Document of
The World Bank
FOR OFFICIAL USE ONLY
Report No: 59868-TG
PROJECT PAPER
ON A
PROPOSED ADDITIONAL GRANT
IN THE AMOUNT OF SDR 9.5 MILLION
(US$15 MILLION EQUIVALENT)
TO THE
REPUBLIC OF TOGO
FOR THE
EMERGENCY INFRASTRUCTURE REHABILITATION AND ENERGY PROJECT
May 13, 2011
Africa Urban Development Sector
Country Department AFCF2
Africa Regional Office
This document has a restricted distribution and may be used by recipients only in the
performance of their official duties. Its contents may not otherwise be disclosed without World
Bank authorization.
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CURRENCY EQUIVALENTS
(Exchange Rate Effective March 31, 2011)
Currency Unit = CFA Francs BCEAO
1 US$ = CFAF 461.665
1 US$ = SDR0.63072
FISCAL YEAR
January 1 - December 31
ABBREVIATIONS AND ACRONYMS
AAP Africa Action Plan
AF Additional Financing AFD French Development Agency (Agence Française de Développement) AfDB African Development Bank AFRICATIP Association Régionale des Agences d'Exécution des Travaux d'Intérêts Publics AGETUR-Togo Agency for the Execution of Urban Works (Agence d'Exécution des Travaux
Urbains à Haute Intensité de main-d'œuvre) BCEAO Central Bank of West-African States (Banque Centrale des Etats de l’Afrique de
l’Ouest) BIDC ECOWAS Bank for Investment and Development (Banque d’Investissement
et Développement de la CEDEAO) BOAD Development Bank of West African States (Banque l’Ouest Africain du
Développement) CAS Country Assistance Strategy CDD Community-Driven Development CDQ Neighborhood Development Committee (Comite de Développement du Quartier) CEB Togo and Benin Power Import, Generation, and Transmission Utility (Communauté
Electrique du Benin) CEDEAO Economic Community of West African States (Communaute Economique
des Etats de l'Afrique de l'Ouest) CEET Togo Power Distribution Utility (Compagnie Energie Electrique du Togo) CFL Compact Fluorescent Light Bulbs CQ Consultants’ Qualifications DA Designated Account DGH Department of Hydraulics and Sanitation (Direction General de l’Hydraulique) EA Environmental Assessment EC/EU European Commission / European Union ECOWAS Economic Community of West African States EIAs Environmental Impact Assessments EIREP Emergency Infrastructure Rehabilitation and Energy Project EMP Environmental Management Plan EOI Expression of Interest EPPR Emergency Program for Poverty Reduction ESMF Environmental and Social Management Framework FM Financial Management GAC Governance and Corruption
iii
GDP Gross Domestic Product GEF Global Environment Facility GoT Government of Togo GPN General Procurement Notice HIPC Heavily-Indebted Poor Countries ICB International Competitive Bidding IDB Islamic Development Bank IDA International Development Association IFR Interim Financial Report ISC Inter-ministerial Steering Committee ISN Interim Strategy Note KfW German Technical Cooperation Agency LCS LICUS
Least-cost selection Low-Income Country Under Stress
MDRI Multilateral Debt Initiative M&E Monitoring and Evaluation MUDH Ministry of Urban Development and Housing NCB National Competitive Bidding NGO Non-Governmental Organization PDO Project Development Objective PPR Post Procurement Review PRSP Poverty Reduction Strategy Paper QCBS Quality- and Cost-Based Selection RAP Resettlement Action Plan
RFP Request for Proposal RPF Resettlement Policy Framework SBD Standard Bidding Documents SOEs Statement of Expenditures SPP Simplified Procurement Plan TdE Togo Water Utility Company (Société Togolaise de Distribution d’Eau) TOR Terms of Reference TS Technical Secretariat of Ministry of Urban Development and Housing
Vice President: Obiageli Ezekwesili
Country Director: Madani M. Tall
Sector Director:
Sector Manager:
Jamal Saghir
Junaid K. Ahmad
Task Team Leader: Kwabena Amankwah-Ayeh
iv
REPUBLIC OF TOGO
EMERGENCY URBAN INFRASTRUCTURE REHABILITATION AND ENERGY
PROJECT
ADDITIONAL FINANCING
PROJECT PAPER
TABLE OF CONTENTS
PROJECT PAPER DATA SHEET ................................................................................ v
I. Introduction ............................................................................................................... 7
II. Background and Rationale for Additional Financing ................................................. 7
III. Proposed Changes ..................................................................................................14
IV. Appraisal Summary ..............................................................................................18
Annex 1: Revised Results Framework and Monitoring Indicators.................................24
Annex 2: Operational Risk Assessment Framework (ORAF) ........................................28
Annex 3: Detailed Implementation and Procurement Arrangements ..............................32
Annex 4: Map No. 1118498 of Project Implementation Areas (Lomé)...........................38
Annex 5: IBRD Map No. 33497 ...................................................................................39
v
REPUBLIC OF TOGO
EMERGENCY INFRASTRUCTURE REHABILITATION
AND ENERGY PROJECT – ADDITIONAL FINANCING
PROJECT PAPER DATA SHEET
Basic Information - Additional Financing (AF)
Country Director: Madani M. Tall Sector Manager: Junaid K. Ahmad Sector Director: Jamal Saghir Team Leader: Kwabena Amankwah-Ayeh Project ID: P125049 Expected Effectiveness Date: September 1,
2011 Lending Instrument: Emergency Recovery
Loan Additional Financing Type: Scale up
Sectors: Flood protection (80%); Roads and
highways (17%); Public administration- Water,
sanitation and flood protection (3%) Themes: Other urban development (51%);
Access to urban services and housing (28%);
Environmental policies and institutions (11%);
Natural disaster management (10%) Environmental category: B – Partial Assessment Expected Closing Date: December 31, 2015 Joint IFC: Joint Level:
Basic Information - Original Project
Project ID: P113415 Environmental category: B Project Name: Emergency Urban Infrastructure
Rehabilitation and Energy Project Expected Closing Date: December 31, 2013
Lending Instrument: Emergency Recovery
Loan Joint IFC: Joint Level:
AF Project Financing Data
[ ] Loan [ ] Credit [ X ] Grant [ ] Guarantee [ ] Other: Proposed terms:
AF Financing Plan (US$m)
Source Total Amount (US $m) Total Project Cost:
Cofinancing: Borrower:
Total Bank Financing:
IDA
New
Recommitted
15.0 0.0 0.0
15.0 15.0
Client Information
Recipient: Republic of Togo Responsible Agency: Ministry of Urban Development & Housing/AGETUR Togo Contact Person: Madame Koko AYEVA, Coordinator, PURISE, 05 B.P. 428 Lomé 05 Telephone No.: (228) 901 14 91 Fax No.: Email: [email protected]
vi
AF Estimated Disbursements (Bank FY/US$m)
FY 12 13 14 15 16 Annual 2.0 3.0 7.0 2.5 0.5
Cumulative 2.0 5.0 12.0 14.5 15.0
Project Development Objective and Description
Original project development objective: To increase access to infrastructure and urban services
in Lomé.
Revised project development objective - Not Applicable
Project description: Component 1 - Infrastructure Rehabilitation (US$14m): This component will support an
expansion of the rehabilitation and construction works under sub-component A1 (Drainage –
totaling $US 12.91 million) and (ii) A2 (Urban Roads – totaling $US 1.09 million) in a total amount
of US$14 million.
Component 2 - Institutional Strengthening (US$1m): This component will finance additional
capacity building and training activities and will ensure that project staff continues to
perform responsibilities delegated to them by the Government of Togo through the end of
the proposed extended closing date (December 31, 2015).
Safeguard and Exception to Policies
Safeguard policies triggered: Environmental Assessment (OP/BP 4.01) Natural Habitats (OP/BP 4.04) Forests (OP/BP 4.36) Pest Management (OP 4.09) Physical Cultural Resources (OP/BP 4.11) Indigenous Peoples (OP/BP 4.10) Involuntary Resettlement (OP/BP 4.12) Safety of Dams (OP/BP 4.37) Projects on International Waterways (OP/BP 7.50) Projects in Disputed Areas (OP/BP 7.60)
[X]Yes [ ] No [ ]Yes [ X ] No [ ]Yes [ X ] No [ ]Yes [ X ] No [ ]Yes [ X ] No [ ]Yes [ X ] No [X]Yes [ ] No [ ]Yes [ X ] No [ ]Yes [ X ] No [ ]Yes [ X ] No
Does the project require any waivers of Bank policies? Have these been endorsed or approved by Bank management?
[ ]Yes [ X ] No [ ]Yes [ ] No
Conditions and Legal Covenants:
Financing Agreement Reference Description of
Condition/Covenant Date Due
No dated covenants No dated covenants
7
I. Introduction
1. This Additional Financing Project Paper seeks the approval of the Executive Directors:
(i) to provide an Additional Financing (AF) in the amount of SDR 9.5 million (US$15 million
equivalent) to Republic of Togo for the on-going Emergency Infrastructure Rehabilitation and
Energy Project (EIREP) (Grant No. H489-TG); and (ii) to extend the project closing date by 24
months, from December 31, 2013 to December 31, 2015. This AF would be in response to a
specific request from the Government during the October 2010 annual meetings for the Bank’s
assistance for the floods in the fall of 2010, and confirmed in the formal request submitted on
March 10, 2011.
2. The proposed AF would scale-up basic urban services in some of Lomé’s poorest
communities, which is fully consistent with the original project development objectives. This
support has become urgent in light of the difficulties Government of Togo (GoT) has faced as a
result of the unusual rainfalls in the fall of 2010 that caused significant damage through flooding
of most parts of the city of Lomé and the rest of the country. In addition to responding to an
emergency, the additional financing will enhance the development impact of the original project
by further strengthening management capacity and extending network coverage of basic urban
services in Lomé’s eastern neighborhoods that suffered immense damage related to the flooding.
The proposed additional financing is processed using the streamlined procedures of Operations
Policy 8.00---Rapid Response to Crisis and Emergencies.
3. Implementation of the EIREP has been rated Satisfactory since inception in September
2009 and no major changes to the objectives or general design and implementation modalities of
the original project are being proposed.
