Using Dspace @ ILRI

Peter Ballantyne and Abenet Yabowork

Dspace Ethiopia Interest Group MeetingAddis Ababa, 28 October 2013

Dspace at ILRI

• Established late 2009

• Driven by demands to have all outputs and products available and accessible

• Replacement for:

Inmagic document catalogue PDF files spread across the web site Home made lists of outputs Manual linking from web sites and blogs etc

• Evolved into ‘CGSpace’ in 2011

December 2010

Why be accessible?

Our data information or knowledge assets should have benefits that can travel across boundaries

They need to be:

Described and stored for posterityEasily found and accessedEasily shared and re-used Available, accessible and applicable without restrictions

• Repository of outputs of people and projects (hosted at ILRI)

• Publishing and alerting platform

• Repository for projects, institutions, programs …

• Gateway to Google and beyond

• Uses Dspace

• [dec 2010 slide]

• Dspace ‘the’ ILRI way to publish on the ILRI web …• Gives projects ‘archives’ and visibility’• We aim to ‘index’ everything, wherever published• We aim to ‘publish’ as much as we can, with permission• We decentralise content management: Program teams contribute

content; info teams do quality control• RSS gets content over the web and into mailboxes and onto desktops• Mainstream, open source solution, with open (OAI) standards and

wide support community• The ‘repository’ is NOT the value proposition for the scientists ; we

sell it as ‘publishing’• It does NOT do all ‘library’ tasks• Part of ‘being open’

Content choices we made

• Organize contributions by content type (publications, multi-media, articles datasets, etc)

• ‘Map’ items across to projects, themes, teams (organization structure – link to web sites)

• Dublin core the basic metadata• Several ‘extra’ fields (regions, subject areas,

CRPs)• Get many people contributing content (a few

editors)

Mahider – ILRI ‘repository’[11 500 records; 70% open access]

Total 2010 Total 2011 Total 2012

13.6%6.0% 3.6%

42.9%

33.3%31.2%

5.6%

23.2% 29.7%

24.9%15.5% 11.2%

12.9%22.0% 24.2%

Social media

Google Books

Repository

Website

Intranet

Composition ILRI web ser-

vicesviews

'Open'

‘CGspace’ – other communities accessible on same platform

What is ‘CGSpace’

‘Multi-tenant’ use of a Dspace applicationShared admin, look and feel, publishing, content management,

hosting, training, support

Shared hosting, development, and learning [and server]

Allows searching across collections

open access + open standards + open licenses =

enhanced visibility of research outputs

Publications, journal articles, books, training materials, project reports, factsheets and links to digital audios, videos, presentations and posters

Hosted contentContent ‘out’

Harvested content

CGSpace: Repository of Agricultural Research Outputs

Mahider : Open Digital Repository of ILRI

Mahider

Browse by

programs

and projects

Find content

SubscribeMore browse

options

Browse all of

CGSpace

Mahider: Home page

Recent submissions

Login for adminsBrowse by

type of docGenerate

reports

Browse by

department

Mahider: Home page

View statistical

information

Top 5 item

views

Mahider: Home page

Mahider : Item display

Example - ILRI publications:

List of items

Subscribe to only

the specific

collection (ILRI

publications)

Mahider Item display

Specific item view:

Bibliographic

info

Full text of

item

Mahider : Item display

stats

Mahider : Publishes to web sites

Mahider outputs

from RSS

Mahider : Publishes to intranet

Mahider outputs

from RSS

Mahider : Publishes to twitter

Mahider outputs from RSS

Mahider : Publishes to blogs

ILRI Project Blog – Africa RISING

Mahider outputs from RSS

Mahider : Publishes to email

Mahider outputs from RSS

Mahider: To summarize….

Search

result

Search, browse, subscribe

Search

result

Outputs harvested

Researchresults

Video/audio

PresentationPublications

Journals

Outputs re-published

User

CGIARworld

PublishShare

ExchangePromoteReportExploit

CaptureOrganizeDescribe

IndexArchiveDiscover

STANDARDS, taxonomy, services, tools, apps, api’s, innovation

metadata from other dspaces

metadata from otherrepositories

management, support, infrastructure

CGSpace

Running ‘CGSpace’

•We aim for are ‘cost-’ and ‘expertise’-sharing•Requires ‘more than basic’ expertise to exploit in terms of admin, customization, interface, content architecture•All code changes deposited in GIThub [where main dspace code development now is]•Active yammer network•15% of a linux admin person at ILRI•80% of a information systems person•Dedicated linux server at CGNET•? % of content specialists

Ongoing work

• ILRI content migration from inmagic

• SSSL and LDAP [to allow AD synchronization]

• @mire metrics and reporting modules

• @mire training

• Discovery module

• Dspace to wordpress

• Dspace to drupal

• Dspace - dataverse

• AGROVOC plugin

• Harvest from other Dspaces

• Look and feel/item presentation

Challenges

• Repository structure to org structure

• Dspace management

• Server and backend management

• Quality assurance

• …

• ‘Publishing’ v ‘library’

• Support to scale up

The presentation has a Creative Commons licence. You are free to re-use or distribute this work, provided credit is given to ILRI.

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