WAITLIST AND RESERVED SEATINGFOR STUDENTS
Waitlist | Texas Tech University
Waitlist allows a student to add themselves to a waitlist on a class that has met its maximum enrollment
Reserved Seating allows an academic department to save seats for a specific group of students
WAITLIST TUTORIAL
What is Waitlist? Based on a First-Come, First-Served basis Is not a registration into the class Does not guarantee a seat Student in the first position is notified via the Preferred Email
when seat becomes available After email notification, student has 24 hours to complete the
registration process Waitlist is a manual process, not automatic Registration Rules and Registration Holds apply to the
Waitlist Process Last day to Waitlist is the last day to Add a class
All students still on Waitlist will be purged
What this means for Students?
Students will not have to keep checking to see if a course becomes open
Students will add themselves to a Waitlist, and then will be notified when a seat becomes available
Waitlist eliminates the need to request override permits from Academic Advisors on courses that have the Waitlist Option
Courses not set with the Waitlist option will follow the normal guidelines
How it Works? Student attempts to enroll in a Closed Class that has the Waitlist
option
Student receives the “Closed – There are # student(s) on the Waitlist for this Class” message
Student then has the option to select “Waitlist”• If student decides to add the class to the Waitlist, the student is NOT enrolled in the class they are
on the Waitlist
If a student currently enrolled drops the class a seat becomes available
• Student in the first position is notified via their Preferred Email• Student then has 24 hours to enroll in class• Student completes the Registration process on Raiderlink on the Adds or Drop Classes link
If student takes no action • Time expires, the student next in line is notified via email
Waitlist Demonstration
The last portion of the Tutorial will go overReserved Seating | Raiderlink | FAQs
This Waitlist Tutorial will Demonstrate:How to Add Waitlist on Raiderlink
Registration Error Messages
Where to view the Waitlisted Section on the Student’s Schedule
How a student is notified once a open seat becomes available
The completion of the Registration process
Waitlist Demo | Add the CRN
On the Add or Drops Classes link on Raiderlink
Add CRN •Student enters the CRN in the CRNs field•Then click Submit Changes
Waitlist Demo | Waitlist Option
The Action drop-down provides two options: Select Waitlist
To be added to Waitlist Select None
To remove the class
When the student attempts to register into a section that has Waitlist, they receive a message that the class is closed and if the Waitlist is available
• Closed - There are 0 student(s) on the Waitlist for this class• Closed - There are 2 student(s) on the Waitlist for this class• Closed - The Waitlist is Full• Open – Reserved for Waitlist
Waitlist Demo | Not Add to Waitlist
Student would need to follow the normal registration process and
attempt to register into a different class
To Not Add the Waitlisted Class
Add or Drop Classes link
•Click on the Action drop-down arrow •Select None•Then click Submit Changes
Waitlist Demo | Add to Waitlist
To Add the Waitlisted Class
*Registration Rules will prevent the student from adding the Waitlisted class.A message will display if the student does not meet the criteria for taking the class (i.e. pre-req, co-req, link, time conflict, major restriction, college restriction, etc.)
**When a student adds the class as a Waitlist, this DOES NOT mean the class is registered
*Maximum Credit Hours will not prevent the student from adding the Waitlisted class. It will, however, prevent the student from completing the registration if a seat becomes available.
Add or Drop Classes link
•Click on the Action drop-down arrow •Select Waitlist•Then click Submit Changes
Waitlist Demo | Registration Add Error Messages
Registration Rules apply to the Waitlist process
The inability to be added to a waitlist may be due to one or more registration restrictions
This list does not include all restrictions
Registration Error
What it means…
Pre-Requisite & Test Score
Student is required to complete a course(s) and/or test score prior to enrolling in the class
Co-Requisite Student must take one or more classes together during the same term
Links Student must take a class that is tied together with a link code (i.e. lecture and discussion)
Major Section is limited to only students in a specific major Student Level Section is limited to only students in a specific level (UG, GR, LAW, etc)Time Conflict Student is attempting to register into a section that is at the same time as a section
they are already registered in
Waitlist Demo | Maximum Hours Exceeded
A student can Waitlist but is not allowed to complete the registration if they are at the Maximum Credit
Hours
Unlike the Waitlist Registration Rule restrictions, the student is given the opportunity to add a class to the Waitlist even if it goes over their maximum credit hours allowed.