II. Background and Rationale for Additional Financing
4. Country context. Decades of instability in Togo’s political and economic landscape have
been replete with tensions dating back to its early days as an independent nation in the 1960s.
Political tensions sparked off by successor selection in 2005 damaged the social and economic
fabric of the nation. A comprehensive political agreement (Accord Politique Global) was
negotiated in August 2006, a transitional national unity government organized legislative
elections in October 2007 (considered free and fair) and a new government pursuing political and
economic reforms and re-engaging with the international community has been in place since
then. The peaceful outcome of the March 2010 presidential elections has clearly improved the
socio-political outlook. The incumbent President was reelected in March 2010 and a new
Government of national unity was appointed on May 28, 2010. The President has shown that he
is intent on promoting an inclusive political dialogue with all opposition parties. The Togolese
authorities have demonstrated a commitment to macroeconomic stability and a prudent fiscal
stance. In December 2010, Togo reached the Heavily Indebted Poor Countries (HIPC)
completion point and will also benefit from the Multilateral Debt Relief Initiative (MDRI).
Thanks to sound fiscal policy and external debt relief, public finances in Togo have strengthened
significantly over the past two years, despite the impact of the global recession and
administrative capacity constraints. The new Government has committed to continue pursuing
8
political and economic reforms and to re-engage with the international community whose
activities in the country had been modest over the past 15 years.
5. Impact of the 2010 floods. Togo, together with most countries in West Africa, suffered
from heavy precipitation and flooding during the fall of 2010 (supposedly secondary) rainy
season. Over 86,000 people were affected throughout the country, many of whom lived mainly
in low-lying pockets of the capital, Lomé. While Togo is no stranger to annual flooding (there
have been six major floods in the last ten years), the increasing intensity in the last five years and
particularly, last year, shows a trend that is intensifying. With the persistent threat of climate
change and the attendant unusual rise in the sea level coupled with more erosion at the coastal
line in the Gulf of Guinea, it appears that this annual occurrence of flooding is headed for
intensity and increased dangers to the population of Lomé. The inhabitants of Lomé live on
strips of land caught between the sea, lagoons and a river (Zio) draining the northern parts of the
city towards a sea. The natural draining path of river Zio has been effectively blocked by
sporadic structures/buildings erected in contravention to existing building regulations. Lack of
safe available land for housing and expansion of the city is a key challenge but so is also the lack
of available capacity and resources in Government as well as the Municipality of Lomé to
enforce their laws and regulations. In Lomé, the most affected neighborhoods were concentrated
in the eastern parts of the city where peripheral areas of the city have no major primary or
secondary drainage systems and where many more of the very poor inhabitants of the city are
located.
6. Another key part of the cause of flooding in Lomé is the inadequacy of surface/rainwater
retention ponds which were created as small water reservoirs to hold water and gradually
dissipate the contents through evaporation. However, over the last few years, the water table has
steadily risen throughout the city, saturating the soil. The retention ponds, designed for small
quantities of water, have expanded from an excess stagnation of water, which has nowhere else
to go. This largely accounts for the flooding throughout the city of Lomé, especially, the eastern
neighborhoods of Baguida, Avepozo, Adidogome, Gblinkome and others.
7. One of the consequences of flooding in the country has been a huge exodus of people,
mostly out of rural areas in the north of the country to urban centers in the south, in search of
stability and economic opportunities. As a result, urban poverty and overcrowding has
dramatically increased in Lomé where more than half of the urban population of about 2.1
million resides today. Helping the Government to ensure the delivery of basic infrastructure and
social services to urban populations living in difficult and unsanitary conditions, and expanding
these services to more people in Lomé’s eastern neighborhoods, is a key part of the Bank’s
strategy to support Togo’s crisis recovery and contribute to securing sustainable peace and
development.
8. Following an appeal by the Government to the international community and at the
request of the Togolese delegation during the Annual Meetings (October 2010), a World
Bank/GFDRR Post Disaster Needs Assessment (PNDA) mission to review the impact of the
floods was fielded in December 2010. The mission’s report to Management suggested possible
actions to be undertaken by the World Bank in the recovery period and support to avoidance of
negative impacts of future occurrence. In response, the World Bank made available additional
9
resources to scale up (the existing Emergency Infrastructure and Rehabilitation and Energy
Project (US$15 million) and to top up (by US$13 million) the Fourth Economic Recovery and
Governance Grant. Finally, to help with flood risk management and preparedness and support
for development of a comprehensive early warning system, an Integrated Disaster and Land
Management Project is under preparation (US$12.3 million) with grant funding from the GEF,
Terr/Africa and the GFDRR (Global Facility for Disaster Risk Reduction and Recovery).
9. The original Grant. In June 2009, the Board of Directors of the World Bank approved a
grant for an Emergency Urban Infrastructure Rehabilitation and Energy Project (Grant No:
47975-TG) in a total amount of US$26.82 million equivalent, processed under the streamlined
procedures of Operations Policy 8.00—Rapid Response to Crises and Emergencies. This grant
constituted a key pillar of the Bank’s reengagement strategy in Togo. The financing was urgently
required due to: (a) lack of maintenance and new investments which had considerably hampered
the delivery of basic municipal services; and (b) substantial increase in urbanization, largely
compounded by crisis-led population displacement contributing to increased pressure on existing
infrastructure and services in most urban centers, especially, Lomé.
10. Original project objective. The original project development objective (PDO) is to
increase access to infrastructure and urban services in Lomé. The achievement of this objective
would support the Government of Togo’s efforts to demonstrate concrete improvements in the
lives of its citizens, a critical step for sustaining social and political stability in the country.
11. Components of the original project: The original project has two components: (A)
Infrastructure Rehabilitation (US$ 22.82 million), and (B) Institutional Strengthening (US$ 4
million):
Component A: Infrastructure Rehabilitation
(i) Drainage cleaning and Rehabilitation (US$9 million equivalent) designed to
reduce the number of people affected by periodic flooding in the poor
neighborhoods of Lomé. Drainage rehabilitation in selected poor neighborhoods
of Lomé, through: (a) cleaning of approximately 50 kilometers of existing canals
throughout the city of Lomé; (b) rehabilitation and extension of approximately 12
kilometers of unsound drainage networks, resurfacing of drains and construction
of new culverts along major roads, using mostly labor-intensive works methods;
(c) rehabilitation of shoulders and side ditches of the secondary drainage network
that drains into the lagoons of Lomé; (d) construction of storm water retention
ponds and (e) construction of a center for disaster victims (i.e., safe space where
victims of natural disasters could be evacuated and assembled so as to afford the
Recipient and its agencies/development partners a specific place to provide timely
needed emergency services to such victims).
(ii) Urban Roads rehabilitation (US$5 million equivalent) designed to rehabilitate
about five kilometers of primary and secondary roads in Lomé to increase access
to currently isolated areas of the city.
(iii) Water Supply (US$4 million equivalent) designed to provide water supply to
Lomé residents by implementing approximately 15 mini water supply systems
10
(boreholes equipped with solar pumps, limited water networks, and water kiosks)
in poor peri-urban neighborhoods not served by the current water utility
company’s water supply network.
(iv) Electricity Distribution System Rehabilitation (US $4.82 million equivalent
composed of US$3 million IDA and US$1.82 million from GEF) designed to
rehabilitate the power distribution network in Lomé; to stabilize power supply;
and undertake electric efficiency scheme through replacing electric bulbs in all
major Government offices to reduce electricity consumption and increase access
to electricity in Lomé.
Component B: Institutional Strengthening (US$ 4 million). This component was
designed to strengthen the capacity of the institutions involved in project management
and implementation (Ministry of Urban Development and Housing (MUDH), Department
of Hydraulics and Sanitation (DGH), and the project implementing agency, Agency for the
Execution of Urban Works (AGETUR-Togo) and responsible for the delivery of urban
services (Municipality of Lomé, the Togo Power Distribution Utility (CEET) and the
Togo Water Utility Company (TdE) to ensure some level of sustainability of the activities
financed by the project. The anticipated results will support GoT’s efforts to bring
visible and tangible improvement to the lives of its citizens, and in turn, improve social
and political stability in the country.
12. Project implementation record and results to date. The project has made satisfactory
progress toward meeting its development objective. The project has consistently been rated
satisfactory since project effectiveness in September 2009 with regard to implementation
progress. As of end of April 2011, about 30 percent (a total of US$8.3 million) of all envisaged
contracts amounts has been disbursed and overall, about 74 percent of the grant proceeds has
been committed.. Further disbursements of about US$8 million are expected to be completed by
the end of 2011, bringing the total disbursement rate to about 60 percent. The Government’s
commitment to the project remains strong. Infrastructure under construction and improvements
to service delivery are progressing satisfactorily. During the October 2010 supervision mission,
the project was identified as one of the most successful operations in World Bank’s Togo
operations on all fronts---solid move towards achievement of development objectives,
appropriate management of risk levels, implementation progress, disbursements, and
implementation processes documentation. The EIREP has allowed the GoT to demonstrate
visible and tangible improvements in the provision of services in key areas such as flood
reduction through provision of better and working drainage systems, astute readiness and
preparedness to respond to disaster emergencies as well as access to all-season roads services.
13. Key accomplishments of the project, as of March 2011, include:
• Over 52,000 people in poor neighborhoods were protected against the 2010 floods
• Cleaning and de-silting of 70 kilometers of the existing drains (166 percent of planned
works in the original project) in neighborhoods previously overwhelmed by flooding has
been completed. During the 2010 floods in Lomé, those neighborhoods that benefited
from the cleaning and de-silting exercise were significantly less affected than adjoining
neighborhoods with similar characteristics.
11
• Construction of a 1000-bed Center for Disaster Victims has been completed and handed
over to GoT.
• All studies and designs for roads rehabilitation and water supply components have been
completed and the process of launching bids for the actual works is underway.
• Rehabilitation of all 20 transformer stations out of the 20 targeted have been completed
and fully equipped with brand new transformers. About 30 km of extension of the
existing electricity network to neighborhoods that were previously not served by CEET
has been completed and commissioned.
• International competitive bidding has been launched to supply over 400,000 bulbs to
support the energy efficiency sub-component. At the close of the bids on April 5, 2011,
more than 14 bids had been received and are now under evaluation.
