11488-WRAPP.pdf

Wrapp reporting guidelines 2011

NSW Government Sustainability policy

Wrapp reporting Guidelines 2011 NSW Government Sustainability policy

DisclaimerThe Office of Environment and Heritage (OEH) has made all reasonable efforts to ensure that the contents of this document are factual and free of error. However the State of NSW and the Office of Environment and Heritage shall not be liable for any damage or loss which may occur in relation to any person taking action or not on the basis of this document.

Published by:Office of Environment and HeritageDepartment of Premier and CabinetPO Box A290, Sydney South 1232 59-61 Goulburn Street, Sydney

Ph: (02) 9995 5000 (switchboard) Ph: 131 555 (environment information and publications requests) Ph: 1300 361 967 (national parks information and publications requests) Fax: (02) 9995 5999 TTY: (02) 9211 4723

Email: [email protected] Website: www.environment.nsw.gov.au

OEH 2011/0488 ISBN 978 1 74293 270 5

June 2011

Copyright State of NSW and Office of Environment and Heritage 2011

The Office of Environment and Heritage and the State of NSW are pleased to allow this material to be reproduced in whole or in part, provided the meaning is unchanged and its source, publisher and authorship are acknowledged.

Wrapp reporting Guidelines 2011 1NSW Government Sustainability policy

Contents

The Waste Reduction and Purchasing Policy (WRAPP) 2

Red Tape Review agencies required to report 2

Whats new for 2011? 3

NSW Government Sustainability Policy 4

Audit Office and Public Accounts Committee reviews 5

Reporting progress 6

The WRAPP Progress Report 6

Reporting period 6

Reporting entities for 2010 - 2011 6

Agency annual reporting requirements 6

WRAPP Reporting requirements: what do I have to do? 7

What needs to be in the report? 7

Who must prepare the report? 7

When is the report due? 7

Who needs to approve the report? 7

Where is the report sent? 7

Information for progress reports 8

The importance of good data 8

Part A: General agency information 8

Part B: Key result areas 8

Part C: Waste data 9

Part D: Purchasing data 9

Agency checklist 10

Help is available 10

Reporting Template 1124

agency progress report: 20102011 reporting period

Attachment 1: Definitions of waste and purchasing materials 25

Attachment 2: Density conversion factors for WRAPP materials 28

2 Wrapp reporting Guidelines 2011 NSW Government Sustainability policy2

The Waste Reduction and Purchasing Policy (WRAPP)The NSW Waste Reduction and Purchasing Policy (WRAPP) commenced in September 1997 (Premiers Memorandum 97/20). The policy requires all state government agencies to develop and implement a WRAPP Plan to reduce waste and increase the purchase of recycled content materials in four areas:

paper products

office consumables (e.g. toner cartridges)

vegetation and landscaping material

construction and demolition material.

The policy requires agencies to fully implement their WRAPP Plan throughout all parts of their organisation.

In October 1999, WRAPP was broadened to include State Owned Corporations (SOCs) (Premiers Memorandum 99/19). In 2001, a requirement was introduced for agencies and SOCs to provide a statement on the implementation of WRAPP in their Annual Report including information on measures taken and progress achieved.

In 2003, Premiers Memorandum 03/05 adjusted the reporting date for biennial progress reporting from May to August to enable agencies and SOCs to coordinate reporting with their annual reporting requirements. (For simplicity, unless otherwise stated, Agencies, Departments, Offices, and State Owned Corporations will be referred to as agencies).

All agencies with over 200 full time equivalent (FTE) employees must report every two years on progress made in implementing their WRAPP Plan.

WRAPP now forms part of the 2008 NSW Government Sustainability Policy (Premiers Memorandum M200828), which sets new targets for sustainable resource use, disposal and procurement across energy, greenhouse gas emissions reduction, water, fleet and waste. This is the first step toward implementing focused carbon emission management to meet the NSW Government commitment to being carbon neutral by 2020. The nature of WRAPP has not changed, but it is now part of a broader approach to address the environmental concerns of government and the community.

