Post on 05-Dec-2014
description
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Contents
1. Why Document Centralization?2. Overview 3. Document Management Functions4. Security Functions5. Customer Case Studies
1. Company Overview
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NETID Co., Ltd.
Yoo, Sang Leol
Software Business | Internet Business
504 KeumMoon Bldg., Yeoksam-ro 148,Gangnam-gu, Seoul 135-929, South korea
TEL : 02-588-0708FAX : 02-588-1012
March 6, 2002
Since March, 2002 ~
ClouDoc
Company name
CEO
Bussiness Area
Address
Phone
Foundation data
Engagement in theSame industry
Product
“ Developers of conscientious software”
NetID
We are working on Solution business through con-
struction a wide Variety of partnership based on
our core technologies like security File server,
Online PC backup,… And we had been putting in a
great Deal Of effort to develop oversea Market
since foundation.
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Decrease of efficiency and productivity due to ‘lack of collaboration space’.
Why Document Centralization?
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We need to protect critical assets such as CAD drawings as well as documents.
Why Document Centralization?
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The problems with the legacy methods
Issues Legacy EDMS SolutionsDocument
Centralization
Complexity of administration
Confused category management
Manageable with less effort
Complexity of User I/F
Multi-click is needed.Document property input is
complex.
Simple and systematically induces
document centralization.
Document Centralization level
LowUp to 100%
Centralizaition
Documents are not centralized even though EDMS is already installed.
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Encryption solutions are struggling with application compatibility.
Issues Encryption SolutionDocument
Centralization
Storage Location of the CAD drawings
PC Server
Compatibility withrecent applications
Delayed for some months or years.
Done in some minutes or hours.
Maintenance Cost
Basic maintenance cost+
cost for new Applications
Basic maintenance cost
The problems with the legacy methods
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ClouDocserver
User PC
Windows Explorer
Windows Explorer I/F
Induce voluntary document centralization by local disk style environment
context menu
Local disk style driveI/F is provided
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Various user interfaces
The users are allowed to access documents from any legal places.
Windows Explorer
XP/Vista/2003/
2008/7 Java Explorer
MAC, Linux Web Browser
IE, Firefox, Chrome, Safari
Smart Phone
IPhone, Android
In the Future
IPAD
Android Tablet
Google TV
Option Module
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Smartphone UI
Document management and security functions(Auth/Locate/Encrypt/Remote Delete).
Login screen
View Server Document Drive Various setups
supported
Interact with camera
Folder selection
screen
Option Module
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Tablet PC UI Option Module
Album/Photo/Video (Device Interoperation)
Device registration
View Server Document Drive
View Local Document Storage
Document management( I/F with editor, camera, … ) and security functions.
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Document Categories
Categories(Folders) are created in team drives and you may see only permitted ones.
Plans
Projects
Criteria
Authentication
Team Document Drive Personal Document Drive
Y:\Korea electronics
X:\Personal Document DriveDev. Team
Certificate
Documents
Research
Technical
QOS
Progress
Execute ·Closing
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Document open = Automatic checkout
Automatic checkout only by document open. Automatic check-in for document close..
Version Management
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Version Management for documents
Previous files can be restored even though they are overwritten by new ones.
Version Management
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Document Search Functions
Supports ‘built-in filename search’ and ‘full text search using 3rd Party FTS engine’
Search Function
‘Built-in file search’ function other than ‘windows explorer file search’.
Provides ‘Full Text Search function using 3rd party FTS engine’.
File name
File Size
Date File extension
Filename Search
Search the document contents…
File Type Contents
Full Text Search
Option Module
File name
File Size
Date File extension
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File UNC for file & folder share
Just click link for immediate access to the file or folder
Using UNC path (Universal Naming Convention)Permission
(○)
Share : File and Folder link
Permission
(X)
File://Y:\marketing\overseaFile://Y:\ marketing\oversea\usa\forecast.ppt
[Filename_example:]
Files and Folders inside the ClouDoc Team Document Drive
HappyNY.avi
Forecast.ppt
Y:\ STT Electronics
Strategy
USA
Marketing
Oversea
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Document link (Link mail / Weblink Copy)
You may share the (secure) links for files via email or messenger.
2
D
1 3 Document Download
Link Sender
Document Copy(Storage thereafter)
E
Link mail : email
Copy Weblink : email, Board, Messemser, …
B LinkReceiver
C
Link mail and Web Link
Document Download
Copy Document Link
Link mail : email
Copy Weblink : email, Board, Messemser, …
Link mail : email
Copy Weblink : email, Board, Messemser, …
HappyNY.avi
Forecast.ppt
HappyNY.avi
Forecast.ppt
ApprovalProcedure
A
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High Performance Tuning
We minimize network requests and traffic amount to get advanced performance.
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PC Backup
Provides file integrity checking as well as high-performance backup and recovery.
