A Product by Any Other Name: How Data Standards … · How Data Standards Can Improve Our Supply...

AProductbyAnyOtherName:HowDataStandardsCanImproveOur

SupplyChains

09November2017

AProductbyAnyOtherName:HowDataStandardsCanImproveOurSupplyChains

LindabethDobySeniorManagementInformationSystemsAdvisor

USAIDTrishaLong

SeniorBusinessIntelligenceAnalystGHSC-BI&A

KaitlynRocheManager,GlobalStandards,

GHSC-PSM

10th Global Health Supply Chain Summit, Accra (Ghana); Nov 15-17, 2017

We’vetalkedaboutitforyears...

• Wouldn’titbegreatifwecouldexchangedatabetweenourLMISandWMS?

• WhatifwecouldvalidateourHMISreportswithlogisticsdata?

• Imaginethegreatervisibilityacountrysupplychainwouldhavewithsysteminteroperability

TheChallenge

• Poordatavisibility– Systemsnotinteroperable

• Lackofstandardizationinprocessesandoperations– Inconsistentpackaginglabels– Nomasterdata(productmasterorfacility

master)• Lackofdatagovernanceprocessesor

masterdatamanagement

…WHICHRESULTSINRISKTOSUPPLYCHAINSECURITY!

VisionToenableidentificationofeveryitemprocuredateverypointinthesupplychain,throughadministrationtothepatient

GoalToenableasecureandefficientsupplychainfromsourcethroughtoservicedelivery

Objectives•Toenableend-to-enddatavisibility•Toidentifyandimplementsupplychainefficiencies•Toensuresupplychainsecurity•Toincreasepatientsafety

WhatisGHSCtryingtoachieve?

Nostandards?NoGovernance?Whatdoesthatlooklike?

• CountryXExample---- ProductMasterAlignment:– Twosystemsin-countrythatwerealignedduringdeployment

butwentoutofalignmentoverthecourseofuse• System1– 11,323itemrecordsinproductcatalog• System2– 1,327itemrecordsinproductcatalog

– Duplicationofdata• 1,768productsareduplicatedmultipletimesinthesystem

resultingin5,579recordsintheproductmaster(roughly50%oftotalrecords)

• Requiredtwofulltimestafftocorrectorderrequisitionseverymonth.

• CountryYExample- ProductMasterAlignment:– Harmonizationchallenges

• Sameproduct/itembutdifferentpacksizes• Systemownersdon’twanttogiveupownershipofthemasterlist• DONORssendcommoditiesthatarenotontheapprovedmaster

list• Limitedresourcesforsustainingtheharmonizedlists(it’sgoingto

happenagain)

Whyareglobalstandardsrelevant?

GlobalStandards

• Publisheddocumentsthatestablishspecificationsandproceduresdesignedtoensurethereliabilityofthematerials,products,methods,and/orservicespeopleuseeveryday.(IEEE)

• Addressarangeofissues,includingbutnotlimitedtoacommonnomenclatureandprotocolsacrossvariousentitiesinsupportofinteroperability.

GS1Standards

• Developandmaintainglobalstandardsforbusinesscommunications• Provideacommonlanguagetoidentify,capture,andsharesupplychaindata• Specificfocusonapplicabilityofstandardsforhealthcaresupplychain

SupplyChainData

Visibility

• Enabledthroughcommonnomenclature,processes,anddatasharinginteroperabilityacrossallstakeholdersintheglobalhealthsupplychain

Sowhatarewedoingaboutit?

• Leveragingpooledprocurementeffortstopushmanufacturerstocomplywithglobalstandards

• Collaboratewithotherglobaldonorsonproductmasters

• Creatingandpublishingguidelinesforeasieradoptionofstandardsbyourcountrycolleagues

• Acknowledgingrightnowthatthisislikelya10yeareffortthatwearelaunching,soworkingwithallstakeholderstomovealonginadoptionatasteadypace.

WhatisProductMasterData?

• Conformstoruleswehaveagreedtowithourpartners– Namingconventions– Standardclassifications

• Maintainedandupdatedinacontrolledprocess– Adatagovernancecommittee

reviewsproposedchanges– Anyonecansubmitachange,

onlythedatagovernancecommitteecanapproveit

– Aftertheyareapproved,changesarecommunicatedtoallpartners

Creditforimageidea:www.datamartist.com

Weagree:it’sacar!

