UMC ELECTRONICS
e-Procurement Supply Chain Management
Supplier User Manual
Introduction
− Getting Started
− Solution Overview
− e-Procurement Solution Structure
− Forecast Management (Delivery Forecast)
− PO Management
− DA Management
− GRN Management
− Financial Management (Invoice)
− Delivery Report
− Common Functions
Getting Started
e-Procurement Requirements
~ What I Need to Use e-Procurement?
• Hardware and Software Requirementso PC (Pentium or equivalent) / MAC
o Internet access (Broadband, ISDN, Lease line etc…)
o PC Compatible OS system
• MS Windows OS, Mac OS, Unix
o Web Browser
• Mozilla Firefox, Microsoft Internet Explorer v10 or higher
o E-mail
• Any leading commercial email software (MS-Outlook / Windows Live
Mail, IBM Lotus Notes, etc…)
• Email in Text or HTML format
Solution Overview
transportation
HK W/H
Supplier
Forecast Management
V4.0 SCM Portal
DA /JIT
DO/ASN
GRN
Minicomputer
Web Access
PO Management
Delivery & LogisticsManagement
Finance Management
DF,DF-C DF,DF-C
PO, PO-C
PO-R
PO, PO-C
PO-R
DA /JIT
DA/JIT-RDA/JIT-R
DO/ASN
GRN
InvoiceInvoice
Web View/DownloadEDI UploadEDI DownloadWeb Input
SAP
UMC
Receiving Barcode Printing
Delivery
Pull Instruction(Email)
Delivery from HK W/H
Inventory Visibility
ReceivingIssue
e-Procurement Solution Briefing
DO-R
Forecast Management
PO Management
Physical Flow
Buyer
Delivery & Logistics Management
Suppliers
Financial Management
e-Procurement Modules
Login
e-Procurement – Login
STEP 1
ECnet Corporate Website & Login Page
1. Navigate to ECnet corporate website www.ecnet.com/nvlogin
2. Enter “Login ID”
3. Enter “Password”
4. Enter “Verification Code”
5. Click on <Login> button to proceed
e-Procurement – Login
STEP 2
Dashboard Page
At a glance, you can see an overview of the documents and their corresponding status, count etc…
1. View notification from UMC under <Announcement>
2. Select Language (Chinese, Japanese or English) from the dropdown list
3. Click on <Help> to download Supplier Training Slides
Delivery Forecast (DelFor)
Workflow & Business Rules
Forecast Management
PO Management
Physical Flow
Buyer
Delivery &Logistics Management
Suppliers
Forecast Management
Financial Management
Business Rules
• UMC SAP system generate maximum 14 Months Forecast data to ECnet. ECnet shall aggregate the Forecast qty at daily, weekly and monthly basis.
• Suppliers shall be able to view Daily Forecast of 2 months, Weekly Forecast of 6 months or Monthly Forecast of 14 months separately.
• Suppliers will receive timely reminders that they are required to read the Forecast sent by buyers.
• Supplier login ECnet system and view Forecast data from web.• When the Forecast document is viewed or downloaded by supplier, ECnet
shall update the Forecast status to READ• The Forecast can be traced by the revision number in the revision history• ECnet will allow suppliers to download Forecast information in Excel and PDF
file formats.• An e-mail for unread Delfor serves to alert UMC and Suppliers that Forecast
has not been READ in ECnet system after 3 working days.
