PACERS Change Agent Meeting

June 26, 2013

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Agenda• Welcome • Project Update• Modules • Timeclock / Kiosk Location Update• Employee Self Service Update• Communications Update• Questions

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

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Project UpdateAlison Redmond

EasyPay Program Project UpdateDeliverable II: ePay Statement• ETS is testing in production• Access via new employee portal page • Have worked on finishing touches with input

from HR, OPC, CFO• On schedule for August delivery

6/26/2013

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Project UpdateAlison Redmond

• Data Collection effort started on time - June 24 – Last day to complete is July 16– Data Collection Tool Questions:

Contact Hugo Carvajal @ (954) 357-5924 or email hcarvajal@broward.org

– HR Pay Rule Questions: Contact Allen Wilson @ (954) 357-6090 or email awilson@broward.org

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

PKING Consulting, Inc. | PACERS CM&T, LLC. 5

Project UpdateAlison Redmond

Data Collection Plans:• Data is imported into Cyborg by 7/17• Reports will be run from Cyborg by 7/24• Data to be validated by Supervisors• Corrections from Supervisors due back by 8/7

6/26/2013

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Project UpdateAlison Redmond

• Project team creating test scripts for unit test, on schedule for mid-July

• Testing begins – August 6 in GC 311• Unit Test Complete October 15th

• Integration testing (Cyborg and Midas) to start in August

• Memo sent out this week to Directors identifying a group of payroll liaisons to be potential testers and trainers

6/26/2013

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Project UpdateAlison Redmond

• Operational Testing October 24 - December 6 • Online Tutorial Available Early January 2014• Classroom Training Begins in January 2014• Go Live Will Be in Early 2014 with 4 Phases

– Will run parallel pay runs before Go Live to ensure payroll results

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

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Project UpdateAlison Redmond

Smart Phone application planned for hourly employees working in remote locations with no access to a time clock or computer

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

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Modules Alison Redmond

• Timekeeping module will automate the processing of Broward County’s timekeeping policies.

• Activities module will automate the processing of time spent on certain activities.

• Leave module will automate the processing of Broward County’s leave policies, including FMLA events.

• Attendance module will automate the processing of Broward County’s employee attendance policies.

• Device Manager module enables the flow of data between the time clock and the Timekeeping module.

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

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Timeclocks & KiosksAlison Redmond

• 4500 Clock upgraded to In Touch Clock• Employee Clock-in using barcode on employee

badge or 6-digit pin number plus Touch ID• Remote Access from ETS to time clock for

support issues and users push a button to speak to help desk

– County purchasing additional clocks to meet agency needs. Cost allocation to be determined.

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

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Employee Self Service Portal Catrina Stewart-Cosme / Carlos Alvarez

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

ACCESS All County Employees Will Have Access

Anytime, Anywhere24 / 7 - Work , Home

Coming Soon!

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Employee Self Service Portal Catrina Stewart-Cosme / Carlos Alvarez

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

ePay Statement – Coming Soon! • Replaces paper paystubs

• View online… anytime, anywhere

• Visit the easyPay website to view sample

Password ResetDon’t wait, register now using

Self Service Xpress

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QuestionsAlison Redmond

– Next Meeting – July 24, 2013

6/26/2013 PKING Consulting, Inc. | PACERS CM&T, LLC.

PACERS PURSUITPKING Consulting, Inc. | PACERS CM&T® Engagement Series

Reset Questions

Are you wearing your easyPay Button?

A. No

B. It’s here somewhere…

C. Yes, I never leave home without it.

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Reset Questions

Are you wearing your easyPay Button?

A. NoIncorrect

B. It’s here somewhere…Incorrect

C. Yes, I never leave home without it.Correct

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Reset Questions

How many KPass courses have you taken?

A. What’s KPass?

B. LOL

C. At least 3

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Reset Questions

How many KPass courses have you taken?

A. What’s KPass?Incorrect

B. LOLIncorrect

C. At least 3Correct

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Reset Questions

For hourly employees, how is time worked recorded in easyPay?

A. Paper Time Sheets

C. Smart Phone

B. Time Clock & Computer

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Reset Questions

For hourly employees, how is time worked recorded in easyPay?

A. Paper Time SheetsIncorrect

C. Smart PhoneIncorrect

B. Time Clock & ComputerCorrect

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Reset Questions

What if an hourly employee forgets to clock in or out?

A. The supervisor will edit the time sheet.

B. The shift is flagged in the Kronos schedule.

C. The supervisor receives an email alert.

D. All of the Above

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Reset Questions

What if an hourly employee forgets to clock in or out?

A. The supervisor will edit the time sheet.Incorrect

B. The shift is flagged in the Kronos schedule.Incorrect

C. The supervisor receives an email alert.Incorrect

D. All of the AboveCorrect

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Reset Questions

Where are the answers to these trivia questions?

C. The KPass Online Tutorials

D. The EasyPay Link In The BC-Net

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Reset Questions

Where are the answers to these trivia questions?

C. The KPass Online TutorialsIncorrect

D. The EasyPay Link In The BC-NetCorrect

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