BAROSSA REGIONAL PROCUREMENT GROUP. Why a Regional Approach to Procurement? Savings – Buying Power...

BAROSSA REGIONAL PROCUREMENT GROUP


Why a Regional Approach to Procurement?

• Savings – Buying Power

• Process Improvements

• Relationships• Market Knowledge• Risk Management

Council

• Consistency of approach - Easier to supply to Councils• Reduction in duplication of effort – less hoops to jump through

Suppliers• More transparent

procurement• Better value

outcomes• Support for local

businesses/economy

Community


Council Kick-off

Data Collection &

Spend Analysis

Individual Council

Workshops

Council Roadmap

Development

Regional Opportunity

Analysis Workshop

Council Roadmap

Finalisation

Regional Roadmap Priority

Project Plan

Progress Reviews and

Support

First Steps – Regional Procurement Roadmap

….A Disciplined Approach


• Transactional• Order

placement

Level 1

Emergent

Level 2

Basic

Level 3

Developing

Centre of Excellence across all expenditure

Procurement foundations in place with improved controls

Some functional and category strategies in place

Focus on meeting legislative requirements

Largely unco-ordinated procurement with gaps in

compliance

Level 4

AdvancedBarossa Regional

Procurement Group July 2014

Our Maturity – Assessed as Basic at Best



Procurement Model, Resources, and Documentation

Planning, Contracts and Training

Expanded Collaboration

1. Key short term actions/activities identified

Phase 1 Jul to Dec 2014

Phase 2 Jan to June 2015

Phase 3 Jul 2015 to Jun 2016

1. Key medium term actions/activities identified

1. Key longer term actions/activities identified

Barossa Regional Procurement Roadmap

High Level/Strategic 3 Year Plan developed to improve regional procurement maturity

Translating the Roadmap into Action - Resourcing


• Key Actions• Milestones• Resources

Converted Roadmap into Detailed Project

Plan

• 2 Options• A – Revise Timeframe for

Deliverables• B – Look at Alternate Resourcing

Model

Insufficient Internal Resources to

Implement Project

• Council Approval for Joint Funding of A Regional Procurement Officer – Dec 2014

• Formalised via Resource Sharing Agreement

Shared Resource Model Proposal Developed &

Approved

Barossa Regional Procurement Group - Achievements to Date


Governance

• Signed MOU• 3 Tiers of

Reporting (CEO, Management Group &

Working Party)• Resource

Sharing Agreement

Regional Model• Standard Suite

of Docs• Forward

Procurement Plan

• BRPG email address

• Website in Development

Resourcing

• Regional Procurement Officer

• Regional Procurement Project Funds (Systems/Data)

• Ongoing Management Level Support

Joint Procurement

• Stationery Contract

• Repairs & Building Maint. Panel Tender

• Road Reseal Tender

A Joined Up Approach – Critical Success Factors


Identify Change

Champions

Formalise Governance

Take a Disciplined Approach to Assessing

Opportunities

Match Resources to Expectations

BAROSSA REGIONAL PROCUREMENT GROUP. Why a Regional Approach to Procurement? Savings – Buying Power...

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