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Microsoft Office Word Microsoft Office Word 20072007

Session 4 – Desktop Session 4 – Desktop PublishingPublishing

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How Can You Make How Can You Make Documents Easy to Documents Easy to Read?Read? HeadlinesHeadlines GraphicsGraphics ColumnsColumns TablesTables PicturesPictures Picture captionsPicture captions

FontsFonts Font colorsFont colors Font stylesFont styles BordersBorders HyperlinksHyperlinks Section headingsSection headings

Desktop PublishingDesktop Publishing

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How Can You Make How Can You Make Documents Easy to Documents Easy to Read?Read? HeadlinesHeadlines GraphicsGraphics ColumnsColumns TablesTables PicturesPictures Picture captionsPicture captions

FontsFonts Font colorsFont colors Font stylesFont styles BordersBorders HyperlinksHyperlinks Section headingsSection headings

Desktop PublishingDesktop Publishing

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Desktop PublishingDesktop Publishing

Produces high-quality printed material. Produces high-quality printed material.

Used on desktop computersUsed on desktop computers

Desktop Publishing programs:Desktop Publishing programs:– Microsoft WordMicrosoft Word– Microsoft PublishMicrosoft Publish– Quark ExpressQuark Express

I like the Microsoft products

best!

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What’s the Easiest Way What’s the Easiest Way to Create a Headline?to Create a Headline?

WordArtWordArt

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WordArtWordArt

Easy eye-catching textEasy eye-catching text

Can use as is -- or modifyCan use as is -- or modify

How to Insert WordArt:How to Insert WordArt:– Click Click Insert > WordArtInsert > WordArt

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Customizing WordArtCustomizing WordArt

Change text or styleChange text or style Click Click WordArt Tools > WordArt Tools > Edit TextEdit Text

Change design choiceChange design choice Click design in Click design in WordArt StylesWordArt Styles area area

Change shapeChange shape Click Click WordArt ShapeWordArt Shape button button

Change colorChange color Click Click Shape FillShape Fill button button

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ExperimentExperiment

Read the next two slidesRead the next two slidesTry to read them as quickly as Try to read them as quickly as

possiblepossible

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Paragraph AParagraph A

Computer security is big business, as Computer security is big business, as evidenced by some 13,000 to 14,000 evidenced by some 13,000 to 14,000 information-technology practitioners, information-technology practitioners, product makers, analysts and investors product makers, analysts and investors gathered for the RSA Conference, the gathered for the RSA Conference, the security industry's most important annual security industry's most important annual get together. That's a far cry from the first get together. That's a far cry from the first RSA Conference 14 years ago, which RSA Conference 14 years ago, which brought together a few dozen brought together a few dozen cryptographers, and better than last year's cryptographers, and better than last year's assemblage of just over 10,000 attendees. assemblage of just over 10,000 attendees.

— From The Wall Street Journal, Feb. 2005

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Paragraph BParagraph B

The computer The computer security market was security market was worth $27.2 billion in worth $27.2 billion in 2004, up 19% from 2004, up 19% from $22.8 billion in 2003, $22.8 billion in 2003, according to research according to research firm IDC. It's expected firm IDC. It's expected to grow at a similar to grow at a similar clip to reach $52.2 clip to reach $52.2 billion by 2008. The billion by 2008. The number of number of

companies at the companies at the RSA Conference RSA Conference reflected the growth, reflected the growth, too. The showroom's too. The showroom's 275 company booths 275 company booths were sold out, with were sold out, with another 60 another 60 companies were wait companies were wait listed. A year ago, listed. A year ago, 250 companies had 250 companies had booths.booths.

— From The Wall Street Journal, Feb. 2005

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Questions:Questions:

Which paragraph was printed in Which paragraph was printed in larger type?larger type?

Which had more words?Which had more words?Which was easier to read?Which was easier to read?

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ColumnsColumns

Document can be divided into sectionsDocument can be divided into sections

Each Section - different number of Each Section - different number of columnscolumns

Easy Method:Easy Method:– Select textSelect text– Leave some text unselected at top & Leave some text unselected at top &

bottombottom– Click Click Insert > ColumnsInsert > Columns– Choose 2 columnsChoose 2 columns

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Graphics for Graphics for Documents:Documents: WordArtWordArt

ClipArtClipArt

PicturesPictures

DrawingsDrawings

CalloutsCallouts

Don’t forget me!

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ClipArtClipArt

Easily availableEasily available

No copyrights involvedNo copyrights involved

Method:Method:– Click Click Insert > ClipArtInsert > ClipArt

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Graphics FeaturesGraphics Features

Text can wrap around itText can wrap around it

Can be anchored to certain textCan be anchored to certain text

One color can be transparentOne color can be transparent

Picture toolbarPicture toolbar

A “canvas” can keep them A “canvas” can keep them togethertogether

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Text WrappingText Wrapping

InlineInline– Default, simpleDefault, simple– Acts like giant text characterActs like giant text character

FloatingFloating– Image can be easily movedImage can be easily moved– Text can wrap around graphicText can wrap around graphic– ““Square”, “Top & Bottom”, “In Front”Square”, “Top & Bottom”, “In Front”

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Text wrapping is my favorite part of Word!

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Those @$%ing Those @$%ing Symbols!Symbols! Can insert hundreds of symbolsCan insert hundreds of symbols

And international charactersAnd international characters

Method:Method:– Click Click Insert > SymbolInsert > Symbol– Choose font, symbol, click Choose font, symbol, click InsertInsert– Or choose Or choose Special CharactersSpecial Characters tab tab

Dropped CapsDropped Caps

Click Click Insert | Drop CapInsert | Drop Cap

From www.fontcraft.com

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BordersBorders

Can go around:Can go around:– Table cellsTable cells– ParagraphsParagraphs– Whole pagesWhole pages– Text boxesText boxes

Method:Method:– Click Click Home > BordersHome > Borders button button

AA BB

CC DDThis is a Text Box

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ExtraExtra

Pictures & CaptionsPictures & Captions

Page Headers & FootersPage Headers & Footers

Section HeadingsSection Headings

Tables of ContentsTables of Contents

IndexesIndexes

CalloutsCallouts

I SAID, DON’T FORGET ME !!

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ReviewReview

What’s a quick way to make What’s a quick way to make headlines?headlines?

Why use 2 columns?Why use 2 columns?

Why use clip art?Why use clip art?

How do you make text flow How do you make text flow around an image?around an image?