A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
Transcript of A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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A Partnership in ITProject Prioritization –
How we say Yes…
orNo
S U Z A N N E A T R A X L E R : A S S I S T A N T V I C E C H A N C E L L O R O F
I N F O . T E C H / C I O U N I V E R S I T Y O F W I S C O N S I N - P L A T T E V I L L E
M A R Y J U D K I N S : P R O J E C T M A N A G E R U N I V E R S I T Y O F
W I S C O N S I N - P L A T T E V I L L E
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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THE THREE P’S
• Prioritization
• Partnership
• Process
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Partnership Prioritization
Process
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PROJECT MANAGEMENT CENTER OF EXCELLENCE PMCOE)
Created in the fall of 2013
Centralized Campus Office
Standard Project Management processes employed
IT project management or oversight
Project idea development
Expansion to Cross Functional projects as approved.
Consultative Services
3I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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PMCOE
Project Scale: We partner to look at
project scale.
• Large and medium size projects
employ PMCOE resources.
• Small projects will be managed
by the respective area and may
use PMCOE tool sets.
4I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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In 2015 we focus on the following strategic initiatives:
•Deliver Student-Centered IT Experience
•Nurture Innovative Learning Community
•Elicit Data Insights and apply
•
Provide Resilient and Secure Infrastructure•Pursue Pragmatic Solutions
ITS Strategic Plan
5I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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Identify future IT services
Effectively prioritize and allocate ITS resources Accelerates growth and development
Standardize, Simplify and Secure the university IT experience
Solutions based on service excellence
IT Prioritization process key component to succeed
ITS Strategic Plan
6I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P
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ITS Prioritization Model
ITS Prioritization Values
Simplicity Minimize bureaucracy Clear processes
Transparency Document
Communicate
Accountability Hold committees accountable
Adaptability Allow for change
Representation
Representation of constituencies
Support Staff and resources to support the process
7I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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The Model: Structure
8I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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The Model Process
1. Proposal Campus member submits proposal to PMCOE
ITP form
2. Triage PMCOE
logs proposal
confirms status with proposer
sends to appropriate advisory committee.
3. Advisory
Committee Rating
Projects collated and rated
Projects will be will rated/ranked Green, Yellow or Red
One of three cycles (Fall, Summer, Spring).
4. CIO/PMCOE CIO and PMCOE partner Determine resource allocation and availability
5. Executive IT
Committee
Prioritize and approve recommendations
Compiled from all Advisory Committees
Occurs each of three cycles per year
6. Implementation Projects Scheduled
Projects without identified funding may be deferred to future cycles
9I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P
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(Low) (High) Score (enter 1- 4) Comments (optional)
Funding Identifiedno funding sources
identified
funding source identified
and available
Sponsors Identified no sponsors identifiedcommitted department(s)
identified
Problem/Opportunit
y Defined
unclear and/or poorly
definedclear and complete
Alternatives
Identified
alternatives are unclear
and/or poorly defined
alternatives have been
considered and defined
Impact limited scope of impactimpact relative to the
project scope
Costs/Required
Effortundefined defined
Benefits/Value
Identifiedlimited benfits/value
broad and/or significant
benefits/value
Overall Project
Proposal
unclear and/or poorly
definedclear and complete
Total Points 0
Average 0
Recommendation
Comments
Optional for
GREEN
Required for
YELLOW or RED
Project 1IT Priorities Project
Scoring 4 (D)1 (A) 2 (B) 3 (C )
<<<<<<<< >>>>>>>>
Considerations:
<<<<<<<< >>>>>>>>
Stoplight Evaluation
Green - Endorse the
project without
qualification
Yellow (A) - Support
the project with
specified
considerations
Yellow (B) - Do not
agree with the project
priority but will
support the decision
Red - Do not endorse
and will not support
the decision
<<<<<<<< >>>>>>>>
<<<<<<<< >>>>>>>>
<<<<<<<< >>>>>>>>
<<<<<<<< >>>>>>>>
<<<<<<<< >>>>>>>>
<<<<<<<< >>>>>>>>
<<<<<<<< >>>>>>>>
GREEN
YELLOW
(A)
YELLOW
(B)
RED
Proposal
Scoring
Tool
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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Simulation and Sharing
Education Technology Proposal:
• Proposal and Rating template at your tables
• Review the proposal at your table
• Discuss at your table and come to agreement on :
• The rating s for each of the 4 categories
• The overall Stoplight evaluation for the proposal
• Any commentary on the project
•Vote in the Poll on Proposal Categories
• One person from the table
• Cellphone: Text uwplat to 22333
• Your standard carrier rates apply
• Laptop: pollev.com/uwplatt
• Do NOT vote until we regroup
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8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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Summary
12I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P
Our Success Examples
Share Yours
Today’s Simulation
8/9/2019 A Partnership in IT Project Prioritization: How to Say Yes or No (262793192)
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Supporting materials may be found at:
http://www.uwplatt.edu/its/it-prioritizations
Contact Information:Sue Traxler: [email protected]
Mary Judkins: [email protected]
Questions
I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S A N D
P R O J E C T M A N A G E M E N T C E N T E R O F E X C E L L E N C E P A R T N E R S H I P