PROJECT MANAGEMENT 101

Training Course

[Your company name] presents:

Course contents

• Overview: Module Structure

• Lesson 1: Introduction to Project Management

• Lesson 2: Understanding Terminologies

• Lesson 3: PMBOK Fundamental

• Lesson 4: Enterprise Project ManagementEach lesson includes a list of suggested tasks and a set of test questions.

Overview: Module StructureThe modules are structured into 4 building blocks of

knowledge levels. Each module is sub-divided into Online Lecture Lesson and Workshop Lesson. The 4 building blocks are as follows:

• PM 101 – Basic Level

• PM 102 – Intermediate Level (focus is Project Team)

• PM 103 – Advance Level (focus is Project Manager)

• PM 104 – Executive Level

Course goalsBy completing all the lesson modules, you would reach the

following competencies:

• Build a good understanding of the fundamentals of Project Management.

• Build a good understanding of the methodology and how it ties into your professional world as a stakeholder.

• Converse and understand conversation in the arena of project management.

• Build a high level of understanding of the Enterprise Project Management Solutions.

Lesson 1

Introduction to Project Management

Lesson 1 contents

• Lesson 1.1: The Finding at First Glance

• Lesson 1.2: What is a Project?

• Lesson 1.3: What is Project Management?

• Lesson 1.4: Change and how it impacts Projects

• Lesson 1.5: Balancing Four Elements

• Lesson 1.6: Process & MethodologyEach lesson includes a list of suggested tasks and a set of test questions.

The Findings at a GlanceKPMG survey demonstrates:

• Boards & executives are making increasing commitments to achieve business results through project outcomes.

• These commitments are delivered through projects, and are often articulated as project benefits to a business case.

• Both compliance & performance initiatives drove, and continue to drive, increases in project activity, budgets and complexity.

Reasons Why Projects FailThe Top 10 Reasons Projects Fail

1. Inadequately trained and/or inexperienced project managers

2. Failure to set and manage expectations3. Poor leadership at any and all levels4. Failure to adequately identify, document and track

requirements5. Poor plans and planning processes 6. Poor effort estimation7. Cultural and ethical misalignment8. Misalignment between the project team and the business

or other organization it serves9. Inadequate or misused methods10.Inadequate communication, including progress tracking

and reporting

What is a Project?A Project is:

A temporary endeavor undertaken to create a unique product or service.

A StartDate & Time

A FinishDate & Time

What is a Project?A Project is:

A temporary endeavor undertaken to create a unique product or service.This term… means that a project…temporary Has a beginning and an endendeavor Involves effort, workto create Has an intention to produce something (project

“deliverables”)unique One of a kind, rather than a collection of identical

itemsproduct Tangible objects, but could include things like

computer software, editorial or bookservice Might include the establishment of a day-care center,

for instance but NOT its daily operations

What is Project Management?

Project management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements.

PMBOK (Project Management Body of Knowledge as defined by the Project Management Institute - PMI) The planning, monitoring and control of all aspects of the project and the motivation of all those involved in it to achieve the project objectives on time and to the specified cost, quality and performance.

PRINCE2 Project Management Methodology

What does it mean in simpler terms?A simultaneous management of four basic elements of a project that lead to project success:

Resources/Performance

Time

Budget

Scope

Change & how it impacts ProjectChanges to any one of the basic elements will effect at least one other elements :

Balancing Four ElementsIn order to execute a project in harmony with the four elements, we require a process :

Process

A process is a set of interrelated actions and activities that are performed to achieve a prescribed set of products, results or services.

PMBOK (Project Management Body of Knowledge as defined by the Project

Management Institute - PMI)

TOOLS +TECH

INPUT OUTPUT

Methodology

A methodology is a repeatable process with project-specific methods, best practices, rules, guidelines, templates, checklists, and other features for building quality systems that are manageable and deliver value to the organization. The methodology can be used and reused any number of times.