• 121 staff trained in procurement, financial management, safeguards and M&E (over
300% of original target).
14. Legal covenants. The original project does not have any dated legal covenants beyond the
conditions for effectiveness which were met as planned.
15. Procurement compliance is satisfactory. The project team in the Project Implementation
Entity (IE) includes qualified and experienced procurement specialists who have access to
appropriate tools and knowledge to enable them effectively carry out their functions; the IE’s
procurement staff have benefited from continuous Bank supported training. A procurement
review completed on October 28, 2010 reported satisfactory results. It was noted that almost all
procurement processes have been finalized, the procurement plan has been updated as required,
and the IE is following up on recommendations made by the Bank and in audit reports. The
implementation of contracts already awarded is proceeding in accordance with the procurement
plan.
16. Financial management performance is moderately satisfactory. With respect to the
project’s financial management performance, a supervision mission conducted in October 2010
downgraded the FM performance to ―Moderately Satisfactory‖ as a result of the IE not
complying with the Bank’s directive to recruit a consultant to perform internal auditor functions
and poor supervision of budgets. The mission agreed with GoT on terms of reference to hire a
consultant/internal auditor to join the implementing agency by April 30, 2011, and as of May
2011, the Banks’ no objection has been delivered to the GoT and the appointment is expected to
be in place by June 2011. As a result of a sound control environment (qualified fiduciary staff
and adequate manual of procedures supported by a computerized accounting system), the project
complies with financial management requirements such as timely submission of quarterly
interim unaudited financial reports and annual audit reports. The latest external audit opinion
was unqualified and there are currently no open accountability issues.
17. Safeguard compliance is satisfactory. Overall safeguard compliance (Environmental
Assessment OP/BP 4.01 and Involuntary Resettlement OP/BP 4.12) is rated satisfactory. The
AF, like the original project, has environmental impacts expected to be minimal, site-specific and
manageable at an acceptable level. As in the original project, two safeguard policies are
triggered: Environmental Assessment (OP 4.01) and Involuntary Resettlement (OP 4.12). The
ESMF and RPF prepared and disclosed in-country and at the World Bank Infoshop on August
12
13, 2009, and August 24, 2009, respectively, still apply. Lomé Municipality staff and the IE
safeguards specialist have been trained on Bank safeguards policies and now have better
information and guidance on how to supervise delegated responsibility of the EMP, RAPs and
ESMF implementation. The IE safeguards specialist follows up environmental and social issues
during project implementation. As at April 2011, two ESIAs dealing with water supply and
drainage system rehabilitation have been prepared by the project, consulted upon, and disclosed.
During the implementation, the Bank team has been providing guidance including: (i) Providing
to various actors sufficient means to carry out the follow-up and the supervision of subprojects’
EMPs and/or RAPs; (ii) sharing as much as possible projects safeguards instruments with project
stakeholders; (iii) strengthening the capacity of the various stakeholder groups in environmental
and social assessment and monitoring and reporting procedures, through training and
sensitization programs; (iv) ensuring that proposed mitigations measures are effectively
implemented; and (v) ensuring that local communities are involved in the implementation and
monitoring of subprojects. The Bank team is closely monitoring safeguards issues related to the
project and will make sure that the IE complies with safeguard requirement under this AF.
18. Monitoring and evaluation. Under the project, the Technical Secretariat (TS), working
closely with the IE, collects and consolidates detailed data in a satisfactory manner to track
progress as per the results framework; data corresponding to the PDO indicators are available for
the purpose of project monitoring. Supervision missions evaluate data collection efficiency and
as needed advise on its improvement.
19. Follow up on risks. The overall risk of the original project was rated as high. This
reflected the fragile political, economic, and social environment in Togo in 2009, one year
following its reengagement with the international community. Since then, the political situation
has been calm. The incumbent president was reelected in March 2010 and a new Government of
national unity was appointed on May 28, 2010. The Togolese authorities have demonstrated a
commitment to macroeconomic stability and a prudent fiscal stance. In December 2010, Togo
reached the HIPC completion point and will also benefit from MDRI. Thanks to sound fiscal
policy and external debt relief, public finances in Togo have strengthened significantly over the
past two years, despite the impact of the global recession and administrative capacity constraints.
Although the country’s risks persist, the past year has not seen any detrimental effects on the
implementation of the project. At the project level, procurement risks—including the risk of
substantial delays in procurement procedures, have been minimized. Through targeted training
opportunities, the IE has been strengthened to ensure that sound financial and procurement
management is maintained. The TS and the IE play central roles in project management through
monitoring and supervision of contractors and their agencies. The computerized accounting
system has been upgraded to allow close monitoring of project financial management
implementation. Regular supervision missions have been conducted in collaboration with
national authorities and project performance has been well monitored. A project performance
review was conducted in October 2010. The review concluded that the overall project
performance is satisfactory and the main risks identified during the initial project preparation
have not materialized.
20. Rationale for requesting Additional Financing. The proposed AF will have a direct
impact on poverty reduction. The operation will protect the poor by ensuring that essential
13
services, such as drainage and transport systems are preserved. The drainage subcomponent
(US$12.9 million) will finance drainage systems that will benefit an additional 300,000
inhabitants in poor neighborhoods of Lomé, where the population has been strongly affected by
last year’s floods. In addition, the proposed AF Project’s road rehabilitation component (US$1.1
million) will focus on the seriously disadvantaged neighborhoods of Adakpame, Kangnikopé and
Zorro Bar (all areas that were directly or indirectly affected by the flooding of 2010) to support
very poor people to gain unfettered access to the city of Lomé’s economic assets. The 2010
floods totally eroded a 640 meter section of roads much of which remains dilapidated and
making it impossible for vehicles to ply thus impacting accessibility and livelihood of people
caught in neighborhoods indicated above. It is estimated that an additional 48,000 people will
benefit from the improved roads that will be rehabilitated. To address the huge need and
strengthen the management capacity of the service delivery agencies, and building on the
momentum of the satisfactory implementation of the project, the grant will contribute to scaling
up activities to improve distribution networks, enable more sustainability in service delivery, and
extend service coverage to eastern neighborhoods of Lomé.
21. Link to Country Strategy, Poverty Reduction Strategy and MDGs. The proposed activities
are consistent with the overall objectives and the key pillars of the Interim Strategy Note (ISN)
discussed by the Board of the World Bank on May 29, 2008. The ISN sets out the Bank Group’s
support to the Government’s reform program for the period FY08-FY101. The ISN is closely
aligned with the Government’s I-PRSP and has the following three main pillars: (i) Improve
governance and transparency, through a focus on public finance management and key sectors of
the economy (phosphates, energy, cotton and financial sectors); (ii) Promote economic recovery
and sustainable development by helping the Government rehabilitate critical infrastructure and
restore productive capacity in the phosphate and cotton sectors. The Bank will also support the
Government in addressing the challenges and obstacles to, and potential entry points for, private
sector investment as a catalyst for growth in Togo; and (iii) Address urgent social needs, through
rehabilitation of the infrastructure base to provide quality public services and income-generating
opportunities to the residents of poorest communities in Togo. The proposed operation is an
integral part of the ISN. It directly supports the second and third ISN pillars and provides support
to infrastructure rehabilitation needed to expand the economy and create jobs. The proposed
rehabilitation works are essential to the Government’s ability to attract other donors to support its
recovery effort while it takes steps to use public resources efficiently and effectively to support
the country’s economic and social recovery.
22. Additional Financing is the preferred option for scale-up. The AF instrument governed
by OP 13.20 is applicable to the project as it allows additional or expanded activities that will
scale up the project’s impact and development effectiveness. There are significant cost -
effectiveness gains in implementing the scaled-up activities as part of the ongoing operation,
building on implementation arrangements already in place; and the scale-up can feasibly be
accommodated in the context of the original project. Furthermore, the AF will allow for a rapid
response directly addressing the emergency resulting from the floods of the fall of 2010.
1 A new Interim Strategy for Togo is under preparation and expected for delivery in July 2011.
14
23. Justification for using the streamlined procedures of Operations Policy 8.0 in
conjunction with OP 13.20 for Additional Financing: The justification for processing under
OP/BP 13.20 is two-fold. Firstly, the AFaddresses major adverse economic and social impacts
resulting from the flooding crisis and destruction of livelihoods of many poor people living in
badly affected neighborhoods. Secondly, the urgency to stabilize the fragile situation in Togo,
which was the justification to use streamlined procedures of Operations Policy 8.00 for the
original project, still remains valid as evidenced in the description of the emergency situation.
Togo is struggling to recover from three successive floods over the last three years, which have
resulted in large scale infrastructure damage, displacement of many poor people and disruption
of socio-economic activities. Using OP 13.20 enables the gains made in the original project to be
extended, expanded and built upon as the project scope is also expanded to support other parts of
the city of Lomé.
III. Proposed Changes
No changes in the PDO
24. Project objective. The PDO of the AF will remain the same as that of the original: To
increase access to infrastructure and urban services in Lomé. The achievement of this objective
would support the Government of Togo’s efforts to demonstrate concrete improvements in the
lives of its citizens, a critical step for sustaining social and political stability in the country. The
current closing date of December 31, 2013 will be extended to December 31, 2015. The two year
extension is based on a careful assessment of the preparation time of the works. Since all the
chosen GoT priority investments for this AF are a result of damages caused by the floods of
2010, only few studies are in place for these investments. ToRs for additional studies required
have been evaluated and Bank’s no-objection delivered as of April 5, 2011. The studies will
point to the specific design accuracy needed to ensure that these works are completed
satisfactorily. While most of the works will start and be completed promptly, part of the
drainage systems will need more time to be completed due to the likelihood that the next rainy
seasons will delay implementation of works for periods between two weeks and up to two
months every year.
25. Project indicators. The project outcome indicators remain the same, although the targets
are adjusted upwards to reflect the additional activities being financed. The proposed additional
activities would scale up the impact of Components A and B of the initial project. According to
initial estimates, the AF would benefit (i) an additional 300,000 people who would no longer be
subjected to periodic flooding, and (ii) an additional 48,000 people who would get access to all-
season roads within a 500 meter range under the project. The related targets have been adjusted
to reflect the additional activities. In addition, the indicators on (i) access to roads and (ii) access
to potable water, and (iii) additional households and businesses with access to reliable electricity
are adjusted to comply with existing World Bank core sector indicators (refer table 2 below and
annex 1). Furthermore, the indicator for total number of direct beneficiaries has been included.
