Ad Ehsms Manual

1 of 35 EHSMS Manual V1.1 April 2009

AD EHSMS Regulatory Framework

AD EHSMS Manaul

Version 1.1

April 2009

2 of 35 EHSMS Manual V1.1 April 2009

Table of Contents

1. Leadership, Commitment and Strategic Objectives ........................................... 4

1.1 Commitment of the Abu Dhabi Government .............................................. 5 1.3 Intent .......................................................................................................... 6 1.5 Distinctive Features ................................................................................... 7 1.6 Integration with Targeted Economic Sector Requirements ....................... 9 1.7 Accountability ............................................................................................. 9 1.8 Application ................................................................................................. 9 1.9 Implementation ........................................................................................ 10 1.10 Statement of Independence of Abu Dhabi EHSMS Framework .............. 10

2. EHSMS Organisation and Roles ...................................................................... 12

2.1 Administration Hierarchy .......................................................................... 12 2.2 EHSMS Authorization and Approval ........................................................ 13 2.3 Distribution and Version Control .............................................................. 13 2.4 Targeted Economic Sectors and Nominated Entities .............................. 13 2.5 EHSMS Administration Mechanisms and Forms ..................................... 14 2.6 EHSMS Performance Database .............................................................. 14 2.7 Emirate Vs Targeted Economic Sector EHSMS ...................................... 15 2.8 Management of Contractors .................................................................... 15 2.9 Training and Competence ....................................................................... 15

3. EHS Management System Instruments ........................................................... 17

3.1 Risk Management .................................................................................... 17 3.2 Environment, Health and Safety Impact Assessment .............................. 17 3.3 Permits ..................................................................................................... 17 3.4 Integrated Management of all EHS Elements .......................................... 18 3.5 Emergency Management Program .......................................................... 18

4. EHSMS Planning, Procedures and Standards ................................................. 19

4.1 Structure of the Abu Dhabi EHSMS ......................................................... 19 4.2 Abu Dhabi Emirate EHS Law ................................................................... 20 4.3 Abu Dhabi Emirate EHS Policy ................................................................ 20 4.4 EHSMS Manual ....................................................................................... 20 4.5 Framework Codes of Practice ................................................................. 21 4.6 Abu Dhabi EHSMS Quality Standards ..................................................... 21 4.7 Abu Dhabi EHSMS Technical Guidelines ................................................ 22 4.8 Targeted Economic Sector EHSMS ........................................................ 23 4.9 Sector Specific Guidelines and Information Bulletins .............................. 23 4.10 Individual Entity EHSMS .......................................................................... 23

5. Abu Dhabi EHSMS – Implementation, Monitoring and Reporting .................... 24

5.1 Minimum Requirements of the Abu Dhabi EHSMS ................................. 24

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5.2 EHS Management Principles ................................................................... 25 5.2.1 Occupational Health and Safety Control Hierarchy ................................. 25 5.2.2 Environmental Control Hierarchy ............................................................. 26 5.3 Starting Points of Development and Implementation ............................... 27 5.4 Steps for Development and Implementation of EHSMS (RADAR) .......... 27 5.5 Continual Improvement Cycle .................................................................. 29 5.6 Consultation, Participation and Communication ...................................... 29 5.7 EHS Performance Monitoring and Reporting .......................................... 30 5.8 EHSMS Guidance Materials .................................................................... 30

6. Audit and Inspection ......................................................................................... 32

6.1 Audit and Inspection Responsibilities ...................................................... 32 6.2 Audit and Inspection Plans ...................................................................... 32 6.3 Registration of EHSMS Auditors .............................................................. 32 6.4 Control of Contractors .............................................................................. 33

7. Transitional Provisions & Review ..................................................................... 34

7.1 Transitional Provisions ............................................................................. 34 7.2 EHSMS Regulatory Framework Review .................................................. 34


1. Leadership, Commitment and Strategic Objectives An Environment, Health and Safety Management System (EHSMS) is a management tool that integrates all Environment, Health and Safety (EHS) management components of a business into one coherent system. The integration of these components allows the business to achieve its objectives efficiently by managing its impacts to the environment and minimising occupational and public health and safety risks.

This integrated approach requires combining all EHS internal business management practices into one system; and the different management components of the EHSMS require effective links between them to ensure a complete system that operates as a whole (Figure 1).

Figure 1 – EHSMS – Main Management Components

The Abu Dhabi EHSMS integrates the key components from the following Standards: Environmental Management System (ISO 14001); Occupational Health and Safety System (OHSAS 18001); and Risk Management System, into one overall system (Figure 2) that also recognizes the commitments and aspirations of

Abu Dhabi EHSMS Manual


Abu Dhabi Government and the unique features of Abu Dhabi’s “regulatory” EHSMS compared to conventional “voluntary” standards.

Figure 2 – The Abu Dhabi Emirate EHSMS – Main Components

1.1 Commitment of the Abu Dhabi Government

The Government of Abu Dhabi Emirate is committed to protect and conserve the environment, and to protect and promote human health and safety for all inhabitants of the Emirate. (Refer to the EHSMS Policy Statement: Section 3 of this Manual).

