R12.x Oracle Cash Management Fundamentals...

R12.x Oracle Cash Management Fundamentals - Supplemental Practices Activity Guide

D60083GC10

Edition 1.0

March 2010

D66103

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Copyright © 2010, Oracle. All rights reserved. Disclaimer This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. Restricted Rights Notice If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Trademark Notice Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

Author

Mathew Daniel, Melanie Heisler

Technical Contributors and Reviewers

David Barnacle, Byung-Hyun Chung, Ivy Farren, Suzanne Miller, Parthasawarthy Ramaratnam,

Lata Sundar, Kathryn Wohnoutka

This book was published using: Oracle Tutor

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Copyright © Oracle 2010. All rights reserved.

R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents i

Table of Contents

R12.x Oracle Cash Management Fundamentals - Supplemental Practices ...............................................1-1 R12.x Oracle Cash Management Fundamentals Supplemental Practices......................................................1-3 Oracle Cash Management Overview .............................................................................................................1-4

Practice - Create a New User.....................................................................................................................1-5 Solution: Create a New User .....................................................................................................................1-7 Practice - Create GL Account Cash Values ...............................................................................................1-9 Solution: Create GL Cash Accounts ..........................................................................................................1-11

Cash Management Security ...........................................................................................................................1-13 Guided Demonstration - Create Security Profile .......................................................................................1-14 Guided Demonstration - Create Security Grants .......................................................................................1-16

Creating Bank Accounts ................................................................................................................................1-18 Practice - Create an Internal Bank Account...............................................................................................1-19 Solution: Create an Internal Bank Account ...............................................................................................1-24 Practice - Set up Bank Transaction Codes.................................................................................................1-30 Solution: Set up Bank Transaction Codes (Required) ...............................................................................1-32

Bank Transfers...............................................................................................................................................1-34 Practice - Create a Bank Transfer ..............................................................................................................1-35 Solution: Create a Bank Transfer...............................................................................................................1-36 Practice - Set Up a Transaction Subtype....................................................................................................1-38 Solution: Set Up a Transaction Subtype ....................................................................................................1-39 Practice - Set Up a Payment Template ......................................................................................................1-40 Solution: Set Up a Payment Template .......................................................................................................1-41

Managing Bank Statements ...........................................................................................................................1-42 Practice - Enter a Cash Journal (Required)................................................................................................1-43 Solution: Enter a Cash Journal (Required) ................................................................................................1-44 Practice - Pay Invoices in Payables (Required) .........................................................................................1-45 Solution: Pay Invoices in Payables (Required)..........................................................................................1-48 Practice - Set Up Receipt Classes ..............................................................................................................1-52 Solution: Set Up Receipt Classes (Required) ............................................................................................1-55 Practice - Enter Receipts (Required)..........................................................................................................1-58 Solution: Enter Receipts (Required) ..........................................................................................................1-60 Practice - Enter a Bank Statement (Required) ...........................................................................................1-63 Solution: Enter a Bank Statement (Required)............................................................................................1-66

Reconciling Bank Statements ........................................................................................................................1-70 Guided Demonstration - Understanding the Matching Process (Required)...............................................1-71 Practice - Reconcile your Bank Statement (Required) ..............................................................................1-74 Solution: Reconcile Your Bank Statement (Required) ..............................................................................1-77 Practice - Run Reports (Required).............................................................................................................1-80 Solution: Run Reports (Required) .............................................................................................................1-82

Cash Pools .....................................................................................................................................................1-84 Guided Demonstration - Create Notional Cash Pool .................................................................................1-85

Cash Forecasting ...........................................................................................................................................1-86 Practice - Create a Cash Forecast Template ..............................................................................................1-87 Solution: Create a Cash Forecast Template ...............................................................................................1-90 Practice - Generate a Cash Forecast ..........................................................................................................1-93 10. Solution: Generate a Cash Forecast ................................................................................................1-95 Practice - Run a Cash Forecast Report ......................................................................................................1-97 Solution: Run a Cash Forecast Report .......................................................................................................1-98

Cash Positioning............................................................................................................................................1-99 Guided Demonstration - Creating Cash Position Worksheet.....................................................................1-100

Balances and Interest .....................................................................................................................................1-101 Guided Demonstration - Viewing Actual, Historical, and Projected Balances..........................................1-102

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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents ii

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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents iii

Preface

Profile

Before You Begin This Course

• Thorough knowledge of Oracle Applications.

• Working experience with Cash Management.

Prerequisites

• There are no prerequisites for this course.

How This Course Is Organized

R12.x Oracle Cash Management Fundamentals is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.

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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents iv

Related Publications

Oracle Publications Title Part Number

Oracle Cash Management User Guide E13483-03

Additional Publications

• System release bulletins

• Installation and user’s guides

• Read-me files

• International Oracle User’s Group (IOUG) articles

• Oracle Magazine

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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents v

Typographic Conventions

Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if

there is a glossary) The algorithm inserts the new key.

Caps and lowercase

Buttons, check boxes, triggers, windows

Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.

Courier new, case sensitive (default is lowercase)

Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames

Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott

Initial cap Graphics labels (unless the term is a proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words and phrases, titles of books and courses, variables

Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.

Quotation marks

Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references

Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”

Uppercase SQL column names, commands, functions, schemas, table names

Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.

Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents vi

Typographic Conventions in Code Convention Element Example Caps and lowercase

Oracle Forms triggers

When-Validate-Item

Lowercase Column names, table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and functions

SELECT userid FROM emp;

Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations:

(N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

(ST) = Sub Tab

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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents vii

Typographical Conventions in Oracle Application Help System Paths

This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system window.

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R12.x Oracle Cash Management Fundamentals - Supplemental Practices Table of Contents viii

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Copyright © Oracle, 2010. All rights reserved.

R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1 - Page 1

R12.x Oracle Cash Management Fundamentals - Supplemental Practices Chapter 1

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R12.x Oracle Cash Management Fundamentals Supplemental Practices

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Oracle Cash Management Overview

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Practice - Create a New User

Overview

In this practice, you define a new user.

Assumptions

• Replace XX with your terminal number or initials.

• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.

Tasks

Sign on Field Value

User Name OPERATIONS

Password welcome

Responsibility System Administrator

1. Navigate to the Users window.

2. Enter your user details: Field Value

User Name XXUSER

Password welcome (tab, re-enter to verify)

Person Stock, Ms. Pat

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3. Enter the responsibilities for this user: Responsibility Security Group

Cash Management, Vision Operations (USA)

Standard

General Ledger, Vision Operations (USA)

Standard

Payables, Vision Operations (USA) Standard

Receivables, Vision Operations (USA)

Standard

System Administrator Standard

Human Resources, Vision Enterprises Standard

Treasury, Vision Operations (USA) Standard

4. Save. Sign on as your new user.

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Solution: Create a New User

Tasks

Sign on Field Value

User Name OPERATIONS

Password welcome

Responsibility System Administrator

Add a User

1. Navigate to the Users window.

• (N) Security : User > Define

2. Enter your user details: Field Value

User Name XXUSER

Password welcome (tab, re-enter to verify)

Person Stock, Ms. Pat (click (B) OK to the message about the person being attached to other responsibilities

Add Responsibilities

3. Add the following responsibilities to your new username: Responsibility Security Group

Cash Management, Vision Operations (USA)

Standard

General Ledger, Vision Operations (USA)

Standard

Payables, Vision Operations (USA) Standard

Receivables, Vision Operations (USA)

Standard

System Administrator Standard

Human Resources, Vision Enterprises Standard

Treasury, Vision Operations (USA) Standard

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• Click (I) Save.

• Close the Form.

Log In as New User

4. (M) File > Exit Oracle Applications.

• Click (B) OK.

Click (H) Logout (upper right corner of the form).

5. Log in to the system again with your newly created User ID and password.

6. System will prompt you to create a new password. − Current Password = welcome − New Password = XXuser − Re-enter New Password = XXuser

7. Click (B) Submit.

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Practice - Create GL Account Cash Values

Overview

In this practice, you set up a payment template.

