Time ManagementKnow your goals Plan your day the night beforeThe principles beingMeetings Delegate effectivelyWhat did you do yesterday

Know your goalsWhat things are most important to you?Set specific and measurable goals with

SMARTer goalsHow to structure your time to do it?Do most important to you in the most productive part

of the day

Plan your day the night beforeActivities are ranked upon these general criteria:

A. Tasks that are important and urgent

B. Tasks that are important and not urgent

C. Tasks that are not important and urgent

D. Tasks that are not important and not urgent

Each group is then rank-ordered in priorityDownloadable prioritized To Do list

The principles beingBe always punctualOnce you commit yourself to a certain schedule, be

sure to fulfill itIf you have things that urgent, try to accomplish

before its due dateKeep an updated file of your daily schedule

The principles being Establish routines and patterns of work to improve

efficiency Break complicated or difficult tasks into achievable

steps Identify the best time for each activity, for you and

others Be prepared to sudden changes of your daily

schedule

The principles beingSet 2 or 3 times a day aside to look at your emailsAssign folders for people that you receive regular

correspondenceRead, Reply, Next for most of your emails

Meetings Just before the end of the day:

Have a fresh knowledge of what's happeningHave an incentive to be briefCan think overnightReturn next day to the challenge refreshed

Meetings • Meetings should produce benefits• Meetings should convened if needed• Ask:

– What is its purpose? – What benefits are expected? – How would you achieve these without this meeting?

Meetings Use an agendaOnly people needed should attendInsist people come preparedStart on timeStick to the subject

Meetings A white board can be used

Focus attentionEnsure understands what has been decided

Circulate these at the end of the meetingEnsure a note

Delegate effectivelyChose the taskChose the personCommunicate effectivelyEnsure understanding and commitmentReview progressTrain and allow for mistakesGive credit

Chose the taskOthers can do with better, sooner and cheaperDevelop othersRoutine and administrativeMeetings

Chose the personAbilityReliabilityTraining requirementExperience

Communicate effectivelyWhat is neededWhy it is neededWhen it is neededIdentify progress review dates

What did you do yesterday Take a piece of paper Divide your working day into half hour intervals For each half hour interval indicate the activity you

involved

What did you do yesterday Highlight in red activities not important and not

urgent Highlight in orange activities not important and

urgent Highlight in yellow activities important and not

urgent Highlight in green activities important and urgent Review weekly how you used your time

ConclusionAdjust the plan each dayAlways remembering your key goalsReview weekly how you used your timeDon't spend endless time reordering "to do lists"When a task is complete just cross it out

Not responsible for above content error and mistake