R12.x Oracle Cash Management Fundamentals - Supplemental Practices Activity Guide
D60083GC10
Edition 1.0
March 2010
D66103
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Copyright © 2010, Oracle. All rights reserved. Disclaimer This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. Restricted Rights Notice If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Trademark Notice Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.
Author
Mathew Daniel, Melanie Heisler
Technical Contributors and Reviewers
David Barnacle, Byung-Hyun Chung, Ivy Farren, Suzanne Miller, Parthasawarthy Ramaratnam,
Lata Sundar, Kathryn Wohnoutka
This book was published using: Oracle Tutor
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Copyright © Oracle 2010. All rights reserved.
R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents i
Table of Contents
R12.x Oracle Cash Management Fundamentals - Supplemental Practices ...............................................1-1 R12.x Oracle Cash Management Fundamentals Supplemental Practices......................................................1-3 Oracle Cash Management Overview .............................................................................................................1-4
Practice - Create a New User.....................................................................................................................1-5 Solution: Create a New User .....................................................................................................................1-7 Practice - Create GL Account Cash Values ...............................................................................................1-9 Solution: Create GL Cash Accounts ..........................................................................................................1-11
Cash Management Security ...........................................................................................................................1-13 Guided Demonstration - Create Security Profile .......................................................................................1-14 Guided Demonstration - Create Security Grants .......................................................................................1-16
Creating Bank Accounts ................................................................................................................................1-18 Practice - Create an Internal Bank Account...............................................................................................1-19 Solution: Create an Internal Bank Account ...............................................................................................1-24 Practice - Set up Bank Transaction Codes.................................................................................................1-30 Solution: Set up Bank Transaction Codes (Required) ...............................................................................1-32
Bank Transfers...............................................................................................................................................1-34 Practice - Create a Bank Transfer ..............................................................................................................1-35 Solution: Create a Bank Transfer...............................................................................................................1-36 Practice - Set Up a Transaction Subtype....................................................................................................1-38 Solution: Set Up a Transaction Subtype ....................................................................................................1-39 Practice - Set Up a Payment Template ......................................................................................................1-40 Solution: Set Up a Payment Template .......................................................................................................1-41
Managing Bank Statements ...........................................................................................................................1-42 Practice - Enter a Cash Journal (Required)................................................................................................1-43 Solution: Enter a Cash Journal (Required) ................................................................................................1-44 Practice - Pay Invoices in Payables (Required) .........................................................................................1-45 Solution: Pay Invoices in Payables (Required)..........................................................................................1-48 Practice - Set Up Receipt Classes ..............................................................................................................1-52 Solution: Set Up Receipt Classes (Required) ............................................................................................1-55 Practice - Enter Receipts (Required)..........................................................................................................1-58 Solution: Enter Receipts (Required) ..........................................................................................................1-60 Practice - Enter a Bank Statement (Required) ...........................................................................................1-63 Solution: Enter a Bank Statement (Required)............................................................................................1-66
Reconciling Bank Statements ........................................................................................................................1-70 Guided Demonstration - Understanding the Matching Process (Required)...............................................1-71 Practice - Reconcile your Bank Statement (Required) ..............................................................................1-74 Solution: Reconcile Your Bank Statement (Required) ..............................................................................1-77 Practice - Run Reports (Required).............................................................................................................1-80 Solution: Run Reports (Required) .............................................................................................................1-82
Cash Pools .....................................................................................................................................................1-84 Guided Demonstration - Create Notional Cash Pool .................................................................................1-85
Cash Forecasting ...........................................................................................................................................1-86 Practice - Create a Cash Forecast Template ..............................................................................................1-87 Solution: Create a Cash Forecast Template ...............................................................................................1-90 Practice - Generate a Cash Forecast ..........................................................................................................1-93 10. Solution: Generate a Cash Forecast ................................................................................................1-95 Practice - Run a Cash Forecast Report ......................................................................................................1-97 Solution: Run a Cash Forecast Report .......................................................................................................1-98
Cash Positioning............................................................................................................................................1-99 Guided Demonstration - Creating Cash Position Worksheet.....................................................................1-100
Balances and Interest .....................................................................................................................................1-101 Guided Demonstration - Viewing Actual, Historical, and Projected Balances..........................................1-102
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents ii
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents iii
Preface
Profile
Before You Begin This Course
• Thorough knowledge of Oracle Applications.
• Working experience with Cash Management.
Prerequisites
• There are no prerequisites for this course.
How This Course Is Organized
R12.x Oracle Cash Management Fundamentals is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents iv
Related Publications
Oracle Publications Title Part Number
Oracle Cash Management User Guide E13483-03
Additional Publications
• System release bulletins
• Installation and user’s guides
• Read-me files
• International Oracle User’s Group (IOUG) articles
• Oracle Magazine
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents v
Typographic Conventions
Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if
there is a glossary) The algorithm inserts the new key.
Caps and lowercase
Buttons, check boxes, triggers, windows
Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.
Courier new, case sensitive (default is lowercase)
Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames
Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott
Initial cap Graphics labels (unless the term is a proper noun)
Customer address (but Oracle Payables)
Italic Emphasized words and phrases, titles of books and courses, variables
Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.
Quotation marks
Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references
Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”
Uppercase SQL column names, commands, functions, schemas, table names
Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.
Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:
[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents vi
Typographic Conventions in Code Convention Element Example Caps and lowercase
Oracle Forms triggers
When-Validate-Item
Lowercase Column names, table names
SELECT last_name FROM s_emp;
Passwords DROP USER scott IDENTIFIED BY tiger;
PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))
Lowercase italic
Syntax variables CREATE ROLE role
Uppercase SQL commands and functions
SELECT userid FROM emp;
Typographic Conventions in Oracle Application Navigation Paths
This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.
2. (M) From the menu, select Query then Find.
3. (B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents vii
Typographical Conventions in Oracle Application Help System Paths
This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.
The following help navigation path, for example—
(Help) General Ledger > Journals > Enter Journals
—represents the following sequence of actions:
1. In the navigation frame of the help system window, expand the General Ledger entry.
2. Under the General Ledger entry, expand Journals.
3. Under Journals, select Enter Journals.
4. Review the Enter Journals topic that appears in the document frame of the help system window.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents viii
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 1
R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 2
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 3
R12.x Oracle Cash Management Fundamentals Supplemental Practices
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 4
Oracle Cash Management Overview
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 5
Practice - Create a New User
Overview
In this practice, you define a new user.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Sign on Field Value
User Name OPERATIONS
Password welcome
Responsibility System Administrator
1. Navigate to the Users window.
2. Enter your user details: Field Value
User Name XXUSER
Password welcome (tab, re-enter to verify)
Person Stock, Ms. Pat
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 6
3. Enter the responsibilities for this user: Responsibility Security Group
Cash Management, Vision Operations (USA)
Standard
General Ledger, Vision Operations (USA)
Standard
Payables, Vision Operations (USA) Standard
Receivables, Vision Operations (USA)
Standard
System Administrator Standard
Human Resources, Vision Enterprises Standard
Treasury, Vision Operations (USA) Standard
4. Save. Sign on as your new user.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 7
Solution: Create a New User
Tasks
Sign on Field Value
User Name OPERATIONS
Password welcome
Responsibility System Administrator
Add a User
1. Navigate to the Users window.
• (N) Security : User > Define
2. Enter your user details: Field Value
User Name XXUSER
Password welcome (tab, re-enter to verify)
Person Stock, Ms. Pat (click (B) OK to the message about the person being attached to other responsibilities
Add Responsibilities
3. Add the following responsibilities to your new username: Responsibility Security Group
Cash Management, Vision Operations (USA)
Standard
General Ledger, Vision Operations (USA)
Standard
Payables, Vision Operations (USA) Standard
Receivables, Vision Operations (USA)
Standard
System Administrator Standard
Human Resources, Vision Enterprises Standard
Treasury, Vision Operations (USA) Standard
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 8
• Click (I) Save.
• Close the Form.
Log In as New User
4. (M) File > Exit Oracle Applications.
• Click (B) OK.
Click (H) Logout (upper right corner of the form).
5. Log in to the system again with your newly created User ID and password.
6. System will prompt you to create a new password. − Current Password = welcome − New Password = XXuser − Re-enter New Password = XXuser
7. Click (B) Submit.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 9
Practice - Create GL Account Cash Values
Overview
In this practice, you set up a payment template.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Set Up New GL Cash Account Values
1. Responsibility = General Ledger, Vision Operations (USA)
• (N) Setup > Financials > Flexfields > Key > Values
2. Use the following table to set up new GL accounts to be used for financial transactions:
Assigned Student Number
Cash Cash Clearing/ Confirmed Receipts/ Unidentified Receipts
1 1111 1251
2 1112 1252
3 1113 1253
4 1114 1254
5 1115 1255
6 1116 1256
7 1117 1257
8 1118 1258
9 1119 1259
10 1121 1261
11 1122 1262
12 1123 1263
13 1124 1264
14 1125 1265
15 1126 1266
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 10
16 1127 1267
17 (or Instructor) 1128 1268
3. Select the option for Value Set.
• Value Set = Operations Account
• Click (B) Find.