Assumptions



Tasks

Set Up New GL Cash Account Values

1. Responsibility = General Ledger, Vision Operations (USA)

• (N) Setup > Financials > Flexfields > Key > Values

2. Use the following table to set up new GL accounts to be used for financial transactions:

Assigned Student Number

Cash Cash Clearing/ Confirmed Receipts/ Unidentified Receipts

1 1111 1251

2 1112 1252

3 1113 1253

4 1114 1254

5 1115 1255

6 1116 1256

7 1117 1257

8 1118 1258

9 1119 1259

10 1121 1261

11 1122 1262

12 1123 1263

13 1124 1264

14 1125 1265

15 1126 1266

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16 1127 1267

17 (or Instructor) 1128 1268

3. Select the option for Value Set.

• Value Set = Operations Account

• Click (B) Find.

4. Place the cursor in the field for value and click (I) New.

• Value for Cash = Table

• Description = XX Student Cash (XX represents your assigned number)

• Flexfield Qualifiers follow: − Allow Budgeting = Yes − Allow Posting = Yes − Account Type = Asset − Reconcile = No − Third Party Control Account = No − Click the (B) Ok

• Click (I) Save.

5. Repeat the previous steps to add the value for “Cash Clearing/Confirmed receipts/Unidentified Receipts.” (Change the description to XXStudent Clearing Cash; XX represents your assigned number.)

6. When you close the window to return to the Navigator, click (B) OK in the dialog box.

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Solution: Create GL Cash Accounts

Set Up New GL Cash Account Values

1. 1. Responsibility = General Ledger, Vision Operations (USA)

• (N) Setup >Financials > Flexfields > Key > Values

2. Use the following table to set up new GL accounts to be used for financial transactions:

Assigned Student Number

Cash Cash Clearing/ Confirmed Receipts/ Unidentified Receipts

1 1111 1251

2 1112 1252

3 1113 1253

4 1114 1254

5 1115 1255

6 1116 1256

7 1117 1257

8 1118 1258

9 1119 1259

10 1121 1261

11 1122 1262

12 1123 1263

13 1124 1264

14 1125 1265

15 1126 1266

16 1127 1267

17 (or Instructor) 1128 1268

3. Select the option for Value Set.

• Value Set = Operations Account

• Click (B) Find.

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4. Place the cursor in the field for value and click (I) New.

• Value for Cash = Table

• Description = XX Student Cash (XX represents your assigned number.)

• Flexfield Qualifiers follow: − Allow Budgeting = Yes − Allow Posting = Yes − Account Type = Asset − Reconcile = No − Third Party Control Account = No − Click (B) OK.

• Click (I) Save.

5. Repeat the previous steps to add the value for “Cash Clearing/Confirmed receipts/Unidentified Receipts.” (Change the description to XX Student Clearing Cash; XX represents your assigned number.)

6. When you close the window to return to the Navigator, click (B) OK in the dialog box.

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Cash Management Security

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Guided Demonstration - Create Security Profile

Overview

In this guided demonstration, we create a security profile.

Responsibility: Human Resources, Vision Enterprises

1. Log in using: − User Name: operations − Password: welcome

Note: You can use the User ID and Password created in the prior lab.

2. (N) Human Resources, Vision Enterprises.

3. (N) Security > Profile.

4. In the Security Profile window, enter the following information: Field Name Value

Name XXPayroll

Business Group Vision Corporation

View Employees All

View Contingent Workers All

View Applicants All

View Contacts All

View Candidates All

5. On the Organization Security tab, enter the following information: Field Name Value

Security Type Secure organizations by organization hierarchy and/or organization list

Classification Operating Unit

Organization Name Vision Operations

6. Click (I) Save.

7. Navigate to (M) View > Requests.

8. Select (B) Submit a New Request.

9. Click (B) OK.

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10. In the Submit Requests window, enter Security List Maintenance in the Name field and enter the following parameters:

− Generate Lists for: One Named Security Profile − Security Profile: XXPayroll − Process: Current and Terminated people

11. Click (B) OK.


Note: Do nit submit another request.

13. Click (M) View > Requests (B) Find.

14. Confirm the process completed normally.

15. Close all windows and return to the Navigator.

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Guided Demonstration - Create Security Grants

Overview

In this guided demonstration, we create security grants using the CE UMX Security Wizard.

Responsibility: User Management

1. Log in using: − User Name: sysadmin − Password: sysadmin

2. (N) User Management.

3. (N) Roles and Role Inheritance

4. Enter Cash Management in the Name field and click (B) Go.

5. Click (I) Update for the Cash Management, Vision Operations (USA) role.

6. Click (B) Security Wizards (category should be Miscellaneous) in the Update Role: Cash Management, Vision Operations (USA) page,.

7. Click (I) Run Wizard for CE UMX Security Wizard.

8. Click (B) Add Legal Entities. Select and add the following legal entities: − Vision Operation (add if it is not displayed) − Vision Corporation

9. For Vision Operations, select Use, Maintenance, and Bank Account Transfers check boxes to grant Cash Management, Vision Operations (USA) access to view all bank accounts in this legal entity, ability to create and update bank accounts, and the ability to reconcile bank accounts.

For Vision Corporation, select the Use check box only. This role will only be able to view and reconcile bank statement lines for cashflows for this legal entity.

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10. Click (B) Apply.

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Creating Bank Accounts

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Practice - Create an Internal Bank Account

Overview

In this practice, you create a bank account.

Assumptions



Tasks

Responsibility: Cash Management, Vision Operations (USA)

Create a Bank

1. Navigate to Manage Banks and Branches.

2. Create a new bank and enter the following data: Field Name Value

Country United States

Bank Name XXBank

3. On the bank address page, enter the following data: Field Name Value


Address Line 1 1 Main Street

City San Francisco

County San Francisco

State CA

Postal Code 94105

Status Active

Create a Bank Branch

4. Create a bank branch for the created bank. − Country = United States − Bank Name = XXBank

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5. Enter the following bank branch data: Field Name Value

Branch Name XXBranch

Branch Type ABA

Create Bank Account

6. Navigate to the Manage Bank Accounts window.

7. Create a bank account with the following data. Field Name Value


Bank Name XXBank

Bank Branch XXBranch

8. Define the Account Owner and Use information. − Bank Account Owner = Vision Operations − Account Use

− Payables = Checked − Receivables = Checked

9. Enter the following information on the Account Information page: Field Name Value

Account Name XXDisbursement/Deposit

Account Number XX-1234-5678

Currency USD

Use Multiple Currencies Checked

Account Type Checking

Description Cash Disbursement Account

10. Enter the following information in the General Controls section of the Account Controls page:

Field Name Value

Cash (will have to create, click magnifying glass) 01-000-Table-0000-000

Bank Charges 01-720-7870-0000-000

Foreign Exchange Charges 01-000-2580-0000-000

Netting Account No

Cash Clearing (will have to create, click magnifying glass) 01-000-Table-0000-000

Bank Errors 01-720-7870-0000-000

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11. Enter the following information in the Payables Controls section of the Account Controls page:

Field Name Value

Multiple Currency Payments Checked

Allow Zero Payments Not Checked

Pooled Account Not Checked

Maximum Outlay 1,000,000.00

Minimum Payment 5.00

Maximum Payment 200,000.00

12. Enter the following information in the Reconciliation Controls section: Field Name Value

Payables Matching Order 1 Transaction

Payables Matching Order 2 Batch

Receivables Matching Order Batch

13. Enter the following information in the Auto Reconciliations Payments section: Field Name Value

Tolerance Amount 100.00

Tolerance Percentage 10

14. Click (B) Add Organization Access. − Account Use


− Organization = Vision Operations

15. Set up the Accounts for Receivables: Field Name Value

Factored Receipts 01-000-1245-0000-000

BR Short Term Debt 01-000-2110-0000-000

Unidentified Receipts 01-000-Table-0000-000

Confirmed Receipts 01-000-Table-0000-000

Remitted Receipts 01-000-1245-0000-000

AR Short Term Debt 01-000-2110-0000-000

Unapplied Receipts 01-000-1240-0000-000

On Account Receipts 01-000-1240-0000-000

Unearned Discounts Unearned Discounts

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Earned Discounts Earned Discounts