This commitment can be achieved through partnerships between all government and private sectors, coordinated by the Environment, Health and Safety Management System (EHSMS) Framework, with the aim of ensuring that activities within Abu Dhabi Emirate are undertaken in a responsible, safe and sustainable manner.

The Abu Dhabi EHSMS Framework is a performance based management system that defines the roles and responsibilities of all concerned parties and sets the minimum requirements required at Emirate level for development and


implementation of individual EHSMS’. It is an approach that recognises the inter-relationships between entities, workers, the community, and the environment in contributing to diverse risks.

1.3 Intent

The Abu Dhabi Government acknowledges the increasing and positive role being played by private and government entities in promoting good environment, health and safety practices.

By creating a well-defined and structured EHSMS that is to be embedded into daily activities of nominated entities, the Government of Abu Dhabi has provided the framework that ensures long-term success in identifying, meeting and exceeding environment, health and safety objectives and goals of the Emirate of Abu Dhabi.

The EHSMS Regulatory Framework has been developed to outline the structure to be adopted and requirements to be met by nominated entities seeking to establish an EHSMS.

Each component of the EHSMS is designed to be implemented in an integrated way to reinforce the objective of improvement to the EHS performance of individual entities, sectors and the Emirate overall.

Therefore, private, government and community sectors should meet, and strive to exceed, the requirements of relevant Emirate and UAE legislation, by developing, implementing and maintaining a compliant EHSMS.

1.2 Aims

The aims of the EHSMS Regulatory Framework are to: • serve as a management tool to achieve increased compliance with relevant laws

and regulations; • ensure that the Emirate’s Environment Health and Safety Policy objectives are

met; • align with existing EHS laws and regulations; • drive continuous improvement in the management of EHS issues to achieve the

best outcomes having regard to the social and economic development of the Emirate of Abu Dhabi; and

• identify elements required to ensure EHS issues are addressed in a systematic matter.


1.5 Distinctive Features

Although the Abu Dhabi EHSMS incorporates the key features of the relevant international EHS standards, importantly it includes a number of distinctive features. These include:

Figure 3 – The Abu Dhabi Emirate EHSMS – Distinctive Features

1.4 Benefits

The development of an EHSMS has the following benefits: • improved management of the environmental and social impacts of the Emirate; • improved worker and community health and safety; • improved natural resource conservation and utilization; • improved progress towards sustainable development; • development of Emirate EHS performance database and baseline data; • reduced corporate risks and liabilities; • improved business efficiently; and • improved efficiency in waste management.


• Regulatory Requirement of Integration of EHS – world first “regulatory” elements not present in “voluntary” international systems, requiring true integration of Environment, Health, Safety and Risk components.

• Promotes and Rewards Self-Regulation – sectors and entities are encouraged to voluntarily discover, disclose, correct, and prevent violations of relevant laws. By applying this concept they are protected from EHS prosecution.

• Incorporates International Standards – but Stand alone in Implementation – the system incorporates the key components of the relevant international standards but does not require entities to gain certification to these international systems by a third party if they do not wish to do so.

• Based on Partnerships between Government Entities and the Private Sector – the system is designed to encourage interaction and cooperation between the public and private sectors, in particular the interaction between nominated entities and the targeted economic sector regulatory authorities.

• Performance Based System –Under the system it is a requirement for sector and entities to establish EHS performance goals and implement a monitoring program. For sectors and entities to obtain and maintain approval for their EHSMS they must comply with the monitoring and reporting requirements of the Abu Dhabi EHSMS.

• Communication and Consultation – a key component of the system is the inclusion of communication and consultation requirements. Nominated entities now have the duty to consult with employees on the procedures that should be followed to eliminate or reduce work-related injury and illness and to promote health and well-being. This is not only a legal responsibility - there are very real benefits for an employer to implement and maintain a consultative approach. It ensures that a safe and healthy work environment, and work practices, programs and procedures are actually created and maintained by the people who must work within these systems and be guided by them.

• Regulatory Requirement of Integrated EHSIA – the system incorporates the requirement that new development projects and/or major modifications to existing projects that may have a significant effect on the environment, worker health and safety and/or public health and safety, are to conduct an integrated environmental, health and safety impact assessment (EHSIA) – replacing the existing requirement for only an Environment Impact Assessment (EIA).

• Capacity Building and “Emiratization”- one of the key features of the system is the focus on capacity building within the field of expertise in Environment, Health and Safety within the Emirate. An important component of the capacity building initiative is to proactively encourage citizens of the Emirate to engage in the EHSMS initiative.

• Cultural Change – one of the long term goals of the EHSMS initiative is to effect cultural change within the inhabitants of the Emirate. It is intended that the EHSMS will be a key tool in the process of achieving EHS cultural change to achieve a more sustainable future for the Emirate.


1.6 Integration with Targeted Economic Sector Requirements

The EHSMS Regulatory Framework is designed to provide the minimum requirements of the Emirate for horizontal integration across all the targeted economic sectors.

This allows the sectors to address their specific needs through their Sector EHSMS and associated Guidelines. This allows effective vertical integration within the sector through consultation with nominated entities to meet the individual needs of the different targeted economic sectors.