Activities undertaken in one component out of the two initial components will be scaled up to
strengthen project sustainability. The other sub-components (water supply and energy) will not
be provided with additional funds since the AF project is focusing on addressing the immediate
negative impacts of the flooding emergency. The description below provides a summary of
15
activities in each component as well as highlights how it contributes to the protection of core
project works and expenditure programs.
26. Project components. The AF project will have two components – support to
infrastructure rehabilitation under Component A1 (drainage) and A2 (urban roads) at a total of
US$14 million equivalent, and support to Component B (Institutional Strengthening) at a total of
about US$1 million to support additional capacity building and training activities through the
end of the proposed extended closing date (December 31, 2015). Details are provided below:
Component A: Infrastructure Rehabilitation (US$14 million equivalent)
A.1 Drainage cleaning and Rehabilitation (US$12.91 million equivalent): to reduce the
number of people affected by periodic flooding in the poor neighborhoods of Lomé. The
activities planned for this component will benefit at least an additional 300,000 people. The
activities include (i) cleaning approximately additional 50 kilometers of existing canals
throughout the city; (ii) rehabilitation and extension of approximately additional 12 kilometers of
substandard and unsound drainage structures, resurfacing the inner walls of drains, and
construction of new culverts along major roads, using mostly labor-intensive works methods;
(iii) rehabilitation of shoulders and side ditches along the secondary drainage network that drains
into Lomé’s lagoons; and (iv) rehabilitation of one storm water retention pond, including
fencing, linking to a network of canals (some expanded in size) to drain water into the lagoon.
A.2 Urban Roads (US$1.09 million equivalent): to rehabilitate about two and a half
kilometers of secondary roads in Lomé to increase access to currently isolated areas of the city
through reshaping and reinforcing of base structures, re-gravelling and paving of roads, and
rehabilitating drainage and crossing structures along those roads. Despite considerable efforts
under the original project, enormous needs persist to rehabilitate heavily dilapidated roads and to
reinforce drainage systems in the urban centers, mostly as a result of the excessive floods. Key
results are expected to include improved and lower cost public transportation in the
disadvantaged neighborhoods in which citizens are currently isolated from businesses and job
opportunities. An additional 48,000 people are expected to obtain access to all-season roads.
Component B: Institutional Strengthening (US$1 million equivalent). This component will
support: (i) further strengthening the capacity of the staff of GoT and its entities, including the
technical secretariat as well as the implementing agency, in technical management of floods,
maintenance scheduling, procurement, financial management, environmental and social
safeguards, communications, and monitoring and evaluation (including an additional 20 staff
being trained in these areas); and, (ii) provide the staff of the technical secretariat overseeing the
implementation of the project, and the implementing entity with requisite support and logistics to
perform responsibilities delegated to them by GoT through the end of the proposed extended
closing date (December 31, 2015). To further strengthen the capacity of GoT agencies in
procurement, the project will also support MUDH’s (and specifically the Technical Secretariat)
oversight of procurement managed by AGETUR under the current contractual arrangements
(including the bidding and evaluation process) through review of bids, technical audits on works
completed and further training in procurement.
16
Project costs and financing plan: Table 1 below summarizes the estimated costs.
Table 1 Cost per component Initial
Grant
in million $US
Additional Financing
in million $US
Total in million $US
Component A: Infrastructure Rehabilitation
Component A Sub-component 1. Drainage
9.00b 12.91 21.91
Sub-component 2.
Urban Roads Rehabilitation
5.00
1.09
6.09
Sub-component 3. Water Supply 4.00 0.00 4.00
Sub-component 4. Electricity
Distribution System Rehabilitation
4.82 0.00 4.82
Component B: Institutional Strengthening
Component B. Institutional Strengthening
4.00 1.00 5.00
TOTAL 26.82 15.00 41.82
27. The proposed AF activities would thus scale up the impact of two subcomponents out of
four subcomponents of Component A of the original project. In addition, the AF will finance
additional capacity building and training activities under Component B, and will ensure that
project staff continues to perform responsibilities delegated to them by the Government of Togo
through the end of the proposed extended closing date. Table 2 summarizes the projected
increases in activities and beneficiaries per component (please also refer annex 1 which includes
the details of the revised results framework).
17
Table 22 Outcome Indicators Base
(2009) Original target
value Increase with
Additional
financing
Revised value
Number of people protected from periodic flooding 2000
202,000
300,000
502,000
Number of people in urban areas provided with access to all-season roads
within a 500 meter range under the project
5000 105,000 48,000 153,000
Number of people in urban areas provided with access to improved water sources under the project
5000 55,000 0 55,000
People in urban areas provided with access to electricity under the project by household connections (number)
0 100,000 0 100,000
Direct project beneficiaries3 N/A N/A 348,000 810,000
Intermediate Results Indicators per component
Component A: Infrastructure Rehabilitation
Sub-Component I : Drainage rehabilitation
Number of kilometers of: (i) Drains cleaned
(ii) Rehabilitated drainage network
0
0
42
5
50
12
92
17
Sub-Component II : Urban roads rehabilitation Roads rehabilitated – Non-rural (km)
0
5
2.5
7.5
Sub-Component III: Water Supply
(i) Improved community water points constructed or
rehabilitated under the project (ii) Number of newly constructed mini water systems (iii) Number of water utilities the project is supporting
0
0 N/A
60
15 N/A
0
0 1
60
15 1
Sub-Component IV: Energy
(i) Number of transformer stations rehabilitated (ii) Number of compact fluorescent bulbs installed
0 0
20 400,000
0 0
20 400,000
Component B : Institutional Strengthening Number of people trained in institutions involved in project management
and implementation
0
40
20
60
28. Harmonization and coordination with other Development Partner interventions in Togo:
The proposed AF is fully complementary to activities funded by other donors in the urban sector.
As summarized below, the collaboration with other donors in mitigating the impact of the crisis
in urban infrastructure development is significant, but the total resources mobilized still falls far
below actual needs.
• Drainage: Through a ground breaking policy dialogue with Government, a new
understanding has emerged where any new roads built in Lomé and other secondary
cities of the country would have to be complemented by drainage systems without which
such roads cannot be built. GoT has implemented this policy rigorously as witnessed
during the rehabilitation of Boulevard de Mono in Lomé (from the Ghana frontier to the
port of Lomé) where a drainage system was incorporated in the project execution. The
European Commission (EC) has provided 21 million Euros (US$26 million) since 2003
under emergency programs (drainage and urban roads rehabilitation). In parallel, EC
provided grants of about CFAF3,4 billion (US$7.6 million) to rehabilitate the lagoons of
Lomé and build two outlets to facilitate the drive of excessive runoff water out of the
lagoons of the city to the sea.
2 The phrasing of some of the indicators from the original project has been revised to ensure compliance with Core Sector
Indicators (refer annex 1 for details). 3 This indicator was not an indicator in the original project, but it has been added to ensure compliance with Core Sector
Indicators (refer annex 1 for details).
18
• Urban roads: Because of the critical conditions of the road system and the need to
address the most urgent needs, the Government mobilized local resources for
rehabilitation works to restore especially dilapidated main roads leading to areas that are
critical for mobility in the City of Lomé. A consortium of development partners (Islamic
Development Bank, Banque Ouest Africaine de Développement , and Banque
d’Investissement et Développement de CEDEAO (BIDC) is providing over US$25million
to support GoT to rehabilitate the main thoroughfare from the border with Ghana (Aflao)
to the port of Lomé. KfW has provided support in an amount of 13 million Euros (US$
17.9million) to construct a road linking the port of Lomé to the major highway leading to
the north of the country and thus taking traffic away from the city center. BOAD has
committed an amount of US$17 million to rehabilitate badly dilapidated roads in the
center of Lomé. About 6 kilometers of urban roads are to be rehabilitated under this
project that was started in October 2010 (just after the rains). The Government has
concluded arrangements to operationalize the Fonds Routier (FR) and the CAPER
(Companie Autonome de Péages et de l’Entretien Routier) as of end of February 2011.
Director Generals and staff of these agencies have been appointed and the agencies have
started taking on the responsibility for maintenance and rehabilitation of urban and
national roads.
• Urban Solid Waste Management (SWM) sector: To address the consequences of the
crisis in the sector, the French Development Agency (AFD) has put technical assistance
support at the disposal of the Municipality of Lomé and provided 11 million Euros (US$
15.1 million) to help re-establishj up a working SWM services system for the city. This
is in addition to CFAF7.1 billion (US$14.9 million) provided by AFD to the Government
in the last two years to help address insufficient drainage and public sanitation.
IV. Appraisal Summary
29. Technical appraisal. The technical design of the additional works considered under the
AF will be carried out based on experiences of the original project. The selected works retained
are of the highest priority to the Government as the original request submitted to the Bank
amounted to over US$82 million. However, from the funds the Bank could provide, the
Government project team was asked to re-prioritize among the activities included in the already
submitted request and therefore the final chosen works are of utmost critical importance. The
investments finally agreed between the Government and the Bank’s technical teams are sound in
terms of the possibility of protecting the biggest number of people in the most vulnerable areas
of the city of Lomé. As with the original project, the technical solutions are simple and within
reach of the Togolese counterparts. Most of these selected works are as a result of the floods and
the extensive damages that were inflicted on the beneficiary neighborhoods. Therefore, where
studies exist, they need to be updated while in some cases no studies exist and need to be
financed under the AF.
30. Economic appraisal. Both the original operation and the AF are processed under
OP/BP8.00. The intangible benefits of the project include contribution to (i) improvement of
living conditions through the populations’ increased access to water, electricity, and drainage
19
services in Lomé, (ii) reduction in the number of unemployed people, (iii) improvements in
project management and technical operational skills of the people involved in the management of
the project.
