Adopting Management Systems -...

Adopting Management Systems

Prasad Modak

Environmental Management Centre

AIT Consulting, Asian Institute of Technology

28-29 August 2014

Business, Environment and SustainabilityDriving Forces on Organizations, today..

Stricter EHS laws and regulations

Financial Institutions requirements

Increasing Judiciary / public pressures

Resource Crunch

Market and Supply Chain requirements / Competition

Environmental Management Centre 2

Regulatory Compliance

Businesses need consent /permits to establish and to operate

Environmental Approvals and Implementation of Environmental and Social Management Plans

Workers – Safety, Social Accountability

Monitoring and reporting as conditions

Evidence of consistency and continual improvement

Forest Clearance, Wildlife clearance

Voluntary Initiatives

Corporate Social Responsibility

Corporate Environmental Accounting & Reporting – Carbon Disclosure, Water Foot printing

Environmental, Health and Safety Management Systems

Codes of conduct – Social, Ethical

Ad-hoc responses often do not work

Reactive

Not encompassing

Not integrated

No assurance for continual improvement

Not cost-effective

Don’t lead to organizational improvement, establishing a brand


What is needed is an approach that is proactive, participatory,

documented and peered

that can improve and sustain the business’s

overall functioning or system as a whole

Set of standards which specify

requirements and provide guidance to

organizations (including businesses) on

good management practices.

Most common of management system

standards in EHS arena:

– ISO 9000 standards: Quality Management System

– ISO 14000: Environmental Management System

– SA 8000: Global Social Accountability standard for

decent working conditions

– OHSAS 18000: Occupational Health and Safety

standards

What are “Management Systems”?


The Objectives of EMS and OHSAS

To provide a framework for an overall strategic approach to an organization's environmental (and H&S) policy, plans and actions.

To help an organization of any size or type to control the impact of its activities, products and services on the environment and people

To enable a structured approach to setting Quality & EHSobjectives and targets, to achieving them and to demonstrating that they have been achieved.


Defining Environmental Aspects and Impacts


An Environmental Aspect…

an "element of an organization's activities, products or services that can interact with the environment”

An Environmental Impact…

”...any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organization's activities, products or services."

Activities

Impacts

Aspects

Environment

ORGAN

IZATIO

N

29

Properties of Environmental Aspects and Impacts

Environmental Management Centre S5:30

Activity 1

Aspect 1 Aspect 2 Aspect 3

Impact 1 Impacts Impact 2

Aspects are neutralImpacts may be negative or positive

Aspects


Power Consumption

Water consumption

Resource Depletion

Water , soil pollution

ASPECTS IMPACTSACTIVITY

Paper, plastic packaging of clothes

LAUNDRY

EXAMPLE

Solid waste Disposal

Resource Depletion

Use of chemicalsHealth impact from emissions / odours / fumes

31

Example - Construction and Environmental Impacts

The Activities lead to Environmental Aspects– Consumption of resources

– Degradation of resources

– Releases to water

– Emission to air

– Releases to land

– Use of energy

– Waste & by-products

– …


Aspect: Discharges to

streamImpact:

Degradation of aquatic habitat

Aspect: Use of waste for road

surfacingImpact:

Conservation of resources

Aspect: Spills and leaks

Impact: Soil and groundwater

contamination

Environmental Aspects

• Energy Consumption• Water Consumption• Chemical Consumption• Consumables consumption• Supplies

• Air Emissions• Toxic emissions• Waste Water Discharge• Release to water• Hazardous waste generation• Non-hazardous solid waste

generation• Rubbish / Garbage

generation• Energy emitted – noise,

vibration, heat• Off Spec Products• Land Use


ASPECTS IMPACTSACTIVITY

EXAMPLE

ADMINISTRAT

ION

Paper, supplies consumption

Use of inks, carbon, solvents

Electricity consumption

Solid waste Disposal

Resource depletion

Toxic waste Disposal / Health Impacts

32

Aspects linked to Interested Parties• Employees

• Government regulators, inspectors

• Investors & insurance companies

• Customers & consumers

• Suppliers

• NGO’s, environmental groups, media

• Local community

35Environmental Management Centre

What Aspects are Significant ?