1.7 Accountability

The Government of Abu Dhabi Emirate, the Competent Authority, Sector Regulatory Authorities and nominated entities are responsible for improving the management of EHS activities in the Emirate.

The Government of Abu Dhabi Emirate will work with the Federal Government of the United Arab Emirates (UAE) to develop national consistency in the measures, policies and strategies developed and adopted for the protection of health, safety and the environment.

The Competent Authority and/or Sector Regulatory Authorities will maintain open communications and constructive dialogue with other government departments, targeted economic sectors and the community, on EHS matters and make decisions and actions as open and as transparent as practicable.

Competent Authority and/or Regulatory Authorities and nominated entities should reference AD EHSMS CoP 02 – Roles and Responsibilities for further information on accountability.

1.8 Application

The EHSMS Regulatory Framework is applicable to all places of employment within the Emirate of Abu Dhabi. Employers, contractors and self employed persons shall adhere to applicable requirements. Initially, full EHS management systems shall be required of nominated entities within target sectors. (Refer to section 2.4 of this Manual).

Targeted Economic Sectors / Nominated Entities may develop their own CoP’s appropriate to their entity’s activities provided that the legal requirements stipulated in the relevant laws concerning Environment, Health and Safety in Abu Dhabi Emirate are met.

Guidance Document on ‘Mechanism for Implementation of Abu Dhabi Emirate EHSMS Framework’ provides more information on how the EHSMS will be administered and the role of the Competent Authority, Sector Regulatory Authorities and the Nominated Entities.


Guidance Document on ‘Guideline for EHSMS Entity Structure in Sector / Entities’ provides information on suggested EHS management structure for various sizes of entity.

1.9 Implementation

When making decisions and formulating strategies, plans and programs that may affect EHS management in the Emirate of Abu Dhabi, the Competent Authority and/or Sector Regulatory Authorities will apply: • The principles, aims and intent of the EHSMS Regulatory Framework; and • Any relevant laws, policies and strategies to the management of EHS.

In case of any conflict with any existing Federal or Emirate Laws and/or Regulations, the existing Law and/or Regulation shall supersede the requirements of the EHSMS.

The Competent Authority, Sector Regulatory Authorities and/or any other relevant authorities will employ statutory and non-statutory instruments and measures in implementing the requirements of the EHSMS Regulatory Framework including: • Targeted Economic Sector specific EHS Management Systems; • Permits, Licenses, Approvals and Notices; • EHS CoP’s and Standards; • Information Bulletins and Technical Guidelines; • Risk assessment principles and practices; • EHS planning measures, including protocols for separation distances; • National and Emirate emergency management plans; • Partnerships and other cooperative arrangements with targeted economic

sectors, local government and the community; • Public information and education programs; • EHS auditing and inspections; • EHS incident investigations; • Incentive schemes to encourage competitive best practice; and • Inspection programs, including the investigation of complaints.

1.10 Statement of Independence of Abu Dhabi EHSMS Framework

The EHSMS Regulatory Framework describes the goals, objectives and general requirements needed by the targeted economic sectors and their nominated entities to develop and implement an EHSMS that meets the Abu Dhabi EHSMS Framework requirements.

To assist sectors and entities, the Abu Dhabi EHSMS requirements outlined in the Framework Codes of Practice do constitute all major elements of a self-regulating management framework. It therefore allows sectors and entities to develop a standalone management system based entirely on the Abu Dhabi EHSMS Regulatory Framework. It also allows sectors and entities to have the flexibility to incorporate these requirements into existing management systems.


A sector or entity that develops an EHSMS based on the specific requirements outlined in the Framework Codes of Practices will comply with the EHSMS framework.

The approach and mechanism for developing and implementing the EHSMS remains the decision of the sector or entity. It is likely that the sectors and/or entities may adopt the principles of recognised international management system standards to assist with developing and implementing the Abu Dhabi EHSMS.

Therefore a sector or entity EHSMS that has been developed to meet the requirements of the Abu Dhabi EHSMS Regulatory Framework may comprise components of various internationally recognised standards and associated elements such as ISO 14001 environmental management system and OHSAS 18001 occupational health and safety management.

The relationship between the Abu Dhabi EHSMS and these standards has been described in the EHSMS Guideline “Comparison with International Management Systems Standards”.


2. EHSMS Organisation and Roles 2.1 Administration Hierarchy

The hierarchy for Administration of the EHSMS system is as follows:

Figure 4 – The Abu Dhabi Emirate EHSMS – Administration Hierarchy

The system includes very clear and detailed roles and responsibilities as defined in AD EHSMS CoP 02 – Roles and Responsibilities.

Figure 5 – The Abu Dhabi Emirate EHSMS – Administration Roles


2.2 EHSMS Authorization and Approval

The Executive Council of the Emirate of Abu Dhabi has authorized the Competent Authority to develop, implement and maintain the EHSMS Regulatory Framework including the associated Quality Standards and Technical Guidelines, in consultation and coordination with relevant stakeholders.

