Activant Prophet 21

Overview of Cash Drawer Processing

This class is designed for…

Users with a basic understanding of processing an order in Prophet 21 who need the ability to utilize cash drawer functionality, accept payments, and deposits in Front Counter

Objectives

Open a cash drawerAccept Front Counter payments and down paymentsClose a cash drawerUtilize reports that aid in cash balancing

This course will NOT cover…

Entering an orderProcessing an orderEntering a RMABank Reconciliation

Cash Drawer Maintenance

Open a Cash Drawer

Open a Cash Drawer

Open a Cash Drawer

Accepting Payments

Remittances

Remittances

Remittances Tab

Remittances Tab

Remittances Tab

Remittances Tab

Full Payment

GL Impact – Invoice with payment

Account ImpactAR Credit

Cash (Cash Drawer) Debit

Partial Payments

Multiple Payments

Overpayments

Overpayments

Overpayments

Payment Method Result

Leave on Order Unless you are guaranteed to invoice off of this order again, do not choose this option

Cash Returns money to the customer in the form selected

AP Credit Memo Will allow the creation of a check in return payment

Unapplied payment in AR Places an open credit in AR for the customer

Types of Payments

Type of Transaction Impact on Order

Payment – items invoiced Payment applied to the invoice created

Payment – no items invoiced Payment applied to the order – applied to items when invoiced until amounts exhausted then considered a DP

Previous payment/Deposit and order canceled/completed

Return payment to customer: Credit, Cash, AP Debit Memo

Downpayments/Deposits

Do you accept downpayments or deposits at your location?

Customer Settings - Downpayments

Front Counter Downpayments

Types of Payments

Type of Transaction Impact on Order

Downpayment – items invoiced

Downpayment applied to the invoiced items

Downpayment – no items invoiced

Downpayment remains unapplied – will apply when items are invoiced

Downpayment changed Downpayment increase/decreased accordingly

Front Counter Downpayments

Front Counter Downpayments

Select when you are creating a DP and no remittance is acceptedSelect if you modify a downpayment value (Calc/Req DP Amt field edited)

Front Counter Downpayments

Downpayment Invoice

Downpayments

Payment Summary Report

Payment Summary Report

Payment Summary Report

Adjusting a Cash Drawer

Closing a Cash Drawer

Closing a Cash Drawer

Closing a Cash Drawer – GL Postings

Account Impact

Cash (Cash Drawer) Credit

Cash (Bank Account) Debit

Cash Drawer Detail

Cash Drawer Detail

Summary

Open a cash drawerAccept Front Counter payments and down paymentsClose a cash drawerUtilize reports that aid in cash balancing

For More Information…

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