GPSS FUNDING

WORKSHOP

Shaunita ErvinAssistant Director of Finance

and AdministrationMendenhall 214 A

252-328-2902ervins@ecu.edu

REQUEST There should be ONE form per

conference per organization All request should be put in at least

6 weeks before the event. Travel should be requested 6 weeks

in advance NO alcoholic beverages No abbreviations (BGSA)

REQUEST PROCESS Submit request Wait for approval After notification of approval contact

Shaunita Ervin to proceed with request.

FISCAL YEAR DEADLINES

The fiscal year ends June 30, 2014. Any event or travel request after June 1, 2014 will be taken out of 14-15 funds.

EVENT FUNDING REQUEST & SUPPLIES

EVENT FUNDING REQUEST (SUPPLIES)

Specify what type of supplies you are requesting for

Attach an invoice or printout of your supplies and which vendor you plan to order your supplies from.

If you are ordering T-shirts, please ensure your logo/design has been approved with ECU Marketing & Design. Email: MarketingDesign@ecu.edu

Provide a total cost of your supplies

FOOD REQUEST If you are requesting food for a meeting,

funds will be reimbursement only. Submit a list of attendees and an

agenda for the meeting Original itemized receipts are required

REQUEST FOR EVENTS Do not leave any section blank (N/A) Attach documentation regarding event such

as invoices or estimates Be sure to complete the expense forecast

and justification for your event.

REQUEST TO TRAVEL

BE SURE TO TURN IN ALL RECEIPTS WITHIN 10 DAYS

REQUEST TO TRAVEL Students are NOT ALLOWED to

travel if he/she is on probation with the Office of Student Rights and Responsibilities

Attach documentation such as airline, hotel, conference, agenda, and registration information

Be sure to attach all agreement forms (Student travel code of conduct, travel procedure agreement

Sign your travel form online (Onestop)

REQUEST TO TRAVEL A list of students attending including their

name, address, banner ID, phone number, and email.

Original receipts must be turned in within 10 days in order to receive reimbursement. If it has been pass 10 days written justification is required in order to process travel reimbursement form

If driving personal vehicle include MapQuest that calculate mileage. Gas will be reimbursed at $0.33 per mile

Please provide a detailed justification!

FORMS https://s3.amazonaws.com/os_uploads/9699

7_Student%20Travel%20Code%20of%20Conduct%2061611.pdf

https://s3.amazonaws.com/os_uploads/96996_Procedure_Agreement.pdf

QUESTIONS??