The EHSMS Higher Committee has the authority to review the EHSMS Regulatory Framework including the associated Quality Standards and technical guidelines, to recommend to the Executive Council the approval of the EHS Law and associated Quality Standards, and to approve framework manual, codes of practice and technical guidelines..

Any future modifications and updates to the EHSMS Regulatory Framework and associated Quality Standards will also require review by the EHSMS Higher Committee, before being approved by the Executive Council where required.

2.3 Distribution and Version Control

The Competent Authority will be responsible for the distribution and version control of the AD EHSMS Regulatory Framework, EHSMS Quality Standards and associated Technical Guidelines.

All revisions to the EHSMS Regulatory Framework will be developed by the Competent Authority and approved by the EHSMS Higher Committee / The Executive Council.

For any modification/amendment, the revision number will be incremented.

The Master copy of the EHSMS Regulatory Framework will be held by the Competent Authority. This master copy will define the current revision.

The Competent Authority will be responsible for the distribution of the EHSMS to the Sector Regulatory Authorities.

The Competent Authority will alert the Targeted Economic Sector Regulatory Authorities when any modification/amendment is made to the EHSMS Regulatory Framework.

2.4 Targeted Economic Sectors and Nominated Entities

The intent of the Government of Abu Dhabi is to implement the EHSMS initiative through strategic phases.

This strategy consists of the targeting of key economic sectors within the economy during the first phase. The Sector Regulatory Authorities are then to nominate the first round of entities within their economic sectors that are to develop and implement an EHSMS.

Factors taken into account when nominating entities include: • The highest level of EHS hazards and risks;


• The highest number of employees exposed to EHS hazards and risks; • Important community assets, infrastructure and services; • High levels of economic development and growth; • High international and community profiles; and • The potential to have the significant effect on the environment, public safety and

occupational health and safety of employees.

Timelines for the development and implementation of EHSMS by Targeted Economic Sectors and Nominated Entities included in the first phase of implementation have been set and include the completion of the first phase by the end of 2013. It is the intent of the Government to include other economic sectors in the future and for the sector regulatory authorities to nominate additional entities as they deem necessary.

2.5 EHSMS Administration Mechanisms and Forms

The EHSMS Regulatory Framework includes a number of Administration and Reporting Mechanisms which facilitate the efficient, timely and effective communication and reporting of EHS incidents and performance.

The mechanisms address: • Process of registration and approval of EHSMS at the Sector and Entity level; • EHS performance and incident reporting requirements; and • The registration of EHS professionals, with relevant auditing experience to

become registered as Abu Dhabi EHSMS Auditors.

These mechanisms include: • System requirements; • Standard forms and procedures; • Process flowcharts; • Timelines; and • Communication and reporting hierarchies.

Refer to AD EHSMS CoP 01 – EHSMS Administration and Mechanisms

2.6 EHSMS Performance Database

One of the key components of the EHSMS initiative is to develop and maintain an Emirate EHS Performance Database.

Through the collection and analysis of nominated entities and targeted economic sector EHS performance data the Competent Authority can develop baseline EHS data which can be utilized to assist the improvement of the EHS performance of the Emirate as a whole.

The reporting and collation of this data will allow for the comparison of economic sectors and nominated entities performance internally and to other relevant


jurisdictions within the region and around the world. This data can also be used to highlight trends and common factors involved in EHS incidents and focus resources on the higher risk activities, thus ensuring a more effective and efficient use of resources.

Refer to AD EHSMS CoP 01 – EHSMS Administration and Mechanisms

2.7 Emirate Vs Targeted Economic Sector EHSMS

Although the Emirate EHSMS Regulatory Framework includes minimum requirements for compliance, reporting requirements and standard mechanisms for administration, it also acknowledges that the individual targeted economic sectors can include additional sector specific requirements in their Sector EHSMS and associated Guidelines.

Sectors are encouraged to develop additional and more detailed Codes of Practice and other management tools to address specific EHS hazards and risks that exist in their economic sector.

These systems and procedures are designed to work in conjunction with each other and not to impose additional or redundant requirements on the nominated entities.

2.8 Management of Contractors

The Abu Dhabi EHSMS ensures the systematic approach to the management of contractors so that the EHS risks from the engagement of contractors are minimized.

Nominated entities have the obligation to ensure that contractors are performing work activities in a manner that is safe for employees and the community, as well as in a manner that protects the environment.

To do this the Abu Dhabi EHSMS includes a number of features that include: • Induction and training requirements; • Communication and consultation requirements; • Risk Management requirements; and • Contractor’s management process, for the selection and engagement of

contractors.

For more details refer to AD EHSMS CoP 04 – Management of Contractors.

2.9 Training and Competence

Nominated entities have a responsibility to identify, plan, monitor and record training needs for personnel whose work may create a significant impact upon the environment or the health and safety of the workplace.

Entities require a procedure to train employees at each relevant function and level so that they are aware of the operating policy, significant environmental aspects and workplace hazards, their roles and responsibilities in achieving conformance


with the policy and procedures, and with the requirements of the EHS management system.

To do this the Abu Dhabi EHSMS includes a number of features that include: • induction training to all new and transferred employees; • identify and deliver EHS training that enables employees to work safely; • ensure employees have the appropriate competence for the duties they are

required to perform; and • maintain records of employee EHS training and competencies.


