Feature Overview

Strategic Planning

Purchasing

Operations

Accounting

Reporting

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Flight Allocation 12

Prepayment/Resale 11

Administration 13

Home

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Introduction to the software

FuelPlus airline.EFM is a proven fuel management system that is in use at major

airlines around the world. By working closely with industry-leading carriers, a platform was

created that streamlines essential fuel management activities, automates routine manual

processes and integrates with other operational and commercial software systems.

FuelPlus airline.EFM stores and manages key data from all your fuel management activities.This means that important information – such as fuel consumption figures and fuel prices –is easier to access and can be used to help you plan more strategically. It also automaticallylinks this data to streamline processes by, for example, using volume forecasts to calculatebudgets or generating fuel contracts based on awarded bids.

Home Strategic Planning

Planning Fuel demand

Planning Budgets

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FuelPlus airline.EFM will help you plan your budgets by calculating the likely costs of fuel. It uses the forecasted fuel volume per location in combination with your current exchangerates and contract prices. In addition you can provide forward prices for fuel product and add-ons in order to predict the future costs more precisely.

Create multiple budgets per forecastManage forward curves for product, add-ons, and FX rates

The Planning module helps you calculate your fuel volume forecast based on information you provide. By using automatically generated statistical fuel data airline.EFM calculates volume forecast plans per location.

Create flight schedule and capture schedule dataImport of SSIM flight schedulesCalculate fuel volume forecasts per flight/location/monthDefine schedule modifiers to calculate different planning scenarios

Tendering for fuel

The Tender module automates the fuel tender process to a large extend. The moduleprovides functions to create and publish tender invitations as well as to capture, evaluateand normalize bids. Built-in audit trails and tender reports ensure that tenders areconducted in a transparent manner in line with internal and external audit regulations.

Create a tender from calculated volume forecast plans using expected fuel quantitiesand number of flight eventsPublish tender invitations in PDF or electronic format to invited biddersAuto calculate which is the best bid based on defined reference dataSet up a workflow to approve tender decision before final awardAutomatically generate a contract using data from the awarded bid

You can interrogate and analyze the data stored within the airline.EFM system, to have a clearer picture of your fuel spend and to make more informed decisions that improve internal efficiencies.

Here are some examples of reports that you can generate to help with your planning:

Airport Overview: Display the fuel volumes and the prices for a particular area orairportVolume Forecast Details: Display information on the planned emission and fuelquantities, by month or by departure station, destination station, or aircraft typeContractual Station Average Prices: Display the released station average prices, which are used for tankering calculations.

Home Purchasing

Contract Management

Reports that help planning

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Keeping track of all your fuel and supply-related contracts is crucial for tankering, costcalculation and invoice verification. With airline.EFM, you have a tool that supports you inyour day to day business.

Manage fuel, services and logistics related contractsUse all common pricing methodsCapture duties, fees and taxes by using user defined price componentsDefine volume, event, period, or percentage-based price componentsManage single or multi airline contractsUse any unit of measure and any currencyAutomated conversion between local currency and invoice currencySystem keeps track of price history for every price componentDefine time series for both energy quotations and exchange ratesIndex-based contract prices can be automatically updated

Home Purchasing

Inventory & Logistics

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Self-supply has become a viable option to increase supply security and stay in control of themarket. FuelPlus airline.EFM gives you all the functionality to setup storages, managedeliveries and keep track of your inventories on a daily base.

Define fuel storages and supply lines

Electronic import of bills of lading

System valuates volume movements based on effective contracts

Monitor daily inventory on volume and value

Manage end of month statements and adjustments

Capture daily density for gross to net conversion

Forecast inventory development using actual and planned deliveries

Generate monthly volume order plan for supplier nomination

Valuate inventory using selectable valuation methods

Manage transportation events and calculate expected costs

Home Operations

The Operations module helps you to collect and process all the operational data related toactual flights and fueling activities. FuelPlus airline.ONE is capable of interfacing with a varietyof operational systems to remove the need for manual entry of data such as:

Actual flight event data including aircraft type, departure, destination, flight number,and flight dateFuel volumes at various stages such as before fueling, off blocks, on blocks etcFuel ticket data including supplier, customer, refueler, flight number, location, aircraftregistration, fuel quantity, density, temperature

Here are some of this module’s key features:

Calculate statistical fuel data per aircraft type and leg for planning and estimation purposeCapture or import actual flight events into the systemCapture or import fuel tickets and link to actual flightsMatch fuel tickets with effective contracts and calculate expected costs for fuelingVerify operational data such as flight events and fuel tickets against reference dataGenerate accruals for product and services received

Operations Monitoring

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Taking advantage of location based fuel price differences is a proven option to reduce costs.The Tankering module assists you in providing daily price data to your operational flightplanning system and finding the balance between tankering savings and burnoff costs.

Daily calculation of station average pricesExtensive price checks before publicationDefine special tankering instructions to overrule tankering policyCalculate tankering scenarios per leg and aircraft typeGenerate tankering recommendation reports per leg and aircraft typeReport on over-fueling including loss calculation

Tankering

Home Operations

The Emissions module supports the correct calculation of tonne-kilometre data and CO2emissions for all flights operated under EU ETS and the generation of related annual reports.The module also supports the emission forecast calculation using airline’s future flightschedules and statistical fuel consumption/emissions per sector and aircraft type.