Red Tape Review agencies required to reportAs a result of the Government Red Tape Review (C200726), agencies with less than 200 (full time equivalent) employees no longer have to provide biennial WRAPP reports. These agencies still have to maintain and implement a current WRAPP Plan and report once every three years on WRAPP progress in their annual reports.

www.dpc.nsw.gov.au/publications/memos_and_circulars/circulars/2007/c200726(For more information, refer also to Treasury Circular 08/08, and Schedule 1 of the Annual Reports (Departments) Regulation 2010 and the Annual Reports (Statutory Bodies) Regulation 2010.)


Agencies with less than 200 (full time equivalent) staff, that are large generators of waste and/or recycled materials, and/or are large procurers of office and/or construction and landscaping materials, are still encouraged to continue recording relevant data and report this for the 201011 reporting period.

Whats new for 2011?The bulk of the information to be reported in 2011, with respect to the waste and procurement categories, has not changed from the 200809 reporting requirements.

Please report WRAPP data for the agency structure as it was prior to the NSW Government restructure on 3 April 2011. The next report is due on Wednesday 31 August 2011 and should describe WRAPP progress for a continuous 12-month period between July 2009 and end of March 20111.

In an effort to streamline the reporting process, an electronic reporting format for Part B (key result areas), Part C (waste data) and Part D (purchasing data) of the Agency Progress Report will be trialled for the 20102011 reporting period.

Each agency will receive a copy of Parts B, C and D in Excel format, with data included from their 200809 submission. Once the data for the 201011 reporting period have been entered, the spreadsheet will automatically calculate the percentage change from 200809 to 201011 for each waste and procurement stream reported by that agency.

The electronic reporting template also allows space for information to be entered where the agency is aware of inconsistencies and/or discrepancies in the data provided for this reporting period, and/or where no data were collected and the reason for this.

In order to gain a better understanding of some of the waste management and procurement issues agencies are faced with, the reporting template for 201011 also allows scope for clarification, and/or seeks additional information, with respect to:

number of quotes for printing orders on recycled content2 paper that were accepted by the agency (Part B2)

whether an agency included excavated fill that was reused onsite (or on another project managed by that agency) in its recycled volumes (Part C2)

classification (of some) construction waste as contaminated (e.g. by asbestos), where it has been disposed of to landfill (Part C2)

additional waste (recycling) and/or procurement streams, not included as standard, that an agency has identified and is using (Parts C1, C2, D1, D2).

1 For the purposes of reporting for the 201011 period, the 12 month reporting period will end 31 March 2011. This will negate the need to accommodate any changes to the make-up of the agency, resulting from the NSW Government restructure on 3 April 2011.

2 For the purposes of purchasing paper products, the recycled content classification extends to include products that are from sustain-able sources (e.g. FSC, PEFC, AFS certified, Rainforest Alliance, Fairtrade, certified carbon neutral), and/or it can be demonstrated that they are ethically sourced.

3


NSW Government Sustainability PolicyThe NSW Government Sustainability Policy integrates WRAPP with other aspects of sustainability in NSW Government operations previously covered in separate policies. All agencies should be familiar with the requirements.

For WRAPP purposes, the policy specifies:

A minimum of 85 per cent of all copy paper purchased by NSW Government by 2014 to contain recycled content. The WRAPP specifies that agencies are expected to purchase the product with the highest proportion of recycled content where it is cost and performance competitive.

Agencies, from the commencement of the 2008/09 financial year, to specify inclusion of at least one recycled content option as part of each publication quote sought. Under the principles of WRAPP, agencies are expected to purchase the recycled paper option where it is cost and performance competitive.

Budget dependent agencies are now required to purchase products and appliances, where relevant, available and fit for purpose, that have:

a minimum 4-star rating under the Minimum Energy Performance Standards Scheme (MEPS), and/or

a minimum 4-star rating under the Water Efficiency Labelling and Standards Scheme (WELS), or are Smart Approved WaterMark products and services (for outdoor use).

Agencies are encouraged to set intermediate targets for purchase of recycled content paper to ensure they meet the 2014 target (85 per cent of all copy paper). Agencies should also ensure they meet the other sustainability requirements of the NSW Government Sustainability Policy (greenhouse emissions, water, energy and fleet)3.

3 The Policy is available at: www.environment.nsw.gov.au/government/policy.htm (Refer also to Premiers Memorandum M2008-28).


