Using Dspace @ ILRI
Peter Ballantyne and Abenet Yabowork
Dspace Ethiopia Interest Group MeetingAddis Ababa, 28 October 2013
Dspace at ILRI
• Established late 2009
• Driven by demands to have all outputs and products available and accessible
• Replacement for:
Inmagic document catalogue PDF files spread across the web site Home made lists of outputs Manual linking from web sites and blogs etc
• Evolved into ‘CGSpace’ in 2011
December 2010
Why be accessible?
Our data information or knowledge assets should have benefits that can travel across boundaries
They need to be:
Described and stored for posterityEasily found and accessedEasily shared and re-used Available, accessible and applicable without restrictions
• Repository of outputs of people and projects (hosted at ILRI)
• Publishing and alerting platform
• Repository for projects, institutions, programs …
• Gateway to Google and beyond
• Uses Dspace
• [dec 2010 slide]
• Dspace ‘the’ ILRI way to publish on the ILRI web …• Gives projects ‘archives’ and visibility’• We aim to ‘index’ everything, wherever published• We aim to ‘publish’ as much as we can, with permission• We decentralise content management: Program teams contribute
content; info teams do quality control• RSS gets content over the web and into mailboxes and onto desktops• Mainstream, open source solution, with open (OAI) standards and
wide support community• The ‘repository’ is NOT the value proposition for the scientists ; we
sell it as ‘publishing’• It does NOT do all ‘library’ tasks• Part of ‘being open’
Content choices we made
• Organize contributions by content type (publications, multi-media, articles datasets, etc)
• ‘Map’ items across to projects, themes, teams (organization structure – link to web sites)
• Dublin core the basic metadata• Several ‘extra’ fields (regions, subject areas,
CRPs)• Get many people contributing content (a few
editors)
Mahider – ILRI ‘repository’[11 500 records; 70% open access]
Total 2010 Total 2011 Total 2012
13.6%6.0% 3.6%
42.9%
33.3%31.2%
5.6%
23.2% 29.7%
24.9%15.5% 11.2%
12.9%22.0% 24.2%
Social media
Google Books
Repository
Website
Intranet
Composition ILRI web ser-
vicesviews
'Open'
‘CGspace’ – other communities accessible on same platform
What is ‘CGSpace’
‘Multi-tenant’ use of a Dspace applicationShared admin, look and feel, publishing, content management,
hosting, training, support
Shared hosting, development, and learning [and server]
Allows searching across collections
open access + open standards + open licenses =
enhanced visibility of research outputs
Publications, journal articles, books, training materials, project reports, factsheets and links to digital audios, videos, presentations and posters
Hosted contentContent ‘out’
Harvested content
CGSpace: Repository of Agricultural Research Outputs
Mahider : Open Digital Repository of ILRI
Mahider
Browse by
programs
and projects
Find content
SubscribeMore browse
options
Browse all of
CGSpace
Mahider: Home page
Recent submissions
Login for adminsBrowse by
type of docGenerate
reports
Browse by
department
Mahider: Home page
View statistical
information
Top 5 item
views
Mahider: Home page
Mahider : Item display
Example - ILRI publications:
List of items
Subscribe to only
the specific
collection (ILRI
publications)
Mahider Item display
Specific item view:
Bibliographic
info
Full text of
item
Mahider : Item display
stats
Mahider : Publishes to web sites
Mahider outputs
from RSS
Mahider : Publishes to intranet
Mahider outputs
from RSS
Mahider : Publishes to twitter
Mahider outputs from RSS
Mahider : Publishes to blogs
ILRI Project Blog – Africa RISING
Mahider outputs from RSS
Mahider : Publishes to email
Mahider outputs from RSS
Mahider: To summarize….
Search
result
Search, browse, subscribe
Search
result
Outputs harvested
Researchresults
Video/audio
PresentationPublications
Journals
Outputs re-published
User
CGIARworld
PublishShare
ExchangePromoteReportExploit
CaptureOrganizeDescribe
IndexArchiveDiscover
STANDARDS, taxonomy, services, tools, apps, api’s, innovation
metadata from other dspaces
metadata from otherrepositories
management, support, infrastructure
CGSpace
Running ‘CGSpace’
•We aim for are ‘cost-’ and ‘expertise’-sharing•Requires ‘more than basic’ expertise to exploit in terms of admin, customization, interface, content architecture•All code changes deposited in GIThub [where main dspace code development now is]•Active yammer network•15% of a linux admin person at ILRI•80% of a information systems person•Dedicated linux server at CGNET•? % of content specialists
Ongoing work
• ILRI content migration from inmagic
• SSSL and LDAP [to allow AD synchronization]
• @mire metrics and reporting modules
• @mire training
• Discovery module
• Dspace to wordpress
• Dspace to drupal
• Dspace - dataverse
• AGROVOC plugin
• Harvest from other Dspaces
• Look and feel/item presentation
Challenges
• Repository structure to org structure
• Dspace management
• Server and backend management
• Quality assurance
• …
• ‘Publishing’ v ‘library’
• Support to scale up
The presentation has a Creative Commons licence. You are free to re-use or distribute this work, provided credit is given to ILRI.
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