Post on 21-Dec-2015
PCC.PCC.Roma , November 2014 Roma , November 2014
Spanish Cadastre:
Collaborative maintenance and dissemination
Spanish Cadastre:
Collaborative maintenance and dissemination
Amalia Velasco Martín-Varés
Sapnish Directorate General for Cadastre
PCCRoma, November 2014
1.1.IntroductionIntroduction
2.2.Cadastral ProceduresCadastral Procedures
3.3.AgreementsAgreements
4.4.Cadastral Information Cadastral Information SystemSystem
5.5.Customers careCustomers care
PCCRoma, November 2014
1. Introduction1. Introduction
The Spanish Cadastre is principally a fiscal cadastre, whose databases of cadastral values of rural and urban real estate are the basis for the calculation of real estate tax and other local, regional and national taxes.
But this is not its only purpose: it is also a territorial database allowing the location and identification of cadastral parcels and the assignment of the cadastral reference, as well as the supply of graphic and literal information to other public entities.
PCCRoma, November 2014
Real Estate Identification data: cadastral reference, province, municipality, addresses
or location.
Juridical data of real estate: Titleholders’ name and national identity number,
addresses of titleholders and the notification address, date of acquisition and rights data….
Physical data of real estate: land area, representation of the Buildings (even with
the description of every floor) buildings area, class of crops, and other data of the constructions
Economic data of the real estates: value of land, value of construction and cadastral value, criteria and valuating module, real
estate taxable value, exemptions and benefits.
1. Introduction1. Introduction
The Spanish Cadastre is a register that describes the real estates and gives them a value
PCCRoma, November 2014
C OD . D ELEGAC IÓ N
80 B ar celo n a
C OD . M U N IC IPIO
279 TER R ASS A R E F E R E N C IA C A T A S T R A L
7 31 00 13 DG10 71 BC OD . VÍA PÚ BLIC A N Ú M . D
2565 R B PAR E AL E GR E, D E L 71
C .C .C ro q uis C atast ral
SIG
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C R O QU IS A ESC ALA 1: 150 F echa de impr es ión: miér coles , 01 de abri l de 2009 14:16:28
PLAN TA 1 A 5
V .14 1
V .24 6
C O M U N2 2
V .33 6
T ZA1
T ZA1
T ZA1
SU PER F IC IE PAR C ELA : 136 m²
S UPE R F IC IE S S E G Ú N US O S
C ó d ig o S u p . e n m ² D e sc r ip c ió nV .1 4 2 R E S ID E N C IA L U S O P R O P I OV .2 4 7 R E S ID E N C IA L U S O P R O P I OV .3 3 7 R E S ID E N C IA L U S O P R O P I O
C O M U N 2 2 C O M U N
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C OD . D ELEGAC IÓN
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C OD . M U N IC IPIO
2 79 TE R R AS S A R E F E R E N C IA C A T A S T R A L
7 31 00 13 DG1 0 71 BC OD . VÍA PÚ BLIC A N Ú M . D
2 56 5 R B P AR E AL E G R E , D E L 7 1
C .C .C ro q uis C atast ral
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C R OQU IS A ESC ALA 1: 150 F echa de impres ión: miércoles, 01 de abri l de 2009 14:15:42
PLAN TA BAJA
C O M U N2 2
C .12 7
C .22 9
A A P2 8
C .32 9
SU PER F IC IE PAR C ELA : 136 m²
S UP E R F IC IE S S E G Ú N US O S
C ó d ig o S u p . e n m ² D e sc r ip c ió nA A P 2 8 A P A R C A M I E N TO
C .1 2 7 C O M E R C I O U S O P R O P I O
C .2 2 9 C O M E R C I O U S O P R O P I O
C .3 2 9 C O M E R C I O U S O P R O P I O
C O M U N 2 2 C O M U N
T O T A L 1 3 5
Physical data of real estate: land surface, buildings surface, conservation status of the constructions, use (legal and actual one), typology, year of construction…..
The cadastral value for each property is determined objectively from the data in the Real Estate Cadastre.