3. Risk Evaluation and Management There are numerous EHS management system instruments that the relevant authorities will employ to assist with compliance and act as enforcement tools.

Examples include licenses, permits, approvals, notices, manifests and permits to work.

3.1 Risk Management

One of the most important components in managing EHS hazards and risks is to have a comprehensive risk management program implemented.

The primary objective of risk management is to ensure that EHS risks facing the business are identified and appropriately managed.

AD EHSMS CoP 05 - Risk Management provides detailed information and requirements for the Abu Dhabi EHSMS.

3.2 Environment, Health and Safety Impact Assessment

A proposed development project, or existing premise, that threatens the quality of environment and/or human health, as indicated by the EHSMS Regulatory Framework, will require the submission of an EHSIA as part of the permitting process.

The EHSIA must include details on how the development will be managed during its construction, operation and decommissioning to meet the requirements outlined in this CoP.

The requirements associated with an EHSIA are provided in AD EHSMS 07 - EHSIA Requirements

3.3 Permits and Licensing

Implementation of an EHSMS is not a substitute for any existing licensing and/or permits requirements. It is designed to facilitate these processes and the Government acknowledges that nominated entities that invest the time and effort in establishing EHSMS should be recognised and rewarded through streamlined approvals and licensing processes.

The Competent Authority and/or Sector Regulatory Authorities will issue any licenses or permits required by the entity (to be able to operate in the Emirate) with conditions that aim to control the operation of the premises in order to ensure that there is no adverse effect on the environment, health and safety.

The conditions may vary depending on the type of operation but will generally include: • Limits on the discharge of various substances; • Specification on operational parameters of pollution control equipment;


• Monitoring requirements; • Housekeeping conditions; • Reporting of incidents and monitoring data; and • EHS risk assessment and relevant management of issues.

3.4 Integrated Management of all EHS Elements

If conflicting EHS impacts could result from an EHS management measure being implemented then an analysis should be undertaken to determine the best practicable environment, health, and safety outcome, and this option should then be implemented.

3.5 Emergency Management Program

One of the key components of the Abu Dhabi EHSMS is ensuring that all Targeted Economic Sectors and Nominated Entities develop an appropriate Emergency Management Program. AD EHSMS CoP 06 - Emergency Management provides detailed information and requirements for the Abu Dhabi EHSMS.


4. EHSMS Planning, Procedures and Standards 4.1 Structure of the Abu Dhabi EHSMS

Figure 6 – The Abu Dhabi Emirate EHSMS – Structure

Figure 7 – The Abu Dhabi Emirate EHSMS – Documents


4.2 Abu Dhabi Emirate EHS Law

The Draft “EHS Law” has been submitted to the Executive Council and is pending approval.

4.3 Abu Dhabi Emirate EHS Policy

On 6th December 2006, the Executive Council issued a Decree (Committee Decree 2-Session 31/2006) approving "Abu Dhabi Emirate EHS policy" and nominated the Environment Agency – Abu Dhabi (EAD) as the Authority responsible for supervising the implementation of the EHSMS at Abu Dhabi Emirate level in cooperation and coordination with all concerned parties.

Refer to “Abu Dhabi Emirate Environment, Health and Safety Policy”

The EHS Policy has the following main goals: 1. Implementation of EHSMS framework by all sectors. 2. Compliance with EHSMS requirements. 3. Minimization of hazards and risks to the environment and to the health and

safety of workers and the community. 4. Continual progress towards sustainable development.

The Policy focuses on the importance of partnering with government and private sector and on engaging all members of society in protecting the environment and being responsible for health and safety issues.

This Policy sets out goals of the Abu Dhabi Government in relation to protecting and conserving the environment and promoting human health and safety for all inhabitants of the Emirate.

Also outlined in the Policy are a set of “Guiding Principles” for all sectors and entities to commit to and align their plans and activities. The guiding principles identify the key philosophies that relevant stakeholders must consider to ensure successful integration of EHS requirements, sustainable development and the aspirations of people of the Emirate.

This Policy and the AD EHSMS Regulatory Framework are applicable to the targeted economic sectors and the nominated entities.

4.4 EHSMS Manual

This EHSMS Manual is designed to serve as a comprehensive guide to the EHS Management System and all of its related components. It provides an overview of the Management System's design and approach, and a brief description of the key components of the Management System.

The EHSMS Manual is an excellent source for obtaining a high-level and a comprehensive perspective and understanding of the Emirates EHS requirements and the tools available to meet those requirements.

All relevant stake holders should read the EHSMS Manual to better understand the intent and requirements of the system.


4.5 Framework Codes of Practice

The EHSMS Manual is supplemented with a suite of CoP’s that together form an integral part of the regulatory framework of Abu Dhabi EHSMS. They establish key requirements and objectives that work in synergy towards minimizing harm to the environment and human health.