Howdoestheproductclassificationhierarchylook?

TradeItem=Aremether 20mg/mLAmpoule,30Ampoules

Level5=Artemether 20mg/mLAmpoule

Level4=Artemether

Level3=Antiprotozoals

Level2=Amebicides andtrichomonacides andantiprotozoals

Level1=DrugsandPharmaceuticalProducts

Real-lifequestionsyoucananswerquicklywithahierarchy

• WhatisthetheamountspentonvehiclesinthepastyearinProgramXversusProgramY?

• HowmanydifferentformulationsofAbacavir/Lamivudineareweprocuring?

Real-lifequestionsyoucananswerquickly,continued…

• WhatdidwebuylastyearfromManufacturersA,B,andC?

Level5

Level4

Mappingtradeitemsfromnewpartners

Amoxicillin

Amoxicillin250mg/5mLPowderforOralSuspension

Partner1Amoxicillin

250mg/5mloralsolution100ml- 40

bottles

Partner2Amoxicillin

250mg/5mL100mL

OtherAmoxicillin

Partner1Amoxicillin500mg

tablet1000

Partner2Amoxicillin,

ClavulanicAcid875/125mg10

Tablet

Flexibility:morethanjustpharmaceuticals

www.wordsift.org

GS1:aglobalsystemofstandards

GS1 standardsacrosstheentiresupplychain

Automaticverificationindispensingand

administrationprocessesreducemedicalerrors

• Moreaccurateandefficientsupplychainmanagement• Enablingtraceabilityandauthentication(counterfeiting,productrecalls,etc.)• Enablingregulatorycompliance• Improvingpatientsafetyandsupplychainefficiency!

Improvedproduction,packagingandsupply

processes

Simplificationandaccuracyimprovementinwarehousing,distribution,andlogistics

processes

Manufacturer DistributororWholesaler

HospitalorClinic

Transportprovider

Transportprovider

ReproductiveHealthGlobalTraceabilityAdvisoryGroup(RHGTAG)

IdentificationRecommendationsforReproductiveHealthPharmaceuticalProducts

AforumforsubjectmatterexpertsfromindustryandthepublicsectortodiscussandproviderecommendationsfortheadoptionandimplementationofglobalstandardsforRHproductidentification,datacapture,anddataexchangeinthesupplychain.

IndustryAdvisors Facilitators

GHSC-PSMAnnouncementofContractRequirements

AnnouncementofIntentiontoImplementGlobalStandardsforProductIdentification,Labeling,andDataExchange

GHSC-PSMdevelopedatwoyearworkplanandstrategicvision(FY17– FY18)todriveimplementationacrosstheorganization.

InMay2017,GHSC-PSMissuedanannouncementofourrequirementtosuppliersstatingthenewrequirementandimplementationtimeline.

GeneralPrinciples

• Adoptglobalstandardstopromoteefficiency,reliability,andeffectiveness

• Clearlyidentifyvision,goals,andobjectivestomotivaterequirements• Requirementsshouldcapturewhatisnecessarytosecurethesupply

chain• Requirementsshouldbephasedinovertimetoallowfortransition• Leveragesuccessfulpracticesandsystemsfromothermarkets• Harmonizewithotherkeystakeholdersinthecommunityto:

ü Minimizetheriskandinvestmentrequiredbysuppliersü Maximizebenefitstocountrysupplychainsandpatients

• EstablishbenchmarkmetricsandKPIstoensureaccountabilityandmeasureprogress

Therearefourelementstoourstrategy

IDENTIFY

CAPTURE

SHARE

USE

Assignmentofnumberstoitemsandlocations

Markingofapplicationidentifiersonpackagingandlabeling

Exchangeofmasterandtransactionaldata

Datamanagement;streamlineprocesses;trackandtrace

Imagesource:GS1Global

TradeItems

LogisticsItems

Tertiarypackage

Tertiarypackage

Secondarypackage

Primarypackage

Whatdoesitapplyto?