31. Sustainability. Under component B, the original project supported (i) acquisition of
hardware and software for financial and procurement management; (ii) monitoring and
evaluation, environmental and social safeguards, and (iii) training of technical staff of
governmental agencies (MUDH, Ministry of Mines, Energy, and Water, DGH, CEET, TdE), the
Municipality of Lomé, AGETUR-Togo, and communities involved in the project to streamline
implementation processes. The project thereby helped to build the foundation for sustainability
of these services through other activities that the Government and other donors will implement in
the future. The proposed project will build on complimentarity and synergy with works that are
on-going in support of the Government and the Municipality of Lomé in building their capacity
to developing maintenance and rehabilitation culture. For example, AFD and EC have both
sponsored two Technical Assistance Personnel located in the Municipality of Lomé working on
Solid Waste Management planning and execution as well as helping to re-organize the finance
department of the Municipality.
32. Implementation Arrangements. In view of the need for rapid results on the ground, the
project has been designed to rely on implementation arrangements that have been successfully
tested under development partners’ financed activities. The project will be implemented using
the similar implementation arrangements as was used under the original project (please refer to
annex 3 for detailed description of implementation arrangements). The implementation
arrangements are tested and proven systems that have had the benefit of knocking out waste and
non-performing parts leaving easily accessible systems and a better trained fiduciary, safeguards,
M&E and results, and technical staff who are competent and able to better manage the project.
The Government is under a lot of pressure from a restive population to deliver dividends of
peace quickly and is looking up to this project to provide a bridge to bigger possibilities of
engagement in programs that will contribute to normalizing the social and poverty situation in
the country. The Government has therefore lent a strong supporting hand to this project and its
implementation and they have contributed to removing bottlenecks to implementation thus
creating an environment supportive of achieving the project objectives.
33. Monitoring and evaluation of outcomes/results. The monitoring and evaluation (M&E)
system is based on the agreed results framework and monitoring arrangements (refer Annex 1).
The focal point of each partner institution is responsible for the data collection and reporting for
their respective subcomponent. Monitoring and evaluation of project activities are key functions
carried out by the Technical Secretariat within the Urban Development Directorate of the
Ministry of Urban Development and Housing on a regular basis. A semi-annual monitoring
table and progress reports is prepared by the TS and discussed during the Steering Committee
meetings. These reports assess achievements against the agreed work plans and the overall
project development objective. The TS is responsible for preparing quarterly reports and
updating the work plans on an annual basis, taking into account the achievements of the project
outcomes to date, the strategic focus of the project, and IDA feedback. Special attention is given
to monitoring and evaluation from the beginning of the project.
20
34. An in-depth evaluation of project results will be undertaken at the Mid-Term Review of
the original project, due by end of 2011. The objective of the review will be to assess progress
and, if necessary, make changes in the project based on additional lessons and the realities on the
ground. An Implementation Completion Report (ICR) will be undertaken six months after the
completion of the project (December 31, 2015).
35. Communications on project related issues. Communications is essential for project
success, given the number of institutions involved in its implementation, the scope of activities to
be conducted, and the identified possible risks. For this reason, and as per the original project,
the services of a communications specialist (within the Technical Secretariat) will continue to be
required to manage the overall communications aspect for the project (please refer annex 3 for
detailed description of communications activities).
36. Financial Management. From the last supervision mission in October 2010, financial
management (FM) performance of the initial project was rated as moderately satisfactory as a
result of the IE not complying with the Bank’s directive to recruit an internal auditor and poor
supervision of budgets. Since then, appropriate actions have been taken to address these issues
and now there is an improvement of the project control environment involving compliance with
financial management requirements such as timely submission of quarterly Interim unaudited
Financial Reports and annual audit reports. The proposed AF does not involve any change that
could affect the current FM arrangements. As a result, it was agreed that the FM arrangements of
the proposed AF will build on the existing implementation arrangements of the original project,
i.e. with AGETUR-Togo being overall responsible for financial management under the project.
The contract of the external auditor under the original project will be amended to integrate the
AF within one month after the project being effective. A technical audit will be conducted under
the new project every two years based on Terms of Reference acceptable to IDA. The FM
arrangements which continue from the original project are in line with OP.10.02 and the overall
FM risk rating is rated at Medium-L.
37. Disbursements. The project will continue to finance 100 percent of eligible expenditures
inclusive taxes under the original financing. Disbursements will be based on Statement of
Expenditures (SOE) and advances will continue to be deposited into the Designated Account
(DA) opened under the original financing to facilitate implementation while maintaining a single
project approach. The DA ceiling in the original project will be increased to CFAF
1,000,000,000 to accommodate the increased project cash needs resulting from the scaled up
activities. The Disbursement Letter, including the World Bank Disbursement Guidelines for
Projects, dated May 1, 2006, will constitute additional instructions to the new Financing
Agreement as needed.
38. Procurement. Procurement associated with the project activities supported through the
AF would be carried out in accordance with the World Bank’s “Guidelines for Selection and
Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank
Borrowers, dated January 2011”, and “Guidelines for Procurement of Goods, Works and Non-
Consulting Services under IBRD Loans and IDA Credits and Grants by World Bank Borrowers
dated January 2011”. “Guidelines on Preventing and Combating Fraud and Corruption in
Projects Financed by IBRD Loans and IDA Credits and Grants”, dated 15 October 2006, and
21
revised in January 2011, shall apply to the project. Bank’s standard bidding documents and
evaluation report forms will be used. The Project Implementation Manual (PIM) describes in
detail the procurement arrangement and the specific Methods. Detailed procurement methods,
similar to procedures under the original project, are described in annex 3.
39. As per original project, the institutional arrangements and procedures have been designed
in line with the emergency nature of the project according to OP/BP 08 for Rapid Response to
Crisis and Emergencies. As per original design, all procurement activities for the AF will be
carried out by AGETUR under the oversight of the Technical Secretariat (TS). Given the
volatility situation of the country, the current arrangement is to ensure expeditious processing,
efficiency, adequate resource management and improvement of the service delivery. An initial
procurement capacity assessment was conducted by the World Bank during the preparation of
the initial project in accordance with the Procurement Service Policy Group (OPCSPE)
guidelines dated August 11, 1998. A post procurement review was carried in October 2010
reported satisfactory results. The assessment revealed that AGETUR have the required
experience in Bank procurement procedures. It was noted that almost all procurement processes
have been finalized, the procurement plan has been updated as required, and AGETUR is
following up on recommendations made by the audit report. The implementation of contracts
already awarded is proceeding in accordance with the procurement plan. To further strengthen
the capacity of GoT agencies in procurement, the project will strengthen MUDH’s (and
specifically the Technical Secretariat) oversight of procurement managed by AGETUR under the
current contractual arrangements (including the bidding and evaluation process). The head of the
Technical Secretariat who is a civil engineer4 with an adequate knowledge of the World Bank
procurement procedures plays a key role in the implementation of the project activities; the
Technical Secretariat may utilize a consultant if necessary. In addition, the following measures
will be put in place: (i) a technical audit will also be carried out once a year during the project
implementation by an independent consultant hired on a competitive basis, to report on the
procurement process, contract management, fiduciary compliance, the quality of the works,
goods and services provided, and value for money; (ii) adopt a revised Procurement
Implementation Manual with section on procurement detailing out all applicable procedures; (iii)
MUDH will designate all technical staff who will be involved in the preparation of technical
specifications of bidding documents to participate in Bank procurement training and follow up
trainings; (iv) Reorganization of the project filing system in order to better keep procurement
documents and reports; and (v) Publication of the Award of Contract according to the World
Bank Procurement and Consultant Guidelines. Based on the above, the procurement risk rating is
assessed to be Medium-I.
40. Procurement plan. The Government has developed and submitted a draft procurement
plan for the first 12 months of the project implementation with the basis for the procurement
methods for each component. Following approval of the proposed project, the plan agreed upon
will be published on the Bank’s public website and the Recipient’s intranet website. The
Procurement Plan will be updated in agreement with the Bank at least annually. All procurement
4 The head of the Technical Secretariat worked for over 16 years in GoT service where she left as a Director (responsible for all
roads and Government Building maintenance) before joining PURISE.
22
will be carried out in accordance with the agreed procurement plan. All procuring entities and
staff, as well as project Implementation Agencies, Borrower, bidders, suppliers, and contractors
shall observe the highest standard of ethics during the procurement and execution of contracts
financed under the project in accordance with paragraph 1.16 of the Guidelines ―Procurement of
Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits and Grants by
World Bank Borrowers‖ and paragraph 1.23 of the Guidelines ―Selection and Employment of
Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers‖.
41. Environmental and social safeguards. The proposed activities are similar in type and
scope to the original investment program. It is not expected that the additional civil works
activities to be carried out under the proposed AF will affect the environmental category of the
Project, which remains at Category B. No new safeguard policies are triggered. The types of
investments included in the AF are covered by the Environmental and Social Management
Framework (ESMF) and Resettlement Policy Framework (RPF) prepared and disclosed in the
country and World Bank InfoShop on August 13, 2009, and August 23, 2009, respectively, and
the ESMF and RPF still apply.
42. Benefits. The proposed additional activities would scale up the impact of Components A
and B of the initial project. According to initial estimates, the AF will benefit (i) an additional
300,000 people who would no longer be subjected to periodic flooding, (ii) an additional 48,000
people who would get access to all-season roads within a 500 meter range under the project. The
related outcome indicators would be adjusted to reflect the additional activities.
43. Risks and mitigation measures. Based on the maintenance of stability on the socio-
political and macro-economic fronts, as well as successful implementation of the ongoing EIREP
outlined above, a rating of Medium-I is proposed for the AF (refer to Annex 2 for further details
on risks identified). Risks specific to this operation (similar to the ongoing EIREP) include: (i)
weak capacity of MUDH, and the municipality of Lomé to properly manage the rehabilitated
investments, (ii) possible interference in procurement and financial management decisions.