4. Place the cursor in the field for value and click (I) New.
• Value for Cash = Table
• Description = XX Student Cash (XX represents your assigned number)
• Flexfield Qualifiers follow: − Allow Budgeting = Yes − Allow Posting = Yes − Account Type = Asset − Reconcile = No − Third Party Control Account = No − Click the (B) Ok
• Click (I) Save.
5. Repeat the previous steps to add the value for “Cash Clearing/Confirmed receipts/Unidentified Receipts.” (Change the description to XXStudent Clearing Cash; XX represents your assigned number.)
6. When you close the window to return to the Navigator, click (B) OK in the dialog box.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 11
Solution: Create GL Cash Accounts
Set Up New GL Cash Account Values
1. 1. Responsibility = General Ledger, Vision Operations (USA)
• (N) Setup >Financials > Flexfields > Key > Values
2. Use the following table to set up new GL accounts to be used for financial transactions:
Assigned Student Number
Cash Cash Clearing/ Confirmed Receipts/ Unidentified Receipts
1 1111 1251
2 1112 1252
3 1113 1253
4 1114 1254
5 1115 1255
6 1116 1256
7 1117 1257
8 1118 1258
9 1119 1259
10 1121 1261
11 1122 1262
12 1123 1263
13 1124 1264
14 1125 1265
15 1126 1266
16 1127 1267
17 (or Instructor) 1128 1268
3. Select the option for Value Set.
• Value Set = Operations Account
• Click (B) Find.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 12
4. Place the cursor in the field for value and click (I) New.
• Value for Cash = Table
• Description = XX Student Cash (XX represents your assigned number.)
• Flexfield Qualifiers follow: − Allow Budgeting = Yes − Allow Posting = Yes − Account Type = Asset − Reconcile = No − Third Party Control Account = No − Click (B) OK.
• Click (I) Save.
5. Repeat the previous steps to add the value for “Cash Clearing/Confirmed receipts/Unidentified Receipts.” (Change the description to XX Student Clearing Cash; XX represents your assigned number.)
6. When you close the window to return to the Navigator, click (B) OK in the dialog box.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 13
Cash Management Security
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 14
Guided Demonstration - Create Security Profile
Overview
In this guided demonstration, we create a security profile.
Responsibility: Human Resources, Vision Enterprises
1. Log in using: − User Name: operations − Password: welcome
Note: You can use the User ID and Password created in the prior lab.
2. (N) Human Resources, Vision Enterprises.
3. (N) Security > Profile.
4. In the Security Profile window, enter the following information: Field Name Value
Name XXPayroll
Business Group Vision Corporation
View Employees All
View Contingent Workers All
View Applicants All
View Contacts All
View Candidates All
5. On the Organization Security tab, enter the following information: Field Name Value
Security Type Secure organizations by organization hierarchy and/or organization list
Classification Operating Unit
Organization Name Vision Operations
6. Click (I) Save.
7. Navigate to (M) View > Requests.
8. Select (B) Submit a New Request.
9. Click (B) OK.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 15
10. In the Submit Requests window, enter Security List Maintenance in the Name field and enter the following parameters:
− Generate Lists for: One Named Security Profile − Security Profile: XXPayroll − Process: Current and Terminated people
11. Click (B) OK.
12. Click (B) Submit.
Note: Do nit submit another request.
13. Click (M) View > Requests (B) Find.
14. Confirm the process completed normally.
15. Close all windows and return to the Navigator.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 16
Guided Demonstration - Create Security Grants
Overview
In this guided demonstration, we create security grants using the CE UMX Security Wizard.
Responsibility: User Management
1. Log in using: − User Name: sysadmin − Password: sysadmin
2. (N) User Management.
3. (N) Roles and Role Inheritance
4. Enter Cash Management in the Name field and click (B) Go.
5. Click (I) Update for the Cash Management, Vision Operations (USA) role.
6. Click (B) Security Wizards (category should be Miscellaneous) in the Update Role: Cash Management, Vision Operations (USA) page,.
7. Click (I) Run Wizard for CE UMX Security Wizard.
8. Click (B) Add Legal Entities. Select and add the following legal entities: − Vision Operation (add if it is not displayed) − Vision Corporation
9. For Vision Operations, select Use, Maintenance, and Bank Account Transfers check boxes to grant Cash Management, Vision Operations (USA) access to view all bank accounts in this legal entity, ability to create and update bank accounts, and the ability to reconcile bank accounts.
For Vision Corporation, select the Use check box only. This role will only be able to view and reconcile bank statement lines for cashflows for this legal entity.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 17
10. Click (B) Apply.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 18
Creating Bank Accounts
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 19
Practice - Create an Internal Bank Account
Overview
In this practice, you create a bank account.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Responsibility: Cash Management, Vision Operations (USA)
Create a Bank
1. Navigate to Manage Banks and Branches.
2. Create a new bank and enter the following data: Field Name Value
Country United States
Bank Name XXBank
3. On the bank address page, enter the following data: Field Name Value
Country United States
Address Line 1 1 Main Street
City San Francisco
County San Francisco
State CA
Postal Code 94105
Status Active
Create a Bank Branch
4. Create a bank branch for the created bank. − Country = United States − Bank Name = XXBank
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 20
5. Enter the following bank branch data: Field Name Value
Branch Name XXBranch
Branch Type ABA
Create Bank Account
6. Navigate to the Manage Bank Accounts window.
7. Create a bank account with the following data. Field Name Value
Country United States
Bank Name XXBank
Bank Branch XXBranch
8. Define the Account Owner and Use information. − Bank Account Owner = Vision Operations − Account Use
− Payables = Checked − Receivables = Checked
9. Enter the following information on the Account Information page: Field Name Value
Account Name XXDisbursement/Deposit
Account Number XX-1234-5678
Currency USD
Use Multiple Currencies Checked
Account Type Checking
Description Cash Disbursement Account
10. Enter the following information in the General Controls section of the Account Controls page:
Field Name Value
Cash (will have to create, click magnifying glass) 01-000-Table-0000-000
Bank Charges 01-720-7870-0000-000
Foreign Exchange Charges 01-000-2580-0000-000
Netting Account No
Cash Clearing (will have to create, click magnifying glass) 01-000-Table-0000-000
Bank Errors 01-720-7870-0000-000
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 21
11. Enter the following information in the Payables Controls section of the Account Controls page:
Field Name Value
Multiple Currency Payments Checked
Allow Zero Payments Not Checked
Pooled Account Not Checked
Maximum Outlay 1,000,000.00
Minimum Payment 5.00
Maximum Payment 200,000.00
12. Enter the following information in the Reconciliation Controls section: Field Name Value
Payables Matching Order 1 Transaction
Payables Matching Order 2 Batch
Receivables Matching Order Batch
13. Enter the following information in the Auto Reconciliations Payments section: Field Name Value
Tolerance Amount 100.00
Tolerance Percentage 10
14. Click (B) Add Organization Access. − Account Use
− Payables = Checked − Receivables = Checked
− Organization = Vision Operations
15. Set up the Accounts for Receivables: Field Name Value
Factored Receipts 01-000-1245-0000-000
BR Short Term Debt 01-000-2110-0000-000
Unidentified Receipts 01-000-Table-0000-000
Confirmed Receipts 01-000-Table-0000-000
Remitted Receipts 01-000-1245-0000-000
AR Short Term Debt 01-000-2110-0000-000
Unapplied Receipts 01-000-1240-0000-000
On Account Receipts 01-000-1240-0000-000
Unearned Discounts Unearned Discounts
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 22
Earned Discounts Earned Discounts
Claimed Investigation Claim Investigation
Create Payment Documents
16. In the Manage Bank Accounts window, query and select the bank account you created.
17. Create a Check stock using the following information. − Name = XXAP Check Stock − Paper Stock Type = Prenumbered Stock − Format = External Check Format − First Available Document Number = 1000 − Last Available Document Number = 1100
Set Up the Second Bank Account
18. Create a second bank account with the following data: Field Name Value
Country United States
Bank Name XXBank
Bank Branch XXBranch
19. Define the Account Owner and Use information. − Bank Account Owner = Vision Operations − Account Use
− Payables = Checked − Receivables = Checked
20. Enter the following information on the Account Information page:
Field Name Value
Account Name XX2nd Account
Account Number XX-9876
Currency USD
Use Multiple Currencies
Checked
Account Type Checking
Description Cash Disbursement Account
21. Enter the following information in the General Controls section of the Account Controls page:
Field Name Value
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 23
Cash 01-000-Table-0000-000
Bank Charges 01-720-7870-0000-000
Foreign Exchange Charges 01-000-2580-0000-000
Netting Account No
Cash Clearing 01-000-Table-0000-000
Bank Errors 01-720-7870-0000-000
22. Click (B) Add Organization Access. − Account Use
− Payables = Checked − Receivables = Checked
− Organization = Vision Operations
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 24
Solution: Create an Internal Bank Account
Responsibility: Cash Management, Vision Operations (USA)
