internet will be available.

This option will eliminate the need for additional election staff, training, extra voting locations and rental of additional computer hardware. On call IT support is

required. Also, this option allows the Deputy Returning Officer and staff to provide better service and support to residents in a controlled environment. The

Administration Office is equipped with reliable high speed internet and a back-up generator, necessary in the event of power outage. This is staff’s preferred option.

2. Conduct the election from the Administration Office in addition to

establishing voting locations at the various sites for specified times throughout the advance vote time period.

In addition to having the Administration Offices established as Voter Help Centre as

described above, provide voting locations with the option of voting via internet or

composite paper ballot at specified times.

Locations:

Iroquois Civic Centre October 22 3:00 pm to 7:00 pm

Seniors’ Support

Centre

October 23 3:00 pm to 7:00 pm

Dixon’s Corners Community Ctr

October 24 3:00 PM to 7:00 PM

SDMC October 25 10:00 am to 2:00 pm

SDMC October 26 10:00 am to 2:00 pm

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The voting locations will have two voting booths with computers to allow a resident

the ability to vote via internet, and two voting booths for those who wish to vote via paper composite ballot. There will be one tabulator to process the paper ballots.

Based on 2010 experience with technology, staff suggests the following to be in place should Council wish to consider this option:

a. Contract IT for set up and testing at each voting location to ensure systems are

equipped with existing networks and internet.

b. Rental of 3 computers with possibility of additional hardware; it is not recommended to use staff computers from our existing inventory.

c. Hiring 3 additional persons for three days

d. Rental of two locations

Operating voting locations with staggered days and hours will provide staff with the

time and resources to set up, test and tear down before the next election event at the next voting location.

Summary

Option 1 Option 2

No additional election staff or

training or locations

Additional election staff,

training and rental of 2 locations

Minimal assistance from IT

support (on call)

IT support required for set up,

testing and election day

Rental of computer hardware

required

Rental of computer hardware

required

Consistent message to voters – vote via

telephone/internet/paper ballot at Admin. Office

Voter’s message will need to be clear to advise voters of the

voting locations, dates and times for the preferred location

Financial Analysis:

Option 1 – is the least costly with no voting locations outside the Administration

Office Cost: rental of 3 computers plus printer (3x$185.00 $555.00

IT support - on call ($55/hr)

Total Option 1 $555.00

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Option 2 – there will be an increased cost due to additional IT support and rental

of hardware, and, because the voting stations will be operated on separate days, additional staff and training will be required

Cost: rental of 3 computers plus printer = 3 computers x $185 = $555.00

Staff – 3 staff (minimum) for 3 days plus training = 5hrs/dayx3daysx3staffx$18/hr= $810.00

Training 2hrsx3x$18/hr = $108.00 IT support – 3 days = 3daysx2hrsx$55/hr= $330.00

Rental of 2 locations = 2x6hrsx$40/hr = $480.00

Total Option 2 = $2283.00

Current & Future Budget Implication:

SCYTL Canada has been contracted to provide the services for alternate voting

method in the amount of $ 28,535.50. Therefore, either of the option should allow

us to stay within the budgeted amount of $36,000.00.

__________________________ ________________________ Brenda M. Brunt Stephen McDonald

Clerk CAO

CLK Report 2014-03

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UNFINISHED BUSINESS SUMMARY

SUBJECT MATTER REFERRED TO RESPONSE

EXPECTED

STATUS

Morrisburg Industrial Park Expansion ALL STAFF Spring 2014 45% Complete

Sewer Infrastructure Rehabilitation Project Morrisburg/Williamsburg/Iroquois

CAO/MPW Spring 2014 Ongoing

Marine Station Road Ditch MPE/MPW 2014

Regulatory Signage Policy – Stop & Yield MPW 2014

Signs MPE May 2014

Iroquois Wastewater Treatment Plant CAO/MPW May 2014 In Progress

Williamsburg Library – Alternate Service Delivery CAO Spring 2014 In Progress

Iroquois I & I Study MPW Preliminary Report Received

Lakeshore Drive - Sewer & Watermain Replacement MPW Spring 2014 In Progress

Curbing and Sidewalks – County Rd 4 and bike path MPW Spring 2014

Exotic Animal By-law MPE May 2014

Water/Sewer Newsletter Treasurer 2014 Will be addressed at open house

Crossing from North of County Road 2 to Plaza Walkway

MPW 2014 Discussion with all

St. Lawrence Seaway Management Corporation – Lease at Iroquois Point

CAO 2014 Awaiting signed documents

Traffic Study – Morrisburg MPW 2014

Landfill Expansion MPW 2014 Ongoing

Sewer Use By-Law – need revisions then open houses to be set up

MPW Spring 2014 Awaiting Solicitor’s Comments

County Rd 1/Carman Rd – takeover MPW Spring 2014 Awaiting County Engineer Report

Traffic By-law MPE May 2014

March 18/14

Summary

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22-Canine Control Agreement

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23-Dog Pound Building Agreement

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THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS

BY-LAW NO. 2014-24

A BY-LAW to accept and assume works for the Meadowbrook Subdivision.