Email notification of New DelFor
Supplier login to ECnet and view Forecast online
MRP run and Delivery Forecast
sent to ECnet
Buyer Suppliers
Forecast Management
Email notification of UnRead DelForin 3 working days
Buyer Suppliers
Forecast Management
Delivery Forecast
� Demo
STEP 1
Looking for New DelFor
Click on Delivery Forecast count under [TO DO > DF]
Delivery Forecast
~ New DelFor
Delivery Forecast
~ Selecting DelFor
STEP 2
Selecting DelFor
Select and click on appropriate DelFor number hyperlink under <Document No> column
STEP 3.1
Reading DelFor Summary – Weekly Forecast
1. Click on <Export As> button if you want to download DelFor in Excel or PDF file formats
OR
Click on <Daily> to view Daily Forecast
Click on <Monthly> to view Monthly Forecast
Click on <Switch to Simple View> to view simple version of Weekly Forecast
OR
Click on <Confirm>
2. Click on <Part No> to proceed
Delivery Forecast- Reading DelFor Summary – Weekly Forecast
Delivery Forecast- Reading DelFor Summary – Simple Weekly Forecast
STEP 3.2
Reading DelFor Summary – Simple Weekly Forecast
1. Click on <Export As> button if you want to download DelFor in Excel or PDF file formats
OR
Click on <Daily> to view Daily Forecast
Click on <Monthly> to view Monthly Forecast
Click on <Switch to Full View> to view full version of Weekly Forecast
OR
Click on <Confirm>
2. Click on <Part No> to proceed
Delivery Forecast- Reading DelFor Summary – Daily Forecast
STEP 3
Reading DelFor Summary – Daily Forecast
1. Click on <Export As> button if you want to download DelFor in Excel or PDF file formats
OR
Click on <Weekly> to view Weekly Forecast
Click on <Monthly> to view Monthly Forecast
Click on <Switch to Simple View> to view simple version of daily Forecast
OR
Click on <Confirm>
2. Click on <Part No> to proceed
Delivery Forecast- Reading DelFor Summary – Monthly Forecast
STEP 3
Reading DelFor Summary – Monthly Forecast
1. Click on <Export As> button if you want to download DelFor in Excel or PDF file formats
OR
Click on <Daily> to view Daily Forecast
Click on <Weekly> to view Weekly Forecast
Click on <Switch to Simple View> to view simple version of Monthly Forecast
OR
Click on <Confirm>
2. Click on <Part No> to proceed
Delivery Forecast- Reading DelFor Details
STEP 4
Reading DelFor Details
Click on <Back to Summary> and go back to
DelFor Summary
24
STEP 1
Reading DelFor
Revision History - 1
1. Click on <Document Number>
to open the list of Delfor
Revision History
2. Click on revision number under
<Revision #>
Delivery Forecast- Reading DelFor History - 1
25Delivery Forecast
- Reading DelFor History - 2
STEP 2
Reading DelFor
Revision History - 2
Purchase Order (PO) Management
Workflow & Business Rules
Forecast Management
PO Management
Physical Flow
Buyer
Delivery &Logistics Management
Suppliers
PO Management
Financial Management
Business Rules - 1
• UMC run MRP and transmits PO/POC data to ECnet.• Suppliers will receive timely reminders that they are
required to response to the PO and POC sent by buyers.• Supplier login to ECnet system and view or download PO• System may highlight the revised fields (Delivery Date, Unit
Price, Order Qty) in red and bold• System may highlight the PO Rescheduling in blue for
suppliers to respond• Suppliers are allowed to perform the following actions on
the PO. When the PO is confirmed or Counter-proposed, system shall trigger a PO response email to UMC buyer. o Confirm - Indicate that the Supplier can Confirm the PO.o Counter-Propose - Indicate that the Supplier wants to Counter-
Propose to the PO.
Business Rules - 2
• PO Rescheduling response data can be uploaded in an
Excel format file via ECnet web
• The PO balance and In-transit Qty can be traced from the
PO screen.
• The PO and PO Lines revision can be viewed from the
revision history. • The PO line status (Revised, Add, Deleted) can be identified
by comparing the incoming PO data with last version of PO in the database.
• An e-mail for unread or unresponded PO serves to alert UMC and Suppliers that PO has not been READ in ECnet system after 2 working days or RESPONDED in ECnet system after 3 working days.
• Allow Suppliers to download POs information in Excel and PDF file formats.
Supplier login to ECnet to view
and respond PO on ECnet
Email notification of New PO
UMC run MRP to generate PO
data and send to ECnet
Buyer Supplier
PO Management
Email notification of PO Response File Processing Failure
PO Management
Supplier
Supplier login to ECnet to upload
PO Rescheduling
response file and the file is rejected.
Email notification of PO Response File
Processing Successful
PO Management
Supplier
Supplier login to ECnet to upload
PO Rescheduling
response file and the file is
processed successfully.
