Streamlining Project July 7, 2005 Susan Elo, EDGE -- Consultant to the Project Update to the...

Streamlining Project

July 7, 2005

Susan Elo, EDGE -- Consultant to the Project

Update to the Kootenay Spatial Data Partnership: Summary of

recommendations

2 Kootenay Spatial Data Partnership Presentation

Presentation Overview

The Streamlining project

Principles

Focus on an integrated forest information cycle

Multiple recommendations in four major areas: Information Access Cutblocks Road administration Business processes

Related projects

Conclusion


Working Principles

Information will be shared within government where possible

The focus is on the business - not the systems

Solutions will be sought to meet licensee and district operational needs for all licensees - big and small

Clarity and integration of the business will enable future systems improvements (transition to full e-business)

Major business processes will be provincially consistent

The comparison of planned, permitted, and actual activity will be possible (C&E, Revenue, Monitoring)


Streamlining Project ScopeIntegrated Forest Information Cycle

Harvest completionreporting

FSP

Operational planning

Harvest authority process

Cruise, Appraisal, CP application

Harvest completion

Plan ReportNotify

Silviculture reporting

Harvest notification

Silviculture activity

R/ FG Milestone

Notification of commencement

Inventory update


Information Access Proposals

Develop a "Forest Information Mall" to provide operational staff with one-stop shopping for the information and systems they need to do their jobs.

Provide district, regional, and licensee staff with consolidated access to spatial information that is currently in many silos.

Core spatial information that is the foundation to many different business areas should be consolidated, shared, and updated accordingly.


Information Access Proposals (Cont’d)

Consolidate user access protocols for both systems and information.

Prioritize data clean-up and ensure there is an integrated MoF/MSRM data custodianship structure for forest information to support data quality improvements.

Develop a provincially-consistent electronic process to support notification of harvest and road construction activity.


Information Access Proposals: Focus on Core Information

There is a set of core spatial information that is the foundation to many different business areas and should be consolidated, shared and updated accordingly

Different and duplicative versions of core information exist. This must be minimized to ensure there is only one “working copy”

Core information includes: Biophysical base

Contours Water Roads

Users should be able to customize viewing of core information

Common features Land status and ownership Vegetation resource inventory Imagery


Information Access Proposals:Focus on Core Information (cont’d)

Viewing and other analytical tools should allow users to add to the core information with task-relevant information

Reporting-specific

information

Operational planning-specific

information

Revenue-specific

information

Core I nformation

Common features

e.g. land status and ownership,

vegetation resource inventory,

orthophotos

Biophysical base

e.g. water features, roads, contours

Task-sensitive information

Revenue Operational planning

Reporting

Plan Report

Common features



orthophotos

Biophysical base


Common features



orthophotos

Biophysical base



Information Access Related Projects: Forest Information Mall

Greg Goss, Project Manager

Jim Snetsinger, FPB, Sponsor

One-stop shopping, task-focused, “portal”


Information Access Related Projects: Activity Notification

Sponsored by C&E Branch

Web-based, direct linkage to internal systems (CIMS, FTA, RESULTS)


Information Access Related Projects: RTEB

“Prioritize Data Cleanup”: data cleanup initiative - sponsored by Jim Langridge

“Integrate custodianship structure”: Custodianship Management/ Systems Implementation Process Review - sponsored by Jim Langridge


Cutblock Proposals

Submit FSPs in an electronic format to expedite approval, enable status tracking, and provide C&E and Stewardship with access to FSP information.

Bundle the cruise, appraisal, and cutting permit in an electronic submission.

Bundle RESULTS reporting for more efficient electronic submission.

Integrated mapping standards are being developed for all business areas.


Cutblock Related Projects:FSP Tracking

Jim Langridge, sponsor; Graham Hawkins, project manager

Currently gathering business requirements

Emphasis on mutual benefit to all participants

Spatial element in the submission requirements (FDUs)


FSP Tracking Related Projects

FSP Information Support Project (Greg Lawrance, Kevin Netherton): “Simplifying licensee access to information critical in the preparation of Forest Stewardship Plans (FSPs) in an administratively efficient manner.”

FRPA Objectives Matrix (PFIT and Bill Quinn): “Access databases that describe, by district, the various legal objectives that are applicable to the land base.”


Road Administration Proposals

Develop a corporately-consistent road administration process

Standardize road-naming protocols

Bundle the road permit application and road-related appraisal information

Separate the road tenure from the timber mark

Allow the tenure for a road permit to cross boundaries of overarching licences for a single licensee ("a road is a road is a road").


Business Process Proposals

Incorporated within the other recommendations

Provincial process mapping begun

Driver for the Information Mall and the BIC


Business Process Related Projects:Business Information Centre (BIC)

Sponsored by IMG (Jeremey Janzen)

First cut toward a task-focused, client-oriented approach to sharing information

Incorporates process view of systems


Other Related Projects

FREP (Peter Bradford) and the Resource Stewardship Monitoring Program

Spatial requirements currently being explored


Conclusions

FRPA driver: make the forest management process less complicated

Streamlining goals for spatial data accuracy and accessibility align with the Partnership’s

Lots of activity toward the same end

Let’s keep each other informed.


Streamlining Mantra

“We will either find a way, or we’ll make one.”

Hannibal

Streamlining Project July 7, 2005 Susan Elo, EDGE -- Consultant to the Project Update to the...

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