Activant Acclaim

General Ledger Reporting and Closing Procedures

General Ledger Suite: course 4 of 4

This class is designed for…

Acclaim users responsible for maintaining the general ledger accounts and/or managing the finances of your company

Objectives

View historical posting dataReview the various reports and journals available in the Ledger modulePerform the procedures used to close a fiscal period and a fiscal year

This course will NOT cover…

Getting Started with the General Ledger Preparing BudgetsPosting Batch Options Financial Reporting

Reporting Menu

Financial Reports

Chart of Accounts List

Chart of Accounts List Parameters

Account # Mask

Establishes a selected set of records by only specifying some of the characters of

the record name

Establishes a selected set of records by only specifying some of the characters of

the record name

Masking Example

08-450-100@@-450-@@@

08 – 440 – 12308 – 440 – 234 08 – 450 – 46802 – 440 –12302 – 440 – 23402 – 450 – 46203 – 440 – 12303 – 440 – 23403 – 450 – 465

08 – 450 – 10008 – 450 – 46802 – 450 – 46203 – 450 – 465

08 – 450 – 10008 – 450 – 46802 – 450 – 46203 – 450 – 465

Starting/Ending Account #

Type

ASSET, LIABILITY, INCOME, or EXPENSE

ASSET, LIABILITY, INCOME, or EXPENSE

Status

Active, Inactive, or BothActive, Inactive, or Both

Accounts

Determines if MASTER, REGULAR, or BOTH types of accounts are included

This field defaults to BOTH

Determines if MASTER, REGULAR, or BOTH types of accounts are included

This field defaults to BOTH

Chart of Accounts List Sample

Sub-Account Distribution List

Sub-Account Distribution List Parameters

Page Format

FULL or MULTIPLEFULL or MULTIPLE

Sub-Account Distribution List Sample

Account Reference List

Account Reference List Parameters

Account Reference List Sample

Trial Balance Report

Trial Balance Report Parameters

Activity

Determines whether the net activity for the period

is displayed in a single column or displayed in

separate debit and credit columns

Determines whether the net activity for the period

is displayed in a single column or displayed in

separate debit and credit columns

Negative

Lead

Trail

Parentheses

Bracket

CR

Lead

Trail

Parentheses

Bracket

CR

Credits

Used in conjunction with the Negative field

Determines how negative amounts are shown when they appear in a credits -

only print position

Used in conjunction with the Negative field

Determines how negative amounts are shown when they appear in a credits -

only print position

Show 0.00 Accounts

Determines whether accounts with 0.00

amounts in all printing columns are to be

reported

Determines whether accounts with 0.00

amounts in all printing columns are to be

reported

Show Details?

Determines whether or not you will see detail about this account value

Determines whether or not you will see detail about this account value

Totaling Options

Trial Balance Report SampleShow Details = Yes

Trial Balance Report SampleShow Details = No

Worksheet for Trial Balance Report

Worksheet for Trial Balance Report Parameters

Worksheet for Trial Balance Report Sample

Posting Journal

Posting Journal Parameters

Start/End Batch Number

Source

Posting Journal Sample

History of Posting Transactions

History of Posting Transactions Parameters

Source Summary

Determines whether transactions for all accounts are summarized by posting

source and period

Determines whether transactions for all accounts are summarized by posting

source and period

History of Posting Transactions

Raw Balance Sheet

Raw Balance Sheet Parameters

Raw Balance Sheet Sample

Raw Income Statement

Raw Income Statement Parameters

Raw Income Statement Sample

Closing

General Ledger Closing Options allow you to terminate, or close, recording of account activity for that period of time

View/Reconcile Control Log

Control Log

Print Control Log

Year-End Closing

Fiscal Year Close Parameters

Fiscal Year

Determines the fiscal year to be closedDetermines the fiscal year to be closed

Post Retained Earnings?

Indicates whether the retained earnings (if any) batch is

automatically posted

Indicates whether the retained earnings (if any) batch is

automatically posted

Recalculate Budget?

Determines whether budgets are automatically recalculated to show any

changes from original forecasted amounts and actual amounts

Determines whether budgets are automatically recalculated to show any

changes from original forecasted amounts and actual amounts

Print Control Log?

Delete Summary/Details Prior to:

Determines which fiscal year history summary and detail information will be deleted

Information prior to the specified years are cleared

Determines which fiscal year history summary and detail information will be deleted

Information prior to the specified years are cleared

Delete Control Log Prior to:

Closing a Fiscal Year - Notes

Closing a fiscal year is primarily a means of posting retained earnings

Closing a Fiscal Year - Notes

Closing a fiscal year is primarily a means of posting retained earningsDoes not:

Limit further activity in any wayPrevent the closing of a fiscal year due to unposted batchesPrevent posting (or any other activity) in a closed year

Closing a Fiscal Year - Notes

Closing a fiscal year is primarily a means of posting retained earningsDoes not:

Limit further activity in any wayPrevent the closing of a fiscal year due to unposted batchesPrevent posting (or any other activity) in a closed year

Posting in a closed year could result in the creation of a new retained earnings batch,

Would require another closing of the year

Summary

View historical posting dataReview the various reports and journals available in the Ledger modulePerform the procedures used to close a fiscal period and a fiscal year

For More Information…

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Browse Documentation

General Ledger Manual

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