C OD . D ELEGAC IÓ N
8 0 B ar c el o n a
C OD . M U N IC IPIO
2 79 TER R ASS A R E F E R E N C IA C A T A S T R A L
7 31 00 13 DG10 71 BC OD . VÍA PÚ BLIC A N Ú M . D
2 56 5 R B PAR E AL E G R E, D E L 7 1
C .C .C ro q uis C atast ral
SIG
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C R O QU IS A ESC ALA 1: 150 F echa de impr es ión: miér coles , 01 de abri l de 2009 14:14:35
PLAN TA GEN ER AL
V I4 1
V II9 5
V T Z A2
V5
V T Z A2
V4
V T Z A2
SU PER F IC IE PAR C ELA : 136 m²
SU PER F IC IE C O N ST R U ID A
Sobre R asante :
Bajo R asante :
T OT AL :
970 m²
0 m²
970 m²
F OT OG R AF ÍA
1. Introduction1. Introduction
PCCRoma, November 2014
– the duty of the cadastral titleholder and any other person to collaborate with the cadastre
–the obligation to declare of the individuals subject to become cadastral titleholders as owners of any of the rights that originate registration
–the obligation of •notaries,• property registrars,• local authorities •and other public institutions that act over the territory to communicate all
change in the characteristics of the real estates to the cadastre.
The Spanish Cadastre, to achieve its main task (valuation) in a proper way, has as priority to keep a regularly updated database.
The Law stipulates
1. Introduction1. Introduction
The Spanish Cadastre, unlike the Land Register, is compulsory. All the properties have to be registered in it
PCCRoma, November 2014
The Spanish General Directorate for Cadastre is responsible of creation, maintenance and diffusion of the cadastral data either directly or in collaboration with local authorities and other public entities,
Employees: 2.439 employees , 93% in regional and province offices (52)Alliances with 2.000 other collaborators
1. Introduction1. Introduction
PCCRoma, November 2014
Daily update
Massive update
Results of the cadastral update in 2013
Number of changes of titleholder in our own offices 608.230Number of changes of titleholder by collaborating administration 768.103Number of changes of titleholder by Notaries and Property Registers 655.902Number of Urban units updated in our offices 323.828Number Urban units updated by collaborating administration 738.226
the changes are captured and reflected in the data base by the 52 Cadastral Management Offices, with the help of the collaborating administrations and profesionals.
PCCRoma, November 2014
Inclusion of the properties is compulsory:
declarations Institutional
colaboration: Notary and Land Register, Tax
Admnistration, Local Governments and other
entities (communications/ informations supply)
Updating mass actions: Collective Real Estates
ValuationsFollowing-up and checking: solving
inconsistency, unregistered properties, inspection
Inclusion of the properties is compulsory:
declarations Institutional
colaboration: Notary and Land Register, Tax
Admnistration, Local Governments and other
entities (communications/ informations supply)
Updating mass actions: Collective Real Estates
ValuationsFollowing-up and checking: solving
inconsistency, unregistered properties, inspection
¿How do we ¿How do we obtain the obtain the cadastral cadastral
information?information?
A wide A wide range of range of
sources of sources of informationinformation
1. Introduction1. IntroductionIn order to keep up to date the information we use different procedures and alliances
PCCRoma, November 2014
Direct action DGC
InspectionInspection
At the request of citizens
Other competent Adms.