Buyer retrieves PO response from
ECnet and makes necessary
amendments
Email notification of Responsed
PO
Buyer Supplier
PO Management
Email notification of Unread PO in 2 calendar days
Buyer Supplier
PO Management
Email notification of Unresponded PO in 5 calendar
days
Buyer Supplier
PO Management
Purchase Order ( PO) Management
� Demo
PO Management
~ New PO
STEP 1
Looking for New PO
Click on Purchase Ordercount under [TO DO > PO]
PO Management
~ Selecting PO
STEP 2
Selecting PO
Select and click on appropriate PO number hyperlink under <Document No> column
PO Management
- Reading PO Details
STEP 3
Reading PO Details
Click on <Export As> button if you want to download PO in Excel or PDF file formats
OR
Click on < Acknowledge PO> to
acknowledge PO
PO Management
- Confirming PO
STEP 4
Confirming PO
Click on <Confirm All> button if you want to accept all POs on the screen
PO Management
- Counter-Proposing PO - 1
STEP 4
Counter-Proposing PO - 1
1. Select <Counter-Propose>
2. Select the value of <Split> from Split dropdown list
3. Click on <Submit>
PO Management
- Counter-Proposing PO - 2
STEP 5
Counter-Proposing PO - 2
1. Entering Responses
2.1 Responded Date
2.2 Responded Qty
2.3 Vendor Remarks
2. Click on <Submit>
PO Management
- Counter-Proposing PO - 3
STEP 6
Counter-Proposing PO - 3
Click on <Confirm>
44
STEP 1
PO Response via
Web Uploading - 1
1. Download PO Excel file
2. Compile PO Response file
2.1 Supplier Response Date
YYYY-MM-DDDD-MM-YYYYYYYY/MM/DDDD/MM/YYYY
2.2 Supplier Response Qty
PO Management ~ PO Response via Web Uploading - 1
45
STEP 2
PO Response via Web Uploading - 2
Click on [Utilities > Web Upload]
PO Management ~ PO Response via Web Uploading - 2
STEP 3
PO Response via Web Uploading - 3
1. Select the PO file for uploading
1.1 File Type:Select ‘Excel
File’
1.2 Upload Type:Select
‘PORSP’
2. Select File:Click on <Browse…> to select the Excel file for uploading
3. Click on <Submit>
PO Management ~ PO Response via Web Uploading - 3
PO Response via Web UploadingGuide
Click on <Download File For
more Details> to download ‘PO
Response via Web Uploading
Guide’
PO Management ~ PO Response via Web Uploading Guide
Despatch Advice (DA) Management
Workflow & Business Rules
Forecast Management
PO Management
Physical Flow
Buyer
Delivery &Logistics Management
Suppliers
DA Management
Financial Management
Business Rules
• On a daily basis, UMC generates the list of delivery request with 1 month of delivery schedules and transmit to ECnet.
• Based on the vendor code and plant code, each vendor code may have 1 DA document at UMC plant level. The DA shall be revised and system shall display the latest revision.
• Supplier login to ECnet system and view or download DA.• Suppliers are allowed to perform the following actions on
the DA. When the DA is confirmed or Counter-proposed, system shall trigger a DA response email to UMC buyer. o Confirm - Indicate that the Supplier can Confirm the DA.o Counter-Propose - Indicate that the Supplier wants to Counter-
Propose to the DA.• DA response data can be uploaded in an Excel format file
via ECnet web• An e-mail for unread or unresponded DA serves to alert
UMC and Suppliers that DA has not been READ in ECnet system after 2 working days or RESPONDED in ECnet system after 5 working days.
Suppliers Login to ECnet to view and respond DA
on ECnet
Email notification of New DA
UMC SAP generate
production Plan and send to
ECnet
Buyer Supplier
DA Management
Email notification of DA Response File Processing Failure
Supplier
Supplier login to ECnet to upload DA Response file
and the file is rejected.
DA Management
Email notification of DA Response File
Processing Successful
Supplier
Supplier login to ECnet to upload DA Response file
and the file is processed
successfully.