Create a Bank
1. Navigate to Manage Banks and Branches.
• (N) Setup > Banks: Banks
2. Click (B) Create.
3. Select Create a New Bank and enter the following data: Field Name Value
Country United States
Bank Name XXBank
4. Click (B) Save and Next.
5. On the Create Bank: Bank Address page, click (B) Create.
6. Enter the following data: Field Name Value
Country United States
Address Line 1 1 Main Street
City San Francisco
County San Francisco
State CA
Postal Code 94105
Status Active
7. Click (B) Apply.
8. Click (B) Finish
Create a Bank Branch
9. Click (T) Bank Branches.
10. Click (B) Create.
11. Enter the following Bank Branch Information: − Country = United States
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 25
− Bank Name = XXBank
12. Click (B) Continue.
13. Select the Create New Branch option.
14. Enter the following bank branch data: Field Name Value
Branch Name XXBranch
Branch Type ABA
15. Click (B) Finish.
Create Bank Account
16. Navigate to the Home page, and then navigate to the Manage Bank Accounts window.
• (L) Home
• (N) Setup > Banks: Bank Accounts
17. Click (B) Create.
18. Enter the following data. Field Name Value
Country United States
Bank Name XXBank
Bank Branch XXBranch
19. Click (B) Continue.
20. Define the Account Owner and Use information. − Bank Account Owner = Vision Operations − Account Use
− Payables = Checked − Receivables = Checked
21. Click (B) Next.
22. Enter the following information on the Account Information page: Field Name Value
Account Name XXDisbursement/Deposit
Account Number XX-1234-5678
Currency USD
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 26
Use Multiple Currencies Checked
Account Type Checking
Description Cash Disbursement Account
23. Click (B) Save and Next.
24. Enter the following information in the General Controls section of the Account Controls page:
Field Name Value
Cash (will have to create, click magnifying glass) 01-000-Table-0000-000
Bank Charges 01-720-7870-0000-000
Foreign Exchange Charges 01-000-2580-0000-000
Netting Account No
Cash Clearing (will have to create, click magnifying glass) 01-000-Table-0000-000
Bank Errors 01-720-7870-0000-000
25. Enter the following information in the Payables Controls section of the Account Controls page:
Field Name Value
Multiple Currency Payments Checked
Allow Zero Payments Not Checked
Pooled Account Not Checked
Maximum Outlay 1,000,000.00
Minimum Payment 5.00
Maximum Payment 200,000.00
26. Enter the following information in the Reconciliation Controls section: Field Name Value
Payables Matching Order 1 Transaction
Payables Matching Order 2 Batch
Receivables Matching Order Batch
27. Enter the following information in the Auto Reconciliations Payments section: Field Name Value
Tolerance Amount 100.00
Tolerance Percentage 10
28. Click (B) Save and Next.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 27
29. Click (B) Add Organization Access. − Account Use
− Payables = Checked − Receivables = Checked
− Organization = Vision Operations
30. Click (B) Continue.
31. Set up the Accounts for Receivables: Field Name Value
Factored Receipts 01-000-1245-0000-000
BR Short Term Debt 01-000-2110-0000-000
Unidentified Receipts 01-000-Table-0000-000
Confirmed Receipts 01-000-Table-0000-000
Remitted Receipts 01-000-1245-0000-000
AR Short Term Debt 01-000-2110-0000-000
Unapplied Receipts 01-000-1240-0000-000
On Account Receipts 01-000-1240-0000-000
Unearned Discounts Unearned Discounts
Earned Discounts Earned Discounts
Claimed Investigation Claim Investigation
32. Review the GL Accounts for Payables
33. Click (B) Apply.
34. Click (B) Save and Next.
35. Click (B) Finish.
Create Payment Documents
36. In the Manage Bank Accounts window, query the bank account you created. − (N) Setup > Banks : Bank Accounts − Account Name = XXDisbursement/Deposit − Click (B) Go.
37. Select the option for your bank account and click (B) Manage Payment Documents.
38. Click (B) Create.
39. Create a Check stock using the following information. − Name = XXAP Check Stock
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 28
− Paper Stock Type = Prenumbered Stock − Format = External Check Format − First Available Document Number = 1000 − Last Available Document Number = 1100
40. Click (B) Apply.
Set Up the Second Bank Account
41. (H) Bank Accounts (on the left side near the top of the form)
42. Click (B) Create.
43. Enter the following data: Field Name Value
Country United States
Bank Name XXBank
Bank Branch XXBranch
44. Click (B) Continue.
45. Define the Account Owner and Use information. − Bank Account Owner = Vision Operations − Account Use
− Payables = Checked − Receivables = Checked
46. Click (B) Next.
47. Enter the following information on the Account Information page:
Field Name Value
Account Name XX2nd Account
Account Number XX-9876
Currency USD
Use Multiple Currencies
Checked
Account Type Checking
Description Cash Disbursement Account
48. (B) Save and Next
49. Enter the following information in the General Controls section of the Account Controls page:
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 29
Field Name Value
Cash 01-000-Table-0000-000
Bank Charges 01-720-7870-0000-000
Foreign Exchange Charges 01-000-2580-0000-000
Netting Account No
Cash Clearing 01-000-Table-0000-000
Bank Errors 01-720-7870-0000-000
50. Click (B) Save and Next.
51. Click (B) Add Organization Access. − Account Use
− Payables = Checked − Receivables = Checked
− Organization = Vision Operations
52. Click (B) Continue.
53. Click (B) Apply.
54. Click (B) Finish.
55. Click (H) Home.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 30
Practice - Set up Bank Transaction Codes
Overview
In this practice, you set up Bank Transaction Codes.
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Set Up Bank Transaction Codes
Bank Transaction Codes
1. Responsibility = Cash Management, Vision Operations (USA)
2. Navigate to the Bank Transaction Codes window.
3. Select the XXDisbursement/Deposit bank account for which to set up the transaction code.
4. In the Bank Transaction Codes window, enter transaction types and codes according to the following table.
Type Code Description Trans. Source
Recon. Sequence
Match. Against
Corr. Method
Create Activity Receipt Class
Method
Payment
100 Regular Payment
AP Payments
1
Misc Payment
110 Bank Charges
2 Misc
Misc Payment
115 Correction 3 Stmt Both
Payment
120 Journal Payment
Journal 4
Payment
130 EFT/Wire Payment
AP Paymen
5
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 31
Type Code Description Trans. Source
Recon. Sequence
Match. Against
Corr. Method
Create Activity Receipt Class
Method ts
Receipt
200 Regular Receipt
AR Receipts
6
Misc Receipt
210 Misc Receipt
7 Misc
Misc Receipt
215 Correction 8 Stmt Both
Receipt
220 Journal Receipt
Journal 9
Misc Receipt
310 Interest 10 Misc Yes Interest Income
XXCashMisc
Rejected
600 Rejected 11
Stopped
700 Stopped AP Payments
12
NSF 800 NSF 13
Note: The float handling parameter (in the System Options window) specifies whether to reconcile statement lines with effective dates later than the current date. The number of days greater than the current date to look for can be specified in the Float field.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 32
Solution: Set up Bank Transaction Codes (Required)