Claimed Investigation Claim Investigation

Create Payment Documents

16. In the Manage Bank Accounts window, query and select the bank account you created.

17. Create a Check stock using the following information. − Name = XXAP Check Stock − Paper Stock Type = Prenumbered Stock − Format = External Check Format − First Available Document Number = 1000 − Last Available Document Number = 1100

Set Up the Second Bank Account

18. Create a second bank account with the following data: Field Name Value


Bank Name XXBank




20. Enter the following information on the Account Information page:

Field Name Value

Account Name XX2nd Account

Account Number XX-9876

Currency USD

Use Multiple Currencies

Checked




Field Name Value

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Cash 01-000-Table-0000-000

Bank Charges 01-720-7870-0000-000


Netting Account No

Cash Clearing 01-000-Table-0000-000

Bank Errors 01-720-7870-0000-000




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Solution: Create an Internal Bank Account


Create a Bank

1. Navigate to Manage Banks and Branches.

• (N) Setup > Banks: Banks

2. Click (B) Create.

3. Select Create a New Bank and enter the following data: Field Name Value


Bank Name XXBank

4. Click (B) Save and Next.

5. On the Create Bank: Bank Address page, click (B) Create.

6. Enter the following data: Field Name Value


Address Line 1 1 Main Street

City San Francisco

County San Francisco

State CA

Postal Code 94105

Status Active

7. Click (B) Apply.

8. Click (B) Finish

Create a Bank Branch

9. Click (T) Bank Branches.


11. Enter the following Bank Branch Information: − Country = United States

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− Bank Name = XXBank

12. Click (B) Continue.

13. Select the Create New Branch option.

14. Enter the following bank branch data: Field Name Value

Branch Name XXBranch

Branch Type ABA

15. Click (B) Finish.

Create Bank Account

16. Navigate to the Home page, and then navigate to the Manage Bank Accounts window.

• (L) Home

• (N) Setup > Banks: Bank Accounts


18. Enter the following data. Field Name Value


Bank Name XXBank





21. Click (B) Next.

22. Enter the following information on the Account Information page: Field Name Value

Account Name XXDisbursement/Deposit

Account Number XX-1234-5678

Currency USD

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Use Multiple Currencies Checked





Field Name Value

Cash (will have to create, click magnifying glass) 01-000-Table-0000-000

Bank Charges 01-720-7870-0000-000


Netting Account No

Cash Clearing (will have to create, click magnifying glass) 01-000-Table-0000-000

Bank Errors 01-720-7870-0000-000

25. Enter the following information in the Payables Controls section of the Account Controls page:

Field Name Value

Multiple Currency Payments Checked

Allow Zero Payments Not Checked

Pooled Account Not Checked

Maximum Outlay 1,000,000.00

Minimum Payment 5.00

Maximum Payment 200,000.00

26. Enter the following information in the Reconciliation Controls section: Field Name Value

Payables Matching Order 1 Transaction

Payables Matching Order 2 Batch

Receivables Matching Order Batch

27. Enter the following information in the Auto Reconciliations Payments section: Field Name Value

Tolerance Amount 100.00

Tolerance Percentage 10


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31. Set up the Accounts for Receivables: Field Name Value

Factored Receipts 01-000-1245-0000-000

BR Short Term Debt 01-000-2110-0000-000

Unidentified Receipts 01-000-Table-0000-000

Confirmed Receipts 01-000-Table-0000-000

Remitted Receipts 01-000-1245-0000-000

AR Short Term Debt 01-000-2110-0000-000

Unapplied Receipts 01-000-1240-0000-000

On Account Receipts 01-000-1240-0000-000

Unearned Discounts Unearned Discounts

Earned Discounts Earned Discounts

Claimed Investigation Claim Investigation

32. Review the GL Accounts for Payables




Create Payment Documents

36. In the Manage Bank Accounts window, query the bank account you created. − (N) Setup > Banks : Bank Accounts − Account Name = XXDisbursement/Deposit − Click (B) Go.

37. Select the option for your bank account and click (B) Manage Payment Documents.


39. Create a Check stock using the following information. − Name = XXAP Check Stock

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− Paper Stock Type = Prenumbered Stock − Format = External Check Format − First Available Document Number = 1000 − Last Available Document Number = 1100


Set Up the Second Bank Account

41. (H) Bank Accounts (on the left side near the top of the form)


43. Enter the following data: Field Name Value


Bank Name XXBank





46. Click (B) Next.

47. Enter the following information on the Account Information page:

Field Name Value

Account Name XX2nd Account

Account Number XX-9876

Currency USD

Use Multiple Currencies

Checked



48. (B) Save and Next


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Field Name Value

Cash 01-000-Table-0000-000

Bank Charges 01-720-7870-0000-000


Netting Account No

Cash Clearing 01-000-Table-0000-000

Bank Errors 01-720-7870-0000-000








55. Click (H) Home.

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Practice - Set up Bank Transaction Codes

Overview

In this practice, you set up Bank Transaction Codes.

Assumptions

• Replace XX with your terminal number.


Tasks

Set Up Bank Transaction Codes

Bank Transaction Codes

1. Responsibility = Cash Management, Vision Operations (USA)

2. Navigate to the Bank Transaction Codes window.

3. Select the XXDisbursement/Deposit bank account for which to set up the transaction code.

4. In the Bank Transaction Codes window, enter transaction types and codes according to the following table.

Type Code Description Trans. Source

Recon. Sequence

Match. Against

Corr. Method

Create Activity Receipt Class

Method

Payment

100 Regular Payment

AP Payments

1

Misc Payment

110 Bank Charges

2 Misc

Misc Payment

115 Correction 3 Stmt Both

Payment

120 Journal Payment

Journal 4

Payment

130 EFT/Wire Payment

AP Paymen

5

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Recon. Sequence

Match. Against

Corr. Method


Method ts

Receipt

200 Regular Receipt

AR Receipts

6

Misc Receipt

210 Misc Receipt

7 Misc

Misc Receipt


Receipt

220 Journal Receipt

Journal 9

Misc Receipt

310 Interest 10 Misc Yes Interest Income

XXCashMisc

Rejected

600 Rejected 11

Stopped

700 Stopped AP Payments

12

NSF 800 NSF 13

Note: The float handling parameter (in the System Options window) specifies whether to reconcile statement lines with effective dates later than the current date. The number of days greater than the current date to look for can be specified in the Float field.

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Solution: Set up Bank Transaction Codes (Required)

Tasks

Set Up Bank Transaction Codes

Bank Transaction Codes


2. Navigate to the Bank Transaction Codes window:

• (N) Setup > Banks > Bank Transaction Codes

3. Select XXDisbursement/Deposit bank account.

4. In the Bank Transaction Codes window, enter transaction types and codes according to the following table.


Recon. Sequence

Match. Against

Corr. Method


Method

Payment

100 Regular Payment

AP Payments

1

Misc Payment

110 Bank Charges

2 Misc

Misc Payment


Payment

120 Journal Payment

Journal 4

Payment

130 EFT/Wire Payment

AP Payments

5

Receipt

200 Regular Receipt

AR Receipts

6

Misc Receipt

210 Misc Receipt

7 Misc

Misc Rece


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Recon. Sequence

Match. Against

Corr. Method


Method ipt

Receipt

220 Journal Receipt

Journal 9

Misc Receipt

310 Interest 10 Misc Yes Interest Income

XXCashMisc

Rejected

600 Rejected 12

Stopped

700 Stopped AP Payments

13

NSF 800 NSF 14

5. Click (I) Save.

Note: The float handling parameter (in the System Options window) specifies whether to reconcile statement lines with effective dates later than the current date. The number of days greater than the current date to look for can be specified in the Float field.

