Formal Letter Writing:

A Dying Art?

Wecome to my class!

Annie

陈春丽

• C U • R U O K • 3166 • 886 • 3Q • ==• BTW

See you.

Are you OK?

Thank you.

Wait a minute.

By the way.

informal

formalVS

Hi Mary,

This Saturday is

my birthday and we

will have a party at

6 pm. Will U come?

Love,

Sarah

Dear Sir,

There is going to be

a meeting in our

company from 3:00 to

5:00pm on April 30th.

Please be there on time.

Yours sincerely,

Sarahpersonal e-mail

business e-mail

formal letter writinginformal letter

writing

E-mail

A Dying Art?

Formal Letter Writing:

轮廓阅读Skimming

Paragraph 1

When was the last time you sent someone a letter by regular mail? Thanks to the speed and ease of using the Internet, sending e-mail— rather than mailing letters— is the preferred means of communication for many people.

Paragraph 3 However, many of these same young people

seem not to realize some basic rules when it comes to sending e-mail at work. Most of the people who responded to the survey said they didn’t check their spelling or punctuation before hitting ‘send’. Even more surprising was that one in twenty of the people said they sometimes end e-mails to their boss with the words ‘love and kisses!’ While this is fine for personal messages to friends and loved ones, it is normally considered inappropriate workplace etiquette.

Paragraph 4 The main reason for this use of

informal language in workplace e-mail is that a lot of young people have always communicated with others on the Internet—especially using e-mail—in a relaxed and friendly manner. For many, online communication outside of work involves talking with others in chat rooms, posting on message boards, and sending e-mail to friends—all for fun.

Paragraph 5 Another reason is that some young people

now entering the workforce are unfamiliar with how to write formal correspondence, because they have never had to write a formal letter before. They have had no training in how to write a basis business letter, and don’t know the style and language that should, and should not, be used. This need for training has led to various kinds of books and websites being written, which are intended to make people familiar with appropriate business e-mail etiquette and style.

Paragraph 6 With more business correspondence

now being conducted using the Internet than ever before, it is important for people to realize the difference in language use between personal and business communication—especially when using e-mail. So the next time you send an e-mail at the office, remember you’re not just online, you’re at work.

the findings of the survey

the solution to the findings

the reasons for the findings

Para 2-3

Para4-5

Para 6

MatchingMatching

找 读Scanning

Para.2-3 What

Scanning

Numbers:

2,000 _________________

around half _________________

many _________________

most _________________

one in twenty _________________

Hi Sir

The anniversary (纪念日 ) of our company is coming. The party is from7:00 to 9:00pm on April 30th in Longwan Skyscraper Hotel. Looking forward to seeing U.

Kissing you.

Love,

Mary

punctuation

spelling

inappropriate etiquette

unsuitable manner

Formal letter writing,

a dying art ?

Para.2-3

Para.4-5

What

Why

Scanning

Structure

• The main reason why... is that....

• The reason for... is that....

• Another reason is that....

Formal letter writing,

a dying art !

Para.2-3

Para.4-5

Para.6

What

Why

How

Scanning

Tony

My boss said: “What’s wrong with business e-mail at work. Work hard, or I will fire you.”

Why?

How?

1. No spelling mistakes.

2. Suitable punctuations.

3. Appropriate language.

4. Differences between personal e-mail

and business e-mail.

______ I’m truly sorry that ...The reason why … In order to improve my formal letter writing,… Now, I know some business e-mail etiquette, for example, …

__________ Tony

Never too late to realize.

• Art is etiquette, realize it.

• Art is melody, enjoy it.

• Art is treasure, keep it.

Assignment ◆Reread the passage and pick out 3 - 5 beautiful sentences to recite.

◆ Rewrite your e-mail of formal letter writing.