Richard Murch (2005), Methodologies in IT: Comprehension, Selection, & Implementation

Lesson 1 : Question 1A Project is defined as:

a)The work that must be done in order to deliver the product and/or service.

b)A temporary endeavor undertaken to create a unique product or service.

c) The amount of work in labor hours required to complete a task.

d)A temporary endeavor undertaken to create a repeatable product or service.

Answer: B

Lesson 1 : Question 2PRINCE2 defines Project Management as the application of knowledge, skills, tools and techniques to project activities to meet project requirements.

Is this true or false?

Answer: False. This is a definition of PMBOK not PRINCE2

The planning, monitoring and control of all aspects of the project and the motivation of all those involved in it to achieve the project objectives on time and to the specified cost, quality and performance.

PRINCE2 Project Management Methodology

Lesson 1 : Question 3PMBOK means:

a)Project Management Body of Knowledgeb)Project Management Book of Knowledgec) Program Management Body of Knowledged)Program Management Book of Knowledge

Answer: A.

Lesson 1 : Question 4PMBOK defines a process as a set of interrelated actions and activities that are performed to achieve a prescribed set of products, results or services.

Is this true or false?

Answer: True.

Lesson 2

UnderstandingTerminologies

Lesson 2 contents

• Lesson 2.1: Understanding Terminologies

• Lesson 2.2: Understanding PM Language

Each lesson includes a list of suggested tasks and a set of test questions.

Understanding TerminologiesTo better understand a methodology, we first must understand the language.

Understanding Project Management LanguageLike any other profession, project management has a language of its own. Terminologies are like vocabulary and we must understand them in order to speak the language of project.

• Project Scope• Scope Creep• Baseline• Milestone• Risks• Work Breakdown

Structure

• Critical Path• Critical Task• Constraint• Dependencies• Lead/Lag Time• Slack

Lesson 2 : Question 1Which is a TRUE statement for a Scope?

a)The work content and products of a project or component of a project.

b)Scope is fully described by naming all activities performed, the resources consumed and the end products which result, including quality standards.

c) A statement of scope should be introduced by a brief background to the project, or component, and the general objective(s).

Answer: A & B.

Lesson 2 : Question 2What is a Critical Path?

a)The original approved plan plus or minus approved scope changes.

b)A sequence in which one task must be completed before another task can start.

c) The sequence of tasks that form the longest duration of the project that must be completed on schedule for the entire project to be completed on schedule.

Answer: C.

Lesson 2 : Question 3What is a Milestone?

a)A significant event in the project, usually completion of a phase or of a major deliverable with a 0 day duration.

b)A significant event in the project, usually completion of a phase or of a major deliverable with a 1 day duration.

c) A significant event in the project, usually completion of a phase or of a major deliverable with a % of completion.

Answer: A.

Lesson 3

PMBOK Fundamentals

Lesson 3 contents

• Lesson 3.1: Understanding Roles

• Lesson 3.2: Understanding Triple Constraint

• Lesson 3.3: Understanding Processes

• Lesson 3.4: Understanding Knowledge Areas

• Lesson 3.5: Understanding Project PlanEach lesson includes a list of suggested tasks and a set of test questions.

Understanding Roles

CustomerCo President

Project Manager Project Team

Stakeholders

Sponsors

Understanding Triple Constraint

Scope

TimeCost

Quality

Understanding ProcessesInitiateInitiate – authorizes work, defines initial scope – authorizes work, defines initial scope

PlanPlan – solidifies scope & requirements – solidifies scope & requirementsExecute/ControlExecute/Control – team performs the work, measures variance, corrects (controls) as needed – team performs the work, measures variance, corrects (controls) as needed

CloseClose – formally ends phase or project – formally ends phase or project

InitiateInitiate PlanPlan

ExecuteExecute

ControlControl

CloseClose

Understanding Knowledge Areas

Project Management

ScopeMgt Time

Mgt

CostMgt

QualityMgt

CommunicationsMgt

HRMgt

RiskMgt

ProcurementMgt

IntegrationMgt

What is a Project Plan?A formal, approved document used to guide both project execution and project control. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among stakeholders, and document approved scope, cost, and schedule baselines.