It does not, however, allow the student to enroll in the course once a seat becomes available.
The student will need to continue normal processes of either dropping a course currently on their schedule, or contact their Academic
Dean’s office for permission to exceed the maximum credit hours allowed
Waitlist Demo | Student’s Current ScheduleThe Student’s Current Schedule will display the
date the Waitlisted class was added
Waitlist on Jan 26, 2011 means they are on the Waitlist and
will be notified if a seat becomes availableStudent is NOT enrolled in Class
The student’s only option at this point is to drop the Waitlisted course, they can not register into the course until a seat becomes available
Waitlist Demo | Email Notification
If a currently enrolled student drops the class, a seat will become open and the student in the first position on
the Waitlist will immediately receive an email
The student has exactly 24 hours to follow-up and register into the class (CRN) listed on the email
If the student takes no action within the 24 hours, they will be removed from the Waitlist and the next
student in line will receive an email
Waitlist Demo | Registration Add Process
Once the student is notified via the Preferred Email that a seat is available, they have
the option to register into the section
1 •Go to the Add or Drops Classes link•Click on the Action drop-down arrow
2 •Select Registered on Web•Then click Submit Changes
3 •Status changes from “Waitlist on…” to “Registered on…”
Waitlist Demo | Registration Drop ProcessThe student has two options if they decide
not to register in to the class
Option 1
• Do Nothing• Let the system
automatically drop the class after 24 hours
Option 2
• Drop the Class• Go to the Add
or Drop Classes link
• Click on the Action drop-down arrow
• Select Drop-Delete on Web
• Then click Submit Changes
Waitlist Links
Raiderlink
Add or Drop Classes Registration History Student Detail Schedule Concise Student Schedule Class Schedule Schedule Search Tool Look Up Classes
Raiderlink | Add or Drops Classes
Add or Drop Classes link is used to process the registration and will display the courses registered and the courses on the
Waitlist
The Waitlisted courses are not calculated into the Total Credit
and Billing hours
Waitlist on Feb 23 2011 – is the date the student waitlisted into the course
STUDENT IS NOT ENROLLED IN COURSE
The only option the student has on the Waitlisted course
is to select Drop-Delete on Web to drop the Waitlisted course
Once student is notified of an open seat, the Registered
on Web option is available to register into the course
Raiderlink | Registration History Link
Registration History link will display the courses the student is registered in as well as the Waitlisted Courses
Field
What it means…
Credits0.000
the waitlist does not get calculated into the credit hours since the student is not enrolled in the course
Waitlist Jan 26 2011
The date the student was added to the Waitlist
Raiderlink | Student Detail Schedule
Student Detail Schedule link will display the total credit hours, the classes
the student is enrolled in, classes that are Waitlisted, and the student’s Waitlist Position
Field What it means…Status Waitlist on Feb 7 2011
• The date the student was added to the Waitlist, the student IS NOT enrolled in the courseRegistered on Web on Nov 12 2010 • the date the course was registered
Waitlist Position
Waitlist Position 0• the student was notified of an open seat, and has 24 hours to complete registration processWaitlist Position 1• the student is first in line for an open seatWaitlist Position 2• the student is second in line for an open seat
Notification Expires
Feb 26, 2011 11:48 am• the student has until this date and time to complete the registration process, if they miss the deadline, student in next in line will be notified of an open seat
Raiderlink | Concise Student Schedule
Concise Student Schedule link is the student’s registration schedule, it displays the registered courses and the waitlisted
courses
Waitlist courses are noted as 0.000 credit
hours.
