Post on 22-Apr-2020
CPM IMPLEMENTATION PLANNING
WEBINAR
“Designing The Road Ahead”
Skill Building Webinar
For County Leaders Thursday, February 15 | 10am – 11:30am
Learning Objectives
• Understand the value of engaging a local planning
team in preparing for implementation of CPM
• Engagement tips and strategies to jump start your
Snapshot process
• Timeline and supports available as your county
plans for CPM implementation
• How to use the CPM Implementation Plan template
to set a path toward desired outcomes
• Identify important features of effective
implementation planning
Today’s Webinar
Jan Webinar
Webinar
Building Capacity for CPM Implementation
• We’ll point out
where prior
“take-aways”
apply as we
move forward
Snapshot
Messaging
NOV
JAN
• Today’s webinar
builds on content
from past webinars
FEB
Snapshot Webinar Take-Aways
• Empower a planning team to help you steer the
process
• Engage with others from the start
• Involve agency staff who have served on the
Development Circles
• Make the Snapshot work for your local context
• Seek a 360 degree view of “where we are now”
• Model CPM Leadership Behaviors
Messaging Webinar Take-Aways
• Understand strategies for targeting messages to
specific audiences
• Use resources from Development Circles
• Apply important features of effective
communication, including feedback loops
CPM IMPLEMENTATION
PLANNING
Strategic preparations for CPM implementation
Overall Approach to Implementation Planning
• Builds from local realities & readiness
• Focused on outcomes
• Dynamic ongoing process
• Offers support & guidance along the way
Planning for CPM Implementation is
an Adaptive Challenge CLEAR THE DECKS
• Set time aside
• Integrate into county priorities
• Set expectations
• Identify enthusiastic champions
• Create supports through other counties
• Set a goal for completion
LEADERSHIP BEHAVIORS
• Inquiry/Exploration
• Engagement
• Teaming
• Advocacy
• Accountability
• Foundational… o Model the way
o Inspire a shared vision
o Enable others to act
o Encourage excellence
o Communicate!!!
How Do We
Get There?
What Changes Do
We Want To See?
Where Are
We Now?
How Can We Build
Our Capacities?
What Supports
Do We Need?
How Do We
Measure Progress?
CPM Implementation Planning: Setting Your Course
At every step of the
way, the Implementation
Planning Guide gives
counties step-by-step
advice, guidance and
resources for each part
of the implementation
process.
CPM Implementation Planning Guide
11
CPM Implementation Planning: 3-Part Process
Process Tools for Planning Part
Supporting
Success
• Select tools & resources from
CPM Implementation Toolkit
• Work with RTAs to request
regionally-based supports
CPM Impl.
Toolkit
• Examine current reality
• Interpret the results
• Identify critical priorities to address
Self
Assessment
• Confirm critical priorities to address
• Define what success looks like
• Plan the steps to get there
• Determine support needs
Implementation
Planning
Come to the Polls!
1. To what extent have you gathered & engaged your
local planning teams?
2. How would you describe your Snapshot progress to
date?
Use the polling feature you’ll see on your screen
If you’re sitting with a number of people, answer as a collective
14
CPM Implementation Planning: Part 1
Process Tools for Planning Part
Supporting
Success
• Select tools & resources from
CPM Implementation Toolkit
• Work with RTAs to request
regionally-based supports
CPM Impl.
Toolkit
• Examine current reality
• Interpret the results
• Identify critical priorities to address
Self
Assessment
• Identify critical priorities to address
• Define what success looks like
• Plan the steps to get there
• Determine support needs
Implementation
Planning
How Do We
Get There?
What Changes Do
We Want To See?
Where Are
We Now?
How Can We Build
Our Capacities?
What Supports
Do We Need?
How Do We
Measure Progress?
CPM Implementation Planning: Setting Your Course
Creative Engagement: Tips From the Field
• Start with CPM
information
• Orient participants
through a values
exercise
• Take your time;
Keep it engaging
• Engage the right
people
• Adapt questions to
fit audience
• Use multiple modes
• Leverage scheduled forums
• Tie to existing initiatives
Snapshot Process…
• What’s working well?
• What are you worried
about?
• What would help you
move forward?
Challenges…
Successes…
Advice…
Suggestions…
Once You’ve Set Priorities: Then What?
Helping RTAs Design Supports Building Your Plan for Action
• RTAs are poised to design
supports that address the CPM
implementation needs of your
region
• Complete a post-Snapshot
survey in order to convey the
support needs emerging from
your Where Are We Now
assessment
• A moment about the survey…
CPM SURVEY:
Preparing for Regionally-Based Implementation Support
https://www.surveymonkey.com/r/WMN5FGB
Once You’ve Set Priorities: Then What?
Communicate with your RTAs
• RTAs are poised to design
supports that address the CPM
implementation needs of your
region
• Complete a post-Snapshot
survey in order to convey the
results of your Where Are We
Now assessment
Building Your Plan for Action
• Now you’re ready to develop
an action plan around your
county’s priorities
• Organize your planning team
around completing the
CPM Implementation Plan
template
23
CPM Implementation Planning: Part 2
Process Tools for Planning Part
Supporting
Success
• Select tools & resources from
CPM Implementation Toolkit
• Work with RTAs to request
regionally-based supports
CPM Impl.
Toolkit
• Examine current reality
• Interpret the results
• Identify critical priorities to address
Self
Assessment
• Identify critical priorities to address
• Define what success looks like
• Plan the steps to get there
• Determine support needs
Implementation
Planning
How Do We
Get There?