Audit Office and Public Accounts Committee reviewsThe Audit Office of NSW released the findings from a performance audit of waste reduction and recycling efforts by government agencies. The Auditor Generals report (2008) found that WRAPP had been successful in reducing the proportion of waste going to landfill, and increasing the use of recycled content materials in the public sector. It made a number of recommendations, the implementation of which was subsequently reviewed by the Public Accounts Committee (PAC) in 2009.

Specifically, the Office of Environment and Heritage (OEH) will:

encourage large waste generators who are exempt from biennial reporting to continue to provide data on their WRAPP performance for this reporting period

continue to work with the Department of Finance and Services to achieve WRAPP outcomes through sustainability requirements in government contracts

work with key stakeholders to identify a better way to calculate (and report) the amount of construction (excavation) waste generated and is reused either onsite or offsite by the same agency, as distinct to being disposed of to a recycling company

encourage agencies to reduce overall paper consumption and increase the use of recycled content paper, (in conjunction with the NSW Government Sustainability Policy).

5


Reporting progress

The WRAPP Progress ReportAll agencies with over 200 FTE employees must report every two years to OEH with respect to relevant data for the generation of waste, waste recycled, and materials purchased including those with recycled-content, and on progress made in implementing their WRAPP Plan.

Information from the biennial Progress Reports will be used to:

report to the Premier and Minister for the Environment

report on whole-of-government progress under the WRAPP in the WRAPP Progress Report, in the NSW Government Sustainability Report and in the NSW State of the Environment Report.

Feedback will be provided to each agency on their progress, including areas where they are not complying with the policy.

Agencies with less than 200 FTE staff are exempt from submitting a biennial WRAPP Agency Progress Report (refer Red Tape Review section), however they must address specific WRAPP matters in their Annual Report on a triennial basis.

Reporting periodThe next report is due on Wednesday 31 August 2011 and should describe WRAPP progress for any continuous 12-month period between July 2009 and end of March 2011.

Each agency may select to report over a financial year, calendar year or another 12 month period of its choosing within the given timeframe. Please provide WRAPP data based on the agency structure as it was prior to the April 2011 NSW Government restructure.

Reporting entities for 2010-2011WRAPP data is to be reported for the agency structure as it was prior to the NSW Government restructure on 3 April 2011.

Agency annual reporting requirementsSeparate to the submission of their biennial WRAPP Progress Report to OEH, agencies must also include in their annual report4 a summary of the progress made against the requirements of the WRAPP in each of the following areas:

reducing the generation of waste (waste avoidance and minimisation)

resource recovery (waste reuse and recycling)

the use of recycled material (purchase of recycled-content materials).

For further information refer to Treasury Circular 02/08. Small agencies (

Wrapp reporting Guidelines 2011 7NSW Government Sustainability policy 7

Who must prepare the report?Each agency to have a nominated WRAPP contact officer to prepare the progress report.

When is the report due?Agency progress reports must be submitted to OEH no later than Wednesday 31 August 2011.

Who needs to approve the report?The report must be signed off by the Head of the Agency and a hard copy of signed pages 11 and 24 sent to OEH. Please also include any other completed pages that have been hand written.

This year, Parts B, C and D can be submitted in hard copy, but should also be submitted electronically (soft copy). Each agency has been provided with an electronic template for all parts of the Progress Report, with data from their 200809 reporting period already entered into Parts B, C and D of the spreadsheet. Please enter data for the 20102011 reporting period into this template. Embedded equations will calculate percentage change in waste management and procurement data.

Electronic submission of this template back to OEH will allow all data to be uploaded into a central database. This will be used to compute whole of government statistics.

Where is the report sent?Signed (hard) copy of pages 11 and 24of the 20102011 Report to be sent to:

Mr Bernard CarlonDivisional Director Sustainability Programs Office of Environment and Heritage PO Box A290 SYDNEY SOUTH NSW 1232

Electronic (soft) copy of the 20102011 data is to be emailed to: [email protected] (An electronic template for this data has been supplied to individual agencies. Please contact OEH if you have not received your template).

WRAPP reporting requirements: what do I have to do?What needs to be in the report?Agencies will need to report WRAPP data based on their structure as it was prior to 3 April 2011.

Progress reports must provide the following information:

Part A General agency information (include reporting agency name, any name changes during the reporting period, and where applicable, new agency name)

Part B Key result areas Part C Waste data Part D Purchasing data Agency checklist

(Data is to have been collected over a continuous 12 month period between July 2009 and end of March 2011).