DA Management
Email notification of Unread DA in 2 working days
Buyer Supplier
DA Management
Email notification of Unresponded DA in 5 working
days
Buyer Supplier
DA Management
Despatch Advice (DA) Management
� Demo
Despatch Advice
- New DA
STEP 1
Looking for New DA
Click on Despatch Advice count under [TO DO > DA]
Despatch Advice
- Selecting DA
STEP 2
Selecting DA
Select and click on appropriate DA number hyperlink under <Document No> column
Despatch Advice
- Reading DA Details
STEP 3
Reading DA Details
1. Click on <Export As>
button if you want to
download DA in Excel or
PDF file formats
OR
2. Click on <Confirm ALL>
button if you want to accept
the DA on the screen
Despatch Advice
- Counter-Proposing DA - 1
STEP 4
Counter-Proposing DA - 1
1. Select <Counter-Propose>
2. Click on <Submit>
Despatch Advice
- Counter-Proposing DA - 2
STEP 5
Counter-Proposing DA - 2
1. Entering [Supplier Response]
2. Click on <Confirm>
62Despatch Advice
- DA Response via Web Uploading - 1
STEP 1
DA Response via Web Uploading - 1
Click on [Utilities > Web Upload]
STEP 2
DA Response via Web Uploading - 2
1. Select the DA file for uploading
1.1 File Type:Select ‘Excel
File’
1.2 Upload Type:Select
‘DARSP’
2. Select File:Click on <Browse…> to select the Excel file for uploading
3. Click on <Submit>
Despatch Advice- DA Response via Web Uploading - 2
Goods Receipt Note (GRN) Management
Workflow & Business Rules
Forecast Management
PO Management
Physical Flow
Buyer
Delivery &Logistics Management
Suppliers
Financial Management
GRN Management
• Upon goods receiving, UMC automatically creates GRN
from backend system and then generates GRN data to
ECnet.
• Once GRN is transmitted, system shall deduct PO Balance
according to Receiving Qty.
• The GRN can be revised and upon the GRN revision, the
PO balance shall be recalculated.
• There will be 3 types of GRN: Goods Receipt, Replacement
and Goods Return. It can be differentiated by the
Movement Type from GRN document.
Business Rules
67
Suppliers login to ECnet and view
GRN
Email notification of New GRN
UMC uploads GRN data to ECnet
Buyer Suppliers
GRN Management
68
Email notification of Unread GRN
in 3 working days
Buyer Supplier
GRN Management
Goods Receipt Note (GRN) Management
� Demo
GRN Management
~ New GRN
STEP 1
Looking for New GRN
Click on Goods Receipt Note count under [TO DO >GRN]
GRN Management
~ Selecting GRN
STEP 2
Selecting GRN
Select and click on appropriate GRN number hyperlink under <Document No> column
GRN Management ~ Reading GRN Details
STEP 3
Reading GRN Details
Click on <Export As>
button if you want to
download GRN in Excel or
PDF file formats
Financial (Invoice) Management
Workflow & Business Rules
Forecast Management
PO Management
Physical Flow
Buyer
Delivery &Logistics Management
Suppliers
Invoice Management
Financial Management
Business Rules
• Supplier may create Invoice against GRN online.
• The Unit Price will be default from the PO and PO Line. Receiving
Qty will be default from GRN and the Invoice Qty will be default
from Receiving Qty. Supplier will be able to edit Invoice Qty on
the creation screen.
• The currency code will be from the PO and is not editable.
• The total amount and line amount shall be calculated by the
system. The Goods return qty and amount shall be deducted from
the total invoice qty and total invoice amount.
• The invoice can be revised/cancelled.
• Upon the invoice submission, system shall generate the download
file to UMC in a CSV file format.
• Once the GRN is revised, system shall auto suspend the invoice
and trigger an email to inform supplier and buyer.