Data collection Data collection of of
unregistered unregistered properties properties
(Regularizació(Regularización)n)
Mass valuationMass valuation
Solving Solving inconsistenciesinconsistencies
CorrectionsCorrections
Self Self declarationsdeclarations
ApplicationsApplications
AppealsAppeals
Solving Solving inconsistenciesinconsistencies
CorrectionsCorrections
CommunicationsCommunications
2. Cadastral Procedures2. Cadastral Procedures
PCCRoma, November 2014
Communications
2. Cadastral Procedures2. Cadastral Procedures
Other Public Administrations cooperationOther Public Administrations cooperation
CompulsoryCompulsory
Breaking down bureaucratic steps. They send information, it Breaking down bureaucratic steps. They send information, it loads automatically into our database: No papers loads automatically into our database: No papers 1.1.Notaries and land registersNotaries and land registers2.2.Tax department (Persons data)Tax department (Persons data)3.3.MunicipalitiesMunicipalities4.4.Other Administrations (expropiations…)Other Administrations (expropiations…)
Citizens released from the responsability of self declarationCitizens released from the responsability of self declaration
Their responsibility. No cadastral approval
Only control of the quality
PCCRoma, November 2014
Self Declarations Models
2. Cadastral Procedures2. Cadastral Procedures
901N901N:: Legal data changes: ownership, co-ownership,easement,… Legal data changes: ownership, co-ownership,easement,…Documentation:Documentation: Deed of sale, purchasing contracts, deed of inheritance Deed of sale, purchasing contracts, deed of inheritance
902N902N:: Physical data changes: nuew buildings, refursbishment, division into Physical data changes: nuew buildings, refursbishment, division into urban real estateurban real estateDocumentation:Documentation: Notarial documents, technical documents, maps, Notarial documents, technical documents, maps, photographsphotographs
903N903N:: Division, assemblage, addition,Division, assemblage, addition, segregationsegregationDocumentation:Documentation: Notarial documents, maps (before and after) Notarial documents, maps (before and after)
904N904N:: Demolition, change of use or crop Demolition, change of use or cropDocumentation:Documentation: Technical documents, maps, administrative authorization Technical documents, maps, administrative authorization
Of course with the help p rofesionals
PCCRoma, November 2014
3. Agreements3. Agreements
Local AuthoritiesLocal Authorities
Professional associations (Real Estate Agents; topogtafs,lawyers,
etc)
Professional associations (Real Estate Agents; topogtafs,lawyers,
etc)
Other Administrations
Other Administrations
Other Provincial Offices
Other Provincial Offices
Land RegistriesLand Registries
NotariesNotaries Agreements Communications Information
supply PIC…
Communications
Information Supply
Communications
PIC Information Supply
Cooperation agreements
CadastreCadastreCadastreCadastre
Information flowInformation flow
PCCRoma, November 2014
The strategy consists of considering the collaborators as providers and beneficiaries of the Spanish General Directorate for Cadastre: they help us to maintain our data base updated, they acquire all necessary data for their taxation and other goals
Data is electronically provided by collaborators; they can even process the information working directly in our system or sending data through the E-Office
The strategy consists of considering the collaborators as providers and beneficiaries of the Spanish General Directorate for Cadastre: they help us to maintain our data base updated, they acquire all necessary data for their taxation and other goals
Data is electronically provided by collaborators; they can even process the information working directly in our system or sending data through the E-Office
ALLIANCES: Agreements with Municipalities and other Public EntitiesALLIANCES: Agreements with Municipalities and other Public Entities
3. Agreements3. Agreements
processing cadastral procedures
PCCRoma, November 2014
• Municipalities are very much interested in colaborating with cadastre in updating the cadastral data base
Municipal taxs
Recurrent Property tax
3. Agreements3. Agreements
PCCRoma, November 2014
NotaryNotary Performs acts in legal affairs Witnessing signatures in documents Gives probative value in transactions
(purchase contracts, inheritances, power of attorney)
Land RegisterLand Register Gives total guarantee to the registered
documents Registered person is considered to be the
undisputed owner
DifferencesDifferences
Land RegistryLand Registry CadastreCadastre
Public Purpose: legal Department of Justice Voluntary
Restrictive access Purpose: Multi –Purpose (Fiscal) Tax Department Compulsory
3. Agreements. Notaries and 3. Agreements. Notaries and Land RegistersLand Registers
The registration rights enjoy the presumption of truthfulness in accordance with
principles de legitimacy and publicity, but us the supreme court have
established that this presumption of truthfulness does not reach to the
circumstances de facto : extension of the parcel, exact situation (maps),
characteristics …,.