Tasks
Set Up Bank Transaction Codes
Bank Transaction Codes
1. Responsibility = Cash Management, Vision Operations (USA)
2. Navigate to the Bank Transaction Codes window:
• (N) Setup > Banks > Bank Transaction Codes
3. Select XXDisbursement/Deposit bank account.
4. In the Bank Transaction Codes window, enter transaction types and codes according to the following table.
Type Code Description Trans. Source
Recon. Sequence
Match. Against
Corr. Method
Create Activity Receipt Class
Method
Payment
100 Regular Payment
AP Payments
1
Misc Payment
110 Bank Charges
2 Misc
Misc Payment
115 Correction 3 Stmt Both
Payment
120 Journal Payment
Journal 4
Payment
130 EFT/Wire Payment
AP Payments
5
Receipt
200 Regular Receipt
AR Receipts
6
Misc Receipt
210 Misc Receipt
7 Misc
Misc Rece
215 Correction 8 Stmt Both
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 33
Type Code Description Trans. Source
Recon. Sequence
Match. Against
Corr. Method
Create Activity Receipt Class
Method ipt
Receipt
220 Journal Receipt
Journal 9
Misc Receipt
310 Interest 10 Misc Yes Interest Income
XXCashMisc
Rejected
600 Rejected 12
Stopped
700 Stopped AP Payments
13
NSF 800 NSF 14
5. Click (I) Save.
Note: The float handling parameter (in the System Options window) specifies whether to reconcile statement lines with effective dates later than the current date. The number of days greater than the current date to look for can be specified in the Float field.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 34
Bank Transfers
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 35
Practice - Create a Bank Transfer
Overview
In this practice, you create a bank transfer.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create a Transaction Subtype
Create a Payment Template
Create a Bank Transfer
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 36
Solution: Create a Bank Transfer
Create a Transaction Subtype
1. Navigate to the Cash Transaction Subtypes page.
• (N) Setup > System > Transaction Subtype
2. Click (B) Create and enter the following data. Field Name Value
Subtype Name XX Transportation Expense
3. Click (B) Apply.
4. Close the window.
Create a Payment Template
5. Navigate to the Payment Templates page.
• (N) Setup > System > Payment Template
6. Click (B) Create and enter the following data. Field Name Value
Template Code XX Template One
Transaction Subtype Name XX Transportation Expense
Repetitive Code No
Currency USD
Transfer Amount 1000
Source Bank Account Number XX-1234-5678
Destination Bank Account Number XX-9876
7. Click (B) Apply.
8. Close the window.
Create a Bank Transfer
9. Navigate to the Bank Account Transfers page.
• (N) Bank Account Transfers
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 37
10. Click (B) Create and select the following data.
Field Name Value
Transaction Subtype Name XX Transportation Expense
Payment Template XX Template One
Transfer Date Current Date
Transfer Amount (should default)
1000
Source Bank Accoutn (should default )
XX-1234-5678
Destination Bank (should default)
XX-9876
11. (T) Payment Details
• Payment Method = Check
12. Click (B) Apply.
Close all windows and return to the Navigator
Note: Next logical step would be to validate the transfer.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 38
Practice - Set Up a Transaction Subtype
Overview
In this practice, you set up a transaction subtype.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Set Up a Transaction Subtype
1. Responsibility = Cash Management, Vision Operations (USA).
2. Navigate to the Cash Transaction Subtype page using the Setup: System menu.
3. Click (B) Create.
4. Enter the Subtype Name.
5. Click (B) Apply.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 39
Solution: Set Up a Transaction Subtype
Set Up a Transaction Subtype
1. Responsibility = Cash Management, Vision Operations (USA)
2. Navigate to the Cash Transaction Subtype page using the Setup: System: Transaction Subtype menu.
3. Click (B) Create and enter the following data. Field Name Value
Subtype Name XXBASubtype
Description Transaction subtype to be used for bank account transfers.
4. Click (B) Apply.
5. Close the window
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 40
Practice - Set Up a Payment Template
Overview
In this practice, you set up a payment template.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Set Up a Payment Template
1. Responsibility = Cash Management, Vision Operations (USA).
2. Navigate to the Payment Templates page using the Setup: System menu.
3. Click (B) Create.
4. Select the Template Code and Currency.
5. Select the Source Bank Account Number and the Destination Bank Account Number.
6. Click (B) Apply.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 41
Solution: Set Up a Payment Template
Set Up a Payment Template
1. Responsibility = Cash Management, Vision Operations (USA)
2. Navigate to the Payment Templates page using Setup: System: Payment Template.
3. Click (B) Create and enter the following data: Field Name Value
Template Code XXBASubtype
Currency USD
Source Bank Account Number
XX-124-5678
Destination Bank Account Number
XX-9876
4. Click (B) Apply.
5. Close the window.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 42
Managing Bank Statements
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 43
Practice - Enter a Cash Journal (Required)
Overview
In this practice, you create a journal entry to establish a cash balance.
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Enter a Journal
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Enter Journals window.
• (N) Journals > Enter
3. Click (B) New Journal. − Journal = XXEstablish Cash Balance − Period = Current period − Effective Date = Yesterday’s Date − Category = Balance Forward − Currency = Use default currency
4. Enter the following journal.
Line Account Debit Credit Description
10 01-000-Table-0000-000 5000 XX
20 01-000-3200-0000-000 5000 Equity
Note: Replace “Table” with your cash account.
5. Click (I) Save.
6. Click (B) Post.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 44
Solution: Enter a Cash Journal (Required)
Tasks
Enter a Journal
1. Responsibility = General Ledger, Vision Operations (USA)
2. Navigate to the Enter Journals window.
• (N) Journals > Enter
3. Click (B) New Journal. − Journal = XXEstablish Cash Balance − Period = Current period − Effective Date = Yesterday’s Date − Category = Balance Forward − Currency = Use default currency
4. Enter the following journals:
Line Account Debit Credit Description
10 01-000-Table-0000-000 5000 XX
20 01-000-3200-0000-000 5000 Equity
Note: Replace “Table” with your cash account.
5. Click (I) Save.
6. Click (B) Post.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 45
Practice - Pay Invoices in Payables (Required)
Overview
In this practice, you pay invoices in the Payables application.
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Enter invoices to be paid by a regular payment
1. Responsibility = Payables, Vision Operations (USA).
2. Navigate to the Invoices window:
• (N) Invoices > Entry > Invoices − Type = Standard − Trading Partner = Capp Consulting − Site – CAPP CONSULTING (Click (B) OK to the message about the
Prepayment.) − Date = Yesterday’s Date − Invoice Num = XX-1 − Invoice Amount = 1627.50 − Terms = Immediate − Payment Method = Check
3. Click (T) Lines − Amount = 1500 − Distribution Account = 01-110-7110-0000-000 − Note: System should generate the tax of 127.50 during the validation. If the tax is
not generated, add a second line to the invoice as an item and use the same distribution account.
4. Click (I) Save.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 46
5. Repeat the above steps to enter the following invoices. Verify that your invoice numbers and amounts are the same as the following table:
Invoice Num
Invoice Amount
Terms Payment Method
Line Item Amount
Account
XX-2 2712.50 Immediate Check 2500.00 01-110-7110-0000-000
XX-3 3797.50 Immediate Check 3500.00 01-110-7110-0000-000
XX-4 5425 Immediate Check 5000.00 01-110-7110-0000-000
− Note: System should generate the taxes during the validation. If the tax is not generated, just add the difference as a second item line to the invoice item and use the same distribution account.
Validate invoices
6. Select all invoices.
• Select (M) Edit > Select All.
7. Click (B) Actions. − Validate = Checked
8. Click (B) OK.
9. Check to make sure that all invoices are validated.
Generate accounting
10. To generate accounting, select all invoices first:
• Select (M) Edit > Select All.
11. Click (B) Actions. − Create Accounting = Checked − Final Post = Selected
• Click (B) OK.
12. Click (B) OK.
Pay Each Invoice Separately
13. Pay Each Invoice Separately − In the Invoices window, select the first invoice.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 47
14. Click (B) Actions. − Pay in Full = Checked
15. Click (B) OK. − Type field = Quick − Payment Date = Yesterday’s Date − Bank Account = XX Disbursement/Deposit − Payment Method = Check − Payment Document = XX AP Check Stock − Payment Process = Long Check Format −
16. Click (B) Actions. − Create Accounting = Checked − Final Post = Selected
17. Click (B) OK.
18. Save
19. Close the Payments window.
20. Save
21. Repeat the above steps for the remaining invoices.
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Copyright © Oracle, 2010. All rights reserved.
R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 48
Solution: Pay Invoices in Payables (Required)
Tasks
Enter Invoices to Be Paid by a Regular Payment
1. Responsibility = Payables, Vision Operations (USA).
2. Navigate to the Invoices window:
• (N) Invoices > Entry > Invoices − Type = Standard − Trading Partner = Capp Consulting (Click (B) OK to the message about the
prepayment.) − Site = CAPP CONSULTING − GL Date = Yesterday’s Date − Invoice Num = XX-1 − Invoice Amount = 1627.50 − Terms = Immediate − Payment Method = Check
3. Click (T) Lines − Amount = 1500 − Distribution Account = 01-110-7110-0000-000
Note: Tax will be generated at the time of validation. If the tax is not automatically generated, then add an extra line for the tax amount. .
4. Click (I) Save.
5. Repeat above steps to enter the following invoices. Verify that your invoice numbers and amounts are the same as the following table:
Invoice
Num Invoice Amount
Terms Payment Method
Line Item Amount
Account
XX-2 2712.50 Immediate Check 2500.00 01-110-7110-0000-000
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 49
Invoice Num
Invoice Amount
Terms Payment Method
Line Item Amount
Account
XX-3 3797.50 Immediate Check 3500.00 01-110-7110-0000-000
XX-4 5425 Immediate Check 5000.00 01-110-7110-0000-000
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 50
Validate invoices
6. Select all invoices.
• Select (M) Edit > Select All.
