Post on 27-Mar-2015
Formal Letter Writing:
A Dying Art?
Wecome to my class!
Annie
陈春丽
• C U • R U O K • 3166 • 886 • 3Q • ==• BTW
See you.
Are you OK?
Thank you.
Wait a minute.
By the way.
informal
formalVS
Hi Mary,
This Saturday is
my birthday and we
will have a party at
6 pm. Will U come?
Love,
Sarah
Dear Sir,
There is going to be
a meeting in our
company from 3:00 to
5:00pm on April 30th.
Please be there on time.
Yours sincerely,
Sarahpersonal e-mail
business e-mail
formal letter writinginformal letter
writing
A Dying Art?
Formal Letter Writing:
轮廓阅读Skimming
Paragraph 1
When was the last time you sent someone a letter by regular mail? Thanks to the speed and ease of using the Internet, sending e-mail— rather than mailing letters— is the preferred means of communication for many people.
Paragraph 3 However, many of these same young people
seem not to realize some basic rules when it comes to sending e-mail at work. Most of the people who responded to the survey said they didn’t check their spelling or punctuation before hitting ‘send’. Even more surprising was that one in twenty of the people said they sometimes end e-mails to their boss with the words ‘love and kisses!’ While this is fine for personal messages to friends and loved ones, it is normally considered inappropriate workplace etiquette.
Paragraph 4 The main reason for this use of
informal language in workplace e-mail is that a lot of young people have always communicated with others on the Internet—especially using e-mail—in a relaxed and friendly manner. For many, online communication outside of work involves talking with others in chat rooms, posting on message boards, and sending e-mail to friends—all for fun.
Paragraph 5 Another reason is that some young people
now entering the workforce are unfamiliar with how to write formal correspondence, because they have never had to write a formal letter before. They have had no training in how to write a basis business letter, and don’t know the style and language that should, and should not, be used. This need for training has led to various kinds of books and websites being written, which are intended to make people familiar with appropriate business e-mail etiquette and style.
Paragraph 6 With more business correspondence
now being conducted using the Internet than ever before, it is important for people to realize the difference in language use between personal and business communication—especially when using e-mail. So the next time you send an e-mail at the office, remember you’re not just online, you’re at work.
the findings of the survey
the solution to the findings
the reasons for the findings
Para 2-3
Para4-5
Para 6
MatchingMatching
找 读Scanning
Para.2-3 What
Scanning
Numbers:
2,000 _________________
around half _________________
many _________________
most _________________
one in twenty _________________
Hi Sir
The anniversary (纪念日 ) of our company is coming. The party is from7:00 to 9:00pm on April 30th in Longwan Skyscraper Hotel. Looking forward to seeing U.
Kissing you.
Love,
Mary
punctuation
spelling
inappropriate etiquette
unsuitable manner
Formal letter writing,
a dying art ?
Para.2-3
Para.4-5
What
Why
Scanning
Structure
• The main reason why... is that....
• The reason for... is that....
• Another reason is that....
Formal letter writing,
a dying art !
Para.2-3
Para.4-5
Para.6
What
Why
How
Scanning
Tony
My boss said: “What’s wrong with business e-mail at work. Work hard, or I will fire you.”
Why?
How?
1. No spelling mistakes.
2. Suitable punctuations.
3. Appropriate language.
4. Differences between personal e-mail
and business e-mail.
______ I’m truly sorry that ...The reason why … In order to improve my formal letter writing,… Now, I know some business e-mail etiquette, for example, …
__________ Tony
Never too late to realize.
• Art is etiquette, realize it.
• Art is melody, enjoy it.
• Art is treasure, keep it.
Assignment ◆Reread the passage and pick out 3 - 5 beautiful sentences to recite.
◆ Rewrite your e-mail of formal letter writing.