The registration rights enjoy the presumption of truthfulness in accordance with
principles de legitimacy and publicity, but us the supreme court have
established that this presumption of truthfulness does not reach to the
circumstances de facto : extension of the parcel, exact situation (maps),
characteristics …,.
PCCRoma, November 2014
Purchasing Purchasing contracts contracts
and othersand others
Private Private contractcontract
IndividualIndividual
CadasterCadaster
Compulsory
Deed of saleDeed of sale
NotaryNotary
Not Compulsory
Perform acts in legal affairs
Land RegisterLand Register
Registration Public register
Cadastral Cadastral referencereference
CadasterCadaster
Not Compulsory
3. Agreements. Notaries and 3. Agreements. Notaries and Land RegistersLand Registers
PCCRoma, November 2014
Total NotariesTotal Notaries
Data sent 2013Data sent 2013
3.700.000 movements 2.000.000 communications (Deeds of
sale) 1.000.000 changes ownership
automatically (50%)
Total Land RegistersTotal Land Registers
3.000 aprox.3.000 aprox.
1.500 aprox.1.500 aprox.
3. Agreements. Notaries and 3. Agreements. Notaries and Land RegistersLand Registers
PCCRoma, November 2014
Sen
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NotariesNotaries
Land RegisterLand Register
Cadastral Cadastral Virtual Office Virtual Office (electronic (electronic site (SEDE)site (SEDE)
Interrelate
Registered users
3. Agreements. Notaries and 3. Agreements. Notaries and Land RegistersLand Registers
PCCRoma, November 2014
3. Agreements. 3. Agreements.
Other agents that works in the Other agents that works in the territoryterritory
Obligation to communicate changes in the real estates
And also agreements to share information
PCCRoma, November 2014
• Check
Statements Communications And appealings and claims
• Inspection
• Valuation Procedure Planning Market studies
We incorporate it in our Cadastral information system.
For internal and external UsersSIGCA
They give us information accesible on line
33. Agreements. . Agreements.
Other agents that works in the Other agents that works in the territoryterritory
PCCRoma, November 2014
The Cadastral Information System is a dynamic, open system with numerous flows of interchange of information with multiple external agents who interact with the Cadastre’s databases both as suppliers of information and as users and clients
4. Cadastral Information 4. Cadastral Information SystemSystem
PCCRoma, November 2014
• Change of business model. From a fiscal cadastre to a multi-purpose cadastre,
• fixing of a public policy of maintenance and dissemination of cadastral information
4. Cadastral Information 4. Cadastral Information SystemSystem
– From a direct processing to management and control. – Transition from a corporate system to a system of
information available to all agents collaborators Definition of services available. Collaboration Scenarios Identity Management
PCCRoma, November 2014
Quality policyQuality policy
Data protection policyData protection policy
Users:Users: Citizens have open access to all data except
those subject to Data Protection Law. (Personal data of the owner and value data)
Public Administrations (performance of their competencies)
Identified cadastral owners can also access to their own protected data
4. Cadastral Information 4. Cadastral Information SystemSystem
PCCRoma, November 2014
• ICT as necessary support of the cadastral business model, developing new opportunities, creating value, beyond the mere mechanizationStrategic commitment of the cadastre by ICT
4. Cadastral Information 4. Cadastral Information SystemSystem
• Open System: maintenance and dissemination of information.• Updated System: continuously integrating various sources of information. • Dynamic System: capable of responding to the needs of the business• Normalizer System: as a guarantee of quality of data, products and procedures• Centralized/ decentraliced responsibility of preserving the quality of the data
in the corresponding territorial area • Geographic information system: integrates graphical information of the
territory with the alphanumeric information.
Characterization
PCCRoma, November 2014
Aplications
• SIGCA (SI cadastral Graphic System):• Maintenance of the graphical information (cartography, FXCC,
images). • Creation of thematic maps. Georeferencing • Consultation and certification of alphanumeric and graphical
information. • Tools for valuation (f.e. areas of value, values reports)
SAUCE (Cadastral manteinance):• Validación y valoración
• SIGECA (SI Cadastral management):• Integrated Management of ALL the procedures for updating the Cadastre • Exchange of information with ALL the external agents • Definition, production and management of cadastral documents • Consultation and certification of alphanumeric information.
