Electronic Health Data Training

March 17 and 18, 2011

Special Thanks to…

Adrianne Marsh, RESA7

Regional School Wellness Specialist

Background• Highmark Blue Cross Blue Shield provided monies to

WVDE for this project• The health records data system is not utilized to its full

potential for various reasons including but not limited to data entry burden(staffing, time and access).

• To address this barrier, WVDE developed a health record App to sync data (BMI, immunizations, & health screening) directly into the WVEIS system.

• Each county school system was provided funds to purchase a hand-held computing device (iTouch, iPhone, or iPad) to utilize this App.

Information Gathered on App

• Height/Weight with calculation of BMI• Health Screening information for vision,

hearing, speech/language development and dental

• Immunization records with month/date/year along with a space for notes and codes

Application Features

• Health screening information is easy to enter on both currently enrolled and not yet enrolled students

• Health screening information is integrated to the existing WVEIS IBM (AS/400) student data

• Access to entry of health screening data is secure and confidential

INPUT DATA

SUBMIT DATA 5:00 P.M.

Student Information is…

Confidential

Secure Data

Accessing WVEIS from HOME…

When pigs fly!!

You’ll need…

Contact your County or SchoolTechnology person….

Device is a Touch Screen

1st Screen

Retrieving Student GroupsSelect…Get Groups

Select… District/County Select…School

Pulling a group of students…

Lincoln Elementary School

Retrieving Students Select by Grade Level

Select by… Grade level or Teacher

Log on

Confirming it’s YOU!!!

Tap on Window… Keyboard appears

Retrieved student groups

Tap… Green Arrow To see student list

Select… a Student

Tap… Height-Weight

Student’s Name

In Put…Height and Weight data

Calculates the BMI…

Tap on window… Keyboard appears.

Entering Date…

SCROLL Appears

Tap on Window

Select…Health Screening

Tap… Complete or Referral

*Can add notes on WOW

Input date

Tap…Immunization Records

Tap…Immunization window

Select…an Immunization type& Status

Scrolling capabilities

Immunization Notes

Add Notes here or on WOW

Immunization Notes

Save….Next vs Return

Next = Enter another immunization for same student

Return = To return to same student’s Menu. *

Student Menu

Tap…”Students” to go back to group list.

Entering New Student

Red * = student has new data to be submitted to WOW.

To add aNew Student

New Student InformationTap on each window & Keyboard appears.

All windows must have data.

Need Information… ?

Green + = New Student has been added to App roster.

Information on Student Groups

School/Class/Grade: Icons indicate the

group is in a “holding pattern”

As long as you have the group

“checked-out” no one else can

retrieve those students!!!

OPTIONS

Submitting info to central server

Submitting data to Big Cloud in the Sky!!!

Submitting info to central server

Submitting data will return the

“Student Group” to WOW.

Removing “unused groups” from device

Return the Library book…so others can check it out!!!

Removing “unused groups” from device

No Student Groups listed.

Rebecca KingWVDE-Office of Healthy Schools

rjking@access.k12.wv.us (304)558-8830