PC backup Reporting File management
Secure Backup Server
Inspection Repair/Replace
Backup and Restore
1. Prevent data leak from repairing PC
2. Usual Backup
• HDD will be out together withPC when the PC needs repair
• Scheduled backup• Incremental backup
• Backup files online• Confirm integrity of backup files• Finally erase original files
Option Module
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Security
= Using the same technology
Provides file transfer encryption(SSL) and storage encryption(ARIA)
Online Banking
Authorization certificate
Log-in Algorithm
Central Storage
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Security - Stable system operation by various security features
Security features on the human element
Security for network elements
Security Features on documents
Other Security Features
Access Log
IP Filtering IP Authentication
Encrypted Transfer(SSL) File Access Log Encrypted Saving(ARIA
Account Locking
Password Complexity
Secure Login
ACL setting logging
• All documents are saved encrypted using safe speedy encryption algorithm, ARIA (based on AES).
• Files are transmitted using 128 bit SSL fromPC to server to prevent tapping.
• User authentication and read/write/delete/re-name/copy/move of all documents on serverare logged.
• All deleted files are kept for a certain period that employees can’t delete important fileson their own.
Two kinds of admins SQL Injection, Cross Site Script, File Integrity,…
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Supports virtual windows clients
** Users logged into Citrix XenApp are permitted
to read the local PC disk but are not permitted to write.
We supports various virtual windows clients as well as physical PC
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External Document Exchange Server
Document exchange with partners under the approval of team managers.
External agencies
The Office
Central Server
DMZ ZONE
External Document Exchange Server
Request for approval for sending out
• Sending Out internal document and requesting for approval
• Copying of the sent out documents and history management
Linkmail
Guest ID Upload
Approval Document
Copy
Download
UploadDocument
Copy
1
2
3
4
1
2
: Document Sent
Introductory remarks
: Document received
Option Module
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DiskLock
Controls disk IO based on hash value. We don’t use the name of file or application.
Option Module
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DiskLock
Using self-protection against cyber-hacking kind of crisis.
Unknown Programs Centralized documents are protected
malignant code
virus
?.exe
?
?
?
Allowed Programs
W
Ps
Ai
XCAD
White List
x x xx x ★
Option Module
★ : Specified applications : Read/Write allowed.
■ : All applications : Read/Write not allowed. X
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DiskLock
We use windows explorer only instead of using similar kind of file explorers.
ClouDoc
Network Drives
CD/DVD Drives
USB Drives
DiskLock Temp Drives
Local Drives
Option Module
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DIskLock
Files and folders can be exported on·offline after approval of team managers.
Option Module
5.반출
온라인
오프라인
ClouDoc
ClouDoc
5. Carry out
Online
Offline
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DiskLock
We have 3 kinds of Temp Disks : Online/Offline/Export Disk.
Option Module
Local Drive, USB Drive,…
DiskLockTemp Disks
(File Drives)
Lost
LostNotebook
DiskLockTemp Disks
(File Drives)
WithoutOffline logon
DiskLock임시디스크
(파일드라이브)
Files areEncryptedDiskLock
Temp Disks(File Drives)
Export&
InsertDisk
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Administrator specified image will be printed on the background of paper.
DIskLock Option Module
Administrator
Watermarking
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NetworkLock
We use only one PC and provides network separation by network filtering.
Option Module
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Internet is blocked in intranet mode. Intranet is blocked in Internet mode.
Intranet Mode Internet Mode
Internet
Groupware/ERP
ClouDoc Drives
Groupware/ ERP
Groupware/ ERP
X : Share Drive
Y : Team Drive
Z : Personal Drive
NetworkLock Option Module
X : Share Drive
Y : Team Drive
Z : Personal Drive
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NetworkLock
Two more effects as well as preventing ‘data leak by malicious codes’.
Option Module
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PCLOG
'Control/Alert/Record/Statistics' for 'Fixed, USB, Network and ClouDoc drives'.
Option Module
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Disk IO filtering and document export policies protect office documents and CAD drawings.
ClouDoc Effects
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Customers
Essential Solution for document centralization~
Large companies Manufacture / Architectural Design / construction /IT
Many Big Customers are using ClouDoc for their mission
critical tasks.
They selected ClouDoc after various kinds of BMT
Document Centralization improves the utilization of shared
knowledge.
Protect CAD drawing which is the most important asset in enterprise.
We provide best performance environment for applications
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Customers
Government office / Education
Comparable to VDI if you use Basic and DiskLock modules
together.
Hospital / pharmaceutical industry /financial business
Distributionindustry / service industry / etc.
Various user interfaces are supported.
Supports mobile environments (iphone, Android phone, tablet PC)
The users are allowed access to documents from any legal places
overseas
Unicode filenames. Directions in 4 languages(Kor/Eng/Jpn/Chn)
Currently Focused on the Korean and Japanese markets. We plan to expand to the world market.
Essential Solution for document centralization~