7. Click (B) Actions. − Validate = Checked
8. Click (B) OK.
9. Check to make sure that all invoices are validated.
Generate accounting
10. To generate accounting, select all invoices first:
• Select (M) Edit > Select All.
11. Click (B) Actions. − Create Accounting = Checked − Final Post = Selected
• Click (B) OK.
12. Click (B) OK.
Pay Each Invoice Separately
13. Pay Each Invoice Separately − In the Invoices window, select the first invoice.
14. Click (B) Actions. − Pay in Full = Checked
15. Click (B) OK. − Type field = Quick − Payment Date = Yesterday’s Date − Bank Account = XXDeposit/Disbursement
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 51
− Payment Method = Check − Payment Document = XX AP Check Stock − Payment Process Profile = Long Check Format
16. Click (B) Actions. − Create Accounting = Checked − Final Post = Selected
• Click (B) OK.
17. Click (B) OK.
18. Close the Payments window.
19. Repeat the above steps for the remaining invoices
When finished paying all the checks, close the windows and return to the Navigator..
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 52
Practice - Set Up Receipt Classes
Overview
In this practice, you set up Bank Transaction Codes and Receipt Classes.
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Set Up Receipt Classes
A. Set up Miscellaneous Receipt Class
1. Create the XXCashMisc Receipt Class Method.
2. Responsibility = Receivables, Vision Operations (USA)
3. Navigate to the Bank Transaction Codes window.
4. Enter the following fields in the Receipt Class region: − Name = XXCashMisc − Creation Method = Manual − Remittance Method = No Remittance − Clearance Method = By Matching
5. Enter the following fields in the Receipt Method region: − Name = XXCashMisc − Printed Name = XXCashMisc − Effective Dates = Yesterday’s Date
6. Associate XXDisbursement/Deposit bank account with this Receipt Method.
• Click (B) Bank Accounts.
7. Enter the following fields in the Remittance Banks window:
• Click (I) New. − Operating Unit = Vision Operations − Bank Name = XXBank − Branch Name = XXBranch − Account Name = XXDisbursement/Deposit
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 53
− Effective Dates = Yesterday’s Date
• Click (T) GL Accounts − Cash = 01-000-Table-0000-000 − Receipt Confirmed = 01-000-Table-0000-000 − Bank Charges = 01-720-7870-0000-000 − Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-Table-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation
B. Set up Cash Receipt Class
8. Responsibility = Receivables, Vision Operations (USA)
9. Navigate to the Bank Transaction Codes window:
10. Enter following fields in the Receipt Class region: − Name = XXCash − Creation Method = Manual − Remittance Method = Standard − Clearance Method = By Matching
11. Enter following fields in the Receipt Method region: − Name = XXCheck − Printed Name = XXCheck − Effective Dates = Yesterday’s Date
12. Associate XXDisbursement/Deposit bank account with this Receipt Method.
• Click (B) Bank Accounts.
13. Enter the following fields in the Remittance Banks window:
• Click (I) New. − Operating Unit = Vision Operations − Bank Name = XXBANK − Branch Name = XXBranch − Account Name = XXDisbursement/Deposit − Effective Dates = Yesterday’s Date
• Click (T) GL Accounts − Cash = 01-000-Table-0000-000 − Receipt Confirmation = 01-000-Table-0000-000 − Remittance = 01-000-1245-0000-000
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 54
− Bank Charges = 01-720-7870-0000-000 − Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-Table-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 55
Solution: Set Up Receipt Classes (Required)
Tasks
Set Up Receipt Classes
A. Set up Miscellaneous Receipt Class
1. Create the XXCashMisc Receipt Class Method.
2. Responsibility = Receivables, Vision Operations (USA)
3. Navigate to the Bank Transaction Codes window:
• (N) > Setup > Receipts > Receipt Classes
4. Enter the following fields in the Receipt Class region: − Name = XXCashMisc − Creation Method = Manual − Remittance Method = No Remittance − Clearance Method = By Matching
5. Enter the following fields in the Receipt Method region: − Name = XXCashMisc − Printed Name = XXCashMisc − Effective Dates = Yesterday’s Date
6. Click (I) Save.
7. Associate XXDisbursement/Deposit bank account with this Receipt Method.
• Click (B) Bank Accounts.
8. Enter the following fields in the Remittance Banks window:
• Click (I) New − Operating Unit = Vision Operations − Bank Name = XXBANK − Branch Name = XXBranch − Account Name = XXDisbursement/Deposit − Effective Dates = Yesterday’s Date
• Click (T) GL Accounts − Cash = 01-000-Table-0000-000 − Receipt Confirm = 01-000-Table-0000-000 − Bank Charges = 01-720-7870-0000-000
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 56
− Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-Table-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation
9. Click (I) Save.
B. Set up Cash Receipt Class
10. Navigate to the Bank Transaction Codes window:
• (N) > Setup > Receipts > Receipt Classes
11. Enter following fields in the Receipt Class region: − Name = XXCash − Creation Method = Manual − Remittance Method = Standard − Clearance Method = By Matching
12. Enter the following fields in Receipt Method region: − Name = XXCheck − Printed Name = XXCheck − Effective Dates = Yesterday’s Date
13. Click (I) Save.
14. Associate XXDisbursement/Deposit bank account with this Receipt Method.
• Click (B) Bank Accounts.
15. Enter the following fields in the Remittance Banks window:
• Click (I) New. − Operating Unit = Vision Operations − Batch Date = Yesterday’s Date − GL Date = Yesterday’s Date − Bank Name = XXBANK − Branch Name = XXBranch − Account Name = XXDisbursement/Deposit − Effective Dates = Yesterday’s Date
• Click (T) GL Accounts. − Cash = 01-000-Table-0000-000 − Receipt Confirmation = 01-000-Table-0000-000 − Remittance = 01-000-1245-0000-000
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 57
− Bank Charges = 01-720-7870-0000-000 − Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-Table-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation
16. Click (I) Save.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 58
Practice - Enter Receipts (Required)
Overview
In this practice, you enter receipts.
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Enter Receipts
1. Responsibility = Receivables, Vision Operations (USA)
2. Navigate to the Receipts window:
• (N) Receipts > Receipts − Receipt Method = XXCheck − Receipt Date = Yesterday’s Date − GL Date = Yesterday’s Date − Maturity Date = Yesterday’s Date − Receipt Number = RXX-1 − Receipt Amount = 3000 − Customer Name = Business World (1608).
3. Click (I) Save.
4. Repeat the above steps to enter receipts #2 and #3. Verify that your receipts and amounts are the same as the following table:
Invoice Num Amount
RXX-2 4000
RXX-3 5000
Enter and Approve a Remittance Batch
5. Navigate to the Remittances window:
• (N) Receipts > Remittances − Batch Type = Remittance
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 59
− Batch = Yesterday’s Date − GL = Yesterday’s Date − Remittance Method = Standard − Receipt Class = XXCash − Receipt Method = XXCheck − Bank = XXBank − Branch = XXBranch − Account Number = XX-01 − Deposit Number = DEPXX (This is case-sensitive.)
6. Click (B) Manual Create.
7. Click (T) Main.
8. Query your receipts.
(Hint: [F11], XX% in Receipt Method field, [Ctrl + F11])
9. Select the check boxes to the left of your receipt numbers.
• Click (B) Format.
• Click (B) Yes.
• Click (B) OK.
10. Monitor your Request.
• Select (M) View > Requests.
• Click (B) Find.
11. Select Automatic Remittances Creation Program.
• Click (B) View Output.
12. Verify 3 Remittances for a total of 12,000.
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Copyright © Oracle, 2010. All rights reserved.
R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 60
Solution: Enter Receipts (Required)
Tasks
Enter Receipts
1. Responsibility = Receivables, Vision Operations (USA)
2. Navigate to the Receipts window:
• (N) Receipts > Receipts − Receipt Method = XXCheck − Receipt Date = Yesterday’s Date − GL Date = Yesterday’s Date − Maturity Date = Yesterday’s Date − Receipt Number = RXX-1 − Receipt Amount = 3000 − Customer Name = Business World (1608).
3. Click (I) Save.
4. Repeat the above steps to enter receipts #2 and #3. Verify that your receipts and amounts are the same as the following table:
5.
Invoice Num Amount
RXX-2 4000
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 61
RXX-3 5000
Enter and Approve a Remittance Batch
6. Navigate to the Remittances window:
• (N) Receipts > Remittances − Batch Type = Remittance − Batch Date = Yesterday’s Date − GL Date = Yesterday’s Date − Remittance Method = Standard − Receipt Class = XXCashReceipts − Receipt Method = XXCheck − Bank = XXBank − Branch = XXBranch − Account Number = XX-01 − Deposit Number = DEPXX (this is case sensitive!)
