Post on 13-May-2015
description
04/12/23
How To Run An Effective Meeting
Tom Fuszard
Communications consultant
Supreme Communications, LLC
04/12/23
“We’re holding a meeting at 3:00”
UGH!
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Why are meetings so detested?
– Don’t have the time– They last too long– Mostly irrelevant for me– We have too many– Too much side talk
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Time Management Critical
Study of time management important.
Staff time = labor cost
Effect on bottom line
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Arithmetic of Time Management
– How to calculate the value– How improperly planned and
conducted meetings rob us of valuable time
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Day to day, throughout the year
8 hours, or 480 minutes a day 5 days, or 40 hours a week 50 work weeks, or 250 days Gives us 2000 working hours, max.
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Some examples of wasted time
Chat about TV program for 4 minutes/day =
960 minutes or 2 days lost
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Common gripes about meetings
There are too many They last too long Nobody listens to me;
no participation I’ve heard all that before Too much side talk Incomprehensible visuals Others
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Another example
Company staff meeting –
1 hour each week =
50 hours each year
PER PERSON
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We’re talking about….
Time Money Effectiveness, Efficiency Choices
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Purpose of your meeting
To find agreement To explain something To report on an activity, trip,
plan, project To demonstrate a product
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Who should be invited?
Only those who need to know, can contribute, or can act upon material
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Preparations
Time conflicts Site Equipment and materials
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Conducting your meeting
Stick to agenda Watch the clock Maintain order, decorum Rule the Q & A session Arrange for any follow up End it fearlessly
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For more information andto stay in touch
Tom Fuszard
Supreme Communications, LLC
New Berlin, Wis.
http://TomFuszard.com
Tom@TomFuszard.com