PMBOK (Project Management Body of Knowledge as defined by the Project Management Institute - PMI) A statement of how and when a project's objectives are to be achieved, by showing the major products, milestones, activities and resources required on the project.

PRINCE2 Project Management Methodology

What does it mean in simpler terms?

A description [what is to be done, what funds are available, when it will be done and by whom] of the entire set of tasks that the project requires.

ScopeTimeScheduleQualityRisk

Planning

Managing

Controlling

+

+

What is NOT a Project Plan?• Microsoft Project Schedule is NOT a Project

Plan

• It is only a tool to facilitate a Project

Lesson 3 : Question 1Who are Stakeholders?

a)Project Manager and Project Sponsor. b)Project Manager and his Project Team.c) Project Manager, Project Team and Project

Sponsor.d)Individuals and organizations who are involved in

or may be affected by project activities.

Answer: All Of The Above.

Lesson 3 : Question 2What is a Triple Constraint?

a) It is Project, Program and Portfolio Management. b)It is to harmonize Scope, Time and Cost in order

not to compromise Quality.c) It is to mitigate Risk, maintain Quality and Cost in

order not avoid Scope Creep.d)None Of The Above.

Answer: B.

Lesson 3 : Question 3What are the 5 phases of a project according to

PMBOK?

a) Initiate, Plan, Execute, Monitor and Close. b)Initiate, Plan, Execute, Monitor and Control.c) Initiate, Plan, Execute, Control and Close.d)None Of The Above.

Answer: C.

Lesson 3 : Question 4What is a Project Plan?

a) A document with Work Breakdown Structure, Gantt Chart and Microsoft Project MPP file.

b) A formal, approved document used to guide both project execution and project control. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among stakeholders, and document approved scope, cost, and schedule baselines.

c) A statement of how and when a project's objectives are to be achieved, by showing the major products, milestones, activities and resources required on the project.

Answer: B & C.B is based on PMBOK and C is based on PRINCE2

Lesson 4

Enterprise Project Management (EPM)

Lesson 4 contents

• Lesson 4.1: Overview

• Lesson 4.2: Information Rollup

• Lesson 4.3: Information Connectivity

Each lesson includes a list of suggested tasks and a set of test questions.

OverviewEnterprise Project Management

(EPM) is the strategic management of business and IT priorities, investments, and projects across the enterprise. The objective of EPM is to take full advantage of the synergies across your enterprise architecture, portfolio management, and project management office disciplines to get maximum strategic value and return on project investments.

Enterprise Architectur

e

Portfolio Manageme

nt

PMO Project & Program

Management

Enterprise Project

Management (EPM)

Information Rollup

Dependency Layer 1

Information is second-hand and has dependency

layers

Information is first-hand and on-time

Project Manager

s

Business Unit A Preside

nt

Business Unit B Preside

nt

HBM Executives

Dependency Layer 2Project

Managers

HBM Executives

Business Unit A Preside

nt

Business Unit B Preside

nt

Project Manager

s

WithoutEPM

WithEPM

Information ConnectivitySilo Project Management Operation

Interconnected Project Management Operation

Best Practices Policies

Standards

Governance

Lesson 4 : Question 1Which of the following is not incorporated into the EPM

System:

a) Portfolio Managementb) Strategic Initiativesc) Project Managementd) Public Relations

Answer: d) Public Relations

Lesson 4 : Question 2TRUE OR FALSE

The EPM Solution does not allow high level executives to see detailed Business Unit activity.

Answer: False: the EPM solution provides high visibility at the corporate level

Lesson 4 : Question 3Which of the following information is not available in

the EPM Solution?a)Best Practicesb)Employee Benefitsc) Standardsd)Policiese)Governance

Answer: b) Employee Benefits