CPM IMPLEMENTATION PLANNING

WEBINAR

“Designing The Road Ahead”

Skill Building Webinar

For County Leaders Thursday, February 15 | 10am – 11:30am

Learning Objectives

• Understand the value of engaging a local planning

team in preparing for implementation of CPM

• Engagement tips and strategies to jump start your

Snapshot process

• Timeline and supports available as your county

plans for CPM implementation

• How to use the CPM Implementation Plan template

to set a path toward desired outcomes

• Identify important features of effective

implementation planning

Today’s Webinar

Jan Webinar

Webinar

Building Capacity for CPM Implementation

• We’ll point out

where prior

“take-aways”

apply as we

move forward

Snapshot

Messaging

NOV

JAN

• Today’s webinar

builds on content

from past webinars

FEB

Snapshot Webinar Take-Aways

• Empower a planning team to help you steer the

process

• Engage with others from the start

• Involve agency staff who have served on the

Development Circles

• Make the Snapshot work for your local context

• Seek a 360 degree view of “where we are now”

• Model CPM Leadership Behaviors

Messaging Webinar Take-Aways

• Understand strategies for targeting messages to

specific audiences

• Use resources from Development Circles

• Apply important features of effective

communication, including feedback loops

CPM IMPLEMENTATION

PLANNING

Strategic preparations for CPM implementation

Overall Approach to Implementation Planning

• Builds from local realities & readiness

• Focused on outcomes

• Dynamic ongoing process

• Offers support & guidance along the way

Planning for CPM Implementation is

an Adaptive Challenge CLEAR THE DECKS

• Set time aside

• Integrate into county priorities

• Set expectations

• Identify enthusiastic champions

• Create supports through other counties

• Set a goal for completion

LEADERSHIP BEHAVIORS

• Inquiry/Exploration

• Engagement

• Teaming

• Advocacy

• Accountability

• Foundational… o Model the way

o Inspire a shared vision

o Enable others to act

o Encourage excellence

o Communicate!!!

How Do We

Get There?

What Changes Do

We Want To See?

Where Are

We Now?

How Can We Build

Our Capacities?

What Supports

Do We Need?

How Do We

Measure Progress?

CPM Implementation Planning: Setting Your Course

At every step of the

way, the Implementation

Planning Guide gives

counties step-by-step

advice, guidance and

resources for each part

of the implementation

process.

CPM Implementation Planning Guide

11

CPM Implementation Planning: 3-Part Process

Process Tools for Planning Part

Supporting

Success

• Select tools & resources from

CPM Implementation Toolkit

• Work with RTAs to request

regionally-based supports

CPM Impl.

Toolkit

• Examine current reality

• Interpret the results

• Identify critical priorities to address

Self

Assessment

• Confirm critical priorities to address

• Define what success looks like

• Plan the steps to get there

• Determine support needs

Implementation

Planning

Come to the Polls!

1. To what extent have you gathered & engaged your

local planning teams?

2. How would you describe your Snapshot progress to

date?

Use the polling feature you’ll see on your screen

If you’re sitting with a number of people, answer as a collective

SNAPSHOT CHECK-IN

Where are we now in terms of CPM implementation?

14

CPM Implementation Planning: Part 1

Process Tools for Planning Part

Supporting

Success

• Select tools & resources from

CPM Implementation Toolkit

• Work with RTAs to request

regionally-based supports

CPM Impl.

Toolkit

• Examine current reality

• Interpret the results

• Identify critical priorities to address

Self

Assessment

• Identify critical priorities to address

• Define what success looks like

• Plan the steps to get there

• Determine support needs

Implementation

Planning

How Do We

Get There?

What Changes Do

We Want To See?

Where Are

We Now?

How Can We Build

Our Capacities?

What Supports

Do We Need?

How Do We

Measure Progress?

CPM Implementation Planning: Setting Your Course

Implementation Planning Guide: Part 1

Creative Engagement: Tips From the Field

• Start with CPM

information

• Orient participants

through a values

exercise

• Take your time;

Keep it engaging

• Engage the right

people

• Adapt questions to

fit audience

• Use multiple modes

• Leverage scheduled forums

• Tie to existing initiatives

Snapshot Process…

• What’s working well?

• What are you worried

about?

• What would help you

move forward?

Challenges…

Successes…

Advice…

Suggestions…

Once You’ve Set Priorities: Then What?

Helping RTAs Design Supports Building Your Plan for Action

• RTAs are poised to design

supports that address the CPM

implementation needs of your

region

• Complete a post-Snapshot

survey in order to convey the

support needs emerging from

your Where Are We Now

assessment

• A moment about the survey…

CPM SURVEY:

Preparing for Regionally-Based Implementation Support

https://www.surveymonkey.com/r/WMN5FGB

Once You’ve Set Priorities: Then What?

Communicate with your RTAs

• RTAs are poised to design

supports that address the CPM

implementation needs of your

region

• Complete a post-Snapshot

survey in order to convey the

results of your Where Are We

Now assessment

Building Your Plan for Action

• Now you’re ready to develop

an action plan around your

county’s priorities

• Organize your planning team

around completing the

CPM Implementation Plan

template

CPM IMPLEMENTATION PLAN

TEMPLATE

Building a plan for action

23

CPM Implementation Planning: Part 2

Process Tools for Planning Part

Supporting

Success

• Select tools & resources from

CPM Implementation Toolkit

• Work with RTAs to request

regionally-based supports

CPM Impl.

Toolkit

• Examine current reality

• Interpret the results

• Identify critical priorities to address

Self

Assessment

• Identify critical priorities to address

• Define what success looks like

• Plan the steps to get there

• Determine support needs

Implementation

Planning

How Do We

Get There?