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Bank Transfers

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Practice - Create a Bank Transfer

Overview

In this practice, you create a bank transfer.

Assumptions



Tasks

Create a Transaction Subtype

Create a Payment Template

Create a Bank Transfer

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Solution: Create a Bank Transfer

Create a Transaction Subtype

1. Navigate to the Cash Transaction Subtypes page.

• (N) Setup > System > Transaction Subtype

2. Click (B) Create and enter the following data. Field Name Value

Subtype Name XX Transportation Expense

3. Click (B) Apply.

4. Close the window.

Create a Payment Template

5. Navigate to the Payment Templates page.

• (N) Setup > System > Payment Template


Template Code XX Template One

Transaction Subtype Name XX Transportation Expense

Repetitive Code No

Currency USD

Transfer Amount 1000

Source Bank Account Number XX-1234-5678

Destination Bank Account Number XX-9876

7. Click (B) Apply.


Create a Bank Transfer

9. Navigate to the Bank Account Transfers page.

• (N) Bank Account Transfers

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10. Click (B) Create and select the following data.

Field Name Value

Transaction Subtype Name XX Transportation Expense

Payment Template XX Template One

Transfer Date Current Date

Transfer Amount (should default)

1000

Source Bank Accoutn (should default )

XX-1234-5678

Destination Bank (should default)

XX-9876

11. (T) Payment Details

• Payment Method = Check


Close all windows and return to the Navigator

Note: Next logical step would be to validate the transfer.

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Practice - Set Up a Transaction Subtype

Overview

In this practice, you set up a transaction subtype.

Assumptions



Tasks

Set Up a Transaction Subtype

1. Responsibility = Cash Management, Vision Operations (USA).

2. Navigate to the Cash Transaction Subtype page using the Setup: System menu.


4. Enter the Subtype Name.

5. Click (B) Apply.

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Solution: Set Up a Transaction Subtype

Set Up a Transaction Subtype


2. Navigate to the Cash Transaction Subtype page using the Setup: System: Transaction Subtype menu.


Subtype Name XXBASubtype

Description Transaction subtype to be used for bank account transfers.

4. Click (B) Apply.

5. Close the window

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Practice - Set Up a Payment Template

Overview

In this practice, you set up a payment template.

Assumptions



Tasks

Set Up a Payment Template

1. Responsibility = Cash Management, Vision Operations (USA).

2. Navigate to the Payment Templates page using the Setup: System menu.


4. Select the Template Code and Currency.

5. Select the Source Bank Account Number and the Destination Bank Account Number.

6. Click (B) Apply.

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Solution: Set Up a Payment Template

Set Up a Payment Template


2. Navigate to the Payment Templates page using Setup: System: Payment Template.

3. Click (B) Create and enter the following data: Field Name Value

Template Code XXBASubtype

Currency USD

Source Bank Account Number

XX-124-5678

Destination Bank Account Number

XX-9876

4. Click (B) Apply.


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Managing Bank Statements

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Practice - Enter a Cash Journal (Required)

Overview

In this practice, you create a journal entry to establish a cash balance.

Assumptions



Tasks

Enter a Journal


2. Navigate to the Enter Journals window.

• (N) Journals > Enter

3. Click (B) New Journal. − Journal = XXEstablish Cash Balance − Period = Current period − Effective Date = Yesterday’s Date − Category = Balance Forward − Currency = Use default currency

4. Enter the following journal.

Line Account Debit Credit Description

10 01-000-Table-0000-000 5000 XX

20 01-000-3200-0000-000 5000 Equity

Note: Replace “Table” with your cash account.

5. Click (I) Save.

6. Click (B) Post.

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Solution: Enter a Cash Journal (Required)

Tasks

Enter a Journal


2. Navigate to the Enter Journals window.

• (N) Journals > Enter

3. Click (B) New Journal. − Journal = XXEstablish Cash Balance − Period = Current period − Effective Date = Yesterday’s Date − Category = Balance Forward − Currency = Use default currency

4. Enter the following journals:

Line Account Debit Credit Description

10 01-000-Table-0000-000 5000 XX

20 01-000-3200-0000-000 5000 Equity

Note: Replace “Table” with your cash account.

5. Click (I) Save.

6. Click (B) Post.

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Practice - Pay Invoices in Payables (Required)

Overview

In this practice, you pay invoices in the Payables application.

Assumptions



Tasks

Enter invoices to be paid by a regular payment

1. Responsibility = Payables, Vision Operations (USA).

2. Navigate to the Invoices window:

• (N) Invoices > Entry > Invoices − Type = Standard − Trading Partner = Capp Consulting − Site – CAPP CONSULTING (Click (B) OK to the message about the

Prepayment.) − Date = Yesterday’s Date − Invoice Num = XX-1 − Invoice Amount = 1627.50 − Terms = Immediate − Payment Method = Check

3. Click (T) Lines − Amount = 1500 − Distribution Account = 01-110-7110-0000-000 − Note: System should generate the tax of 127.50 during the validation. If the tax is

not generated, add a second line to the invoice as an item and use the same distribution account.

4. Click (I) Save.

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5. Repeat the above steps to enter the following invoices. Verify that your invoice numbers and amounts are the same as the following table:

Invoice Num

Invoice Amount

Terms Payment Method

Line Item Amount

Account

XX-2 2712.50 Immediate Check 2500.00 01-110-7110-0000-000


XX-4 5425 Immediate Check 5000.00 01-110-7110-0000-000

− Note: System should generate the taxes during the validation. If the tax is not generated, just add the difference as a second item line to the invoice item and use the same distribution account.

Validate invoices

6. Select all invoices.

• Select (M) Edit > Select All.

7. Click (B) Actions. − Validate = Checked

8. Click (B) OK.

9. Check to make sure that all invoices are validated.

Generate accounting

10. To generate accounting, select all invoices first:


11. Click (B) Actions. − Create Accounting = Checked − Final Post = Selected

• Click (B) OK.

12. Click (B) OK.

Pay Each Invoice Separately

13. Pay Each Invoice Separately − In the Invoices window, select the first invoice.

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14. Click (B) Actions. − Pay in Full = Checked

15. Click (B) OK. − Type field = Quick − Payment Date = Yesterday’s Date − Bank Account = XX Disbursement/Deposit − Payment Method = Check − Payment Document = XX AP Check Stock − Payment Process = Long Check Format −


17. Click (B) OK.

18. Save

19. Close the Payments window.

20. Save

21. Repeat the above steps for the remaining invoices.

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Solution: Pay Invoices in Payables (Required)

Tasks

Enter Invoices to Be Paid by a Regular Payment

1. Responsibility = Payables, Vision Operations (USA).

2. Navigate to the Invoices window:

• (N) Invoices > Entry > Invoices − Type = Standard − Trading Partner = Capp Consulting (Click (B) OK to the message about the

prepayment.) − Site = CAPP CONSULTING − GL Date = Yesterday’s Date − Invoice Num = XX-1 − Invoice Amount = 1627.50 − Terms = Immediate − Payment Method = Check

3. Click (T) Lines − Amount = 1500 − Distribution Account = 01-110-7110-0000-000

Note: Tax will be generated at the time of validation. If the tax is not automatically generated, then add an extra line for the tax amount. .

4. Click (I) Save.

5. Repeat above steps to enter the following invoices. Verify that your invoice numbers and amounts are the same as the following table:

Invoice

Num Invoice Amount


Line Item Amount

Account


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Invoice Num

Invoice Amount


Line Item Amount

Account


XX-4 5425 Immediate Check 5000.00 01-110-7110-0000-000

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Validate invoices

6. Select all invoices.


7. Click (B) Actions. − Validate = Checked

8. Click (B) OK.

9. Check to make sure that all invoices are validated.

Generate accounting

10. To generate accounting, select all invoices first:



• Click (B) OK.