WHEREAS the Council of the Municipality of South Dundas, by resolution,

decided that all works constructed and installed in accordance with the Meadowbrook Subdivision Agreement.

AND WHEREAS the Council of the Municipality of South Dundas has

authorized the Treasurer to release the securities held by the Municipality in connection with the Registered Plan;

AND WHEREAS it is deemed expedient to accept and assume the streets and street widening on Part 1 on Registered Plan 8R-1840 as part of the

public highway system.

NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:

1. All of the works constructed and installed in accordance with the

Subdivision Agreement located in Part of Lot 2, Plan 67, of the former Township of Matilda, now in the Municipality of South Dundas, County

of Dundas being Part 1 on Reference Plan 8R-1840, be assumed for public purposes.

2. And That the lands described above are hereby accepted and assumed

as part of the public highway system of the Municipality of South

Dundas.

3. And That this By-law shall come into force and effect on the day of passing.

READ and passed in open Council, signed and sealed this 1st day of April,

2014.

_______________________ MAYOR

________________________ CLERK

24-Subdivision Acceptance

of 90

Agenda


BY-LAW NO. 2014-25

A BY-LAW to accept and assume works for the Doran Creek Subdivision.

WHEREAS the Council of the Municipality of South Dundas, by resolution,

decided that all works constructed and installed in accordance with the Doran Creek Subdivision Agreement.

AND WHEREAS the Council of the Municipality of South Dundas has

authorized the Treasurer to release the securities held by the Municipality in connection with the Registered Plan;

AND WHEREAS it is deemed expedient to accept and assume the streets and street widening on Part 1 on Registered Plan 8R-5155 as part of the

public highway system.

NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:

1. All of the works constructed and installed in accordance with the

Subdivision Agreement located in Part of Lot 3, Registered Plan 55 and part Lots 17 and 18, Concession 1, of the former Township of Matilda,

now in the Municipality of South Dundas, County of Dundas being Part 1 on Reference Plan 8R-5155, and being all of PIN 66125-019, be

assumed for public purposes.

2. And That the lands described above are hereby accepted and assumed

as part of the public highway system of the Municipality of South Dundas.

3. And That this By-law shall come into force and effect on the day of

passing.

READ and passed in open Council, signed and sealed this 1st day of April, 2014.

_______________________

MAYOR

________________________

CLERK

25-Subdvision Acceptance

of 90

Agenda

25-Subdvision Acceptance

of 90

Agenda


BY-LAW NO. 2014-26

A BY-LAW to adopt, confirm and ratify matters dealt with by

resolution.

WHEREAS Section 5(3) of the Municipal Act 2001, S. O. 2001, Chapter 25, as amended, provides that the powers of the Corporation of the

Municipality of South Dundas, shall be exercised by by-law;

AND WHEREAS in many cases, action which is taken or authorized to be taken by the Municipality of South Dundas does not lend itself to the

passage of an individual by-law;

NOW THEREFORE the Council of the Corporation of the Municipality of

South Dundas hereby enacts as follows:

1. THAT the Minutes of the meeting held on March 18, 2014 of the Municipality of South Dundas, be and the same are hereby adopted.

2. THAT the actions of the Municipality of South Dundas, at its meeting

held on April 1, 2014 in respect of which recommendations contained in the reports of the committees considered at each meeting and in

respect of each motion, resolution and other action taken by the Municipality of South Dundas at its meeting are, except where the

prior approval of the Ontario Municipal Board or other authority is required by law, hereby adopted, ratified and confirmed as if all such

proceedings were expressly embodied in this by-law.

3. THAT where no individual by-law has been or is passed with respect

to the taking of any action authorized in or by the above-mentioned minutes or with respect to the exercise of any powers by the

Municipality of South Dundas in the above-mentioned minutes, then this by-law shall be deemed for all purposes to be the by-law

required for approving and authorizing and taking of any action authorized therein and thereby or required for the exercise of any

powers therein by the Municipality of South Dundas.

4. THAT the Mayor and Members of Council of the Municipality of South Dundas are hereby authorized and directed to do all things necessary

to give effect to the said action of the Municipality of South Dundas to obtain approvals where required and accept otherwise provided,

the Mayor or Clerk are hereby directed to execute all documents necessary on behalf of the Municipality of South Dundas.

READ and passed in open Council, signed and sealed this 1st day April,

2014.

________________________

MAYOR

________________________ CLERK

26-Confirmatory

of 90

Agenda

AGENDA Municipality of South Dundas NINETY …...AGENDA Municipality of South Dundas NINETY-EIGHTH...

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