ImportantBe careful to not confuse Waitlisted and non-credit
courses
Discussions and non-credit labs that are registered will
also have 0.000 listed as well
Raiderlink | Class Schedule Link
Class Schedule link will display the number of students on the Waitlist under the Detail Class Information link
Click on the course title hyperlink to get to the Waitlist information on the Detail Class Information link
5 students allowed on Waitlist 3 student on Waitlist There are 2 spots still available on the Waitlist
Raiderlink | Schedule Search Tool Link
Schedule Search Tool link is used to look up classes that are open, closed,
and displays Waitlist enrollment numbers
Field What it means…Wait Capacity
The maximum number allowed on Waitlist
Wait Count The number actually on the WaitlistWait Avail The remaining number allowed to be on
the Waitlist
Schedule Search Tool is an excellent resource to look up and review
course information
Raiderlink | Look Up Classes Link
Look Up Classes link is used by the student to look up classes that are open, closed, and displays Waitlist
enrollment numbers
Field What is means…Select C – means class is closed
- means the class is open, the student can select course & add to worksheet
Cap The maximum number of students allowed in class is 25
Act There are 25 students actually enrolled in the course
Rem The course is full, student would need to add themselves to the Waitlist
WL Cap 5 students are allowed on the Waitlist
WL Act There are 3 students actually on the Waitlist
WL Rem The waitlist will allow 2 more student on the waitlist
Summary
In Summary, the basic Waitlist process includes:
1 Student attempts to register for a closed class that has the Waitlist option
2 If the student meets the course requirements, the system gives the student the Waitlist message and the option to add the class to the Waitlist
Student IS NOT enrolled in course
3 If a seat becomes open, the student who is first in line receives an email notification and has 24 hours to enroll
4 Notification Status displays the 24 hour timeline5 Student registers the Waitlisted class
Status changes to RegisteredStudent does not register the Waitlist class
Student is Dropped from the Waitlist after 24 hours Next student in line is notified and the process starts overIf no seats become available after the last day to add a class,
the Waitlisted course will be dropped
Sample of Registration Rule Messages
Registration Rule Message
What it means…
Maximum hours exceeded The student is attempting to exceed the maximum number of credit hours allowed to take in the term
Time Conflict with CRN #####
The student is attempting to register into a course that conflicts in time with a course the student is already enrolled in
Prerequisite and Test Score Error
The student must have completed a class and/or test score prior to enrolling in the class
Linked course required (no credit lab)
The student must enroll in a corresponding lab that goes along with the section. For example: AAEC 3301 001 & AAEC 3301 501
Linked course required (lecture)
The student must enroll in a corresponding lecture that goes along with the section.
List does not include all Registration Error MessagesRefer to the Registrar Web Site for additional
messages
Sample of Waitlist Messages
Waitlist Message What it means…Registered on Web on April 10, 2011
This means the student was registered into the course on April 10, 2011
Waitlist on May 10, 2011 The means the student was added to the Waitlist on May 10, 2011
Closed – there are 0 student(s) on the waitlist for this class
Student is attempting to register into a Waitlisted course that has 0 students on the Waitlist, this means they would be the 1st person in line for an open seat
Closed – there are 3 student(s) on the waitlist for this class
Student is attempting to register into a Waitlisted course that has 3 students on the Waitlist, this means they would be 4th in line for an open seat
Closed – Waitlist Full Student is attempting to register into a course that is set up with Waitlist but the Waitlist maximum enrollment has reached its limit
Open – Reserved for Waitlist Student is attempting to register into a course that is setup up with Waitlist that has an “open” seat waiting for a student on the Waitlist to register into the course. This message will allow a student to add themselves to the Waitlist even if the Waitlist is full.
Waitlist Notification Expires May 20, 2011 10:50 am
The student has until May 20, 2011 at 10:50 am to complete the registration process on the Waitlisted course, if the student misses the deadline, the student’s status will change from Pending to Expired and the next student in line will receive the email notification of an open seat
Reserved Seating
Reserved Seating is a feature which allows academic departments to save seats for a specific group of students.
Students who meet the reserved seating rule will be allowed to register into an open seat for the course without a registration permit.
Once the Reserved Maximum has reached its limit, no other student within that criteria can enroll in the course unless the Overflow Indicator box is checked.
Reserved Seating can be used alone, or with the Waitlist process
What is Reserved Seating?