What Changes Do
We Want To See?
Where Are
We Now?
How Can We Build
Our Capacities?
What Supports
Do We Need?
How Do We
Measure Progress?
CPM Implementation Planning: Setting Your Course
Implementation Planning Decisions
• Which priorities are strategic to address first?
• What is our timeframe?
• What changes do we want to see?
• What action steps need to be taken?
• Who is the responsible leader or team?
• What is the target date for monitoring progress?
• What will support our progress?
“Any County”, California
• We’ll refer to a fictional
California county to
illustrate how they might
develop their CPM
Implementation Plan.
• Helps you see how the
pieces fit together and the
strategic thinking behind
making these decisions
Step #1: Who’s on Our Planning Team?
• Staff development representative
• Program Managers
• Supervisors
• Data & Evaluation Analyst
• Community Partners: Public Health &
Behavioral Health
• Kinship Center Manager
Step #2a: Set the Plan Boundaries –
Where Do We Start?
Orient resource families, behavioral health partners & out-
stationed public health nurses to CPM
Create teaming structure to guide CPM implementation
Train all CWS staff on CPM practice behaviors
Create a CPM logic model
Step #2b: Set the Plan Boundaries –
What’s Our Planning Horizon?
4/1/18 6/30/19
Step #3: Define Success: What Changes Do
We Want to See in Our County?
a. Engage Your Planning Team in Defining Success –
Considering priorities identified in the CPM Snapshot, ask
yourselves, “What changes are we hoping to see by the end of
our planning horizon if these priorities are addressed?”
b. Select Relevant Implementation Objectives – Choose from a
list of potential implementation objectives or create your own.
Step #3b: What Changes Do We Want to See?
Customize ERP 1, 2 & 3 for resource families, behavioral health
partners & out-stationed public health nurses
Step #4:
How Do
We Get
There?
(…while
building
capacity)
SW’s and Supervisors have received training in the knowledge
and skills required for applying the CPM Practice Behaviors as
part of an integrated local practice which aligns CPM and
other local initiatives [WD3]
Train all CWS staff on CPM practice behaviors
Practice Profiles
Orient staff to CPM philosophy, purpose, value. CPM Team Apr 2018
Use practice profiles to coordinate with training
resource to set curriculum priorities Training Team May 2018
Finding What You Need
• Implementation Planning Guide
• CPM Implementation Snapshot
• CPM Survey
• CPM Implementation Plan Template
• Webinar Recordings
• Additional Resources
http://calswec.berkeley.edu/cpm-implementation-planning-materials
CPM IMPLEMENTATION PLANNING
BIG PICTURE VIEW
A road map of activities through June 2018
2018 Directors’ Road Map – County Focus
FY
‘18-19 Jan Feb Mar Apr May June
STRATEGIC PREPARATIONS FOR CPM
Implementation Capacity Building ♦ Assessment & Teaming ♦ Implementation Planning ♦ Support & Next Steps
RTA Regionally-Based Implementation Supports
Webinar ERP Tools
6/20
Webinar ORB Tools
3/15
Webinar WD Tools
5/16
Leading
Edge #3
Webinar Messaging
CPM 1/25
Webinar CPM Impl.
Plan’g 2/15
Webinar Logic
Modeling 4/18
Leading
Edge #4
Leading
Edge #5 LS #4
July
• Counties engage a full range of
perspectives to complete the CPM
Implementation Snapshot
• Based on Snapshot results, counties
identify priorities for local CPM
planning
• Counties share summary Snapshot
findings on Survey Monkey
• RTAs refine focus of regional support
based on Snapshot results
• Counties engage in activities &
generate communications to
prepare management, staff &
partners for CPM Implementation
• CPM Implementation Planning
Guide is made available to all
counties
• RTAs prepare for providing
regionally-based implementation
supports
• Counties develop their CPM
Implementation Plans (Plans) by
end of June
• Counties select tools & resources
from CPM Toolkit to utilize in
carrying out Plans
• RTAs further refine regional
supports to align with focus of
completed Plans
Revised 2/7/18
Thinking About Next Steps
IF YOU’RE GETTING STARTED WITH YOUR SNAPSHOT…
• Learn from other counties who are a few steps ahead
• Draw from a wide range of perspectives
• Be creative in setting up Snapshot activities
IF YOU’RE WRAPPING UP YOUR SNAPSHOT PROCESS…
• Set relevant priorities based on Snapshot findings
• Communicate priorities and emerging support needs
• Consider who should be involved in the next steps
IF YOU’RE GETTING READY TO DEVELOP YOUR PLAN…
• Use your partnership with your local RTAs!
• Plan to attend all upcoming webinars
• Share “Leading Edge” newsletter with your team
One more time to the Polls!
3. How useful did you find this webinar?
4. To what extent are you clear about the next steps you
need to take?
Use the polling feature you’ll see on your screen
If you’re sitting with a number of people, answer as a collective
CPM Implementation Planning
• What are you looking
forward to?
• What are you worried
about?
• What else would you like
to know?
Concerns…
Questions… Comments…
Impressions…
CPM Implementation Planning Take-Aways
• Build momentum from wherever you are and
begin with the end in mind
• Let your Snapshot priorities set the focus for
your plan of action
• Local planning teams strengthen your plan,
extend your leadership reach, and build buy-in
• Utilize available supports along the way
• Other take-aways?...
Next Webinar
• A Closer Look at CPM Toolkit:
Organizational Readiness Building Tools & Resources
Thursday, March 15 | 10am – 11:30am