Information for progress reports

The importance of good dataThe information each agency provides will be used to estimate whole of government waste management and procurement data. Some of the data will be used to report on whole of government performance for this reporting period. It is therefore very important that rigour is applied to the collection of the data that each agency provides in their WRAPP Progress Report.

Data need to be reported for a continuous 12 month period to enable collation of representative data across all agencies.

If data provided are estimated it is recommended that a representative sample be taken over a relevant shorter period of time (e.g. 4 months) and a best estimate generated by extrapolating the data to represent a 12 month period.

Please indicate which figures are estimates (in the Progress Report template).

Please complete all relevant fields. Where data cannot be provided, please write the reason(s) in the comments field (e.g. unknown if data has not been collected and where relevant, the reason).

Please note that for the 2010-2011 reporting template OEH has provided data in the electronic template from the previous WRAPP report supplied by the agency.

Please also provide any additional information in the relevant section which explains where there have been difficulties in obtaining accurate data, and/or the reasons for any significant variations in data from the previous reporting period.

Reports need to contain the following information:

Part A: General agency informationAll agencies must complete the general information table and have the report signed by the Head of the Agency.

Part B: Key result areasPlease complete the Key result areas (Part B) in the 201011 reporting template and provide information, where relevant, on each of the key result areas:

B1 WRAPP Plan and associated policies

B2 WRAPP purchasing decisions (procurement contracts)

B3 Waste avoidance and recycling practices

B4 Procurement of recycled-content products

B5 Staff awareness of WRAPP

B6 Future actions

Wrapp reporting Guidelines 2011 9NSW Government Sustainability policy 9

Please provide information on any barriers or impediments to implementing the WRAPP Plan. This information will be used to improve cross-government programs that support agencies to implement their WRAPP Plan.

Part C: Waste dataEach agency is required to collect data on the quantities of specified types of materials (waste streams) being disposed of.

Each agency is required to provide data on the total quantities of waste generated and amount recycled by the agency and any contractors (acting on behalf of the agency). Types of waste covered by the WRAPP are defined inAttachment1.

Agencies should consider doing regular waste audits to determine the types and quantities of waste being generated and the amount recycled. If you need more information on reporting categories or on waste auditing, please contact the Sustainable Government Team at the Office of Environment and Heritage (OEH) see the Help is available section in this report.

All agencies must complete the table in Part C1for paper, cardboard (packaging), toner cartridges, co-mingled containers, and computers.

Only agencies that undertake construction, infrastructure maintenance or demolition activities (or contract other agencies or organisations to do this type of work for them) must complete the table in Part C2for vegetation, and construction and demolition materials.

In addition, each agency is encouraged to report other significant waste generated or recycling initiatives, even if they are not specified under the WRAPP. Examples include food waste from hospitals and institutions, and fly ash from power generation. Space has been provided in the tables in Part C1 and C2 for Other types of waste. Please remember to specify the type of waste material.

All data must be provided in the units specified in the table (unless completing other) we cannot accept any other units as this will affect our ability to aggregate whole-of-government performance. Density conversion factors for WRAPP materials are available from OEH (and included in Attachment 2). Assistance can also be provided by OEH on how to apply these conversion factors.

Part D: Purchasing dataAll agencies are required to collect data on the quantities of certain types of materials and products purchased by the agency.

Each agency is also required to provide data on the total quantities of materials or products with recycled content being purchased by the agency.

All agencies must complete the table in Part Dfor the amounts of paper and office products purchased (D1).

10 Wrapp reporting Guidelines 201110

Only agencies that undertake landscaping, construction or infrastructure maintenance (or contract other agencies or organisations to do this type of work for them) are required to complete the table inPart Dfor the amounts of landscaping and construction materials purchased (D2).

Each agency is also encouraged to report other significant construction material purchased, (where not listed in Part D). These may be reported in the other category. Remember to specify the product or material and units (if completing this section).

Budget dependant agencies are required to complete the table in Part D detailing the purchase of energy and water efficient products and appliances (D3). Non-budget dependant agencies are also encouraged to complete this section.