12. Click (B) OK.

Pay Each Invoice Separately

13. Pay Each Invoice Separately − In the Invoices window, select the first invoice.

14. Click (B) Actions. − Pay in Full = Checked

15. Click (B) OK. − Type field = Quick − Payment Date = Yesterday’s Date − Bank Account = XXDeposit/Disbursement

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− Payment Method = Check − Payment Document = XX AP Check Stock − Payment Process Profile = Long Check Format


• Click (B) OK.

17. Click (B) OK.

18. Close the Payments window.

19. Repeat the above steps for the remaining invoices

When finished paying all the checks, close the windows and return to the Navigator..

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Practice - Set Up Receipt Classes

Overview

In this practice, you set up Bank Transaction Codes and Receipt Classes.

Assumptions



Tasks

Set Up Receipt Classes

A. Set up Miscellaneous Receipt Class

1. Create the XXCashMisc Receipt Class Method.

2. Responsibility = Receivables, Vision Operations (USA)

3. Navigate to the Bank Transaction Codes window.

4. Enter the following fields in the Receipt Class region: − Name = XXCashMisc − Creation Method = Manual − Remittance Method = No Remittance − Clearance Method = By Matching

5. Enter the following fields in the Receipt Method region: − Name = XXCashMisc − Printed Name = XXCashMisc − Effective Dates = Yesterday’s Date

6. Associate XXDisbursement/Deposit bank account with this Receipt Method.

• Click (B) Bank Accounts.

7. Enter the following fields in the Remittance Banks window:

• Click (I) New. − Operating Unit = Vision Operations − Bank Name = XXBank − Branch Name = XXBranch − Account Name = XXDisbursement/Deposit

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− Effective Dates = Yesterday’s Date

• Click (T) GL Accounts − Cash = 01-000-Table-0000-000 − Receipt Confirmed = 01-000-Table-0000-000 − Bank Charges = 01-720-7870-0000-000 − Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-Table-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation

B. Set up Cash Receipt Class



10. Enter following fields in the Receipt Class region: − Name = XXCash − Creation Method = Manual − Remittance Method = Standard − Clearance Method = By Matching

11. Enter following fields in the Receipt Method region: − Name = XXCheck − Printed Name = XXCheck − Effective Dates = Yesterday’s Date




• Click (I) New. − Operating Unit = Vision Operations − Bank Name = XXBANK − Branch Name = XXBranch − Account Name = XXDisbursement/Deposit − Effective Dates = Yesterday’s Date

• Click (T) GL Accounts − Cash = 01-000-Table-0000-000 − Receipt Confirmation = 01-000-Table-0000-000 − Remittance = 01-000-1245-0000-000

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− Bank Charges = 01-720-7870-0000-000 − Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-Table-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation

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Solution: Set Up Receipt Classes (Required)

Tasks

Set Up Receipt Classes

A. Set up Miscellaneous Receipt Class

1. Create the XXCashMisc Receipt Class Method.



• (N) > Setup > Receipts > Receipt Classes

4. Enter the following fields in the Receipt Class region: − Name = XXCashMisc − Creation Method = Manual − Remittance Method = No Remittance − Clearance Method = By Matching

5. Enter the following fields in the Receipt Method region: − Name = XXCashMisc − Printed Name = XXCashMisc − Effective Dates = Yesterday’s Date

6. Click (I) Save.




• Click (I) New − Operating Unit = Vision Operations − Bank Name = XXBANK − Branch Name = XXBranch − Account Name = XXDisbursement/Deposit − Effective Dates = Yesterday’s Date

• Click (T) GL Accounts − Cash = 01-000-Table-0000-000 − Receipt Confirm = 01-000-Table-0000-000 − Bank Charges = 01-720-7870-0000-000

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− Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-Table-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation

9. Click (I) Save.

B. Set up Cash Receipt Class


• (N) > Setup > Receipts > Receipt Classes

11. Enter following fields in the Receipt Class region: − Name = XXCash − Creation Method = Manual − Remittance Method = Standard − Clearance Method = By Matching

12. Enter the following fields in Receipt Method region: − Name = XXCheck − Printed Name = XXCheck − Effective Dates = Yesterday’s Date

13. Click (I) Save.




• Click (I) New. − Operating Unit = Vision Operations − Batch Date = Yesterday’s Date − GL Date = Yesterday’s Date − Bank Name = XXBANK − Branch Name = XXBranch − Account Name = XXDisbursement/Deposit − Effective Dates = Yesterday’s Date

• Click (T) GL Accounts. − Cash = 01-000-Table-0000-000 − Receipt Confirmation = 01-000-Table-0000-000 − Remittance = 01-000-1245-0000-000

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− Bank Charges = 01-720-7870-0000-000 − Unapplied Receipts = 01-000-1240-0000-000 − Unidentified Receipts = 01-000-Table-0000-000 − On Account Receipts = 01-000-1240-0000-000 − Unearned Discounts = Unearned Discounts − Earned Discounts = Earned Discounts − Claim Investigations = Claim Investigation

16. Click (I) Save.

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Practice - Enter Receipts (Required)

Overview

In this practice, you enter receipts.

Assumptions



Tasks

Enter Receipts


2. Navigate to the Receipts window:

• (N) Receipts > Receipts − Receipt Method = XXCheck − Receipt Date = Yesterday’s Date − GL Date = Yesterday’s Date − Maturity Date = Yesterday’s Date − Receipt Number = RXX-1 − Receipt Amount = 3000 − Customer Name = Business World (1608).

3. Click (I) Save.

4. Repeat the above steps to enter receipts #2 and #3. Verify that your receipts and amounts are the same as the following table:

Invoice Num Amount

RXX-2 4000

RXX-3 5000

Enter and Approve a Remittance Batch

5. Navigate to the Remittances window:

• (N) Receipts > Remittances − Batch Type = Remittance

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− Batch = Yesterday’s Date − GL = Yesterday’s Date − Remittance Method = Standard − Receipt Class = XXCash − Receipt Method = XXCheck − Bank = XXBank − Branch = XXBranch − Account Number = XX-01 − Deposit Number = DEPXX (This is case-sensitive.)

6. Click (B) Manual Create.

7. Click (T) Main.

8. Query your receipts.

(Hint: [F11], XX% in Receipt Method field, [Ctrl + F11])

9. Select the check boxes to the left of your receipt numbers.

• Click (B) Format.

• Click (B) Yes.

• Click (B) OK.

10. Monitor your Request.

• Select (M) View > Requests.

• Click (B) Find.

11. Select Automatic Remittances Creation Program.

• Click (B) View Output.

12. Verify 3 Remittances for a total of 12,000.

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Solution: Enter Receipts (Required)

Tasks

Enter Receipts


2. Navigate to the Receipts window:

• (N) Receipts > Receipts − Receipt Method = XXCheck − Receipt Date = Yesterday’s Date − GL Date = Yesterday’s Date − Maturity Date = Yesterday’s Date − Receipt Number = RXX-1 − Receipt Amount = 3000 − Customer Name = Business World (1608).

3. Click (I) Save.

4. Repeat the above steps to enter receipts #2 and #3. Verify that your receipts and amounts are the same as the following table:

5.

Invoice Num Amount

RXX-2 4000

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RXX-3 5000

Enter and Approve a Remittance Batch

6. Navigate to the Remittances window:

• (N) Receipts > Remittances − Batch Type = Remittance − Batch Date = Yesterday’s Date − GL Date = Yesterday’s Date − Remittance Method = Standard − Receipt Class = XXCashReceipts − Receipt Method = XXCheck − Bank = XXBank − Branch = XXBranch − Account Number = XX-01 − Deposit Number = DEPXX (this is case sensitive!)

7. Click (B) Manual Create.

8. Select (T) Main.

9. Query your receipts. (Hint: [F11], XX% in Receipt Method field, [Ctrl + F11])

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10. Select the check boxes to the left of your receipt numbers.

• Click (B) Format.

• Click (B) Yes.

• Click (B) OK.

11. Monitor your Request.


• Click (B) Find.