Calculate emission forecasts based on flight schedule

Monitor actual emissions per flight event

Report variance between planned vs actual emissions

Submit reports to competent authority

Reports that help monitor operations

Emission Monitoring

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Amongst other reports, you can see an overview on how the emissions, volumes, costs, and prices of planned flight events differ from those of actual flight events.

Actual volumes and costs: Display the actual fuel quantities and costs for flight eventson a monthly basis

Forecast Variance Details: Display how the emissions, volumes, costs, and prices foreach planned flight event differ from the actual flight event

Home Accounting

It’s incredibly time consuming to manually check every single fuel invoice, so often airlines don’t check or they might check only a sample of invoices or approve them based on historical averages or tolerances.

FuelPlus airline.EFM enables you to make sure that for every single invoice, you are only paying for the amount of fuel that was uplifted and at the correct contract terms.

This is possible with minimal manual work, because airline.EFM can process electronic invoices and automatically perform the following checks:

Invoice is backed by an effective contract

Invoice items refer to actual flight events and flights haven't been invoiced already

Invoiced price is in line with contract price

Invoiced quantities match with fuel ticket quantities

Invoiced VAT corresponds with VAT rates applicable for delivery location and flight type

Other key features include:

Display detailed information on invoice items that did not pass the invoice checks

Create accounting documents for released invoices; these documents can be sent to anaccounting system such as SAP, Orcale, JD Edwards, etc.

View or add remarks and attachments to invoices

Manually accept or reject an invoice item that failed the automated invoice checks

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Invoice Validation

Home Accounting

Accruals reflect the airline's open liabilities towards suppliers. FuelPlus airline.EFM calculates accruals in both invoice and accounting currency for all fuel transactions that were entered into the system.

Calculate accruals in invoice currency based on effective contracts

Daily conversion of accruals into accounting currency using the latest availableexchange rates

Report on accruals per location, contract type, supplier and currency

System automatically reduces or closes accruals upon invoice acceptance

Close accruals manually in case no invoice is expected

Automated upload of accruals to accounting system

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Accrual Calculation

Home Reporting

The Report Center enables you to run a wide range of reports, which provide important information about all your fuel management activities – from overviews and summaries to very detailed statistics. And because airline.EFM stores data from all parts of the fuel management process (planning, tendering, operations, accounting) these reports enable you to identify patterns and links between the activities of separate departments.

Here are some examples of generic reports:

Suppliers at a specific station, ranked by volume

Comparison of energy quotations for analysis

Overview on the federal tax liabilities and refunds for a specific time period

Tonne-kilometre data in the format required for the EU Emissions Trading Scheme

CO2 emissions data in the required format

Rejected invoices and their details, including remarks

Distribution of various pricing Indices, based on location and total uplift volume

Actual fuel volume distribution by supplier per location and month

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Report Center

Home Prepayment

The Prepayment module supports in the calculation of prepayment amounts for futureperiods. The module further keeps track of each supplier’s prepayment account by balancingprepaid amounts against approved invoices and calculated accruals.

Calculate prepayment amount

Link invoice to prepayment account

Manage prepayment accounts & adjustments

Report account balances, transactions & prepayment flights

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Prepayment Module

Resale

Resale Module

The Resale module enables airlines to resell fuel from own inventory or from an into plane contract to 3rd parties based on a sales contract. The modules provides functions to set up sales contracts, derive sales events from fuel tickets, produce invoices, and generate related journal entries for the financial system to record the transaction.

Set up sales contracts with 3rd parties based in market index or fixed prices

Use fuel tickets to derive sales events

Valuate sales events and create related accruals receivable.

Produce sales invoice in PDF or IATA XML format

Generate journal entries for product resale to accounting system

Home Flight Allocation

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Flight Allocation Module

At main hubs, to minimize the risk of supply outages, airlines spread fuel demand acrossvarious suppliers and different types of supply. In general fuel can be supplied directly into-plane by contracting a fuel supplier or from the airline's own inventory that is held in fueltanks at the airport. in the later case the airline contracts with a refueling company to deliverfuel from the tank into the aircrafts.

In both cases the airline need to control the allocation of fuel to the different fuel supplytypes and within each supply type to the contracted fuel suppliers and refueling companies.The allocation scheme serves as the base for all procurement and logistics activities whichhappen later in the process such as fuel tendering, volume nomination, and logisticsplanning.

Create and maintain monthly allocation plan

Distribute allocation plan to involved parties

Confirm allocation plan

Roll allocation plan forward

Home Administration

The Administration module lets you add and modify the basic data required by airline.EFM,including:

Companies: airlines, suppliers, into-plane agents

Aircraft: types, registration, statistical leg data

Geography: countries, areas, airports

Purchasing: main categories, price categories

Market data: time series, commodities, financial sources

Currencies: exchange rates, energy quotations

Accounting: fiscal years, invoice issuers / counterparty accounts, expense accounts /

customer accounts, price mapping, VAT overview

System: translation dictionary, system parameters, tolerances

User management: users, user restrictions

Administration

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FuelPlus Group – Confidential and Proprietary Information

FuelPlus Group

E-Mail: info@fuelplus.com

Web: www.fuelplus.com