Sharing & Sitemailboxes under the hood
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Sharing & Sitemailboxes under the Hood Martina Grom, atwork MVP Office 365 [email protected] @magrom
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Site Mailboxes are a new feature in Exchange Online and SharePoint Online, which helps users to work together within Outlook and SharePoint. In this session you'll learn how to configure them and see Tips & Tricks around Sharing, Collaboration and Site Mailboxes. How can I configure my sharing features and what are common usecases for site mailboxes? What's the difference between Modern public folders, Sitemailboxes, Shared Mailboxes and Yammer Groups?
Transcript of Sharing & Sitemailboxes under the hood
Sharing & Sitemailboxes under the Hood Martina Grom, atwork
MVP Office 365
@magrom
Site Mailboxes are a new feature in Exchange Online and SharePoint Online, which helps users to work together within Outlook and SharePoint. In this session you'll learn how to configure them and see Tips & Tricks around Sharing, Collaboration and Site Mailboxes. How can I configure my sharing features and what are common usecases for site mailboxes? What's the difference between Sitemailboxes, Shared Mailboxes and Distribution Lists?
What‘s the difference?
Modern Public Folder
•Exchange Online•Outlook Integration•Widely used•50 GB / 50 Mailboxes / 2,5 TB•Kiosk: not available•Internal only
Shared Mailboxes
•Exchange Online•10 GB Storage•Outlook Integration•Kiosk: not available•Internal only
Sitemailboxes
•Exchange Online / SharePoint Online•Outlook Integration•Mails only / Documents in Document libraries•5 GB Storage•Kiosk: not available•Internal only
Yammer groups
•Yammer integrated•Outlook integration coming soon•More discussion based•Great also for external collaboration•Available
Modern Public Folders• Free!• Exchange Online• Up to 2,5 TB at no additional costs• Outlook Integration• Not for Archiving E-Mails• No Versioning• No Check in / check out• No Notifications for changes• Not indexed by Exchange Search• Outlook 2007 – Outlook 2013, Outlook for Mac• OWA limited usage
Demo
Shared mailboxes• Free!• Mail enabled / centralized Mailservice• Convert into licensed version and vice versa• Good for group access• Primary solution prior to modern public folders• No separate login• Works in OWA and Outlook
Demo
Sitemailboxes• Integrated in SharePoint Online• Great for project sites• Easy way to upload documents• Outlook integrated (2013 only, Owners and Members)• Maximum 10 Sitemailboxes / User / Outlook• Documents accessible in Outlook• Owners or Members group (or part of a security group in that
groups, contribute permissions)• External Team members can‘t access• Requires sync scripts if Hybrid Exchange
Demo
Yammer Groups
• Included in Office 365 Enterprise Plans• Integration in SharePoint available• Also group collaboration with external
members• Outlook Integration coming soon• Multiple external networks available
Demo
•Team appears as virtual identity (e.g., [email protected])
•Working on shared queue of incoming requests
•Answering as the virtual identity, not the individual
Working on behalf of a virtual entity
•History of public conversations
•Accessible to everyone•Discoverable/searchable for everyone
•Not in the inbox
Public, unobtrusive conversations
•Working towards a shared outcome/purpose
•Working together on shared deliverables
•Need to get all the tools we need to be successful
Working together as a team
•Share information•Collaborate•Discuss•Vote•Praise•Announce
Collaborate with a group
Site MailboxesPublic Folders Shared Mailboxes Yammer Group
When to use what?
About me
Martina GromCEO atwork
BloggerCloud [email protected]
blogs.technet.com/austriaBlog.atwork.at
cloudusergroup.at@magrom
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