What Changes Do

We Want To See?

Where Are

We Now?

How Can We Build

Our Capacities?

What Supports

Do We Need?

How Do We

Measure Progress?

CPM Implementation Planning: Setting Your Course

Implementation Planning Guide: Part 2

Implementation Planning Decisions

• Which priorities are strategic to address first?

• What is our timeframe?

• What changes do we want to see?

• What action steps need to be taken?

• Who is the responsible leader or team?

• What is the target date for monitoring progress?

• What will support our progress?

“Any County”, California

• We’ll refer to a fictional

California county to

illustrate how they might

develop their CPM

Implementation Plan.

• Helps you see how the

pieces fit together and the

strategic thinking behind

making these decisions

Step #1: Who’s on Our Planning Team?

• Staff development representative

• Program Managers

• Supervisors

• Data & Evaluation Analyst

• Community Partners: Public Health &

Behavioral Health

• Kinship Center Manager

Step #2a: Set the Plan Boundaries –

Where Do We Start?

Orient resource families, behavioral health partners & out-

stationed public health nurses to CPM

Create teaming structure to guide CPM implementation

Train all CWS staff on CPM practice behaviors

Create a CPM logic model

Step #2b: Set the Plan Boundaries –

What’s Our Planning Horizon?

4/1/18 6/30/19

Step #3: Define Success: What Changes Do

We Want to See in Our County?

a. Engage Your Planning Team in Defining Success –

Considering priorities identified in the CPM Snapshot, ask

yourselves, “What changes are we hoping to see by the end of

our planning horizon if these priorities are addressed?”

b. Select Relevant Implementation Objectives – Choose from a

list of potential implementation objectives or create your own.

Step #3b: What Changes Do We Want to See?

X

X

X

Step #3b: What Changes Do We Want to See?

X

X

X

Step #3b: What Changes Do We Want to See?

X

X

X

Step #3b: What Changes Do We Want to See?

Customize ERP 1, 2 & 3 for resource families, behavioral health

partners & out-stationed public health nurses

Step #4:

How Do

We Get

There?

(…while

building

capacity)

SW’s and Supervisors have received training in the knowledge

and skills required for applying the CPM Practice Behaviors as

part of an integrated local practice which aligns CPM and

other local initiatives [WD3]

Train all CWS staff on CPM practice behaviors

Practice Profiles

Orient staff to CPM philosophy, purpose, value. CPM Team Apr 2018

Use practice profiles to coordinate with training

resource to set curriculum priorities Training Team May 2018

Finding What You Need

• Implementation Planning Guide

• CPM Implementation Snapshot

• CPM Survey

• CPM Implementation Plan Template

• Webinar Recordings

• Additional Resources

http://calswec.berkeley.edu/cpm-implementation-planning-materials

CPM IMPLEMENTATION PLANNING

BIG PICTURE VIEW

A road map of activities through June 2018

2018 Directors’ Road Map – County Focus

FY

‘18-19 Jan Feb Mar Apr May June

STRATEGIC PREPARATIONS FOR CPM

Implementation Capacity Building ♦ Assessment & Teaming ♦ Implementation Planning ♦ Support & Next Steps

RTA Regionally-Based Implementation Supports

Webinar ERP Tools

6/20

Webinar ORB Tools

3/15

Webinar WD Tools

5/16

Leading

Edge #3

Webinar Messaging

CPM 1/25

Webinar CPM Impl.

Plan’g 2/15

Webinar Logic

Modeling 4/18

Leading

Edge #4

Leading

Edge #5 LS #4

July

• Counties engage a full range of

perspectives to complete the CPM

Implementation Snapshot

• Based on Snapshot results, counties

identify priorities for local CPM

planning

• Counties share summary Snapshot

findings on Survey Monkey

• RTAs refine focus of regional support

based on Snapshot results

• Counties engage in activities &

generate communications to

prepare management, staff &

partners for CPM Implementation

• CPM Implementation Planning

Guide is made available to all

counties

• RTAs prepare for providing

regionally-based implementation

supports

• Counties develop their CPM

Implementation Plans (Plans) by

end of June

• Counties select tools & resources

from CPM Toolkit to utilize in

carrying out Plans

• RTAs further refine regional

supports to align with focus of

completed Plans

Revised 2/7/18

Thinking About Next Steps

IF YOU’RE GETTING STARTED WITH YOUR SNAPSHOT…

• Learn from other counties who are a few steps ahead

• Draw from a wide range of perspectives

• Be creative in setting up Snapshot activities

IF YOU’RE WRAPPING UP YOUR SNAPSHOT PROCESS…

• Set relevant priorities based on Snapshot findings

• Communicate priorities and emerging support needs

• Consider who should be involved in the next steps

IF YOU’RE GETTING READY TO DEVELOP YOUR PLAN…

• Use your partnership with your local RTAs!

• Plan to attend all upcoming webinars

• Share “Leading Edge” newsletter with your team

One more time to the Polls!

3. How useful did you find this webinar?

4. To what extent are you clear about the next steps you

need to take?

Use the polling feature you’ll see on your screen

If you’re sitting with a number of people, answer as a collective

CPM Implementation Planning

• What are you looking

forward to?

• What are you worried

about?

• What else would you like

to know?

Concerns…

Questions… Comments…

Impressions…

CPM Implementation Planning Take-Aways

• Build momentum from wherever you are and

begin with the end in mind

• Let your Snapshot priorities set the focus for

your plan of action

• Local planning teams strengthen your plan,

extend your leadership reach, and build buy-in

• Utilize available supports along the way

• Other take-aways?...

Next Webinar

• A Closer Look at CPM Toolkit:

Organizational Readiness Building Tools & Resources

Thursday, March 15 | 10am – 11:30am