12. Select Automatic Remittances Creation Program.


13. Verify 3 Remittances for a total of 12,000.

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Practice - Enter a Bank Statement (Required)

Overview

In this practice, you enter the following Bank Statement:

Trans Date Trans Num

Description Amt Balance Comment

01-XXX-YY Beginning Balance

0 Beginning Balance

01-XXX-YY Deposit (GL Journal)

5000 5000 Journal entry

DD-Mon-YY DEPXX Deposit 12000 17000 Normal deposit

DD-Mon-YY 1000 Payment 1727.50 15272.50 Bank mistake should be 1500

DD-Mon-YY 1000 Correction -100 15372.50 Correction of bank mistake

DD-Mon-YY 1001 Payment 2712.50 12660 Normal payment

DD-Mon-YY 1002 Payment 3797.50 8862.50 Normal payment

DD-Mon-YY Bank Charge 50 8812.50 Bank charge added manually

DD-Mon-YY Interest Earned 100 8912.50 Interested added automatically

DD-Mon-YY 4 Payment 5425 3487.50 Original payment 5000

28-XXX-YY Ending Balance 3487.50 Ending Balance

Assumptions



Tasks

Enter a Bank Statement


2. Navigate to the Reconcile Bank Statements window:

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• (N) Bank Statements > Bank Statements and Reconciliation

• Click (B) New. − Account Number = XX-1234-5678 − Date = Yesterday’s date − Statement Number = Accept the default

3. In the Control Totals region, enter the control totals based on your bank statement. − Opening Balance = 0 − Receipts = 17100 − Payments = 1361250 − Closing Balance = 3487.50

4. Enter Bank Statement Lines.

• Click (B) Lines.

• Click (B) New.

Line Type Code Trans Num

Amount Description

1 Receipt 220 XX 5000 Deposit (GL Journal)

2 Receipt 200 DEPXX 12000 Deposit

3 Payment 100 1000 1727.50 Payment

4 Misc Payment

115 1000 -100 Correction



7 Misc Payment

110 50 Bank Charge

8 Misc Receipt

310 100 Interest Earned

9 Payment 100 1003 5427 Payment

5. Click (I) Save.

Run the Cash in Transit Report

6. Navigate to the Request Submission window.

• (N) Other > Concurrent

7. Click (B) Submit a New Request.

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8. Click (B) OK to submit a single request. − Name = Cash in Transit Report − Bank Account Number = XX, XXDisbursement/Deposit − Transaction Type = All − GL Date = Accept default

9. Click (B) OK.


Note: Do not submit another request.

11. Close forms until you are back in the Navigator.

12. View the Cash in Transit Report.


• Click (B) Find.

13. Select the Cash in Transit Report.


Note: After these items are cleared and reconciled, they will no longer display in the Cash in Transit Report.

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Solution: Enter a Bank Statement (Required)

Tasks

Enter a Bank Statement


2. Navigate to the Reconcile Bank Statements window:


• Click (B) New. − Account Number = XX-1234-5678 − Date = Yesterday’s Date − Statement Number = Accept the default

3. In the Control Totals region, enter control totals based on your bank statement. − Opening Balance = 0 − Receipts = 17100 − Payments = 1361250 − Closing Balance = 3487.50

4. Enter Bank Statement Lines.

• Click (B) Lines.


Amount Description

1 Receipt 220 XX 5000 Deposit (GL Journal)

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Amount Description

2 Receipt 200 DEPXX 12000 Deposit


4 Misc Payment

115 1000 -100 Correction



7 Misc Payment

110 50 Bank Charge

8 Misc Receipt

310 100 Interest Earned


5. Click (I) Save.

Run the Cash in Transit report

6. Navigate to the Request Submission window.

• (N) Other > Concurrent

7. Click (B) Submit a New Request.

8. Click (B) OK to submit a single request. − Name = Cash in Transit Report − Bank Account Number = XX, XXDisbursement/Deposit − Transaction Type = All

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− GL Date = Accept Default

9. Click (B) OK.



11. Click (B) Find.

12. (B) Refresh until the request completes

13. Select Cash in Transit Report.


Note: After these items are cleared and reconciled, they will no longer display in the Cash in Transit report.

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Reconciling Bank Statements

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Guided Demonstration - Understanding the Matching Process (Required)

Overview

In this demonstration, you learn about the matching process.

Assumptions



Tasks

Understanding the Matching Process

1. Understanding the Matching Process in Payables

The Oracle Cash Management AutoReconciliation program fully matches Oracle Payables transactions against bank statement lines if the transactions meet the following criteria:

• The transaction currency is the same as the bank statement line currency.

• For payment batches (such as EFT batches), the reference or payment batch name matches the statement line transaction number, and the transaction amount is within the reconciliation tolerance.

• For the detail payment transactions and stopped transactions, the matching sequence is the same. First the program tries to match against the invoice number and supplier bank account, and then just the invoice number, and finally the payment number. Also, the transaction amount is within the reconciliation tolerance.

• For stopped transactions, the payment must first be stopped or voided in Oracle Payables.

2. Understanding the Matching Process in Receivables

The Oracle Cash Management AutoReconciliation program fully matches Oracle Receivables transactions against bank statement lines if the transactions meet the following criteria:

• The transaction currency is the same as the bank statement line currency.

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• For remittance batches (such as direct debit batches), the remittance batch deposit number or receipt batch name matches the statement line transaction number, and the transaction amount is within the reconciliation tolerance.

• For detail remittance transactions, NSF, and rejected transactions, the matching sequence is the same. First the program tries to match against the invoice number and customer bank account, and then just the invoice number, and finally the receipt number. Also, the transaction amount is within the reconciliation tolerance.

• For NSF or rejected transactions, the receipt must first be reversed in Oracle Receivables.

3. Understanding the matching process for Miscellaneous Transactions

The Oracle Cash Management AutoReconciliation program matches miscellaneous transactions if the transactions meet the following criteria:

• If the transaction type matches to regular miscellaneous transactions:

• The transaction amount is within the reconciliation tolerance.

• The receipt number matches the statement line transaction number.

• If the transaction type matches to correction statement lines:

• For reversal corrections, the statement line has the same transaction number, same amount, and opposite transaction type (for example, miscellaneous receipt and miscellaneous payment).

• For adjustment corrections, the statement line has the same transaction number, and has a transaction type of payment, receipt, miscellaneous payment, or miscellaneous receipt, and the net amount is within the reconciliation tolerance.

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4. Understanding the matching process for general ledger

The Oracle Cash Management AutoReconciliation program matches Oracle General Ledger journal transactions if the transactions meet the following criteria:

• The journal line is posted.

• The journal line description matches the statement line transaction number.

5. Understanding the matching process for Cash Management Cash Flows

• Bank Reference Number in cash flow matches the statement line transaction number.

• The transaction amount is within the reconciliation tolerance.

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Practice - Reconcile your Bank Statement (Required)

Overview

In this practice, you reconcile your Bank Statement.

Assumptions



• Instructor will set Matching Order (System Parameters) to Batch for Receivables and Transaction for Payables. Instructor will also set Tolerances for Percent to 1 and Amount to 5 (System Parameters, (T) AutoReconciliation) and AP Tolerances Differences to Errors.

Tasks Use the AutoReconciliation Program to Reconcile Your Bank Account Statement 1. Navigate to the Submit Request window:

• (N) Other > Programs > Run

2. Click (B) OK to submit a single request. − Request Name = AutoReconciliation − Select the parameters according to the following table:

Parameter Value

Bank Branch Name XX Branch Bank Account Number XX-1234-5678 Statement Number From Leave Blank Statement Number To Leave Blank Statement Date From Leave Blank Statement Date To Leave Blank GL Date Accept the default Organization Vision Operations (Operating

Unit)

Receivable Activity Payment Method Leave Blank NSF Handling No Action

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3. Click (B) OK to close the Parameters window.



5. Review the Results of AutoReconciliation.


• Click (B) Find.