7. Click (B) Manual Create.
8. Select (T) Main.
9. Query your receipts. (Hint: [F11], XX% in Receipt Method field, [Ctrl + F11])
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 62
10. Select the check boxes to the left of your receipt numbers.
• Click (B) Format.
• Click (B) Yes.
• Click (B) OK.
11. Monitor your Request.
• Select (M) View > Requests.
• Click (B) Find.
12. Select Automatic Remittances Creation Program.
• Click (B) View Output.
13. Verify 3 Remittances for a total of 12,000.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 63
Practice - Enter a Bank Statement (Required)
Overview
In this practice, you enter the following Bank Statement:
Trans Date Trans Num
Description Amt Balance Comment
01-XXX-YY Beginning Balance
0 Beginning Balance
01-XXX-YY Deposit (GL Journal)
5000 5000 Journal entry
DD-Mon-YY DEPXX Deposit 12000 17000 Normal deposit
DD-Mon-YY 1000 Payment 1727.50 15272.50 Bank mistake should be 1500
DD-Mon-YY 1000 Correction -100 15372.50 Correction of bank mistake
DD-Mon-YY 1001 Payment 2712.50 12660 Normal payment
DD-Mon-YY 1002 Payment 3797.50 8862.50 Normal payment
DD-Mon-YY Bank Charge 50 8812.50 Bank charge added manually
DD-Mon-YY Interest Earned 100 8912.50 Interested added automatically
DD-Mon-YY 4 Payment 5425 3487.50 Original payment 5000
28-XXX-YY Ending Balance 3487.50 Ending Balance
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Enter a Bank Statement
1. Responsibility = Cash Management, Vision Operations (USA)
2. Navigate to the Reconcile Bank Statements window:
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Copyright © Oracle, 2010. All rights reserved.
R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 64
• (N) Bank Statements > Bank Statements and Reconciliation
• Click (B) New. − Account Number = XX-1234-5678 − Date = Yesterday’s date − Statement Number = Accept the default
3. In the Control Totals region, enter the control totals based on your bank statement. − Opening Balance = 0 − Receipts = 17100 − Payments = 1361250 − Closing Balance = 3487.50
4. Enter Bank Statement Lines.
• Click (B) Lines.
• Click (B) New.
Line Type Code Trans Num
Amount Description
1 Receipt 220 XX 5000 Deposit (GL Journal)
2 Receipt 200 DEPXX 12000 Deposit
3 Payment 100 1000 1727.50 Payment
4 Misc Payment
115 1000 -100 Correction
5 Payment 100 1001 2712.50 Payment
6 Payment 100 1002 3797.50 Payment
7 Misc Payment
110 50 Bank Charge
8 Misc Receipt
310 100 Interest Earned
9 Payment 100 1003 5427 Payment
5. Click (I) Save.
Run the Cash in Transit Report
6. Navigate to the Request Submission window.
• (N) Other > Concurrent
7. Click (B) Submit a New Request.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 65
8. Click (B) OK to submit a single request. − Name = Cash in Transit Report − Bank Account Number = XX, XXDisbursement/Deposit − Transaction Type = All − GL Date = Accept default
9. Click (B) OK.
10. Click (B) Submit.
Note: Do not submit another request.
11. Close forms until you are back in the Navigator.
12. View the Cash in Transit Report.
• Select (M) View > Requests.
• Click (B) Find.
13. Select the Cash in Transit Report.
• Click (B) View Output.
Note: After these items are cleared and reconciled, they will no longer display in the Cash in Transit Report.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 66
Solution: Enter a Bank Statement (Required)
Tasks
Enter a Bank Statement
1. Responsibility = Cash Management, Vision Operations (USA)
2. Navigate to the Reconcile Bank Statements window:
• (N) Bank Statements > Bank Statements and Reconciliation
• Click (B) New. − Account Number = XX-1234-5678 − Date = Yesterday’s Date − Statement Number = Accept the default
3. In the Control Totals region, enter control totals based on your bank statement. − Opening Balance = 0 − Receipts = 17100 − Payments = 1361250 − Closing Balance = 3487.50
4. Enter Bank Statement Lines.
• Click (B) Lines.
Line Type Code Trans Num
Amount Description
1 Receipt 220 XX 5000 Deposit (GL Journal)
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 67
Line Type Code Trans Num
Amount Description
2 Receipt 200 DEPXX 12000 Deposit
3 Payment 100 1000 1627.50 Payment
4 Misc Payment
115 1000 -100 Correction
5 Payment 100 1001 2712.50 Payment
6 Payment 100 1002 3797.50 Payment
7 Misc Payment
110 50 Bank Charge
8 Misc Receipt
310 100 Interest Earned
9 Payment 100 1003 5425.00 Payment
5. Click (I) Save.
Run the Cash in Transit report
6. Navigate to the Request Submission window.
• (N) Other > Concurrent
7. Click (B) Submit a New Request.
8. Click (B) OK to submit a single request. − Name = Cash in Transit Report − Bank Account Number = XX, XXDisbursement/Deposit − Transaction Type = All
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 68
− GL Date = Accept Default
9. Click (B) OK.
10. Click (B) Submit.
Note: Do not submit another request.
11. Click (B) Find.
12. (B) Refresh until the request completes
13. Select Cash in Transit Report.
• Click (B) View Output.
Note: After these items are cleared and reconciled, they will no longer display in the Cash in Transit report.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 69
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 70
Reconciling Bank Statements
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 71
Guided Demonstration - Understanding the Matching Process (Required)
Overview
In this demonstration, you learn about the matching process.
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Understanding the Matching Process
1. Understanding the Matching Process in Payables
The Oracle Cash Management AutoReconciliation program fully matches Oracle Payables transactions against bank statement lines if the transactions meet the following criteria:
• The transaction currency is the same as the bank statement line currency.
• For payment batches (such as EFT batches), the reference or payment batch name matches the statement line transaction number, and the transaction amount is within the reconciliation tolerance.
• For the detail payment transactions and stopped transactions, the matching sequence is the same. First the program tries to match against the invoice number and supplier bank account, and then just the invoice number, and finally the payment number. Also, the transaction amount is within the reconciliation tolerance.
• For stopped transactions, the payment must first be stopped or voided in Oracle Payables.
2. Understanding the Matching Process in Receivables
The Oracle Cash Management AutoReconciliation program fully matches Oracle Receivables transactions against bank statement lines if the transactions meet the following criteria:
• The transaction currency is the same as the bank statement line currency.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 72
• For remittance batches (such as direct debit batches), the remittance batch deposit number or receipt batch name matches the statement line transaction number, and the transaction amount is within the reconciliation tolerance.
• For detail remittance transactions, NSF, and rejected transactions, the matching sequence is the same. First the program tries to match against the invoice number and customer bank account, and then just the invoice number, and finally the receipt number. Also, the transaction amount is within the reconciliation tolerance.
• For NSF or rejected transactions, the receipt must first be reversed in Oracle Receivables.
3. Understanding the matching process for Miscellaneous Transactions
The Oracle Cash Management AutoReconciliation program matches miscellaneous transactions if the transactions meet the following criteria:
• If the transaction type matches to regular miscellaneous transactions:
• The transaction amount is within the reconciliation tolerance.
• The receipt number matches the statement line transaction number.
• If the transaction type matches to correction statement lines:
• For reversal corrections, the statement line has the same transaction number, same amount, and opposite transaction type (for example, miscellaneous receipt and miscellaneous payment).
• For adjustment corrections, the statement line has the same transaction number, and has a transaction type of payment, receipt, miscellaneous payment, or miscellaneous receipt, and the net amount is within the reconciliation tolerance.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 73
4. Understanding the matching process for general ledger
The Oracle Cash Management AutoReconciliation program matches Oracle General Ledger journal transactions if the transactions meet the following criteria:
• The journal line is posted.
• The journal line description matches the statement line transaction number.
5. Understanding the matching process for Cash Management Cash Flows
• Bank Reference Number in cash flow matches the statement line transaction number.
• The transaction amount is within the reconciliation tolerance.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 74
Practice - Reconcile your Bank Statement (Required)
Overview
In this practice, you reconcile your Bank Statement.
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
• Instructor will set Matching Order (System Parameters) to Batch for Receivables and Transaction for Payables. Instructor will also set Tolerances for Percent to 1 and Amount to 5 (System Parameters, (T) AutoReconciliation) and AP Tolerances Differences to Errors.
Tasks Use the AutoReconciliation Program to Reconcile Your Bank Account Statement 1. Navigate to the Submit Request window:
• (N) Other > Programs > Run
2. Click (B) OK to submit a single request. − Request Name = AutoReconciliation − Select the parameters according to the following table:
Parameter Value
Bank Branch Name XX Branch Bank Account Number XX-1234-5678 Statement Number From Leave Blank Statement Number To Leave Blank Statement Date From Leave Blank Statement Date To Leave Blank GL Date Accept the default Organization Vision Operations (Operating
Unit)
Receivable Activity Payment Method Leave Blank NSF Handling No Action
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 75
3. Click (B) OK to close the Parameters window.
4. Click (B) Submit.
Note: Do not submit another request.