There are seventeen (17) Framework Codes of Practice in the EHSMS Regulatory Framework that provide regulatory guidance and advice on important aspects that must be considered when developing an EHSMS. The Framework Codes of Practice address: • EHSMS Administration and Mechanisms; • Roles and Responsibilities; • Self-Regulations; • Management of Contractors; • Risk Management; • Emergency Management; • EHSIA Requirements; • Audit and Inspection; • Monitoring and Reporting; • Occupational Health and Safety; • Air Quality; • Water Quality; • Land Quality; • Noise Management; • Hazardous Material Management; • Waste Management; and • Biodiversity and Conservation.

The Framework Codes of Practice may be cited as the Abu Dhabi Emirate Environment, Health and Safety Code of Practices and are referred to as the Codes of Practice (CoP’s).

Where the provisions of a CoP are inconsistent with the provisions of a different CoP, the requirements of the principle CoP on the specific topic shall prevail.

4.6 Abu Dhabi EHSMS Quality Standards

Quality Standards have been developed for the four major environmental and safety elements – Air, Water, Land and Noise. An environmental quality standard is a limit for environmental disturbances. In particular, from ambient concentration of pollutants and wastes, that determines the maximum allowable degradation of environmental media.


These Standards have been developed taking into account: • Existing Federal and Emirate Standards; • Region specific environmental considerations; • Relevant International Standards; • Sustainable development of the Emirate; • The beneficial uses of the environment by inhabitants of the Emirate; • Stakeholder consultation. Quality Standards include: Air • Ambient Air Quality; • Occupational Air Quality; and • Indoor Air Quality.

Water: • Recycled Water Quality; • Potable Water Quality; • Fresh Water Quality; • Recreation Water Criteria; • Agriculture / Aquiculture Water Quality; • Groundwater Quality.

Land: • Criteria for different land uses:

Residential; High Density Residential; Open Space Recreation; Commercial; and Industrial.

Noise • Occupational Noise; • Vehicle Noise (Rail, Aircraft, Construction Equipment); • Aviation and Aircraft; and • Community Noise Standards.

4.7 Abu Dhabi EHSMS Technical Guidelines

Technical Guidelines have been developed in association with the EHSMS Quality Standards to support the implementation and compliance to these Standards.

Technical Guidelines provide guidelines and technical requirements for the monitoring of the EHSMS Quality Standards.

Technical Guidelines address:


• Information for Monitoring and Sampling Plans; • Sampling Collection Requirements and Techniques; • Sampling Handling, Storage and Transport requirements; • Laboratory Sampling Analysis; and • Laboratory Quality Control and Quality Assurance procedures.

Refer to Quality Standards Technical Guidelines

4.8 Targeted Economic Sector EHSMS

Each of the Targeted Economic Sectors are required to develop an EHSMS that addresses the specific EHS hazards and risks associated with that Sector.

The Sector EHSMS must comply with the requirements of the Abu Dhabi Emirate EHSMS.

The Sector Specific EHSMS is intended to provide guidance for nominated entities within the targeted economic sector and will include additional Codes of Practices and requirements developed to address sector specific needs.

It will also serve to manage the risks associated with activities of the Sector Regulatory Authority closely.

4.9 Sector Specific Guidelines and Information Bulletins

Targeted Economic Sector Regulatory Authorities can develop sector specific guidelines and information bulletins addressing specific hazards or issues.

Sector Regulatory Authorities can coordinate the consultation process including representatives of nominated entities from within the sector and other relevant stakeholders to develop topic specific Guidelines and Information Bulletins.

4.10 Individual Entity EHSMS

Each of the Nominated Entities are required to develop an EHSMS that address the specific EHS hazards and risks associated with that entity.

The Individual Entity EHSMS must comply with the requirements of the Abu Dhabi Emirate EHSMS and the Targeted Economic Sector EHSMS.


5. Abu Dhabi EHSMS – Implementation, Monitoring and Reporting

5.1 Minimum Requirements of the Abu Dhabi EHSMS

The following requirements are embedded in the Framework Codes of Practice.

To achieve compliance to the system and gain approval for the nominated entities EHSMS from the relevant authority the nominated entity must comply with the EHSMS Codes of Practices and associated Standards, which includes the following minimum requirements:

Figure 8 – The Abu Dhabi Emirate EHSMS – Minimum Requirements

Refer to AD EHSMS CoP 03 – Self-Regulation for a complete list of the Abu Dhabi EHSMS Minimum Requirements.


5.2 EHS Management Principles

5.2.1 Occupational Health and Safety Control Hierarchy

Hazards and risks must be controlled in a systematic manner with the requirement to eliminate the hazard or risk wherever practicable.

If it is not practicable to eliminate the risks, then the risks need to be reduced through substitution or engineering controls. The last level of control is to provide personal protective equipment (PPE) against the risk.

This latter approach does nothing to minimize or alter the original risk, and any failure of the PPE exposes the wearer to the full hazard potential. This is why the controls are referred to as a hierarchy, as one must start with the first control measure of elimination, and work downwards only if it is not practicable to implement that control measure.

Once the primary control measure has been selected, then the use of various other control measures may be utilized to further reduce the risk to an acceptable level.

Figure 9 – OH&S Hierarchy of Control


5.2.2 Environmental Control Hierarchy

The management hierarchy concept can be viewed as a straightforward set of management plans.