Sample of Reserved Seating Messages
Waitlist Message What it means…Reserved Closed The section is full. The section is set up with reserved seating
and the section (Reserved or Open) has reached it’s maximum enrollment limit
Reserved Closed - There are # student(s) on the Waitlist for this class
This section is set up with both Reserved Seating and the Waitlist option. The "0, 1, 2, 3" number would display how many students are currently on the Waitlist for the class.
Reserved Closed - Waitlist Full The Reserved Seating and the Waitlist maximum are full.
Reserved Open - Waitlist Filled The section has Reserved Seats still available, but the number allowed on the Waitlist is full.
Reserve Open - # On Waitlist The section has Reserved Seats still available and has some spots available on the Waitlist. The "#" will display how many students are currently on the Waitlist.
Refer to the Registrar Web Site for additional registration messages
FAQs Once on Waitlist, does that mean I’m enrolled?
No! If you add yourself to a Waitlist you are NOT enrolled in the course, you are ONLY on the Waitlist.
Does Waitlist guarantee me a seat?No. Waitlisting does not guarantee a seat in the class. You should check your positions regularly on the waitlist. If you are not moving up on the waitlist, you should find an alternate course to schedule.
What is the Time Limit after the email notification?Once you receive the email notifying you of an available seat, you have exactly 24 hours to complete the registration, after the deadline, you will be dropped off the Waitlist and the next student in line will have 24 hours.
FAQs
Does Maximum Credit hours restrict me from Waitlisting?The Maximum credit hours will NOT restrict you from adding yourself to the Waitlist. It will, however, restrict you from actually registering into the course if a seat becomes available. You will receive a message of “Maximum hours exceeded” if you attempt to register into the Waitlisted course.
Does Registration Restrictions restrict me from Waitlisting? Yes. The following registration rules continue to work with Waitlisting.
Pre-requisites, co-requisites, links, time conflicts, and maximum credits Major, degree, student level, class level, and campus Special approvals from the instructor, departments, and honors
Can Advisors add a student to the WaitlistYes. Advisors who assist students in the registration process on Raiderlink will also be able to add a student on the Waitlist with the same Waitlist processes as the student follows.
FAQs
Can I see my Waitlist Position in line?Yes. Refer to the Student Schedule link on Raiderlink to see your Waitlist position in line.
If I miss the 24 hour deadline, can I still register into the course?No. You will have exactly 24 hours to register into the course, after the deadline you will need to add yourself back onto the Waitlist.
Can I get on more than one Waitlist?Yes. Multiple Waitlisted courses can be added to your records.
Which of my emails is the Waitlist notification sent to?The Waitlist notification is sent to the student’s Preferred email address. It is the student’s responsibility to make sure the Preferred email address is correct in order to receive the Waitlist notification.
FAQs
Can I add two Waitlisted courses that are at the same time? No. The Waitlist process will not allow two courses that are offered at the same time be added on your records.
What should I do if I decide not to keep the Waitlist on my records?It is good practice to remove the Waitlisted course from your records, which will allow a student in line a better chance of registering into the course.
Does the weekend waive the 24 hour deadline?No. Once you receive the email, even on weekends, you will have exactly 24 hours once the email has been sent.
FAQs
When is the last day I can add a Waitlist course?The last day you can add a Waitlisted course to your schedule is the last day to add a class. Refer to the university calendar for these dates. After that date, all waitlisted courses will be purged from all records.
What happens with Non-Payment of tuition?If a student does not make a tuition payment by the scheduled due date, all classes including any class on the waitlist will be cancelled.
Are all Departments using Waitlisting?Each academic department will evaluate whether they want to utilize Waitlisting on all, some, or none of their courses.
Is there an audit of Waitlist?SFASTCA will display the waitlist and registration activity that occurred.
Refer to the Registrar Web Site for additional FAQs
Click to return to the beginning of tutorial
Need to review Tutorial again?
Click to return to Waitlist DemonstrationClick to return to Reserved Seating
Click to return to Waitlist Links on RaiderlinkClick to return to FAQs
Click to go to the Registrar’s web site3.22.11
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