6. Select AutoReconciliation Execution Report.

• Click (B) View Output and verify results.

View Status of Bank Statement Lines

7. Navigate to the Bank Statement window:


8. Select (M) View > Find. − Account Number = XX-1234-5678

9. Click (B) Review to view the status of your bank reconciliation.

10. Click (B) Lines.

11. Click (B) Reconciled. − Note the Amount Reconciled value.

Hint: In Oracle Accounts Receivable, if you are trying to reconcile your bank statement and several receipts on the statement do not show as "Available in Cash Management, verify that you have the system parameter "Show Cleared Transactions" selected.

Add the Bank Charge

12. Select the line with the bank charge.

13. Click (B) Create. − Select Miscellaneous − Activity = Bank Charges − Receipt Number = Accept Default − Date = Accept Default − Receipt Method = XXCash Misc − Amount = -50 − GL Date = Yesterday’s Date

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14. (B) Create − Answer “Yes” to the question to reconcile the receipt to the statement line

15. Close the Miscellaneous Receipts window.

Note: All bank statement lines should now be reconciled.

Complete the Bank Statement Reconciliation

16. Close the bank statement lines window. − Complete = Checked

17. Save your work.

18. Return to the Navigator.

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Solution: Reconcile Your Bank Statement (Required)

Use the AutoReconciliation Program to Reconcile Your Bank Account Statement

1. Navigate to the Submit Request window:


2. Click (B) OK to submit a single request. − Request Name = AutoReconciliation − Enter the parameters according to the following table:

Parameter Value

Bank Branch Name XX Branch Bank Account Number XX-1234-5678 Statement Number From Leave Blank Statement Number To Leave Blank Statement Date From Leave Blank Statement Date To Leave Blank GL Date Accept the default Organization Vision Operations

(Operating Unit)

Receivable Activity Leave Blank Payment Method Leave Blank NSF Handling No Action

3. Click (B) OK to close the Parameters window.



5. Review the Results of AutoReconciliation.


• Click (B) Find.

6. Select AutoReconciliation Execution Report.

• Click (B) View Output and verify results.

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View Status of Bank Statement Lines

7. Navigate to the Bank Statement window:


8. Select (M) View > Find. − Account Number = XX-1234-5678

9. Click (B) Review to view the status of your bank reconciliation.

10. Click (B) Lines.

11. Click (B) Reconciled. − Note the Amount Reconciled value.

Hint: In Oracle Accounts Receivable, if you are trying to reconcile your bank statement and several receipts on the statement do not show as "Available in Cash Management, verify that you have the system parameter "Show Cleared Transactions" selected.

Add the Bank Charge

12. Select the line with the bank charge.

13. Click (B) Create. − Select Miscellaneous − Activity = Bank Charges − Receipt Number = Accept − Date = Accept Default − Receipt Method = XXCash Misc − Amount = -50 − GL Date = Yesterday’s Date

14. Click (B) Create. − Select “Yes” to the question to reconcile the receipt to the statement line.

15. Close the Miscellaneous receipts window.

Note: All bank statement lines should now be reconciled.



17. Save your work.

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19. Save your work.

20. Return to the Navigator.

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Practice - Run Reports (Required)

Overview

In this practice, you run the General Ledger Reconciliation report.

Assumptions



Instructor will create accounting and confirm that all journals have been posted.

Tasks

1. Responsibility = Payables, Vision Operations (USA)

2. Navigate to the Standard Request Submission form.

• (N) Other > Requests > Run

3. Run the Concurrent Program called “Create Accounting.”

4. Use the following Parameters: − Ledger = Vision Operations − End Date = Last Day of the current period − Mode = Final − Errors Only = No − Report = Summary − Transfer to the General Ledger = Yes − Post in the General Ledger = Yes − Include User Transaction Identifiers = No

5. Repeat the same steps for Receivables; use the responsibility “Receivables, Vision Operations (USA).

6. Verify that all Journal Entries have been posted. − Switch to the responsibility General Ledger, Vision Operations (USA) − (N) Journals > Enter > Post − Period = Current Period − (B) find − Select the options for all journals that are retrieved. − (B) Post

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− Confirm that all journals for Vision Operations have been posted before proceeding to the next step.

Students can resume running the General Ledger Reconciliation report.




9. Click (B) OK to submit a single request. − Name = General Ledger Reconciliation Report − Bank Account Number = XX-1234-5678 − Period Name = Current Period − Closing Balance = 3487.50 − Report Type = Detail

10. Click (B) OK.



12. Monitor your request until it completes successfully, then click (B) View Output to review the results.

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Solution: Run Reports (Required)

Instructor will create Accounting and confirm that all journals have been posted.

Tasks

1. Responsibility = Payables, Vision Operations (USA)


• (N) Other > Requests > Run

3. Run the Concurrent Program called “Create Accounting.”

4. Use the following Parameters: − Ledger = Vision Operations − End Date = Last Day of the current period − Mode = Final − Errors Only = No − Report = Summary − Transfer to the General Ledger = Yes − Post in the General Ledger = Yes − Include User Transaction Identifiers = No

5. Repeat the same steps for Receivables; use the responsibility “Receivables, Vision Operations (USA)

6. Verify that all Journal Entries have been posted. − Switch to the responsibility General Ledger, Vision Operations (USA) − (N) Journals > Enter > Post − Period = Current Period − (B) find − Select the options for all journals for Vision Operations that are retrieved − (B) Post − Confirm all journals have been posted before proceeding to the next step

Run the General Ledger Reconciliation Report




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9. Click (B) OK to submit a single request. − Name = General Ledger Reconciliation Report − Bank Account Number = XX-1234-5678 − Period Name = Current Period − Closing Balance = 3487.50Report Type = Detail

10. Click (B) OK.



12. Monitor your request until it completes successfully, and then click (B) View Output to review the results.

Close all windows and return to the Navigator.

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Cash Pools

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Guided Demonstration - Create Notional Cash Pool

Overview

In this practice, you create a notional cash pool.

Assumptions



Tasks

Create Notional Cash Pool


1. Create a notional cash pool using the following data. Field Name Value

Cash Pool Name XXCashPool

Concentration Account (use Legal Entity Vision Operations as search criteria)

XX 2nd Account

Effective From Date Current Date

Effective To Date Year end Date

Note: You can only select bank accounts that you have access to that have not been assigned to other cash pools, and for which the Interest Rounding and Interest Includes options have been assigned as a part of the Interest Rate Schedule.

2. Click (B) Next.

3. Click (B) Add Sub Accounts. − Use Legal Entity Vision Operations as search criteria. − Select XXSubAccount.

4. Click (B) Next.


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Cash Forecasting

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Practice - Create a Cash Forecast Template

Overview

In this practice, you create a forecast template.

The corporate controller has asked you to determine the cash inflow and outflow for the next six months for the following sources:

− AP Invoices for Vision Operations − AR Invoices for Vision Operations − Purchase Orders for Vision Operations − Purchase Requisitions for Vision Operation − Sales Orders for Vision Operations for all sales orders with “Entered” Date Type

Assumptions



Tasks

Define a Forecast Template


1. Navigate to the Forecast Templates page and create a forecast template with the following information:

− Template Name = XXCashForecast − Description = XXCash Forecast − Forecast By = GL Periods − Overdue Transactions = Exclude

Note: Choose Include or Exclude in the Overdue Transactions field to determine whether to include or exclude open transactions that have a cash activity date before the forecast start date. Overdue transactions are collected into one forecast period, displayed as the Overdue column in the Cash Forecast Amounts window and the Cash Forecast Report.

2. Click (B) Next.

Add Sources - Supplier Invoices

3. Add a row for Supplier Invoices source type with the following information: − Row Number = 1 − Description = Supplier Invoices (All)

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− Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Discount = None − Include Transactions on Hold − Lead time = 0 (Value Defaults. Used for Sales entries.)

Note: By choosing None, you are assuming the most conservative position in regards to cash outflow. You’re assuming you’ll never take discounts for the purpose of the forecast.

