Adobe Connect Process Draft
Transcript of Adobe Connect Process Draft
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Adobe Connect Process
Created by: Edward BenderMarch 7, 2012
Adobe Connect Webinar Checklist
Unit One: Pre-Webinar
Unit Two: Entering Meeting Information
Unit Three: Entering Event Information
Unit Four: Entering Calendar Information
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Adobe Connect Pre-Webinar
Unit One
1. Presentera. Check Professional Developmentwebinar calendarto confirm
that dates are available
b. contact Adobe Connect Manager to confirmGeneral considerations
limit webinars to one hour
leave hour between webinars if possible
try not to stack webinars on same day unless audiences are different
2. Presenter providesAdobe Connect Webinar Request Form
a. Submitted by:b.Contact Information in case of questions:c. Name of Webinar:d.Brief Summary:e. Date of Webinar:f. Start Time:g.Length/duration:h.Full Description:i. Presenter(s) name(s)j. List all email addresses.k.Please send copy of PPTs and documents
3. Adobe Connect Login: (Helpful hinthave the above form open so you can cut and pasteinformation from the document)
a. Login: [email protected]. Password: XXXXXXXXXXX
END UNIT ONE
http://www.4-h.org/resource-library/professional-development-learning/science-training-guides-resources/http://www.4-h.org/resource-library/professional-development-learning/science-training-guides-resources/http://www.4-h.org/resource-library/professional-development-learning/science-training-guides-resources/http://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttps://na7cps.adobeconnect.com/system/login?domain=nationalfourhcouncil.adobeconnect.com&next=%2Fadmin%3Fdomain%3Dnationalfourhcouncil.adobeconnect.com&set-lang=enhttps://na7cps.adobeconnect.com/system/login?domain=nationalfourhcouncil.adobeconnect.com&next=%2Fadmin%3Fdomain%3Dnationalfourhcouncil.adobeconnect.com&set-lang=enhttps://na7cps.adobeconnect.com/system/login?domain=nationalfourhcouncil.adobeconnect.com&next=%2Fadmin%3Fdomain%3Dnationalfourhcouncil.adobeconnect.com&set-lang=enhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.4-h.org/resource-library/professional-development-learning/science-training-guides-resources/ -
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Adobe Connect WebinarEntering Meeting Information
Unit Two
1. Enter Meeting Information:{Home Screen/My Meetings tab view}
Click on: Create New: MEETING
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Select Participants
Send Invitations
Congratulations, you have completed Step OneCreate New Meeting. You will now begin Step
Two
Create Event (you will need the same information). In Event Management, you will need tolocate this meeting.
From Meeting Information click on Home in gray tab
Confirm that your meeting is listed under My Meetings Tab
END UNIT TWO
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Adobe Connect WebinarEntering Event Information
Unit Three
2. Enter Event InformationCreate an Event
After you create your Meeting, confirm that your
Meeting is listed.
Next click on Event Management Tab in upper gray
bar
Click on New Event
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Make sure you have the completed Adobe ConnectWebinar Request Formready.
The Event Information Page will look similar to the Meeting Information Page. Type or cut and
paste the information from theWebinar Request Forminto the page
http://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Formhttp://www.scribd.com/doc/84150786/4-H-Webinar-Request-Form -
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Select Content
Click the button
next to your
meeting name.
Then press Next
Create Registration
There are four defaults that are
already chosen and are the minimum
required
Press Next
W
We are going to create 2 more
Click on New Short Answer.
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Type in University or Organization.
Check the box requiring response.
Then press Save.
Repeat for
New Yes/No
Enter: Are you a
member of my4-H?
Check box requiring
response.
Then press Save.
On the next page you will press Next.
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Participant Management
Partner Ops Aconnect 2 Host [email protected] is default
Click on Add Guest
Enter email addresses for yourselfand for the person(people) that is hosting the event
(Since you will have the partnerops2aconnect account and password, you will be able to access
the event to help manage it)
Include everyone that is presenting
Also add my email address ([email protected]) so I can forward the registration link to
state liaisons
If you are working with a special interest group (i.e. Robotics) add all of the emails to the list
you would like, separated by comma
Example:
[email protected], [email protected], [email protected]
Once you enter each email, you can highlight each person on the list and Set User Role and
choose role: Host, Presenter or Participant. Make sure that the person(s) presenting the webinar
is set as Host. You can always change their status when you are hosting as well
Import/Export List
You can import a .csv (comma separated value) file if you have your contacts saved
that way by browsing your computer and uploading
Because your name was added as a Guest, a registration email will come to you and
you can send that to your distribution lists already in your email
If you develop an extensive list in Add Guest screen, you can download the list as a
.csv file from this screen and use that to upload the next time.
Now that you have completed Participant Management clickNext .
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E-mail Options
The first five (5) boxes are checked as default. You will want to make some changes. Before
you press finish, you need to clickCustomize for Remind participants closer to event.
When you get into the reminder, set reminder for five days prior, check MS Calendar option,
and press Save
Send event Invitations
Notify users approval pending Uncheck box
Notify users when approved
Notify users when denied Uncheck box
Show reminder when updates need to be sent Uncheck box
Remind participants closer to event ** Customize Set five (5) days prior
Send absentee
Send thank you
Notify me when participants attend
**
On next page press Finish.
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You will see Event Information
Confirm all of the information, including event information, times, and presentation name.
The Edit URL: is the link that will be sent to your participants for the event. You can cut and
paste this as well.
As soon as you press PUBLISH, an email with the event information will be sent to everyone
you listed as a guest.
That email can be forwarded to anyone else you would like. The events will be emailed to all
4-H Science State liaisons by Ed Bender.
Event Information page
You will have the registration link on this page: the URL link with/event/in it as well as in
your email. You can use either to enter into 4-H.org calendar and my4-H Events.
Make sure to add me as a guest ([email protected]) under Participant Management, so I
receive the email notification. When I receive that, I will then enter the information into 4-
H.org calendar.
END UNIT THREE
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Adobe Connect WebinarEntering Info into Calendars
Unit Four
6. Enter intomy4-HEvents.Go to Events Page and click on Add an Event in the Science Hub
Enter information accordingly:
In description box, add
Register here: and paste the URL from the Event page that has /event/ in the link
Once you enter Event click on link to verify that it takes you to the Registration Page
7. Enter into 4-H.org CalendarGo to 4-h.org Staging Area: http://staging.4-h.org/staginglogin.aspx
1.Press Login button in upper left corner2.Fill in User: and Pwd: then press Login3.When new screen appearsclick on staging 4-h.orgYou will then come to a screen that looks like 4-H.org
1. Enter Resource Library/Professional Development/Science like normal2. Click on the calendar to open it3. Double click on date to open4. Complete information
Title
Location: Webinar
Include title, date and description, target audience, name of presenter
UncheckAll Day Box
Complete Start and End dates and times
Press Save
Go through Citrix and complete a Help Desk ticket
End Unit Four
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