Buyer / Finance receives Invoices
Email notification of New Invoice
Buyer Supplier
Supplier creates Invoice on ECnet
Invoice Management
Supplier login to ECnet to view the responded
Invoice
Email notification of Confirmed
Invoice
Buyer Supplier
Buyer / Finance respond to
Invoice from ECnet
Invoice Management
Update to Backend system
Download Invoice data file
from ECnet
Buyer
Invoice Management
Email notification of Suspended
Invoice
Buyer / Finance revises invoiced
GRN
Buyer Supplier
Invoice Management
Email notification of Unread
Invoice in 3 working days
Buyer Supplier
Invoice Management
Email notification
of Unresponded
Invoice in 3
working days
Buyer Supplier
Invoice Management
Financial (Invoice) Management
� Demo
Invoice Management
- Creating New Invoice
STEP 1
Creating New Invoice
Click on [Invoice > Create INV]
Invoice Management - Searching GRN(s) for Creating Invoice
STEP 2
Searching GRN(s) for Creating Invoice
1. Enter Searching Criteria
1.1 Trading Partner
1.2 Message Number
1.3 Part Number
1.4 Select Reference Code:
Vendor Code / Plant Code
1.5 Enter Reference Code
1.6 Select Date: Transmission Date
/ Document Date
1.7 Enter Supplier Invoice Number
2. Click on <Search>
Invoice Management- Selecting GRN(s) for Creating Invoice
STEP 3
Selecting GRN(s) for Creating Invoice
1. Select appropriate GRN(s) under
<Select> column
OR
Click on <Select All> if you want to
select all GRNs on the screen
OR
Click on <Deselect All> if you want to cancel the selection of GRNs
2. Click on <Create>
Invoice Management- Entering Invoice Details for Creating Invoice
STEP 4
Entering Invoice Details for Creating Invoice
1. Enter Invoice Details
1.1 Invoice No*
1.2 Remarks
1.3 Invoice Qty*
1.4 Supplier Invoice Number
1.5 Line Remarks
2. Click on <Add New Line> if you
want to add more lines
3. Click on <Save> if you want to save uncompleted Invoice
4. Click on <Submit>
Invoice Management
- Confirming Invoice creation
STEP 5
Confirming Invoice Creation
Click on <Confirm> button to proceed
OR
Click on <Back>
STEP 6
Looking for created Invoice
Click on Invoice count under [In
Progress > INV]
Invoice Management
- Looking for created Invoice
STEP 7
Selecting Invoice
Select and click on appropriate Invoice number hyperlink under <Document No> column
Invoice Management
- Selecting Invoice
Invoice Management - New Invoice Created - Invoice Summary
STEP 8
New Invoice Created – Invoice Summary
Click on <Export As> button if
you want to download Invoice in
Excel or PDF file formats
OR
1. Click on <Revise> button to
revise Invoice
2. Click on <Cancel> button to cancel Invoice
OR
Click on [Part Number]
Invoice Management - Reading Invoice Details by Part
STEP 9
Reading Invoice Details by Part
92
Delivery Report
Workflow & Business Rules
Business Rules
93
• ECnet will allow suppliers to download Delivery Report
information in Excel and PDF file formats.
94
Delivery Report
� Demo
95
STEP 1
Search
Click on [Utilities > Delivery
Report Search]
Delivery Report
- Search
96
Delivery Report
- Generate
STEP 2
Generate
1. Enter Searching items
1.1 PO Document Date
1.2 PO Delivery Date
1.3 PO Reschedule Date
1.4 PO Number
1.5 PO Line Number
1.6 Part Number
1.7 Purchasing Group
2. Select Searching items
2.1 Report Status
2.2 PO Document Status
2.3 PO Line Status
3. Click on <Export to XL> button if you want to download DR in an Excel file format
4. Click on <Export to PDF> button if you want to download DR in a PDF file format
97
STEP 3
Reading Report Details
Delivery Report
- Reading Report Details
Common Function
Search
STEP 1
Search Screen
Click on [Utilities > Document Search]
Search Functions
~ Search Screen
STEP 2
Select Search Type
1. <Document Message>:Select Message Type from Document Message dropdown list
2. Click on [Search] button
Search Functions
~ Select Search Type
STEP 3
Search Criteria
Set the search criteria and click [Go] button to proceed…
Search Functions
~ Search Criteria
STEP 4
Downloading Search Result
Click on <Export As>
button if you want to
download search result in
Excel file format
Search Functions
~ Downloading Search Result
Common Function
Document History
REVISION
Document History
Information on original and revision…
Document History “Track & Trace”
Document History “Track & Trace”
STATUS
Document Status
Information on when document was read, responded etc…
The End
Logout
The End – Logout of eSCM
Logout
Click on “Sign Out”
Logout Successfully
The End – Logout of eSCM
Top Related