Add Customer Invoices

4. Add a row for Customer Invoices source type with the following information: − Row Number = 2 − Description = Customer Invoices (All) − Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Include Dispute = No − Use Average Payment = No − Lead time = 0

Add Purchase Orders

5. Add a row for Purchase Orders source type with the following information: − Row Number = 3 − Description = Purchase Orders (Approved) − Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Use Payment Terms = N0 − Lead time = 0 − Status = Approved − Include Temporary Labor = Yes

Note: Lead time is the number of days that need to be added to the transaction date to calculate the projected cash transaction date. The value must be a positive, whole number, or zero.

Add Purchase Requisitions

6. Add a row for Purchase Requisitions source type with the following information: − Row Number = 4 − Description = Purchase Requisitions (Approved) − Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Lead Time = 0 − Status = Approved − Include Temporary Labor = Yes

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Add Sales Orders

7. Add a row for Sales Orders source type with the following information: − Row Number = 5 − Description = Sales Orders (Entered) − Organization = Vision Operations − Sets Of Books = Vision Operations (USA) − Use Payment Terms = No − Lead Time = 0 − Status = Entered − Date Type = Entered

Note: Date Type is the expected cash activity date to use when calculating forecast amounts.

8. Apply the information you entered.

Define Column Details

9. Enter the forecast periods for the template according to the following table:

Column Number

From To

1 1 1

2 2 2

3 3 3

4 4 4

5 5 5

6 6 6

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Solution: Create a Cash Forecast Template

Responsibility = Cash Management, Vision Operations (USA)

Define a Forecast and Add Sources

1. Navigate to the Forecast Templates page

• (N) Cash Forecasting > (T) Forecast Templates.

2. Click (B) Create Template.

3. Enter the following information: − Template Name = XXCashForecast − Description = XXCash Forecast − Forecast By = GL Periods − Overdue Transactions = Exclude

3. Click (B) Next.

Add Supplier Invoices

4. Select Supplier Invoices. − Add Row of Source Type = Supplier Invoices

5. Click (B) Go. − Row Number = 1 − Description = Supplier Invoices (All) − Operating Unit = Vision Operations − Ledger = Vision Operations (USA) − Discount = None − Include Transaction on Hold = No − Lead time = 0 (Value Defaults. Used for Sales entries.)

Note: By choosing None, you are assuming the most conservative position in regards to cash outflow. You’re assuming you’ll never take discounts for the purpose of the forecast.

6. Click (B) Apply.

Add Customer Invoices

7. Select Customer Invoices − Add Another Row of Source Type = Customer Invoices

8. (B) Go − Row Number = 2 − Description = Customer Invoices (All)

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− Operating Unit = Vision Operations − Ledger = Vision Operations (USA) − Include Dispute = No − Use Average Payment days = No − Lead time = 0

9. Click (B) Apply.

Add Purchase Orders

10. Select Purchase Orders − Add Another Row of Source Type = Purchase Orders

11. (B) Go. Enter the following: − Row Number = 3 − Description = Purchase Orders (Approved) − Operating Unit = Vision Operations − Ledger = Vision Operations (USA) − Use Payment Terms = No − Lead time = 0 − Status = Approved − Include Temporary Labor = Yes

Note: Lead time is the number of days that need to be added to the transaction date to calculate the projected cash transaction date. The value must be a positive, whole number, or zero.


Add Purchase Requisitions

13. Select Purchase Requisitions − Add Another Row of Source Type = Purchase Requisitions

14. Click (B) Go. Enter the following: − Row Number = 4 − Description = Purchase Requisitions (Approved) − Operating Unit = Vision Operations − Ledger = Vision Operations (USA) − Lead Time = 0 − Status = Approved − Include Temporary Labor = Yes


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Add Sales Orders

16. Select Sales Orders − Add Another Row of Source Type = Sales Orders

17. Click (B) Go. Enter the following: − Row Number = 5 − Description = Sales Orders (Entered) − Operating Unit =Vision Operations − Ledger = Vision Operations (USA) − Use Payment Terms = Yes − Lead Time = 0 − Status = Entered − Date Type = Entered

Note: Date Type is the expected cash activity date to use when calculating forecast amounts.


19. Click (B) Next.

Define Column Details

20. Enter column details.


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Practice - Generate a Cash Forecast

Overview

In this practice, you generate a cash forecast.

The corporate controller has asked you to run the XX Cash Forecast to determine the cash inflow and outflow for the next six months.

Assumptions



Tasks


Run a Forecast

1. Navigate to the Forecasts page and run the XX Cash Forecast template using the following parameters:

Parameter Value

Template Name XXCashForecast

Calendar Name Accounting

Forecast Currency USD

Source Currency USD

Factor Unit

Starting Period Jan-07

Source Currency Type Entered

Request by Row No

View Opening Balance By None

When "Source Currency Type" is set to FUNCTIONAL, user has to provide exchange information regardless of the value of "Forecast Currency." "Source Currency" User does not have to provide exchange information only if "Source Currency Type" is set to ENTERED and the "Forecast Currency" and "Source Currency" are the same.

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Review Your Forecast

2. After the Run Forecast process is complete, review your forecast.

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10. Solution: Generate a Cash Forecast


Run a Forecast

1. Navigate to the Forecasts page.

(N) Cash Forecasting

2. (T) Forecast Templates, in the Search parameters, enter: − Template Name = XXCashForecast − Forecast By = GL Periods

Click (B) Go.

3. Click (I) Run Forecast. Enter the following parameters: − Calendar Name = Accounting − Forecast Currency = USD − Source Currency = USD − Template Name = XXCash Forecast − Factor = Unit − Start Period = Jan-07 − Source Currency Type= Entered − Request by Row = No

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Review Your Forecast

5. On the Forecasts page, refresh the processing status until the forecast is complete.

Click (B) Refresh Processing Status.

6. Review your forecast by clicking the link for the forecast name.

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Practice - Run a Cash Forecast Report

Overview

In this practice, you generate a Cash Forecast Report for your Cash Forecast.

Assumptions



Tasks


1. Navigate to the Submit Requests window.

2. Run the Cash Forecast Report for the cash forecast you created in the previous practice. − Template Name = XXCashForecast

3. Review the output.

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Solution: Run a Cash Forecast Report


Run a Forecast

1. Navigate to Submit Requests.

(N) Other > Programs >Run

2. Navigate to the Submit Requests window.

(N) Other > Request > Run − Name = Cash Forecast Report

3. In the Parameters window, select the forecast report created in the previous lab:

4. Submit your request. − Select a single request and click (B) OK.

5. Monitor your request until it completes successfully and review the output.

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Cash Positioning

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Guided Demonstration - Creating Cash Position Worksheet

Overview

In this practice, you create cash position worksheets.

Assumptions



Tasks



1. Navigate to the (N) Cash Position Worksheet Search and Results page.

2. Click Create Worksheet.

3. Enter XXWorksheet 1 for your worksheet name.

4. Enter 20 as the number of columns that is required to be displayed.

5. Select ‘Yes’ for the Use Calculated Prior Day Cash Flow and Overdue Transactions Balances option.

6. Keep the default values for Cash Inflow and Cash Outflow.

7. Click Apply. Ora

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Balances and Interest

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Guided Demonstration - Viewing Actual, Historical, and Projected Balances

Overview

In this practice, you view and update the actual, historical, and projected balances.

Assumptions



Tasks



1. Navigate to the (N) Bank Balances (T) Maintenance > Bank Account Balances page.

2. Enter Legal Entity, Bank Name, Currency, Account Name, or Account Number as search criteria.

3. Click Go.

4. Select the account you want to update and click Update icon for either Historical Balances or Projected Balances.

5. Enter the appropriate date range, if the desired balance dates are not displayed automatically, and click Go.

6. Enter or update the account balance.

7. Click Apply.

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R12.x Oracle Cash Management Fundamentals...

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Transcript of R12.x Oracle Cash Management Fundamentals...