Streamlining Project
July 7, 2005
Susan Elo, EDGE -- Consultant to the Project
Update to the Kootenay Spatial Data Partnership: Summary of
recommendations
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Presentation Overview
The Streamlining project
Principles
Focus on an integrated forest information cycle
Multiple recommendations in four major areas: Information Access Cutblocks Road administration Business processes
Related projects
Conclusion
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Working Principles
Information will be shared within government where possible
The focus is on the business - not the systems
Solutions will be sought to meet licensee and district operational needs for all licensees - big and small
Clarity and integration of the business will enable future systems improvements (transition to full e-business)
Major business processes will be provincially consistent
The comparison of planned, permitted, and actual activity will be possible (C&E, Revenue, Monitoring)
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Streamlining Project ScopeIntegrated Forest Information Cycle
Harvest completionreporting
FSP
Operational planning
Harvest authority process
Cruise, Appraisal, CP application
Harvest completion
Plan ReportNotify
Silviculture reporting
Harvest notification
Silviculture activity
R/ FG Milestone
Notification of commencement
Inventory update
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Information Access Proposals
Develop a "Forest Information Mall" to provide operational staff with one-stop shopping for the information and systems they need to do their jobs.
Provide district, regional, and licensee staff with consolidated access to spatial information that is currently in many silos.
Core spatial information that is the foundation to many different business areas should be consolidated, shared, and updated accordingly.
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Information Access Proposals (Cont’d)
Consolidate user access protocols for both systems and information.
Prioritize data clean-up and ensure there is an integrated MoF/MSRM data custodianship structure for forest information to support data quality improvements.
Develop a provincially-consistent electronic process to support notification of harvest and road construction activity.
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Information Access Proposals: Focus on Core Information
There is a set of core spatial information that is the foundation to many different business areas and should be consolidated, shared and updated accordingly
Different and duplicative versions of core information exist. This must be minimized to ensure there is only one “working copy”
Core information includes: Biophysical base
Contours Water Roads
Users should be able to customize viewing of core information
Common features Land status and ownership Vegetation resource inventory Imagery
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Information Access Proposals:Focus on Core Information (cont’d)
Viewing and other analytical tools should allow users to add to the core information with task-relevant information
Reporting-specific
information
Operational planning-specific
information
Revenue-specific
information
Core I nformation
Common features
e.g. land status and ownership,
vegetation resource inventory,
orthophotos
Biophysical base
e.g. water features, roads, contours
Task-sensitive information
Revenue Operational planning
Reporting
Plan Report
Common features
e.g. land status and ownership,
vegetation resource inventory,
orthophotos
Biophysical base
e.g. water features, roads, contours
Common features
e.g. land status and ownership,
vegetation resource inventory,
orthophotos
Biophysical base
e.g. water features, roads, contours
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Information Access Related Projects: Forest Information Mall
Greg Goss, Project Manager
Jim Snetsinger, FPB, Sponsor
One-stop shopping, task-focused, “portal”
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Information Access Related Projects: Activity Notification
Sponsored by C&E Branch
Web-based, direct linkage to internal systems (CIMS, FTA, RESULTS)
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Information Access Related Projects: RTEB
“Prioritize Data Cleanup”: data cleanup initiative - sponsored by Jim Langridge
“Integrate custodianship structure”: Custodianship Management/ Systems Implementation Process Review - sponsored by Jim Langridge
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Cutblock Proposals
Submit FSPs in an electronic format to expedite approval, enable status tracking, and provide C&E and Stewardship with access to FSP information.
Bundle the cruise, appraisal, and cutting permit in an electronic submission.
Bundle RESULTS reporting for more efficient electronic submission.
Integrated mapping standards are being developed for all business areas.
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Cutblock Related Projects:FSP Tracking
Jim Langridge, sponsor; Graham Hawkins, project manager
Currently gathering business requirements
Emphasis on mutual benefit to all participants
Spatial element in the submission requirements (FDUs)
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FSP Tracking Related Projects
FSP Information Support Project (Greg Lawrance, Kevin Netherton): “Simplifying licensee access to information critical in the preparation of Forest Stewardship Plans (FSPs) in an administratively efficient manner.”
FRPA Objectives Matrix (PFIT and Bill Quinn): “Access databases that describe, by district, the various legal objectives that are applicable to the land base.”
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Road Administration Proposals
Develop a corporately-consistent road administration process
Standardize road-naming protocols
Bundle the road permit application and road-related appraisal information
Separate the road tenure from the timber mark
Allow the tenure for a road permit to cross boundaries of overarching licences for a single licensee ("a road is a road is a road").
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Business Process Proposals
Incorporated within the other recommendations
Provincial process mapping begun
Driver for the Information Mall and the BIC
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Business Process Related Projects:Business Information Centre (BIC)
Sponsored by IMG (Jeremey Janzen)
First cut toward a task-focused, client-oriented approach to sharing information
Incorporates process view of systems
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Other Related Projects
FREP (Peter Bradford) and the Resource Stewardship Monitoring Program
Spatial requirements currently being explored
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Conclusions
FRPA driver: make the forest management process less complicated
Streamlining goals for spatial data accuracy and accessibility align with the Partnership’s
Lots of activity toward the same end
Let’s keep each other informed.
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Streamlining Mantra
“We will either find a way, or we’ll make one.”
Hannibal
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