Post on 18-Jan-2016
Kickoff EventNovember 16 & 17, 2015
Kickoff Overview
2
Workday @ Nevada Functional Areas User Experience Be a Champion
Workday and Our Mission
3
Workday is key to our strategic plan Support for student growth and increased research Learning, discovery and engagement Enterprise resource planning
What Does Workday Mean to UNR?
Access to real-time dataInformation• Secure and easy access to your own data on any device• Dashboards, reports and “drill down” capability• Unified system of record for employee and financial data
Paperless business processesEfficiency• Financial and HR transactions are initiated and approved through electronic workflows• Transactions can be viewed and tracked immediately so you always know where they are in
the process and where issues may exist
Informed decision-makingReporting• Integrated systems will allow for more thorough and accurate reporting• Managers and business officers will be able to view key job-related information about their
organization• Real-time data will allow managers and business officers to make better financial decisions
4
Project Phases and Timeline
5
2015 2016
Plan
Architect
Configure and Prototype
Test
Deploy
October 1, 2016
Project Leadership
Leadership– Ron Zurek, Campus Executive Committee– Tim McFarling, Campus Point of Contact and
Communication Liaison– Sheri Mendez, Finance Lead
Full Project Team- Listed at www.unr.edu/workday
6
Functional Areas
7
Finance
Expense management Procurement Business assets Sponsored awards
management Endowments and gift
accounting Customer accounts Banking and settlement Accounting and reporting
Human Capital Management
Manager Self-Service Recruitment Employee Self-Service Benefits Compensation Payroll Faculty data
Human Capital Management
8
Key System Architecture– Supervisory organizations– Managers initiate actions– Access to functions within Workday is based on security
role and assigned to position – Each employee has access to select benefits, request
leave, see employment information
Convenience of Workday
9
Functional Areas
10
Human Capital Management
Manager Self-Service Recruitment Employee Self-Service Benefits Compensation Payroll Faculty data
Finance
Expense management Procurement Business assets Sponsored awards
management Endowments and gift
accounting Customer accounts Banking and settlement Accounting and reporting
Financials
11
Key Changes for Finance– Chart of accounts
• Now called “Financial Data Model (FDM)” • New functionality: Worktags
– Signature authority • Designed around organizational structure and roles• Workflow
– Initiation and approval of transactions are completed within Workday by managers
– Processes start and end in Workday• “Req to Check”
Transitions Prior to “Go Live”
12
Limit number of new accounts Clean-up old accounts AP hold iLeave Recruitment: E-Search to Workday Defined timeline for new position creation Short term hold on future dated
transactions (leave, overload, etc.)
User Experience
13
Workday User Experience Video– This video was produced by Workday; captioning is not
accurate in all sections.
Be a Champion!
14
Employee Engagement– Stay informed: www.unr.edu/workday– Ask questions: email workday@unr.edu– Participate in transition tasks– Attend training sessions– Keep an open mind
Questions
15
Frequently Asked Questions: http://www.unr.edu/workday/faq