PowerPoint Made Simple

John J TomanDirector, UTIA Information Technology

Overview

Delivering Effective Presentations Designing a Presentation in PowerPoint Features of PowerPoint PhotoShow Demonstration

Top 10 Reasons for Using PowerPoint

10. Effective organizational tool 9. Text effects provide contrast and emphasis 8. Can put on the web 7. Save $$ on transparencies 6. Animation features helps hold attention 5. Integrate text, images, sound and video 4. Appeals to many types of learners 3. Easy to make last-minute modifications 2. Discover the meaning of Carpel Tunnel Syndrome 1. Bill Gates does it

Presentation Goals

Transfer knowledge and skills from presenter to audience

Help viewer focus attention on presentation

Student Retention

10% of what they read 20% of what they hear 30% of what they see 40% of what they see and hear 70% of what they say 90% of what they say and do

Keys for Successful Delivery

Plan carefully Do your research Know your audience Time your presentation Practice, practice, practice Speak comfortably and clearly

PowerPoint Presentations

Are easily changed Can incorporate text and images Add animation effects Easily stored, shared, reused Presentation is exportable to the

web

Designing a Presentation

Good design is critical to success Text guidelines Clip art and graphics Multimedia usage

Tips for Good Design

Standardize slide design One thought per slide Include only necessary information Landscape orientation is usually best Consistent effects and transitions Have appropriate number of slides Color choices are important

Text Guidelines

5 – 7 Words per line/lines per slide Font size between 20 – 40 points Choose fonts carefully

Fancy fonts difficult to read Serif vs. Sans-Serif

Use sentence case Highlight important information with

color TA

Clip Art and Graphics

Many sources Clip art on CD Pictures from the web Digital/scanned Photos

Choose appropriately to compliment text Limit number on each slide Edit pictures before importing

Use, Don’t Abuse Multimedia

KISS principle Movement can focus views attention Too much may distract audience Avoid large graphics and movies when possible

Example

PowerPoint Features

Views Design Templates Insert multimedia

Pictures and clip art Sound, movies Animations

Action settings Builds and transitions

Features

Tips for Creating a PowerPoint a Presentation

1. Use index cards to storyboard your presentation.

2. Gather all materials for presentation

3. Store presentation and all media in one folder

4. Use outline mode to enter in the text

5. Add pictures, video, sound, animations, etc

6. Apply a slide design

7. Review presentation to make sure everything fits

8. Apply animations to the items on the slides

9. Apply transitions to the presentation

10. Review presentation and make adjustments

11. Practice, practice, practice

Resources/References General

http://office.microsoft.com/

Tips & Tutorials http://www.davis.k12.ut.us/etc/cathy/sldshw.htm http://oregonstate.edu/instruction/ed596/ppoint/pphome.htm http://www.mightycoach.com/articles/powerpoint/ http://www.tutorialbox.com/ http://www.roadtools.com/tips.html http://www.fgcu.edu/support/office2000/ppt/ http://www.actden.com/pp/ http://www.science.iupui.edu/SAC98/ppt.htm http://www.powerpointbackgrounds.com/powerpointtutorials.htm

Resources/References Templates and Backgrounds

http://www.brainybetty.com/ http://www.soniacoleman.com/templates.htm

Clip Art & Fonts Microsoft Design Gallery Live: http://office.microsoft.com/clipart/ http://www.animationfactory.com/ http://www.fontfreak.com/index2.htm

Plug-Ins http://www.bitbetter.com/photoshow.htm

Design http://www.rdpslides.com/pptfaq/index.html http://www.3m.com/meetingnetwork/presentations http://mason.gmu.edu/~montecin/powerpoint.html

Questions?

Normal View

Combines outline, slide view and notes view

Enter text in outline Add pictures, animations,

sound directly on slide

Slide Sorter view

Organizes slides Click and drag slides in order Apply transitions and builds Can copy slides from one

presentation to another

Using Design TemplatesView > Master > Slide Master

Slide master keeps slides consistent

Set background, colors, fonts, etc

Customizing a slide background Save as a template Share templates with others

Inserting MultimediaInsert > Picture/Movies and Sound

Select from gallery or file Control how movies play

Looping, click to play, rewind

Keep with presentation

Other objects like charts, graphs, word art

Find multimedia on Internet

Action SettingsSlide Show > Action Settings

Click on item to give action

Set words or clipart as Action Settings

This could point to another slide, another presentation, play a sound or run another program

Man Singing

Slide Builds - AnimationSlide Show > Custom Animation

Reveals text and multimedia

Keeps audience from reading ahead

Use same builds for all slides

Animate images

Slide TransitionsSlide Show > Slide Transition

Use transitions and custom animations to add pizzazz to your show

Use same slide transitions for uniformity

Limit use of sound with transitions

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Action Settings

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Bad Bad Bad•This is not the way to present to your audience

•If you have to many bells and whistles your audience will become annoyed

•The may even throw stuff at you

•Or walk out of your presentation

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