4. Cadastral Information 4. Cadastral Information SystemSystem
PCCRoma, November 2014
AplicationsCadastral Virtual Office, (Electronic Site (SEC))
Query and certification of alphanumeric and graphical information (citizens, registered users, CIP).
Query of the processing status of files. Online aplications.Notification by appearance
Exchange of information with colaborators. Regular XML Files Direct Connection
Registration of administrative files Direct Recording of alterations of ownership Desktop of cadastral applications(Citrix)
Web services
4. Cadastral Information 4. Cadastral Information SystemSystem
PCCRoma, November 2014
Collaboration Scenarios
Users4. Cadastral Information 4. Cadastral Information
SystemSystem
Municipality
Municipality
Municipality
Exchanging XML files. Standarized Exchange formatsExchanging XML files. Standarized Exchange formats
Accessing directly to the Cadastral applications and tools that we serve in a CITRIX platformAccessing directly to the Cadastral applications and tools that we serve in a CITRIX platform
Web Services of query and update of information with exchange formats. Web Services of query and update of information with exchange formats.
PCCRoma, November 2014
• 2500 internal users ( Cadastre staff)
• Users / organizations managed by the electronic Office
Evolución anual
Users
Organizations users 12.389
Registered Users 59.909
Users with direct access to applications of cadastre 2.167
4. Cadastral Information 4. Cadastral Information SystemSystem
PCCRoma, November 2014
Evolution of Cadastral Information System
•1988-1998 Highly decentralized system •1998 Establishment of BD (centralized BDNC) •1999 Continuous GIS for all the Spanish territory•2003 CVO Cadastral Virtual Office •2004 Cartography in CVO•2007 Collaboration Scenarios (Citrix, XML, Web Services) •2008-2009 Electronic Site of Cadastre. E-government (procidings)•2010-2012 Consolidation of application servers and data servers •2011 Electronic notifications. •2012 Electronic Document. •2013 administration without paper….Digitalitation
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4. Cadastral Information 4. Cadastral Information SystemSystem
PCCRoma, November 2014
4. Cadastral Information 4. Cadastral Information SystemSystem
Internal usersCompanies
ProfesionalsRegional Public Administration
Citizens
Notaries and Land Registrars
Central Public Administration Co
ntro
l of
user
s
PCCRoma, November 2014
E-OfficeE-Office
6. Customer service6. Customer service
Net of collaborating agents (3.800 Net of collaborating agents (3.800 aprox.)aprox.)
Location: Public administrations Professional
associations Others Less than 20 Km
Computer conected to General Directorate Electronic site.
Controled by SDGC
General Information Certificates Issue of electronic
notifications
Cadastral Information Points (PIC)Cadastral Information Points (PIC)
Face to face :Face to face : 52 provincial offices52 provincial offices
Call centerCall center
Cadastral Virtual Cadastral Virtual Office(SEDE)Office(SEDE)
PCC.PCC.Roma , November 2014 Roma , November 2014
ConclusionsConclusions
In order to achieve their objectives the Spanish In order to achieve their objectives the Spanish Cadastre has had to developCadastre has had to develop
•A win win approach
•A legislation that obliges citizens and public administrations to declare and collaborate with cadastre.
•Standardized procedures and exchange formats. •Instructions to the collaborators and mechanisms for quality control
•A solid centralized information system
•Flexible ITC applications .
•A Cadastral Virtual Office that provides data, tools and services to citizens and public administrations.
•And a rigorous system to control the users
•A win win approach
•A legislation that obliges citizens and public administrations to declare and collaborate with cadastre.
•Standardized procedures and exchange formats. •Instructions to the collaborators and mechanisms for quality control
•A solid centralized information system
•Flexible ITC applications .
•A Cadastral Virtual Office that provides data, tools and services to citizens and public administrations.
•And a rigorous system to control the users