Post on 01-Jan-2016
BAROSSA REGIONAL PROCUREMENT GROUP
BAROSSA REGIONAL PROCUREMENT GROUP
Why a Regional Approach to Procurement?
• Savings – Buying Power
• Process Improvements
• Relationships• Market Knowledge• Risk Management
Council
• Consistency of approach - Easier to supply to Councils• Reduction in duplication of effort – less hoops to jump through
Suppliers• More transparent
procurement• Better value
outcomes• Support for local
businesses/economy
Community
BAROSSA REGIONAL PROCUREMENT GROUP
Council Kick-off
Data Collection &
Spend Analysis
Individual Council
Workshops
Council Roadmap
Development
Regional Opportunity
Analysis Workshop
Council Roadmap
Finalisation
Regional Roadmap Priority
Project Plan
Progress Reviews and
Support
First Steps – Regional Procurement Roadmap
….A Disciplined Approach
BAROSSA REGIONAL PROCUREMENT GROUP
• Transactional• Order
placement
Level 1
Emergent
Level 2
Basic
Level 3
Developing
Centre of Excellence across all expenditure
Procurement foundations in place with improved controls
Some functional and category strategies in place
Focus on meeting legislative requirements
Largely unco-ordinated procurement with gaps in
compliance
Level 4
AdvancedBarossa Regional
Procurement Group July 2014
Our Maturity – Assessed as Basic at Best
BAROSSA REGIONAL PROCUREMENT GROUP
BAROSSA REGIONAL PROCUREMENT GROUP
Procurement Model, Resources, and Documentation
Planning, Contracts and Training
Expanded Collaboration
1. Key short term actions/activities identified
Phase 1 Jul to Dec 2014
Phase 2 Jan to June 2015
Phase 3 Jul 2015 to Jun 2016
1. Key medium term actions/activities identified
1. Key longer term actions/activities identified
Barossa Regional Procurement Roadmap
High Level/Strategic 3 Year Plan developed to improve regional procurement maturity
Translating the Roadmap into Action - Resourcing
BAROSSA REGIONAL PROCUREMENT GROUP
• Key Actions• Milestones• Resources
Converted Roadmap into Detailed Project
Plan
• 2 Options• A – Revise Timeframe for
Deliverables• B – Look at Alternate Resourcing
Model
Insufficient Internal Resources to
Implement Project
• Council Approval for Joint Funding of A Regional Procurement Officer – Dec 2014
• Formalised via Resource Sharing Agreement
Shared Resource Model Proposal Developed &
Approved
Barossa Regional Procurement Group - Achievements to Date
BAROSSA REGIONAL PROCUREMENT GROUP
Governance
• Signed MOU• 3 Tiers of
Reporting (CEO, Management Group &
Working Party)• Resource
Sharing Agreement
Regional Model• Standard Suite
of Docs• Forward
Procurement Plan
• BRPG email address
• Website in Development
Resourcing
• Regional Procurement Officer
• Regional Procurement Project Funds (Systems/Data)
• Ongoing Management Level Support
Joint Procurement
• Stationery Contract
• Repairs & Building Maint. Panel Tender
• Road Reseal Tender
A Joined Up Approach – Critical Success Factors
BAROSSA REGIONAL PROCUREMENT GROUP
Identify Change
Champions
Formalise Governance
Take a Disciplined Approach to Assessing
Opportunities
Match Resources to Expectations