All data must be provided in the units specified in the table (unless completing other) we cannot accept any other units as this will affect our ability to aggregate whole of government performance. Types of products and materials purchased that are covered by the WRAPP are defined in Attachment1.

Agency checklistPlease check the completeness of the 201011 Progress Report prior to submission, by using the agency checklist. This section is to be signed by the WRAPP Contact Officer.

Help is availableThe Sustainability Programs Division within OEH is available to assist agencies to implement and report on their WRAPP initiatives.

For more information on the WRAPP, progress reporting requirements, or any other questions relating to the WRAPP please contact:

Phone: Project Officers (02) 9995 6379 (02) 4221 6903

Switchboard (02) 9995 5000

Email: [email protected]

Internet: www.environment.nsw.gov.au/wrapp


agency progress report: 20102011 reporting period

Part A: General agency informationA1 Agency details (prior to April 2011)

Name of reporting agency (for 2010-2011 reporting period):

Current name of agency (i.e. after the April 2011 restructure)

Previous name of agency (if changed between July 2009 and March 2011), and date agency structure changed

Name of Agency Head and title:

Signature of Agency Head:

Agency postal address and web address:

A2 WRAPP contact responsible for preparing the reportName:

Position:

Branch/division:

Phone: Fax:

Email:

A3 Report scopeAgency (Head Office) location(s) and entities covered by the report(attach separate page if necessary):

Total number of full time or equivalent staff in each location/entity:

Reporting period (dates from/to): Note this is for the agency structure prior to April 2011


Part B: Key result areas

B1 Including the WRAPP in plans and policies

Have WRAPP principles been included in the agencys:

Plan/policies Yes No

Corporate Plan

Purchasing Policy

Sustainability Action Plan

Environmental Management System (e.g. ISO 14001)

Other (please describe):

Does the agency have a current WRAPP Plan?

When was it last reviewed internally (updated)?

B2 Including the WRAPP in purchasing decisionsMany agencies use state government contracts although not all of these contracts include waste minimisation and recycled content requirements. Please advise of any initiatives to include WRAPP principles in the agencys purchasing contracts including results, issues and barriers.

Include here action taken to include at least one recycled content* option as part of each publication quote sought as required under the NSW Government Sustainability Policy.

Yes No

Did the agency include the requirement for at least one recycled-content option as part of each publication quote?

Did the agency accept any recycled-content options?

If so, how many in total, and as a proportion of the total?

*For the purposes of purchasing paper products, the recycled content classification extends to include products that are from sustainable sources (e.g. FSC, PEFC, AFS certified, Rainforest Alliance, Fairtrade, certified carbon neutral), and/or it can be demonstrated that they are ethically sourced.


B3 Waste avoidance and recycling

a) Please tick the following waste avoidance and recycling practices which are commonly used across the agency:

Avoidance Yes No

double-sided printing

reusing single-sided paper e.g. for drafts, notebooks

extensive use of email to replace printed material

intranet and electronic publishing

extending normal office refurbishment cycles

accurately estimating material quantities needed (to avoid waste)

ordering materials in standard sizes to minimise off-cuts and waste

Recycling Yes No

paper recycling system

cardboard recycling system

toner cartridge collection

collecting reusable products for future use

suppliers take back packaging for recycling

recycling of co-mingled containers e.g. glass bottles, aluminium cans, PET

reusing spare resources from one project to another

reusing, mulching or composting vegetation waste

establishing a worm farm(s) to recycle small amounts of organic matter

b) Does the agency manage any public places? (Please see the definition of public place in Attachment 1)

If yes, are there recycling systems in place?

How many recycling bins are provided? _________________________________

If this information is available, please advise how many tonnes of recycling are collected in a 12-month period _________________________________


c) List any new initiatives undertaken by the agency in this reporting period to improve waste avoidance, reuse and/or recycling. Please outline initiatives, results, issues and barriers that can be shared with other government departments.

Initiative Results Issues/barriers

B4 Increasing the range of recycled content* products and materials purchased

For this reporting period please identify any new products and materials purchased with recycled content:

*For the purposes of purchasing paper products, the recycled content classification extends to include products that are from sustainable sources (e.g. FSC, PEFC, AFS certified, Rainforest Alliance, Fairtrade, certified carbon neutral), and/or it can be demonstrated that they are ethically sourced.


