Sharing & Sitemailboxes under the Hood Martina Grom, atwork

MVP Office 365

mg@atwork.at

@magrom

Site Mailboxes are a new feature in Exchange Online and SharePoint Online, which helps users to work together within Outlook and SharePoint. In this session you'll learn how to configure them and see Tips & Tricks around Sharing, Collaboration and Site Mailboxes. How can I configure my sharing features and what are common usecases for site mailboxes? What's the difference between Sitemailboxes, Shared Mailboxes and Distribution Lists?

What‘s the difference?

Modern Public Folder

•Exchange Online•Outlook Integration•Widely used•50 GB / 50 Mailboxes / 2,5 TB•Kiosk: not available•Internal only

Shared Mailboxes

•Exchange Online•10 GB Storage•Outlook Integration•Kiosk: not available•Internal only

Sitemailboxes

•Exchange Online / SharePoint Online•Outlook Integration•Mails only / Documents in Document libraries•5 GB Storage•Kiosk: not available•Internal only

Yammer groups

•Yammer integrated•Outlook integration coming soon•More discussion based•Great also for external collaboration•Available

Modern Public Folders• Free!• Exchange Online• Up to 2,5 TB at no additional costs• Outlook Integration• Not for Archiving E-Mails• No Versioning• No Check in / check out• No Notifications for changes• Not indexed by Exchange Search• Outlook 2007 – Outlook 2013, Outlook for Mac• OWA limited usage

Demo

Shared mailboxes• Free!• Mail enabled / centralized Mailservice• Convert into licensed version and vice versa• Good for group access• Primary solution prior to modern public folders• No separate login• Works in OWA and Outlook

Demo

Sitemailboxes• Integrated in SharePoint Online• Great for project sites• Easy way to upload documents• Outlook integrated (2013 only, Owners and Members)• Maximum 10 Sitemailboxes / User / Outlook• Documents accessible in Outlook• Owners or Members group (or part of a security group in that

groups, contribute permissions)• External Team members can‘t access• Requires sync scripts if Hybrid Exchange

Demo

Yammer Groups

• Included in Office 365 Enterprise Plans• Integration in SharePoint available• Also group collaboration with external

members• Outlook Integration coming soon• Multiple external networks available

Demo

•Team appears as virtual identity (e.g., sales@contoso.com)

•Working on shared queue of incoming requests

•Answering as the virtual identity, not the individual

Working on behalf of a virtual entity

•History of public conversations

•Accessible to everyone•Discoverable/searchable for everyone

•Not in the inbox

Public, unobtrusive conversations

•Working towards a shared outcome/purpose

•Working together on shared deliverables

•Need to get all the tools we need to be successful

Working together as a team

•Share information•Collaborate•Discuss•Vote•Praise•Announce

Collaborate with a group

Site MailboxesPublic Folders Shared Mailboxes Yammer Group

When to use what?

About me

Martina GromCEO atwork

BloggerCloud Architectmg@atwork.at

blogs.technet.com/austriaBlog.atwork.at

cloudusergroup.at@magrom

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