These risks have been successfully mitigated under the original project as outlined above and
will continue to be mitigated in the proposed project, including through (a) targeted capacity
support and training to the agencies involved in the implementation of the project, (b)
outsourcing of procurement to an independent procurement agent (AGETUR), and (c) close
supervision and keeping prior review thresholds at a level consistent with identified risks. In
addition, the following measures will be put in place: (d) a technical audit will be carried out
once a year during the project implementation by an independent consultant hired on a
competitive basis, to report on the procurement process, contract management, fiduciary
compliance, the quality of the works, goods and services provided, and value for money to report
to the client and the World Bank; (e) adoption of a revised Procurement Implementation Manual
with section on procurement detailing out all applicable procedures; (f) MUDH will designate all
technical staff who will be involved in the preparation of technical specifications of bidding
documents to participate in Bank procurement training and follow up trainings; (g)
reorganization of the project filing system in order to better keep procurement documents and
reports; and (h) publication of the Award of Contract according to the World Bank Procurement
and Consultant Guidelines.
23
44. Supervision. A minimum of three (3) supervision missions will be conducted during the
first year after effectiveness of the Additional Financing Grant, and, thereafter, as stated in the
parent grant, at least two times each year based on the risk assessment update of the project. The
missions’ objectives will include ensuring that strong financial managemen t, procurement,
safeguards, monitoring and evaluation for results and community participation systems are
maintained for the duration of the project. For FM, Statement of Expenditures (SOE) review
will be carried out regularly to ensure that project expenditures remain eligible for IDA funding.
The Implementation Status Report will include a financial management, procurement and
safeguards rating for the project.
45. Project readiness. The project is ready to be implemented, and there is capacity in the
implementing agency to ensure timely delivery of the proposed additional program. Preparatory
works toward studies for the drainage works are well underway and the bidding process for the
simpler works may be launched immediately after effectiveness. Other more complex works and
the studies for them may take longer. Disbursements will take off immediately in FY12 with 33
percent disbursement expected by FY13 and 80 percent by FY14. Similarly, the scaling up of
activities is also reflected in the revised result framework as indicated in annex 1.
24
Annex 1: Revised Results Framework and Monitoring Indicators
Revisions to the Results Framework Comments/
Rationale for Change
PDO
Current (PAD) Proposed
To increase access to infrastructure
and urban services in Lomé
No change N/A
PDO indicators
Current (PAD) Proposed change*
Number of people protected
against periodic flooding
End of project Target: 202,000
people
Number of people protected against
periodic flooding
End of project Target: 502,000 people
Target increased as per additional
activities under AF.
Number of people with access to
year-round passable roads
End of project target: 105,000
People in urban areas provided with
access to all-season roads within a 500
meter range under the project
(number)
New end of project target: 153,000
Target increased as per additional
activities under AF and indicator
revised as per requirements
regarding Core Sector Indicators
Number of people with access to
potable water
End of project target: 55,000
People with access to Improved Water
Resources provided under the project
(number)
New end of project target: 55,000
Indicator revised as per
requirements regarding Core
Sector Indicators. Target remains
unchanged.
Additional households and
businesses with access to reliable
electricity
End of project target: 100,000
People in urban areas provided with
access to electricity under the project
by household connections (numbers)
End of project target: 100,000
Indicator revised as per
requirements regarding Core
Sector Indicators. Target remains
unchanged.
Direct project beneficiaries (not in
original results framework)
Direct Project beneficiaries
New end of project target: 810,000 (of
which 52% women)
Additional new indicator added as
per requirements regarding Core
Sector Indicators.
Intermediate Results indicators
Current (PAD) Proposed change*
Component A1 – Drainage Rehabilitation
Number of kilometers of:
(i) Drains cleaned –
End of project target: 42
(ii) Rehabilitated drainage network
End of project target: 5
Number of kilometers of:
(i) Drains cleaned –
New end of project target: 92
(ii) Rehabilitated drainage network –
New end of project target: 17
Target increased as per additional
activities under AF.
Component A2 – Urban Roads Rehabilitation
Number of kilometers of primary
and secondary roads
constructed/rehabilitated –
End of project target: 5
Roads rehabilitated (km) – Non-rural
New end of project target: 7.5
Indicator revised as per
requirements regarding Core
Sector Indicators. Target increased
as per additional activities under
AF.
25
Revisions to the Results Framework Comments/
Rationale for Change Current (PAD) Proposed change*
Number of newly constructed mini
water systems
No change N/A
Component A3:Energy Efficiency and equipment rehabilitation
(a) Number of transformer
stations rehabilitated
(b) Number of compact
fluorescent light bulbs
installed
(c) N/A
(a) No change
(b) No change
(c) Number of water utilities the
project is supporting
(a) N/A
(b) N/A
(c) Additional new indicator
on water utility added as
per requirements
regarding Core Sector
Indicators.
Component B: Institutional Strengthening
Number of people trained involved
in project implementation and
management
End of project target: 40
New end of project target: 60 people
Target increased as per additional
activities under AF.
26
REVISED PROJECT RESULTS FRAMEWORK
Project development Objective: To increase access to infrastructure and urban services in Lomé
PDO Level Results Indicators
Core
Unit of Measurement
Baseline Original Project
Start5
(2009)
Progress To Date (2010)
Cumulative Target Values
Frequency Data Source/ Methodology
Responsibility for Data Collection
2011 2012 2013 2014 2015 2016
Number of people protected against periodic flooding
Persons 2,000 52,000 62,000 122,000 202,000 302,000
502,000
502,000 Annual Survey on ground
AGETUR-Togo
People in urban areas provided with access to all-season roads within a 500 meter range under the project (number)
x Persons 5,000 5,000 35,000 65,000 105,000 153,000 153,000 153,000 Annual Survey on ground
AGETUR-Togo
People with access to Improved Water Resources provided under the project (number)
x Persons 5,000 8,000 15,000 35,000 55,000 55,000 55,000 55,000 Annual Survey on ground
AGETUR- Togo & TdE
People in urban areas provided with access to electricity under the project by household connections (numbers)
x Persons 0 25,000 35,000 60,000 90,000 100,000 100,000 100,000 Annual Survey on ground
CEET, AGETUR-Togo
Direct Project beneficiaries, of
which female6
x Persons (% female)
N/A 90,000 147,000 (52%)
282,000 (52%)
452,000 (52%)
610,000 (52%)
810,000 (52%)
810,000 (52%)
Annual Cumulative from above reports
AGETUR-Togo
5 Baseline for the original project.
6 Direct beneficiaries defined as total number of beneficiaries benefitting from project interventions; with female beneficiaries averaging approximately 52%.
27
Intermediate Results and Indicators7
Intermediate Results Indicators
Core Unit
Baseline Original Project Start (2010)
Progress To Date (2010)
Target Values
Frequency Data Source/ Methodology
Responsibility for Data
Collection Comments 2011 2012 2013 2014 2015 2016
Intermediate Result for Component A: Infrastructure Rehabilitation
Component A1: Drainage Rehabilitation Number of kilometers of: (i) Drains cleaned (ii) Rehabilitated drainage
network
Km
0 0
70
1.5
80 3
85 5
92
10
92
15
92
17
92
17
Annual AGETUR-Togo Reports
AGETUR-Togo
Component A2: Urban Roads rehabilitation
Roads rehabilitated (km) – Non-rural
x Km 0 0 1 3 5 5 6 7.5 Annual AGETUR-Togo Reports
AGETUR-Togo
Component A3 – Water Supply
Improved community water points constructed or rehabilitated under the project
x No. 0 0 10 30 60 60 60 60 Annual AGETUR-Togo, Report
AGETUR-Togo, TdE Reports
Number of newly constructed mini water systems
No. 0 0 5 10 15 15 15 15 Annual AGETUR-Togo Reports
AGETUR-Togo
Water utilities the project is supporting
x No. 1 1 1 1 1 1 1 1 Annual AGETUR-Togo Reports
AGETUR-Togo
Component A4 – Energy
Number of transformer stations rehabilitated
No. 0 7 20 20 20 20 20 20 Annual CEET Reports CEET
Number of compact fluorescent light bulbs installed
No. 0 0 15,000 60,000 250,000 400,000 400,000 400,000 Annual CEET reports CEET
Intermediate Results for Component B: Institutional Strengthening
Number of people trained in institutions involved in project management and implementation
No. 0 121 25 40 40 50
60
60 Annual AGETUR Togo Reports
CEET
7 As per original project, the total numbers includes baseline.
28
Annex 2: Operational Risk Assessment Framework (ORAF)
Negotiations and Board Package Version
Project Development Objective(s)
To increase access to infrastructure and urban services in Lomé
PDO Level Results Indicators:
1. Number of people protected against periodic flooding (number)
2. People in urban areas provided with access to all-season roads within a 500 meter range under the project (number)
3. People with access to Improved Water Resources provided under the project (number)
4. People in urban areas provided with access to electricity under the project by household connections (number)
5. Direct project beneficiaries, of which female
Risk Category
Risk Rating Risk Description Proposed Mitigation Measures
Project Stakeholder Risks
Medium - L
Risk that stakeholders may not be able to effectively cooperate to ensure effective implementation of the project due to differing views, differing procedures and differing work procedures. Risk that citizens and communities are not sufficiently involved in and informed about project implementation, with negative impacts for project outcomes and sustainability, e.g. drains that have been rehabilitated continue to be clogged with trash due to citizen’s lack of awareness.
Stakeholders are cooperating under the Inter Ministerial Steering Committee as well as through the Technical Secretariat that have been set up as part of the original EIRE project. Community involvement has been key in the design of the existing EIRE project and will be continued under the AF, including implementation of a communications strategy and several community outreach activities.
Implementing Agency Risks
Medium-I Limited capacity of MUDH, AGETUR-Togo and the municipality of Lomé, and their inability to properly manage the rehabilitated investments may
Through targeted training opportunities, the Implementing Entity has been strengthened to ensure that sound financial and procurement management is
29
Risk Category
Risk Rating Risk Description Proposed Mitigation Measures
lead to suboptimal project outcomes and fiduciary risks (including procurement). However, the project complies with financial management requirements such as timely submission of quarterly Interim unaudited Financial Reports and annual audit reports. The latest audit opinion was unqualified and there are currently no open accountability issues.
maintained. The TS and the IE play central roles in project management through monitoring and supervision of contractors and their agencies. The computerized accounting system has been upgraded to allow close monitoring of project financial management implementation. Regular supervision missions have been conducted in collaboration with national authorities and project performance has been well monitored. In addition, the following measures will be put in place: (i) A technical audit will also be carried out once a year during the project implementation by an independent consultant hired on a competitive basis, to report on the procurement process, contract management, fiduciary compliance, the quality of the works, goods and services provided, and value for money; (ii) Adopt a revised Procurement Implementation Manual with section on procurement detailing out all applicable procedures; (iii) MUDH will designate all technical staff who will be involved in the preparation of technical specifications of bidding documents to participate in Bank procurement training and follow up trainings; (iv) Reorganization of the project filing system in order to better keep procurement documents and reports; and (v) Publication of the Award of Contract according to the World Bank Procurement and Consultant Guidelines
Project Risks Medium-I
Design
Project design complexity with multiple stakeholders involved in implementation may pose a risk for effective project implementation and insufficient coordination.