Implementationwillrolloutinfourphases

2017 2018 2019 2020 2021 2022

Within6months*

Phase1

Phase2

Phase3

0-18months

0-36months

0-60months

Scale-up

Requirement

*Within6monthsofinitialcontractbeingsigned

IDENTIFY

Within6months Dec2018

SecondaryPackagingMultipackand/orSinglePackCarton(TradeItem)

ü (01)GlobalTradeItemNumber(GTIN)ü Otherattributesasrequested

TertiaryPackagingCase/Carton(TradeItem)

ü (01)GTINü Otherattributesasrequested

TertiaryPackagingPallet(TradeItem)

ü (01)GTINü Otherattributesasrequested

Location ü GlobalLocationNumber(GLN)Sold-fromü GLNShip-from

Toidentify,organizationsneedtoregisterwithGS1toobtainaGS1CompanyPrefixandassignnumberstoitemsandlocations.

CAPTURE

AIDC Dec2018 Jun2020 Jun2022

SecondaryPackagingMultipack/SinglePackCarton(TradeItem)

ü (01)GTINü (10)Batch/Lotü (17)Expiry

ü +(21)SerialNumber(pharmaonly)

TertiaryPackagingCase/Carton(TradeItem)



TertiaryPackagingPallet(TradeItem)



TertiaryPackagingCase/Carton(LogisticsItem)

ü (00)SerialShippingContainerCode(SSCC)

TertiaryPackagingPallet(LogisticsItem)

ü (00)SSCC

Tocapture,organizationsneedtoapplyrelevantautomaticidentifieranddatacapture(AIDC)technologytopackagingthatincludesrequiredapplicationidentifiersandhumanreadableinterpretation(HRI)

GTIN: (01) 07046261398572Batch: (10) TEST5632Expiry: (17) 130331S/N: (21) 19067811811

SHARE

Within6months Dec2018 Jun2022

MasterDataProducts

ü (01)GTINü Additionalattributes

MasterDataLocation

ü GLNSold-Fromü GLNShip-From

TransactionalDataPurchaseOrder(PO)

ü (01)GTINü (37)Quantity

ü +GLNSold-fromü +GLNShip-fromü +GLNBill-to/Sold-to

ü +GLNShip-to

TransactionalDataAdvancedShippingNotice(ASN)

ü (01)GTINü (10)Batch/Lotü (17)Expiryü (37)Quantity


ü +SSCCü +GLNShip-to

TransactionalDataPackingSlip



ü +GLNShip-to

TransactionalDataInvoice



ü +GLNShip-to

Toshare,organizationsneedtoregisterwithGHSC-PSM’sSupplierPortalfortransactionaldataandtheGlobalDataSynchronizationNetwork(GSDN)formasterdata.

TheGDSNopportunityforglobalhealth

GS1GlobalDataSynchronisationNetworkTM (GDSN®)

Manufacturersareabletoprovidedatatoallkindofdatabasesandallkindsofcustomers(hospitals,distributors,wholesalers,GPOs)simultaneously,withasingleconnection.

GHSC-PSM

GlobalFund

UNFPA

NationalDrugRegulatoryAuthority

CentralMedicalStore

EXAMPLEONLY

Whattotakeawayfromourpresentation?

• ImplementationofGS1Standards isalongtermgoal(5- 10years)

• HarmonizeandmanageProductMaster

• GlobalDonorsarepushingtosetthebuildingblocksinplacenow

• Wearealllearningaswegoandexpecttosharesuccesses,failuresandlessonslearnedalongtheway

• Starttheconversation aroundGS1StandardsandMasterDataalignmentandgovernanceNOW

• It’sinourbestinteresttohelpeachotherbesuccessful!

GS1MemberOrganizationsinsub-SaharanAfrica

Country Website

Coted’Ivoire www.gs1ci.org

Ghana http://www.gs1gh.org/

Kenya www.gs1kenya.org

Nigeria www.gs1-nigeria.org

Senegal www.gs1senegal.org

SouthAfrica www.gs1za.org

Tanzania www.gs1tz.org/

Forinformationaboutthe112GS1MemberOrganizationsthroughouttheworld,pleasevisithttps://www.gs1.org/contact/overview

TrishaLongGHSC-BI&[email protected]

Lindabeth DobyUSAIDOfficeofHIV/AIDSSeniorManagementInformationSystems(MIS)[email protected]

KaitlynRocheGHSC-PSMManager,[email protected]

ContactInformation

10th Global Health Supply Chain Summit, Accra (Ghana); Nov 15-17, 2017

Thankstoourgeneroussponsors

A Product by Any Other Name: How Data Standards … · How Data Standards Can Improve Our Supply...

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