B5 Staff awareness of WRAPP

a) For this reporting period has the agency undertaken any of the following WRAPP staff awareness initiatives:

Initiative Yes No

WRAPP Plan and progress reports are placed on intranet for staff access

Distributed WRAPP related messages through email or on notice boards

WRAPP included at inductions and at other relevant staff training

Publicised WRAPP achievements within the organisation

Clearly marked (segregated) collection points (for recycling)

Sustainability comments/suggestion box

b) Please outline any other innovative WRAPP awareness/learning activities the agency has undertaken since the last WRAPP report.


B6 Future actionsProvide information on key actions planned for the next reporting period (201011) to:

a) Reduce waste

b) Recover resources

c) Increase recycled content purchasing


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D3 Energy and water efficient products and appliancesThis section must be completed by budget dependent agencies. Other agencies are also encouraged to complete.

Complete all categories if none purchased, please mark as 0 or nil

See Attachment 1 for definitions

Minimum Energy Performance Standard (MEPS)

Product/appliance Number of units Energy rating#

Water Efficiency Labelling and Standards (WELS)

Product/appliance Number of units Water rating#

Smart Approved WaterMark Products outdoor use

Product/appliance Number of units Smart approved yes/no

# If a product/appliance with less than the minimum 4-star rating is purchased please indicate below the reason(s) for selecting this product.

(Please attach additional page(s) if necessary)


Additional comments:

C1 Waste

copy paper and all other office paper

cardboard

combined paper/cardboard (if applicable)

used toner cartridges

co-mingled containers (office based)

computer CPUs and laptops (if applicable)

computer monitors (if applicable)

computer components combined (if applicable)

C2 Waste

vegetation waste

concrete

fill/Virgin Excavated Natural Material

asphalt

timber

bricks and roof tiles

glass

plasterboard

steel

non-ferrous metals

mixed waste streams

other (please specify)


D1 Purchasing

A4 white paper (including letterhead)

A3 white paper

printing and publications (paper)

toner cartridges

D2 Purchasing

landscaping materials

concrete

fill/ Virgin Excavated Natural Material

asphalt

aggregate

timber

sand

other (please specify)


Agency checklistPrior to submitting the agencys WRAPP report, please ensure the following have been completed:

Data verification

Every reasonable effort has been made to ensure that the information and data supplied are accurate or well estimated.

(Please do not guess the figures as this will result in misleading or incorrect government reporting).

All data from contractors have been included in relevant WRAPP categories (e.g. printing, landscaping, construction).

For reporting categories where data are currently unavailable, the agency will implement data collection systems prior to the next reporting period.

Report completion

The Agency Head has signed the WRAPP Progress Report (see Part A)

Information has been provided in each of the Key Result Areas (see Part B)

Data have been provided on waste and recycling (see Part C)

Data have been provided on purchasing (see Part D )

All relevant category boxes contain a figure or a notation

If no materials were purchased or waste generated write a 0 or Nil

Where data cannot be provided please write the reason(s) in the Comments column

If any of the vegetation/landscaping and construction tables are not applicable please annotate accordingly on this report.

Acknowledgement

SIGNED WRAPP CONTACT OFFICER

DATE


Attachment 1Definitions of waste and purchasing materialsThe following definitions will assist agencies to fill out Part C and Part D.

Please note that descriptions of vegetation, construction and demolition materials are broad to encompass the range of activities undertaken by government agencies.

If a material used by the agency is not described below exactly, EITHER list it under the category that it fits into best and briefly describe it in the comments section, OR list it as an Other category with a description.

Waste and recycling

Material Description

Asphalt Any materials containing bituminous hydrocarbons. May contain additives such as concrete. Includes recycled asphalt pavement.

Bricks and roof tiles Clay bricks and roof tiles which may be mixed together. This can include small amounts of concrete or plaster render.

Cardboard Packaging e.g. boxes, cartons and containers.

Co-mingled containers This includes the following containers, packaging and products: glass bottles and jars; aluminium cans; foil and food trays; steel cans; aerosol cans; liquid paper board cartons; PET, HDPE, PVC, LDPE and PP bottles.

Computer CPUs and laptops

Includes central processing units (CPUs), laptops, notebooks, hard drives and servers. (Note CPUs and computer monitors can be recorded together).