The project will continue the efforts to ensure effective implementation made under the original project, including strengthening of the implementing agencies, support to effective coordination and capacity strengthening of key staff in implementation agencies. Furthermore, the new project will continue the effective communication strategies and practices currently undertaken under the existing project.
Social and Environmental
Social and environmental risks associated with investments under the project due to capacity constraints at implementing agencies to comply with Bank Safeguard policies and requirements.
The ESMF and RPF for the original project provide guidance on the management of safeguards. To date, two ESIAs have also been prepared, consulted upon, and disclosed. A dedicated staff is in place and the
30
Risk Category
Risk Rating Risk Description Proposed Mitigation Measures
Implementing Entity to manage and supervise safeguards compliance for the additional financing. Mitigation measures include the measures undertaken in the original project: (i) the follow-up and the supervision of subprojects’ EMPs and/or RAPs; (ii) sharing project safeguards instruments with project stakeholders; (iii) strengthening the capacity of the various stakeholder groups in environmental and social assessment and monitoring and reporting procedures, (iv) ensuring that proposed mitigations measures are effectively implemented; and (v) ensuring that local communities are involved in the implementation and monitoring of activities.
Program and Donor
Lack of coordination between DPs may lead to suboptimal project outcomes
EIREP as well as EIREP-AF complement and leverage support of other development partners (including AFD, EC, KfW and AfDB) and ensure synergy between WB financed project and other DPs interventions.
Delivery Quality
Limited experience with IDA procurement procedures causing substantial delays in project implementation (contract management risks). Sustainability of the investments could be compromised if adequate maintenance is not provided for.
Project design demands total disclosure of procurement information and advertisement of procurement activities. Further, the project is using a combined approach of mitigation measures to ensure good performance of contractors, including: (i) encouragement of national competition during procurement phase, (ii) follow up of on contractor’s effective capacity before awarding contracts, (iii) close monitoring of performance and (iv) applying incentives and penalties established in the contracts under the project. The project will build on complimentarity and synergy with works that are on-going in support of the Government and the Municipality of Lomé, and will continue building their capacity to developing maintenance and rehabilitation culture.
31
Overall Risk Rating at Preparation
Overall Risk Rating During Implementation
Comments
Medium – I Medium - I Based on the maintenance of stability on the political/social and macro-economic fronts, as well as successful implementation of the ongoing EIREP outlined above, including mitigation measures as outlined above, the risk rating is set at Medium-I.
32
Annex 3: Detailed Implementation and Procurement Arrangements
Implementation Arrangements (as per original project)
1. In close consultation and collaboration with GoT and other stakeholders, the institutional
and implementation arrangements for the project have been agreed upon as follows
(similar to the original project):
MUDH is the GoT-designated Ministry responsible for the project and will continue to be
the Bank’s main counterpart. It ensures that the project is correctly implemented in a
timely fashion, and development objectives are achieved.
Chaired by the Minister of Urban Development & Housing, an Inter-ministerial Steering
Committee (Comité Interministériel de Supervision - ISC) has been set up with overall
responsibility for: (i) setting the strategic direction of the project; (ii) oversight and
supervision responsibilities for project implementation; (iii) coordinating stakeholder
actions; and (iv) alleviating administrative and political bottlenecks that may hinder
project implementation and achievement of objectives. The ISC is composed of
representatives of partner institutions (MUDH, Ministries of Public Works; Mines,
Energy and Water Affairs; Municipality of Lomé, TdE, CEET, two members of the
Project Preparation Committee, at least two representatives of the beneficiary
communities in the neighborhoods of Lomé where the project is implemented and one
representative of the umbrella organization of NGOs. The steering committee is meeting
at least twice a year. Once a year, the Steering Committee approves the work plans
prepared by the various partner institutions and agreed with the implementing entity
subject to IDA’s no-objection. It reviews progress of work plans implementation and
provide recommendations to accelerate implementation, as needed.
A Technical Secretariat (TS) located within the Technical Department of the Ministry of
Urban Development and Housing is headed by a competitively recruited Project
Coordinator who is in charge of day-to-day project management, responsible for
communicating with IDA, and for overseeing monitoring and evaluation (M&E). In
particular, the Project Coordinator liaises with the different partner institutions and
ensures that the agreed work plans with these institutions are undertaken smoothly. The
Project Coordinator is supported by a Results Monitoring & Evaluation specialist. In
addition, the Technical Secretariat comprises of an Internal Auditor and support staff
(Administrative Assistant and two drivers). The Ministry of Urban Development and
Housing has seconded a Procurement Specialist and a Communications Officer to the TS
to support the work of the TS and who will receive capacity training from the project, but
whose salaries would be paid by the GoT.
The Technical Secretariat has four main functions in its support of the ISC and project
implementation: (i) execution of the project on behalf of MUDH and GoT, follow-up and
33
evaluation of work performed by the Project Implementing Entity (AGETUR-Togo)8; (ii)
act as the technical adviser to the ISC; (iii) endorse consolidated technical and financial
project reports from the implementing entity for onward transmission to the World Bank
and GoT; and (iv) ensure dissemination of lessons learned from the project to all
participating agencies, beneficiary communities and other stakeholder institutions, as
well as manage the overall project communications strategy.
Each partner institution has nominated a focal point for the project. The focal point or
their alternate is the day-to-day contact between the partner institution and the Technical
Secretariat and submits quarterly reports on their activities in their Units related to the
project.
The Government delegates all project-related works and goods contract management
responsibilities to the Project Implementing Entity, AGETUR-Togo. The Project
Implementing Entity is responsible for the technical and fiduciary aspects (financial
management and procurement) of the implementation of project Component A
(Infrastructure Rehabilitation) and Component B (Institutional Strengthening). This is
specified in a delegated contract management agreement between the Government and
the implementing entity.
Technical assistance agreements have been signed between the Municipality of Lomé and
AGETUR-Togo for the roads and drainage activities; and between AGETUR-Togo and
the Ministry of Mines, Energy, and Water for the energy and water activities. The
Municipality of Lomé provides technical support to AGETUR-Togo for the
implementation of Sub-Component A1 (Drainage rehabilitation); Municipality of Lomé
provides technical support to AGETUR-Togo for the implementation of sub-component
A2 (Urban roads rehabilitation); and MUDH provides technical support to AGETUR-
Togo for the implementation of project Component B.
CEET, TdE, DGH, and the Municipality of Lomé respectively provide direct input into
crafting all Terms of Reference and Bidding documents for all contracts to be executed in
the components in their respective domains; each of these entities reviews, under
specified timeframe, the technical and operational performances associated with the
design and building of related facilities and equipment and ensure that the facilities are
appropriately built. DGH, CEET, TdE, and the Municipality of Lomé are each
represented at the bids opening, evaluation and award of contracts for studies,
consultancies and/or works, in the components under their domain, and they would also
support AGETUR-Togo in the supervision of the works on facilities which is handed
over to them for operation upon completion.
8AGETUR-Togo was created through an initiative of the World Bank and the Government (Ministry of Economy and Development) in 1994
as part of the outcomes of the Lomé Urban Development Project, financed by the Bank and which closed in 2002. AGETUR-Togo has
executed projects worth Euros 19 million in the last five years for various donors, including the AFD, EU and BOAD. AGETUR-Togo’s
Operation Manual was prepared under the World Bank executed Lomé Urban Development Project and was approved by the Assembly of
AGETUR-Togo in 1994. The Manual of Operation has elaborate details on Procurement, Safeguards and Financial Management Procedures
which all comply with the World Bank project implementation procedures. The Manual has been updated under the original project and as will
be further updated under the additional financing project to include all required revisions. The proposed implementing entity was also judged
by stakeholders to have good record of executing projects in good working relations and collaborations with the Government, NGOs,
academia, communities and civil society in general. Its operational performance and efficiency were also attested to by the donor agencies that
had worked with it.
34
Technical
assistance
agreement
Technical assistance
agreement
Under the supervision of the technical secretariat, the implementing entity is taking
charge of the procurement process, sign contracts, supervise and pay contractors and
other service providers for all works, goods and services supplied for the implementation
of the project, on behalf of the Government.
Figure 1: Relationships between Agencies Involved in Project Implementation
IInntteerr--mmiinniisstteerriiaall
SStteeeerriinngg CCoommmmiitttteeee
Technical
Advice
MUDH
National
Coordination
Technical
Secretariat
MEMBERS:
Urban & Housing, Energy,
Mines & Water, Public Works,
Municipality of Lomé, DGH,
TdE, MoEPF, CEET,
AGETUR-Togo,
Representatives of beneficiary
communities
Technical
SPN
Municipality of
Lomé; CEET and
TdE
Ministry of Urban
Development &
Housing
Project
Implementation
State (Togo)
Line Ministry
Delegated
Contract
Management
AGETUR-Togo
35
Detailed description of communications initiative under the project (as per original
project):
2. A Communications Specialist has been recruited and is operating under the original
project. The main objectives of the communication specialist are to: (i) facilitate the flow
of information between the various agencies involved in project implementation wi th the
view of creating an environment of transparency and accountability (with regard to flow
of funds, activities to undertake, outputs, and outcomes) and facilitate strategic decisions
at all levels; and (ii) ensure that the project’s main objectives and progress being achieved
are well communicated to the immediate beneficiaries, and to the general public at large
taking into account suggestions, comments and ideas received as feedback from project
beneficiaries.