5. Review the Results of AutoReconciliation.
• Select (M) View > Requests.
• Click (B) Find.
6. Select AutoReconciliation Execution Report.
• Click (B) View Output and verify results.
View Status of Bank Statement Lines
7. Navigate to the Bank Statement window:
• (N) Bank Statements > Bank Statements and Reconciliation
8. Select (M) View > Find. − Account Number = XX-1234-5678
9. Click (B) Review to view the status of your bank reconciliation.
10. Click (B) Lines.
11. Click (B) Reconciled. − Note the Amount Reconciled value.
Hint: In Oracle Accounts Receivable, if you are trying to reconcile your bank statement and several receipts on the statement do not show as "Available in Cash Management, verify that you have the system parameter "Show Cleared Transactions" selected.
Add the Bank Charge
12. Select the line with the bank charge.
13. Click (B) Create. − Select Miscellaneous − Activity = Bank Charges − Receipt Number = Accept Default − Date = Accept Default − Receipt Method = XXCash Misc − Amount = -50 − GL Date = Yesterday’s Date
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 76
14. (B) Create − Answer “Yes” to the question to reconcile the receipt to the statement line
15. Close the Miscellaneous Receipts window.
Note: All bank statement lines should now be reconciled.
Complete the Bank Statement Reconciliation
16. Close the bank statement lines window. − Complete = Checked
17. Save your work.
18. Return to the Navigator.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 77
Solution: Reconcile Your Bank Statement (Required)
Use the AutoReconciliation Program to Reconcile Your Bank Account Statement
1. Navigate to the Submit Request window:
• (N) Other > Programs > Run
2. Click (B) OK to submit a single request. − Request Name = AutoReconciliation − Enter the parameters according to the following table:
Parameter Value
Bank Branch Name XX Branch Bank Account Number XX-1234-5678 Statement Number From Leave Blank Statement Number To Leave Blank Statement Date From Leave Blank Statement Date To Leave Blank GL Date Accept the default Organization Vision Operations
(Operating Unit)
Receivable Activity Leave Blank Payment Method Leave Blank NSF Handling No Action
3. Click (B) OK to close the Parameters window.
4. Click (B) Submit.
Note: Do not submit another request.
5. Review the Results of AutoReconciliation.
• Select (M) View > Requests.
• Click (B) Find.
6. Select AutoReconciliation Execution Report.
• Click (B) View Output and verify results.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 78
View Status of Bank Statement Lines
7. Navigate to the Bank Statement window:
• (N) Bank Statements > Bank Statements and Reconciliation
8. Select (M) View > Find. − Account Number = XX-1234-5678
9. Click (B) Review to view the status of your bank reconciliation.
10. Click (B) Lines.
11. Click (B) Reconciled. − Note the Amount Reconciled value.
Hint: In Oracle Accounts Receivable, if you are trying to reconcile your bank statement and several receipts on the statement do not show as "Available in Cash Management, verify that you have the system parameter "Show Cleared Transactions" selected.
Add the Bank Charge
12. Select the line with the bank charge.
13. Click (B) Create. − Select Miscellaneous − Activity = Bank Charges − Receipt Number = Accept − Date = Accept Default − Receipt Method = XXCash Misc − Amount = -50 − GL Date = Yesterday’s Date
14. Click (B) Create. − Select “Yes” to the question to reconcile the receipt to the statement line.
15. Close the Miscellaneous receipts window.
Note: All bank statement lines should now be reconciled.
Complete the Bank Statement Reconciliation
16. Close the bank statement lines window. − Complete = Checked
17. Save your work.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 79
Complete the Bank Statement Reconciliation
18. Close the bank statement lines window. − Complete = Checked
19. Save your work.
20. Return to the Navigator.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 80
Practice - Run Reports (Required)
Overview
In this practice, you run the General Ledger Reconciliation report.
Assumptions
• Replace XX with your terminal number.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Instructor will create accounting and confirm that all journals have been posted.
Tasks
1. Responsibility = Payables, Vision Operations (USA)
2. Navigate to the Standard Request Submission form.
• (N) Other > Requests > Run
3. Run the Concurrent Program called “Create Accounting.”
4. Use the following Parameters: − Ledger = Vision Operations − End Date = Last Day of the current period − Mode = Final − Errors Only = No − Report = Summary − Transfer to the General Ledger = Yes − Post in the General Ledger = Yes − Include User Transaction Identifiers = No
5. Repeat the same steps for Receivables; use the responsibility “Receivables, Vision Operations (USA).
6. Verify that all Journal Entries have been posted. − Switch to the responsibility General Ledger, Vision Operations (USA) − (N) Journals > Enter > Post − Period = Current Period − (B) find − Select the options for all journals that are retrieved. − (B) Post
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 81
− Confirm that all journals for Vision Operations have been posted before proceeding to the next step.
Students can resume running the General Ledger Reconciliation report.
7. Responsibility = Cash Management, Vision Operations (USA)
8. Navigate to the Standard Request Submission form.
• (N) Other > Programs > Run
9. Click (B) OK to submit a single request. − Name = General Ledger Reconciliation Report − Bank Account Number = XX-1234-5678 − Period Name = Current Period − Closing Balance = 3487.50 − Report Type = Detail
10. Click (B) OK.
11. Click (B) Submit.
Note: Do not submit another request.
12. Monitor your request until it completes successfully, then click (B) View Output to review the results.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 82
Solution: Run Reports (Required)
Instructor will create Accounting and confirm that all journals have been posted.
Tasks
1. Responsibility = Payables, Vision Operations (USA)
2. Navigate to the Standard Request Submission form.
• (N) Other > Requests > Run
3. Run the Concurrent Program called “Create Accounting.”
4. Use the following Parameters: − Ledger = Vision Operations − End Date = Last Day of the current period − Mode = Final − Errors Only = No − Report = Summary − Transfer to the General Ledger = Yes − Post in the General Ledger = Yes − Include User Transaction Identifiers = No
5. Repeat the same steps for Receivables; use the responsibility “Receivables, Vision Operations (USA)
6. Verify that all Journal Entries have been posted. − Switch to the responsibility General Ledger, Vision Operations (USA) − (N) Journals > Enter > Post − Period = Current Period − (B) find − Select the options for all journals for Vision Operations that are retrieved − (B) Post − Confirm all journals have been posted before proceeding to the next step
Run the General Ledger Reconciliation Report
7. Responsibility = Cash Management, Vision Operations (USA)
8. Navigate to the Standard Request Submission form.
• (N) Other > Programs > Run
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 83
9. Click (B) OK to submit a single request. − Name = General Ledger Reconciliation Report − Bank Account Number = XX-1234-5678 − Period Name = Current Period − Closing Balance = 3487.50Report Type = Detail
10. Click (B) OK.
11. Click (B) Submit.
Note: Do not submit another request.
12. Monitor your request until it completes successfully, and then click (B) View Output to review the results.
Close all windows and return to the Navigator.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 84
Cash Pools
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 85
Guided Demonstration - Create Notional Cash Pool
Overview
In this practice, you create a notional cash pool.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create Notional Cash Pool
Responsibility: Cash Management, Vision Operations (USA)
1. Create a notional cash pool using the following data. Field Name Value
Cash Pool Name XXCashPool
Concentration Account (use Legal Entity Vision Operations as search criteria)
XX 2nd Account
Effective From Date Current Date
Effective To Date Year end Date
Note: You can only select bank accounts that you have access to that have not been assigned to other cash pools, and for which the Interest Rounding and Interest Includes options have been assigned as a part of the Interest Rate Schedule.
2. Click (B) Next.
3. Click (B) Add Sub Accounts. − Use Legal Entity Vision Operations as search criteria. − Select XXSubAccount.
4. Click (B) Next.
5. Click (B) Finish.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 86
Cash Forecasting
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 87
Practice - Create a Cash Forecast Template
Overview
In this practice, you create a forecast template.
The corporate controller has asked you to determine the cash inflow and outflow for the next six months for the following sources:
− AP Invoices for Vision Operations − AR Invoices for Vision Operations − Purchase Orders for Vision Operations − Purchase Requisitions for Vision Operation − Sales Orders for Vision Operations for all sales orders with “Entered” Date Type
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Define a Forecast Template
Responsibility: Cash Management, Vision Operations (USA)
1. Navigate to the Forecast Templates page and create a forecast template with the following information:
− Template Name = XXCashForecast − Description = XXCash Forecast − Forecast By = GL Periods − Overdue Transactions = Exclude
Note: Choose Include or Exclude in the Overdue Transactions field to determine whether to include or exclude open transactions that have a cash activity date before the forecast start date. Overdue transactions are collected into one forecast period, displayed as the Overdue column in the Cash Forecast Amounts window and the Cash Forecast Report.