The hierarchy sets forth several management strategies or options according to importance and preference in a descending order. The aim is to extract the maximum practical benefits from the products and manage impacts in the best possible manner, so that the minimum amount of waste and discharges is generated.

Figure 10 – Environment Hierarchy of Control


5.3 Starting Points of Development

It is acknowledged by the Government that many entities within the Emirate have existing EHS management systems of varying levels of complexity.

For this reason the timeline set for implementation allows entities with limited systems in place time and guidance from the Sector Regulatory Authorities to develop their EHSMS.

The options for developing and implementing an EHSMS that meets the requirements of the Abu Dhabi EHSMS Framework are shown below:

(a) Entities without any environmental management system or occupational health and safety management system in place, can:

• develop an EHSMS solely based on Abu Dhabi EHSMS Regulatory Framework;

or

• develop an EHSMS based on ISO 14001 Standard and OHSAS 18001 Standard with incorporation of Abu Dhabi specific requirements. The developed EHSMS could be certified to ISO 14001 and/or OHSAS 18001 standards;

(b) Entities with environmental management system and / or occupational health safety management system in place will have to incorporate the additional specific requirements of the Abu Dhabi EHSMS Regulatory Framework. Some of the key additional requirements include: developing an integrated EHS policy, the consideration of self-regulation, and the external reporting requirements of EHS performance.

The Abu Dhabi EHSMS Regulatory Framework Addendums includes a number of guidance documents to assist entities develop and implement EHS Management Systems.

5.4 Steps for Development and Implementation of EHSMS

Figure 11 illustrates steps for development and implementation of Abu Dhabi EHSMS compared to RADAR (Results, Approach, Deployment, Assessment, Review) and PDCA (Plan, Do, Check, Assess) systems development methodologies (outer and inner green circles, respectively).


Figure 11 - The Abu Dhabi EHSMS Development & Implementation Cycle compared to

RADAR and PDCA system development methodologies

Results: Continual Improvement: of EHS Performance.

Approach (Plan): During the planning stage you should: • Mobilize resources; • Develop EHS policy (commitment of top management); • Perform Gap analysis of existing EHS managements systems against the

requirements of the Abu Dhabi EHSMS and the Sector EHSMS; and • Risk Management - Identify and Assess EHS Aspects and Impacts.


Deployment (Do): At this point you should: • Establish EHS roles and responsibilities; • Set Actions Plans, including Timelines for development and implementation; • Set EHS Objectives and Targets; • Develop EHSMS in accordance with the minimum requirements; • Implement EHSMS; and • Conduct EHS awareness training.

Assessment (Check): Continually improve your management system by: • Introduce performance, measuring and monitoring practices; • Monitor EHS performance; • Auditing and assessing the performance of the management system; and • Identifying and correcting non-conformances.

Review (Act): Continual Improvement:

• Management Review on the effectiveness of the system;

• Revise EHS Objectives and Targets; and • Update EHSMS as necessary.

5.5 Continual Improvement Cycle

Continual improvement is an essential component of the EHSMS, which aims to improve organisational EHS performance over time. The continuous improvement cycle is commonly based on RADAR or PDCA cycles (Figure 11).

Embedded into the requirements of the Abu Dhabi EHSMS is the need for regular reviews of the entities performance and adequacy of their EHSMS.

Another key component of the system is the focus on self-regulation. Entities are also rewarded for the self-identification and correction of non-conformances, contributing to the continual improvement of EHS performance, e.g., through streamlined permitting procedures.

5.6 Consultation, Participation and Communication

Consultation and communication with relevant stakeholders, particularly with employees is required under the Abu Dhabi EHSMS when developing and implementing an EHS Management System.

Through consultation, employers can become more aware of hazards and EHS issues experienced by employees. Employees can provide suggestions on how to solve EHS problems.

Participation enables the employee to contribute to determining how the work can be undertaken safely and while providing increased protection for the environment.

Effective consultation can result in:


• improved management decisions through gathering a wider source of ideas about EHS;

• greater employee commitment to EHS through a better understanding of EHS decisions and employee ownership of the outcome of the consultation;

• greater openness, respect and trust between management and employees through developing an understanding of each other’s points of view;

• higher employee morale and job satisfaction through the employer demonstrating that employee views are valued and taken into account;

• healthier working environments and increased productivity; • opportunities for learning through sharing of information, concepts and ideas;

and • reduced injury and disease with consequent savings to the employer,

employees and the general community. Meaningful and effective consultation involves drawing on the knowledge, experience and ideas of employees and encouraging their participation and input to improve the systems the employer has in place for managing EHS.

5.7 EHS Performance Monitoring and Reporting

One of the key components of the Abu Dhabi EHS Management System is the ongoing monitoring and reporting of EHS performance.

The system includes both internal and external monitoring and reporting requirements.

Refer to AD EHSMS CoP 09 – Monitoring and Reporting for a complete list of the Abu Dhabi EHSMS Requirements.

5.8 EHSMS Guidance Materials

The AD EHSMS Regulatory Framework Addendums includes a series of guidance documents to assist Sectors and Entities in developing and implementing EHSMS.