3. The main aspects of the project that could be considered as communications issues could
include the following: environmental and social aspects; transparency in the procurement
process; communities’ involvement, participation and ownership; and also possible
political interference during project implementation. Any problem that could arise on
any of these fronts should be clearly identified and an appropriate communication plan
should be developed in a timely fashion to address them. The existing comprehensive
communications strategy under the existing project will be applied under the AF, taking
into account all stakeholders in the public and private sectors, civil society and the media,
and to ensure consistency of messages to targeted audiences. Lessons learned from the
project will be shared as appropriate with all participating agencies, beneficiary
communities, and other stakeholder institutions. All studies and reports conducted in the
framework of the project will be appropriately disseminated according to the Bank’s
Disclosure Policy.
Detailed procurement arrangements, estimated costs and methods (as per original project)
4. Procurement methods will rely on competitive process in most cases, essentially
International Competitive Bidding (ICB) and National Competitive Bidding (NCB) for
goods, works and non-consulting services, and Quality-Cost Based Selection (QCBS) for
consultancy services.
5. Prior-Review Thresholds: The procurement plan shall set forth those contracts which
shall be subject to the World Bank’s Prior review. All other contracts shall be subject to
Post review by the World Bank. However, relevant contracts below prior review
thresholds listed below which are deemed complex and/or have significant risk levels will
be prior-reviewed. Such contracts will also be identified in the procurement plans. A
summary of prior-review and procurement method thresholds for the project are indicated
in the table below.
36
Thresholds for Procurement Methods and Prior Review
Expenditure
Category
Contract Value
(Threshold)
Procurement /
Selection Method
Contracts Subject
to Prior Review
US $
1. Works ≥3,000,000 ICB All contracts
Below 3,000,000 NCB Specified contracts in
Procurement Plan
Below 50,000 At least three Quotations None (Post Review)
2. Goods
≥300,000 ICB All contracts
Below 300,000 NCB Specified contracts in
Procurement Plan
Below 50, 000 No threshold
Shopping Direct contracting
None (Post Review)
All
3. Consultants Firms 200,000 and more QCBS All contracts
Below 200,000 QCBS, LCS, CQ, Other Specified
contracts(Post Review)
All contracts ≥100,000
Individuals 100,000 and more See Section V of Guidelines
Below 100,000 See Section V of Guidelines Review of TOR only
Single Source Selection /
Firms & Individuals All contracts
All TORs regardless of the value of the contract are subject to
prior review
6. Procurement of Works: The total cost of contracts of Works to be financed by IDA under
the AF is estimated at about US$ 13 million (equivalent). The works would include (i)
emergency repairs and construction of certain critical sections on the drainage network of
the city of Lomé, rehabilitation and extension of some primary and secondary drains,
rehabilitation of shoulders and side ditches of the primary drainage network and (ii)
rehabilitation of urban roads. Contracts of works estimated to cost US$3,000,000
equivalent or more per contract shall be procured through International Competitive
Bidding (ICB). Contracts estimated to cost less than US$3,000,000 equivalent may be
procured through NCB. Contract estimated to cost less than US$50,000 equivalent per
contract may be procured through shopping procedures. For shopping, contracts will be
awarded following evaluation of bids received in writing on the basis of written
solicitation issued to several qualified suppliers (at least three) who have a physical office
in Togo. The award would be made, to the contractor with the lowest price, only after
comparing a minimum of three quotations open at the same time, provided they have the
experience and resources to execute the contract successfully. For shopping, the project
procurement officer will keep a register of contractors updated at least six monthly.
7. Procurement of Goods: The total cost of contracts of Goods to be financed by IDA under
the AF is estimated at about US$0.3 million (equivalent). The items would include: office
supplies, etc. Similar Goods that could be provided by the same vendor would be grouped
37
in bid packages estimated to cost at least US$300,000 per contract and would be procured
through International Competitive Bidding (ICB). Contracts estimated to cost less than
US$300,000 equivalent may be procured through NCB. Goods estimated to cost less than
US$50,000 equivalent per contract may be procured through shopping procedures. For
shopping, the condition of contract award shall be the same process as described above
for procurement of Works.
8. Selection of Consultants: The project will finance Consultant Services such as studies,
surveys, technical and financial audits, technical assistance, activities under the
institutional strengthening component, engineering designs and supervision of works,
trainers and workshops facilitators; the total amount of consultant services is estimated at
US$ 0.2 million (equivalent). Consultant firms will be selected through the following
methods: (a) Quality and Cost Based Selection (QCBS); (b) Consultant’s Qualification
(CQS) for contracts which amounts are less than US$50,000 equivalent, exceptional
studies and research which require specialized firms with a specific expertise and strong
capacities; (c) Least Cost Selection (LCS) for standard tasks such as insurances and,
financial and technical audits ; (d) Single Source Selection (SSS), with prior agreement of
IDA, for services in accordance with the paragraphs 3.10 to 3.12 of Consultant
Guidelines. Individual Consultant (IC) will be hired in accordance with paragraph 5.1 to
5.4 of Bank Guidelines. Sole source may be used only with prior review of the Bank.
9. Short lists of consultants for services estimated to cost less than US$200,000 equivalent
per contract may be composed entirely of national consultants in accordance with the
provisions of paragraph 2.7 of the Consultant Guidelines, if a sufficient number of
qualified individuals or firms are available. However, if foreign firms express interest,
they would not be excluded from consideration.
10. Training, Workshops, Study Tours, and Conferences: The training (including training
material and support), workshops, conference attendance and study tours, will be carried
out on the basis of approved annual training and similar activities plan. A detailed
training or workshop plan giving nature of training/workshop, number of
trainees/participants, duration, staff months, timing and estimated cost will be submitted
to IDA for review and approval prior to initiating the process. The appropriate methods
of selection will be derived from the detailed schedule. After the training, the
beneficiaries will be requested to submit a brief report indicating what skill have been
acquired and how these skills will contribute to enhance their performance and contribute
to the attainment of the project objective.
11. Operational Costs: Operating costs financed by the Project are incremental expenses,
including office supplies, vehicles operation and maintenance, maintenance of
equipment, communication costs, rental expenses, utilities expenses, consumables,
transport and accommodation, per diem, supervision costs and salaries of locally
contracted staff. They will be procured using the procurement procedures specified in the
Project Administrative, Financial and Accounting Manual acceptable to IDA.
38
Annex 4: Map No. 1118498 of Project Implementation Areas (Lomé)
S AS AVVA N N AA N N A
K A R AK A R A
C E N T R A LC E N T R A L
P L AP L A T E A UT E A U
M A R I T I M EM A R I T I M E
O G O UO G O U
Z I OZ I O
V OV O
B A S S A RB A S S A R
K E R E NK E R E N
O T IO T I
TT ÔÔ N EN E
LACS
LACS
YOTOYOTO
H A H OH A H OK L O T OK L O T O
WWAAWWAA AMOUAMOU
SOTOUBOUASOTOUBOUAN YN YA L AA L A
TCHAOUDJOTCHAOUDJO
Mont AgouMont Agou(986 m) (986 m)
FFaazzaa
ooMM
ttss..
OOttii
KKoouummoonnggoouu
KKaarraa
MM
oonn
ooAA
nniiee
SSiioo
AAmmoouu
MandouriMandouri
GuGuéérinrinKoukaKouka
ElavagnonElavagnon
BlittaBlitta
AgouAgou
KKééveve
AnjAnjéé
ApApééyyéémméé
KpalimeKpalimeNotsNotséé
TTssééviviéé
TTabligboabligbo
VVoganogan
AmlamAmlamééBadouBadou
SotoubouaSotouboua
BassarBassar
BafiloBafilo
SokondSokondéé
MangoMango
TTchambachamba
KantKantéé
NiamtougouNiamtougou
AtakpamAtakpaméé
DapaongDapaong
KaraKara
G H A N A
BURKINA FASO
B E N I N
NIG
ER
IAN
IGE
RIA
To o Yendiendi
To o NavrongoNavrongo
To o OuagadougouOuagadougou
To o DiapagaDiapaga
To o NatitingouNatitingou
To o KokoroKokoro
To o SavSavé
To o Kétoutou
To o AccraAccra
To o AccraAccra
To o Yendiendi
To o BimbilaBimbila
To Lagoso Lagos
To o ParakouParakou
To o ParakouParakou
To o Tamaleamale
S AVA N N A
K A R A
C E N T R A L
P L A T E A U
M A R I T I M E
O G O U
GOLFE
Z I O
V O
B A S S A RASSOLI
KOZAH
BINAH
DOUFELGOUK E R E N
O T I
T Ô N E
LACS
YOTO
H A H OK L O T O
WAWA AMOU
SOTOUBOUAN YA L A
TCHAOUDJO
Mandouri
GuérinKouka
Elavagnon
Blitta
Agou
Kéve
Anjé
Apéyémé
KpalimeNotsé
Tsévié
Aného
Tabligbo
Vogan
AmlaméBadou
Sotouboua
Bassar
Bafilo
Mango
Kpagouda
Tchamba
Kanté
Niamtougou
Atakpamé
Dapaong
Kara
Sokondé
LOMÉ
G H A N A
BURKINA FASO
B E N I N
NIG
ER
IA
Oti
Koumongou
Kara
M
on
oA
nie
Sio
Amou
Bight of Benin
LakeVolta
To Yendi
To Navrongo
To Ouagadougou
To Diapaga
To Natitingou
To Kokoro
To Savé
To Kétou
To Accra
To Accra
To Yendi
To Bimbila
To Lagos
To Parakou
To Parakou
To Tamale
Faza
oM
ts.
Mont Agou(986 m)
0° 1°E
1°E
2°E 3°E
7°N
8°N
9°N
7°N
6°N
8°N
9°N
10°N
11°N 11°N
TOGO
This map was produced by the Map Design Unit of The World Bank. The boundaries, colors, denominations and any other informationshown on this map do not imply, on the part of The World BankGroup, any judgment on the legal status of any territory, or anyendorsement or acceptance of such boundaries.
0 20 40
0 10 20 30 40 50 Miles
60 Kilometers
IBRD 33497
NOVEMBER 2004
TOGOSELECTED CITIES AND TOWNS
PREFECTURE CAPITALS
REGION CAPITALS
NATIONAL CAPITAL
RIVERS
MAIN ROADS
RAILROADS
PREFECTURE BOUNDARIES
REGION BOUNDARIES
INTERNATIONAL BOUNDARIES
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