2. Click (B) Next.
Add Sources - Supplier Invoices
3. Add a row for Supplier Invoices source type with the following information: − Row Number = 1 − Description = Supplier Invoices (All)
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 88
− Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Discount = None − Include Transactions on Hold − Lead time = 0 (Value Defaults. Used for Sales entries.)
Note: By choosing None, you are assuming the most conservative position in regards to cash outflow. You’re assuming you’ll never take discounts for the purpose of the forecast.
Add Customer Invoices
4. Add a row for Customer Invoices source type with the following information: − Row Number = 2 − Description = Customer Invoices (All) − Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Include Dispute = No − Use Average Payment = No − Lead time = 0
Add Purchase Orders
5. Add a row for Purchase Orders source type with the following information: − Row Number = 3 − Description = Purchase Orders (Approved) − Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Use Payment Terms = N0 − Lead time = 0 − Status = Approved − Include Temporary Labor = Yes
Note: Lead time is the number of days that need to be added to the transaction date to calculate the projected cash transaction date. The value must be a positive, whole number, or zero.
Add Purchase Requisitions
6. Add a row for Purchase Requisitions source type with the following information: − Row Number = 4 − Description = Purchase Requisitions (Approved) − Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Lead Time = 0 − Status = Approved − Include Temporary Labor = Yes
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 89
Add Sales Orders
7. Add a row for Sales Orders source type with the following information: − Row Number = 5 − Description = Sales Orders (Entered) − Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Use Payment Terms = No − Lead Time = 0 − Status = Entered − Date Type = Entered
Note: Date Type is the expected cash activity date to use when calculating forecast amounts.
8. Apply the information you entered.
Define Column Details
9. Enter the forecast periods for the template according to the following table:
Column Number
From To
1 1 1
2 2 2
3 3 3
4 4 4
5 5 5
6 6 6
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 90
Solution: Create a Cash Forecast Template
Responsibility = Cash Management, Vision Operations (USA)
Define a Forecast and Add Sources
1. Navigate to the Forecast Templates page
• (N) Cash Forecasting > (T) Forecast Templates.
2. Click (B) Create Template.
3. Enter the following information: − Template Name = XXCashForecast − Description = XXCash Forecast − Forecast By = GL Periods − Overdue Transactions = Exclude
3. Click (B) Next.
Add Supplier Invoices
4. Select Supplier Invoices. − Add Row of Source Type = Supplier Invoices
5. Click (B) Go. − Row Number = 1 − Description = Supplier Invoices (All) − Operating Unit = Vision Operations − Ledger = Vision Operations (USA) − Discount = None − Include Transaction on Hold = No − Lead time = 0 (Value Defaults. Used for Sales entries.)
Note: By choosing None, you are assuming the most conservative position in regards to cash outflow. You’re assuming you’ll never take discounts for the purpose of the forecast.
6. Click (B) Apply.
Add Customer Invoices
7. Select Customer Invoices − Add Another Row of Source Type = Customer Invoices
8. (B) Go − Row Number = 2 − Description = Customer Invoices (All)
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 91
− Operating Unit = Vision Operations − Ledger = Vision Operations (USA) − Include Dispute = No − Use Average Payment days = No − Lead time = 0
9. Click (B) Apply.
Add Purchase Orders
10. Select Purchase Orders − Add Another Row of Source Type = Purchase Orders
11. (B) Go. Enter the following: − Row Number = 3 − Description = Purchase Orders (Approved) − Operating Unit = Vision Operations − Ledger = Vision Operations (USA) − Use Payment Terms = No − Lead time = 0 − Status = Approved − Include Temporary Labor = Yes
Note: Lead time is the number of days that need to be added to the transaction date to calculate the projected cash transaction date. The value must be a positive, whole number, or zero.
12. Click (B) Apply.
Add Purchase Requisitions
13. Select Purchase Requisitions − Add Another Row of Source Type = Purchase Requisitions
14. Click (B) Go. Enter the following: − Row Number = 4 − Description = Purchase Requisitions (Approved) − Operating Unit = Vision Operations − Ledger = Vision Operations (USA) − Lead Time = 0 − Status = Approved − Include Temporary Labor = Yes
15. Click (B) Apply.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 92
Add Sales Orders
16. Select Sales Orders − Add Another Row of Source Type = Sales Orders
17. Click (B) Go. Enter the following: − Row Number = 5 − Description = Sales Orders (Entered) − Operating Unit =Vision Operations − Ledger = Vision Operations (USA) − Use Payment Terms = Yes − Lead Time = 0 − Status = Entered − Date Type = Entered
Note: Date Type is the expected cash activity date to use when calculating forecast amounts.
18. Click (B) Apply.
19. Click (B) Next.
Define Column Details
20. Enter column details.
21. Click (B) Finish.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 93
Practice - Generate a Cash Forecast
Overview
In this practice, you generate a cash forecast.
The corporate controller has asked you to run the XX Cash Forecast to determine the cash inflow and outflow for the next six months.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Responsibility: Cash Management, Vision Operations (USA)
Run a Forecast
1. Navigate to the Forecasts page and run the XX Cash Forecast template using the following parameters:
Parameter Value
Template Name XXCashForecast
Calendar Name Accounting
Forecast Currency USD
Source Currency USD
Factor Unit
Starting Period Jan-07
Source Currency Type Entered
Request by Row No
View Opening Balance By None
When "Source Currency Type" is set to FUNCTIONAL, user has to provide exchange information regardless of the value of "Forecast Currency." "Source Currency" User does not have to provide exchange information only if "Source Currency Type" is set to ENTERED and the "Forecast Currency" and "Source Currency" are the same.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 94
Review Your Forecast
2. After the Run Forecast process is complete, review your forecast.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 95
10. Solution: Generate a Cash Forecast
Responsibility: Cash Management, Vision Operations (USA)
Run a Forecast
1. Navigate to the Forecasts page.
(N) Cash Forecasting
2. (T) Forecast Templates, in the Search parameters, enter: − Template Name = XXCashForecast − Forecast By = GL Periods
Click (B) Go.
3. Click (I) Run Forecast. Enter the following parameters: − Calendar Name = Accounting − Forecast Currency = USD − Source Currency = USD − Template Name = XXCash Forecast − Factor = Unit − Start Period = Jan-07 − Source Currency Type= Entered − Request by Row = No
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 96
4. Click (B) Submit.
Review Your Forecast
5. On the Forecasts page, refresh the processing status until the forecast is complete.
Click (B) Refresh Processing Status.
6. Review your forecast by clicking the link for the forecast name.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 97
Practice - Run a Cash Forecast Report
Overview
In this practice, you generate a Cash Forecast Report for your Cash Forecast.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Responsibility: Cash Management, Vision Operations (USA)
1. Navigate to the Submit Requests window.
2. Run the Cash Forecast Report for the cash forecast you created in the previous practice. − Template Name = XXCashForecast
3. Review the output.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 98
Solution: Run a Cash Forecast Report
Responsibility: Cash Management, Vision Operations (USA)
Run a Forecast
1. Navigate to Submit Requests.
(N) Other > Programs >Run
2. Navigate to the Submit Requests window.
(N) Other > Request > Run − Name = Cash Forecast Report
3. In the Parameters window, select the forecast report created in the previous lab:
4. Submit your request. − Select a single request and click (B) OK.
5. Monitor your request until it completes successfully and review the output.
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 99
Cash Positioning
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 100
Guided Demonstration - Creating Cash Position Worksheet
Overview
In this practice, you create cash position worksheets.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create Notional Cash Pool
Responsibility: Cash Management, Vision Operations (USA)
1. Navigate to the (N) Cash Position Worksheet Search and Results page.
2. Click Create Worksheet.
3. Enter XXWorksheet 1 for your worksheet name.
4. Enter 20 as the number of columns that is required to be displayed.
5. Select ‘Yes’ for the Use Calculated Prior Day Cash Flow and Overdue Transactions Balances option.
6. Keep the default values for Cash Inflow and Cash Outflow.
7. Click Apply. Ora
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 101
Balances and Interest
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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 102
Guided Demonstration - Viewing Actual, Historical, and Projected Balances
Overview
In this practice, you view and update the actual, historical, and projected balances.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Create Notional Cash Pool
Responsibility: Cash Management, Vision Operations (USA)
1. Navigate to the (N) Bank Balances (T) Maintenance > Bank Account Balances page.
2. Enter Legal Entity, Bank Name, Currency, Account Name, or Account Number as search criteria.
3. Click Go.
4. Select the account you want to update and click Update icon for either Historical Balances or Projected Balances.
5. Enter the appropriate date range, if the desired balance dates are not displayed automatically, and click Go.
6. Enter or update the account balance.
7. Click Apply.
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