These documents include: • AD EHSMS Guideline – Mechanism for Implementation of EHSMS; • AD EHSMS Guideline - Comparison with International Management Systems

Standards; • AD EHSMS Guideline – EHSMS Organizational Structure in Sector Entities; and • AD EHSMS Guideline – To Assist Entity with Development of EHSMS.

Other relevant International Standards referenced during the development of the Abu Dhabi Emirate EHSMS includes: • ISO 14001:2004 - Environmental Management Systems - Requirements with

Guidance for Use; • OHSAS 18001:2007 - Occupational Health and Safety Management Systems

Requirements Standard;


• ISO 9001:2008 - Quality Management Systems – Requirements; • ISO 19011:2002 - Guidelines for Quality and/or Environmental Management

Systems Auditing; and • AS/NZS 4360:2004. Risk management.


6. Audit and Inspection 6.1 Audit and Inspection Responsibilities

One of the key components of the Abu Dhabi EHSMS is defining clear roles and responsibilities for all relevant stakeholders.

Nominated entities have responsibilities in conducting internal EHS inspections and in ensuring internal and external auditing requirements are met. One of the key requirements is to ensure an annual external third party compliance audit is performed. The results of this audit shall be submitted to the relevant Sector Regulatory Authority for review.

The Competent Authority and Targeted Economic Sector Regulatory Authorities have the power to perform inspections and audits of nominated entities if they believe it is necessary.

Refer to AD EHSMS CoP 08 – Audit and Inspection for a complete list of the Abu Dhabi EHSMS Requirements.

6.2 Audit and Inspection Plans

EHS inspection and audit programs provide a coordinated and consistent mechanism for entities to assess performance, identify non-conformances, implement corrective actions, and prioritize areas for improvement with respect to environment, health and safety.

These audit and inspection plans must verify compliance with the Abu Dhabi and sector EHSMS requirements and standards as well as internal entity requirements. The purpose of the audit and inspection plans is to identify areas of improvement leading to improved EHS performance.

Refer to AD EHSMS CoP 08 – Audit and Inspection for a complete list of the Abu Dhabi EHSMS Requirements.

6.3 Registration of EHSMS Auditors

The success and effectiveness of an audit team, and the audit process as a whole, is linked to the competencies of the audit team. The Competent Authority has developed a process of registration for Abu Dhabi EHSMS auditors.

Audit team members must have the competence and knowledge to successfully complete an EHS Management System Audit.

EHSMS audit team members must be registered with the Competent Authority to lead an audit team.

Refer to AD EHSMS CoP 01 – EHSMS Administration and Mechanisms for a complete list of the Abu Dhabi EHSMS Requirements.


6.4 Control of Contractors

Nominated entities are responsible for ensuring contractors are complying with the requirements of the Abu Dhabi EHSMS. One instrument available to entities is to regularly inspect the contractors or audit any EHSMS they may have.

Contractors shall also have an internal inspection procedure in place, in addition to an internal audit procedure for any EHSMS they may have.

For more details refer to AD EHSMS CoP 04 – Management of Contractors.


7. Transitional Provisions & System Review 7.1 Transitional Provisions

(a) All relevant EHS Laws, Regulations and Quality Standards that are currently legislated under Federal or Abu Dhabi law are prescriptive requirements and compliance with them is mandatory. Where new EHS Standards and Quality Indicators have been developed, compliance will be required after publication in the Government Gazette.

(b) Where non-compliance with the Standards and Quality Indicators exists, provided there is no immediate threat to the life and health of people and/or there is no threat of serious or irreversible damage to the environment, a program must be put in place to achieve compliance with the EHSMS Regulatory Framework not later than five (5) years of its publication in the Government Gazette.

(c) If new EHS objectives and requirements cannot be achieved within five (5) years of the EHSMS Regulatory Framework and associated Standards coming into force then a submission must be made to the Competent Authority outlining the nominated entities corrective actions of how and when the requirements and objectives will be met, or why this is not possible.

(d) Where there is immediate threat to the life and health of people or irreversible damage to the environment related to meeting new Standards and Quality Indicators, the period for setting a program in compliance with the EHSMS and associated Standards shall be decided by the Competent Authority.

(e) The Competent Authority may consult with EHSMS Higher Committee in making decisions on exemptions from system requirements and on periods for achieving compliance with them.

7.2 EHSMS Regulatory Framework Review

(a) The EHS Higher Committee will review and approve all additions and modifications to the EHSMS Regulatory Framework as necessary (e.g., in view of new information and/or emerging circumstances).

(b) The EHS Higher Committee will undertake a formal review of the EHSMS Regulatory Framework annually, e.g., in view of the Targeted Economic Sectors progress reports.

(c) The entire EHSMS Regulatory Framework shall undergo a through review at a minimum every five (5) years from the date of issue, in consultation with all relevant stakeholders.


© Environment Agency Abu Dhabi 2009

This document is and shall remain the property of the Environment Agency Abu Dhabi. The document may only be used for the purposes for which it was intended. Unauthorised use or reproduction of this document is prohibited.

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