Computer monitors Includes CRT and LCD monitors. (Note CPUs and computer monitors can be recorded together).

Concrete Mixture of cement, sand and aggregates. May include additives or substitutes such as fly ash.

Copy paper and all other office paper

Used plain white printer and photocopier paper in A4 and A3 sizes. Used stationery such as folders, files, coloured or tinted paper, publications, forms, newspapers, magazines, advertising material, envelopes, phone books, wrapping paper, letterhead, post-it notes.

Fill Excavated material such as clay, gravel, sand, soil and rock that has been mixed with another waste or excavated from areas that are contaminated with manufactured chemicals, as the result of industrial, commercial, mining or agricultural activities. For reporting purposes fill and VENM are combined.

Glass Sheet glass used for doors, windows, partitioning.

Non-ferrous metal Metal building materials other than steel e.g. aluminium, brass, copper.

Other categories Agencies can report on other categories of waste they are generating or recycling (please specify).

Plasterboard Composite material of gypsum and cardboard used for interior panels for buildings.

26 Wrapp reporting Guidelines 2011 NSW Government Sustainability policy


Public place Any place that the public is entitled to use and is open to the public with or without an entry fee. Examples of public places, relevant to WRAPP reporting include: national parks, historic sites, railway stations, ferry wharves, bus stops, parks and reserves, cricket grounds, football stadiums, and sports venues. Also included are agencies with substantial lands (e.g. Catchment Authorities), high visitation public buildings (e.g. the Art Gallery and Museums) and places that involve intense use by large numbers of people (e.g. Sydney Opera House).Areas not included in this definition are counter areas, office reception areas, foyers.

Public place recycling Co-mingled beverage containers (e.g. glass, aluminium, plastic), paper and cardboard.

Recycling bins Any container used to capture recycling materials in a public place.

Steel Metal building products and materials e.g. reinforcing steel, sheet roofing, structural columns and beams.

Timber Wood materials used for formwork or other construction purposes.

Total quantity generated

The combination of the amount of waste disposed to landfill and the amount recycled. For example, 800 tonnes recycled and 200 tonnes to landfill equals 1,000 tonnes generated.

Used toner cartridges Cartridges for printers, faxes, photocopiers, and multifunction machines (combined fax/copier/printer).

Vegetation waste Vegetation such as leaves, grass clippings, branches and logs. Includes materials that have been processed e.g. sawn, chipped, mulched or composted. Does not include putrescible waste such as food scraps.

Virgin Excavated Natural Material (VENM)

Virgin Excavated Natural Material such as clay, gravel, sand, soil and rock that is not mixed with any other waste and has been excavated from areas that are not contaminated with manufactured chemicals, as the result of industrial, commercial, mining or agricultural activities. For reporting purposes, fill and VENM are combined.

Purchasing


A4 and A3 paper White A4 and A3 paper used within offices including letterhead but not coloured or tinted paper.

Asphalt Any materials containing bituminous hydrocarbons. May contain additives such as concrete. Includes recycled asphalt pavement.

Aggregates Rock or other hard materials such as concrete, crushed stone or bricks, between 4.25mm and 100mm particle size. See Australian Standards for detailed specifications.

Bricks and roof tiles (recycled content)

Reclaimed, reused or recycled bricks and roof tiles.

Concrete Mixture of cement, sand and aggregates. May include additives or substitutes such as fly ash.



Energy and water efficient products & appliances

Mandatory energy efficiency labelling and Minimum Energy Performance Standards (MEPS) www.energyrating.gov.au requirements cover a range of electrical appliances and equipment. The objective of the two schemes is to improve product energy efficiency. Electrical products which are required to be energy labelled are refrigerators and freezers, clothes washers, clothes dryers, dishwashers, and single phase non-ducted air conditioners and televisions.

Water Efficiency Labelling and Standards (WELS) www.waterrating.gov.au/consumers/index.html#products is Australias water efficiency labelling scheme. It currently applies to plumbing products showers, tap equipment and flow controllers (not mandatory), sanitary ware toilet (lavatory) equipment, urinal equipment, white goods clothes washers, dishwashers.

Smart Approved WaterMark www.smartwatermark.org/home/default.asp is Australias outdoor water saving labelling program. This is a voluntary scheme and applies principally to products used in rainwater harvesting, grey water systems, plumbing and cleaning.