• Aspects that– Results from a direct release of regulated toxic or

persistent substances– Results from Poor Management of Resources, Raw

Materials or Wastes– Cause Capital or Revenue Expenditure; which could be

avoided.– Currently cause the enterprise to be out of compliance at

present or may be in the future.– Are perceived to be Significant by the Interested Parties. – Restrict future Strategic Development of the Company.– Affect Validity of Insurance

• GrEENing Helps to work on these aspects to reduce impacts

36Environmental Management Centre

Activities, Aspects, Impacts and Risks

Activities have attributes such as aspects that lead to impacts

Activities can be normal, abnormal or emergent

When abnormal or emergent, impacts are better understood as risks

In EMS, we like to address both impacts as well as risks. So we generate Environmental as well as Emergency Preparedness Plan


What is OH&S in OHSMS ?

Conditions and factors that affect, or could affect the health and safety of the following related to the workplace activities:

– Employees

– Temporary workers

– Contractor personnel

– Visitors

– Any other persons in the workplace


Hazard Identification and Risk Assessment (HIRA)

Identify all Tasks / Hazards

Assessment of Risks

Risk Rating

Insignificant (Acceptable) Risks

Significant (Intolerable) Risks

Can it be

controlled or

does it need

improvement?

Existing Hazard/ risk control procedure to be

followed

Objectives, OH&SMPs required

Controlled

Satisfactorily

Improve by

applying further

control


Safety During Construction

21

Safety during Road Cleaning

There is a correspondence between EMS and OHSAS. This needs to be taken advantage of

This is done through Integrated Management System (IMS)

SHE

Policy

Planning

Implementation

and Operation

Checking

Management

Review

Continual

Improvement

EHSMS Elements

A P

DC

EHS Management System


Includes…

Organizational Structure

Planning Activities

Responsibilities

Procedures

Processes

Resources

Training

Communication

Keyword:


Illustration of Documentation: EMS

EMSmanual(Top level

Overview of EMS)

EnvironmentalProcedures

(Relevant to Locations/Functions)

Work instructions(relevant to Departments/Tasks)

Environmental records, formats, checklist

25

Success of an EHSMS depends on...

Top Management Commitment

Employee involvement at all levels

Integration into overall management function

Constraints of time and resources

Insufficient support from top management

Uncertainty about the intent of ISO 14001 & OHSAS 18001

Reservations about added documentation and paperwork

Common barriers

Critical factors


Implementation of IMS


Assigning Roles, Responsibilities and Authorities

Making Resources Available (Top Management)

Creating a mechanism for Creating Awareness, Training and Competence based on needs

Setting Communication protocols and procedures

Documentation & Document Control

Operational Control

Emergency Preparedness and Response

Introducing GrEEN principles in the IMS

Eliminating harmful activities and materials

Looking for greener alternatives (materials, methods, machines (technologies))

Stating preferences e.g. renewable energy, rainwater harvesting, waste composting

Social Responsibility – Labor camps, Neighborhood

Biodiversity Conservation in the catchment

Sustainability Reporting


GrEEning - Innovations in Bitumen


Polymer Modified Bitumen– Modified using material such as rubbers, plastics

and elastomers.– Indian Road Congress has set up some guidelines

In IRC:SP: 53-1999

Cationic Bitumen Emulsion– can be used even with wet aggregates that

ensure work during the monsoon– can be used in cold application for safety of the

workers– speeds up the work process– helps in saving imported petroleum oil or

firewood, since no heating is required– reduces the toxic fumes such as hydrocarbon

Rhinophalt– reduces the GHG emissions associated with

resurfacing by 94%

Traditional VS Environmental Friendly

2000

3000

4000

5000

6000

7000

8000

9000

10000

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Co

sts

x 1

,00

0 N

u.

Year

EFRC vs TRC Cost ComparisonSchaffner, U&R (2007)

TRC EFRC

15%

TRC – Traditional Road Construction; EFRC – Environmental Friendly Road Construction

QUESTIONS?

Contact us : [email protected] us on the web: www.emcentre.com

mailto:[email protected]

http://www.emcentre.com/

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