PowerPoint Made Simple
John J TomanDirector, UTIA Information Technology
Overview
Delivering Effective Presentations Designing a Presentation in PowerPoint Features of PowerPoint PhotoShow Demonstration
Top 10 Reasons for Using PowerPoint
10. Effective organizational tool 9. Text effects provide contrast and emphasis 8. Can put on the web 7. Save $$ on transparencies 6. Animation features helps hold attention 5. Integrate text, images, sound and video 4. Appeals to many types of learners 3. Easy to make last-minute modifications 2. Discover the meaning of Carpel Tunnel Syndrome 1. Bill Gates does it
Presentation Goals
Transfer knowledge and skills from presenter to audience
Help viewer focus attention on presentation
Student Retention
10% of what they read 20% of what they hear 30% of what they see 40% of what they see and hear 70% of what they say 90% of what they say and do
Keys for Successful Delivery
Plan carefully Do your research Know your audience Time your presentation Practice, practice, practice Speak comfortably and clearly
PowerPoint Presentations
Are easily changed Can incorporate text and images Add animation effects Easily stored, shared, reused Presentation is exportable to the
web
Designing a Presentation
Good design is critical to success Text guidelines Clip art and graphics Multimedia usage
Tips for Good Design
Standardize slide design One thought per slide Include only necessary information Landscape orientation is usually best Consistent effects and transitions Have appropriate number of slides Color choices are important
Text Guidelines
5 – 7 Words per line/lines per slide Font size between 20 – 40 points Choose fonts carefully
Fancy fonts difficult to read Serif vs. Sans-Serif
Use sentence case Highlight important information with
color TA
Clip Art and Graphics
Many sources Clip art on CD Pictures from the web Digital/scanned Photos
Choose appropriately to compliment text Limit number on each slide Edit pictures before importing
Use, Don’t Abuse Multimedia
KISS principle Movement can focus views attention Too much may distract audience Avoid large graphics and movies when possible
Example
PowerPoint Features
Views Design Templates Insert multimedia
Pictures and clip art Sound, movies Animations
Action settings Builds and transitions
Features
Tips for Creating a PowerPoint a Presentation
1. Use index cards to storyboard your presentation.
2. Gather all materials for presentation
3. Store presentation and all media in one folder
4. Use outline mode to enter in the text
5. Add pictures, video, sound, animations, etc
6. Apply a slide design
7. Review presentation to make sure everything fits
8. Apply animations to the items on the slides
9. Apply transitions to the presentation
10. Review presentation and make adjustments
11. Practice, practice, practice
Resources/References General
http://office.microsoft.com/
Tips & Tutorials http://www.davis.k12.ut.us/etc/cathy/sldshw.htm http://oregonstate.edu/instruction/ed596/ppoint/pphome.htm http://www.mightycoach.com/articles/powerpoint/ http://www.tutorialbox.com/ http://www.roadtools.com/tips.html http://www.fgcu.edu/support/office2000/ppt/ http://www.actden.com/pp/ http://www.science.iupui.edu/SAC98/ppt.htm http://www.powerpointbackgrounds.com/powerpointtutorials.htm
Resources/References Templates and Backgrounds
http://www.brainybetty.com/ http://www.soniacoleman.com/templates.htm
Clip Art & Fonts Microsoft Design Gallery Live: http://office.microsoft.com/clipart/ http://www.animationfactory.com/ http://www.fontfreak.com/index2.htm
Plug-Ins http://www.bitbetter.com/photoshow.htm
Design http://www.rdpslides.com/pptfaq/index.html http://www.3m.com/meetingnetwork/presentations http://mason.gmu.edu/~montecin/powerpoint.html
Questions?
Normal View
Combines outline, slide view and notes view
Enter text in outline Add pictures, animations,
sound directly on slide
Slide Sorter view
Organizes slides Click and drag slides in order Apply transitions and builds Can copy slides from one
presentation to another
Using Design TemplatesView > Master > Slide Master
Slide master keeps slides consistent
Set background, colors, fonts, etc
Customizing a slide background Save as a template Share templates with others
Inserting MultimediaInsert > Picture/Movies and Sound
Select from gallery or file Control how movies play
Looping, click to play, rewind
Keep with presentation
Other objects like charts, graphs, word art
Find multimedia on Internet
Action SettingsSlide Show > Action Settings
Click on item to give action
Set words or clipart as Action Settings
This could point to another slide, another presentation, play a sound or run another program
Man Singing
Slide Builds - AnimationSlide Show > Custom Animation
Reveals text and multimedia
Keeps audience from reading ahead
Use same builds for all slides
Animate images
Slide TransitionsSlide Show > Slide Transition
Use transitions and custom animations to add pizzazz to your show
Use same slide transitions for uniformity
Limit use of sound with transitions
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Action Settings
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Bad Bad Bad•This is not the way to present to your audience
•If you have to many bells and whistles your audience will become annoyed
•The may even throw stuff at you
•Or walk out of your presentation
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