Fill Excavated material such as clay, gravel, sand, soil and rock that has been mixed with another waste or excavated from areas that are contaminated with manufactured chemicals, as the result of industrial, commercial, mining or agricultural activities. For reporting purposes, fill and VENM are combined.

Landscaping materials Organic products such as mulch, compost, bark, wood chips and soil blends.

Other categories Agencies can report on other major categories of materials they are purchasing (please specify).

Paper Products For the purposes of purchasing paper products, the recycling content classification extends to include products that are from sustainable sources (e.g. FSC, PEFC, AFS certified, Rainforest Alliance, Fairtrade, certified carbon neutral), and/or it can be demonstrated that they are ethically sourced.

Printing and publications Paper used in printing publications including reports, forms, educational or advertising material, brochures, pamphlets, posters, etc. This includes printing within the agency or by an external printing company. (Report as equivalent reams of 80 gsm A4 paper).

Sand Very fine hard aggregate between 0.75mm and 4.25 mm in size. See Australian Standard for detailed specification.

Timber (recycled content)

Reclaimed, reused or recycled timber.

Toner cartridges For printers, faxes, photocopiers and multifunction machines (combined fax/copier/printer).

Total quantity purchased The entire amount purchased, including the amount with recycled content.

Virgin Excavated Natural Material (VENM)

Virgin excavated natural material such as clay, gravel, sand, soil and rock that is not mixed with any other waste and has been excavated from areas that are not contaminated with manufactured chemicals, as the result of industrial, commercial, mining or agricultural activities. For reporting purposes, fill and VENM are combined.

28 Wrapp reporting Guidelines 2011 NSW Government Sustainability policy

Attachment 2Density Conversion Factors for WRAPP MaterialsTable 1: Office materials

A typical wheelie bin has a volume of 240 litres or 0.24m3. Measure the bin volume if waste is stored in other types of containers.

Material PurchasingTonnes per cubic metre

Waste*Tonnes per cubic metre

Comments

A3/A4 Paper Not applicable 0.24 Based on standard 80gsm A4 office paper. 500 sheets per ream.

other office paper Not applicable 0.24 General mixed waste paper.

packaging Not applicable 0.05 Based on flattened, stacked cardboard boxes

commingled containers

Not applicable 0.017 General mixed containers such as aluminium cans, plastic bottles.

Important note: A full wheelie bin holds, on average, 60kg of paper. This figure for a full bin can vary between 20kg to 120kg depending on the type of paper it contains (e.g. shredded paper versus books).

Table 2: Construction and demolition materials

MaterialPurchasingTonnes per cubic metre

Waste*Tonnes per cubic metre

Comments

concrete 2.3 1.1 May vary depending on type of concrete.

fill 1.3 1.3 See note below.

asphalt 1.65 1.6 May vary between 1.5 to 1.7tm3. Based on Recovered Asphalt Pavement (RAP).

aggregates 1.5 1.5 See note below.

VENM 2.0 2.0 Will vary depending on compaction and composition (e.g. rocks)

timber 1.6 1.1 Purchasing figure based on palletised, kiln-cured pine.

sand 1.5 1.5 See note below.

landscaping materials/waste

1.0 1.0 May vary depending on type of material and water density. See Table 4 for additional specific products.

bricks and roof tiles Not applicable 1.3 See note below.

steel Not applicable 0.65 Based on average weight of reinforcing rods. See Table 5 for other steel products.

* These figures (Table 2) assume medium compaction. Compaction may increase densities by five fold. Densities may vary depending on degree of compaction, composition of waste (i.e. is it homogenous) and water content.


Table 3: General waste

Material Tonnes per cubic metre (t/m3)

residential rubbish (uncompacted) 0.131

residential rubbish (compacted) 0.296

Table 4: Landscaping materials


soil mixes/amenders 1.1 1.3

mulch and bark chips 0.2 0.4

fill and aggregates 1.1 1.3

soil conditioners/composted organics 0.6 1.0

Table 5: Construction and demolition steel


processed scrap (shredded, sheared etc.) 0.9

structural steel (RSJ beams, girders etc.) 0.9

reinforcing steel/rods 0.6

sheet cladding/roofing iron 0.4

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