Run Effective Project Meetings · WEBINAR HOST: Marian Manning . ... Run Effective Project Meetings...
Transcript of Run Effective Project Meetings · WEBINAR HOST: Marian Manning . ... Run Effective Project Meetings...
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Run Effective Project Meetings
YOUR PRESENTER: Jonathan Weisglass
Customer Success Architect
WEBINAR HOST: Marian Manning
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Executive Summary & Webinar Overview
1. The ‘DAFT’ approach to better meetings
2. Sample Agenda: Team Meetings
Live Questions & Answers!
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Run Effective Project Meetings
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Portfolio
Management
Project Management Success, on SharePoint
What is BrightWork?
Project
ManagementTeam
Collaboration
Continuous
Improvement
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A Three-Step Framework for
Collaborative Project Management
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Why are project meetings so
important?
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Effective Project Meetings • Are essential to collaborative project management
• Help energize the team, making them feel connected, involved and
informed
• Boost collaboration and communication
• Support decision making and problem solving
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“Meetings get a bad rap, and deservedly so -
most are disorganized and distracted. But they
can be a critical tool for getting your team on the
same page”.
- Justin Rosenstein, Asana
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1. The DAFT Approach Desired outcome, Agenda, Facilitator and Take Aways
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DAFT
Approach
Every project meeting should have:
- Desired outcome- Think about the purpose of the meeting.
- Agenda- Develop an agenda to meet your objective.
- Facilitator- A facilitator:
- Starts the meeting by explaining the desired outcome of the
meeting
- Shares the agenda
- Makes sure everyone sticks to the agenda!
- Take Aways- At the end the meeting, summarize key actions and deadlines.
- Some people may have become distracted in the meeting so it is useful
to finish with a summary!
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2. Sample Agenda: Team
Meetings Get more from team meetings
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1. Review and agree the agenda with the team.
2. Review, discuss and resolve any open issues.
3. Look at upcoming tasks for next week.
4. Project process and approach – any adjustments needed?
5. (Time Permitting) Tasks achieved last week.
6. AOB (Any Other Business).
7. Summarize the meeting outcomes.
Team Meeting Agenda
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1. Review and agree the agenda with the team
• Get everyone on the same page as the meeting starts.
2. Review, discuss and resolve any open issues
• Tackle at the start when energy levels are high.
• Ask for issues and proposed solutions.
Team Meeting Agenda Tips
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3. Look at upcoming tasks for next week
• Typically listed at the start of a project.
• Helpful to discuss and define as the task approaches.
4. Project process and approach – any adjustments needed?
• Do the team have any suggestions on processes or approaches?
Team Meeting Agenda Tips
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5. (Time Permitting) Tasks achieved last week
• Celebrate success but don’t forget that more work is needed!
6. AOB (Any Other Business)
• Discuss any other items or points.
Team Meeting Agenda Tips
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7. Summarize the meeting outcomes
• Recap key decisions, outcomes and action items.
• Share meeting minutes with detail of items covered and
assigned tasks.
Team Meeting Agenda Tips
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Run
Effective
Meetings
Ensure your project meetings run smoothly:
- Try the DAFT approach (Desired outcome,
Agenda,Facilitator and Take Aways)
- Use an agenda to maximize team meetings
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Next Steps
‐ Evolve your meetings with nine strategies and twoadditional sample agendas (project sponsor and brainstorms)
‐ Download a free copy from www.brightwork.com
‐ Purchase from Amazon (paperback and Kindle)
‐ The entire proceeds of this book (and not just the profits) will go to Concern Worldwide, an organization dedicated to working with the world’s poorest people to help transform lives.
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Next Steps
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